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You can store an address that is obtained by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers.

• You may have to set up the LDAP servers beforehand, depending on the network environment. For more information on LDAP servers, see "LDAP Server Settings."

• The information that can be obtained through the LDAP server varies, depending on the installed or activated options, as follows:

• If the fax board is not installed and the Remote Fax Kit is not activated: names and e-mail addresses

• If the fax board is enabled or the Remote Fax Kit is activated: names, e-mail addresses, and fax numbers

1. Press (Settings/Registration) → [Set Destination] → [Register Destinations] → [Register New Dest.].

2. Press [LDAP Server].

3. Press the Server to Search drop-down list → select the desired server to search.

If the Enter Network Password screen is displayed, enter the user name and the password → press [OK]. After pressing [OK], the password that you entered appears as asterisks (********) on the Enter Network Password screen. The Enter Network Password screen is displayed if either one of the following is true:

• If <Login Information> in [Register LDAP Server] in [Set Destination] (Settings/Registration) is set to 'Use', and <DDisplay Authentication Screen When Searching> in [Register LDAP Server] in [Set Destination] (Settings/Registration) is set to 'On'.

• If the user name, password, and domain name specified in [Register LDAP Server] in [Set Destination] (Settings/Registration) are incorrect.

• Searching for a destination via an LDAP server is not possible if the time setting of the server and the time setting of the machine are more than five minutes apart. If you cannot send even when the user name and password are correct, check the time settings on the server and the machine.

• The number of search results displayed will not exceed the maximum limit set in [Register LDAP Server] in [Set Destination] (Settings/Registration). If the desired destination is not displayed, either increase the maximum number of addresses to search, or change the search criteria. (See "LDAP Server Settings.")

• If multiple LDAP servers are registered and [Auto Search When Using LDAP Server] is set to 'On' in [Set Destination] (Settings/Registration), the first registered server displayed on the drop-down list is searched.

4. Specify the search criteria.

• If a new destination search is performed when a search result is already displayed on the destination list screen, the displayed search result is cleared.

• If the search result for specified criteria is displayed, the search result is cleared and search for all criteria is processed when you press [All].

• If the [Auto Search When Using LDAP Server] in [Set Destination] (Settings/Registration) is set to 'Off', nothing is displayed on the destination list screen until a search is performed.

• If the search result from [Search by Conditions] is displayed on the search list screen, you cannot additionally press [Search by Name] to narrow the search by name.

• If you want to search for a destination that is registered with an e-mail address and a fax number, you can search for the e-mail address by entering the fax number as the search criterion, and vice versa.

• If you want to narrow the search for destination by entering characters of the name on the keyboard:

• If you want to search for destination by entering search criteria:

• If you want to narrow the search for destination by entering characters of the name on the keyboard:

• Press [Search by Name].

• Enter the text to search on the keyboard screen → press [OK].

Enter characters from the first character of the name. You cannot search if you enter a character other than the first character of the name.

• If you want to search for destination by entering search criteria:

• Press [Search by Conditions].

• Press the search category drop-down list → select the desired search category.

The available search categories are:

For example, if cn(common name)=user1, ou(organization unit)=salesdept, o(organization)=canon, c(country)=jp is the distinguished name in the directory, enter the organization/organizationUnit of the user as follows:
organization=canon
organizationUnit=salesdept

• The organization/organizationUnit can be used as search categories only if the information has been registered on the LDAP Server.

• Detailed Search by organization/organizationUnit may not be performed, depending on whether the attribute types have been registered on the LDAP server, and depending on the type of application on the server.

• You can also add additional user-defined search attributes. For more information on registering or editing a search attribute, see "LDAP Server Settings.")

• Press the search condition drop-down list → select the desired search condition.

You can select from the following search conditions:

• Press [Set] → enter the search criterion → press [OK].

If you want to edit the stored search criteria, press [Set] → enter the new search criteria.

To continue adding more search criteria, press [or] or [and] → [Add Search Condition] → repeat the steps.

To delete the search criteria, press [Delete]. If you want to set new search criteria, press [Delete] → repeat steps to specify the search criteria.

• If you specify three or more search criteria, you cannot use both [or] and [and] together.

• You can specify up to four different search criteria at a time.

• Press [Start Searching].

To cancel searching while the machine is searching for your criteria, press [Stop]. If the machine finds some results before you press [Stop], these search results are displayed.

• If you press [Start Searching] without specifying any search criteria, all of the addresses stored on the LDAP server are displayed.

5. Select the destination that you want to store in the Address Book from the search results → press [Next].

You can select multiple destinations.

If you want to select the first 256 destinations, press [All (Max 256)]. (If a destination is selected, the key changes to [Clear Selection].)

Addresses that meet the specified search criteria are displayed. You can register the selected e-mail address as an I-fax address by pressing [Register E-Mail as I-Fax]. To register e-mail addresses as I-fax addresses, register one e-mail address at a time.

If the fax board is enabled or the Remote Fax Kit is activated, you can restrict the type of destinations displayed in the results list by pressing the icon for the desired type of destination.

• To cancel a selected destination, select the destination once more to clear the check mark.

6. Store the selected destination.

• The information that can be obtained via the LDAP server consists of only names and e-mail addresses, and fax numbers.

• If only one destination is selected:

• If multiple destinations are selected:

• If you want to register the selected destination as an I-fax address:

• If only one destination is selected:

• Verify the address → press [OK].

If necessary, edit the contents of the address.

If the subaddress book is stored with an access number, and [Manage Address Book Access Numbers] in [Set Destination] (Settings/Registration) is set to 'On', press [Next].

Press [Access No.].

Press [Access No.] → enter the access number using - (numeric keys).

Press [Confirm] → re-enter the access number for confirmation using - (numeric keys) → press [OK] → [OK].

If you do not want to set an access number for this destination, press [OK] without entering any number.

• If multiple destinations are selected:

• Select the subaddress book in which to store the addresses → press [OK].

If [Manage Address Book Access Numbers] in [Set Destination] (Settings/Registration) is set to 'On', press [Access No.].

Press [Access No.] → enter the access number using - (numeric keys).

Press [Confirm] → re-enter the access number for confirmation using - (numeric keys) → press [OK] → [OK].

If you do not want to set an access number for this destination, press [OK] without entering any number.

• If you want to register a fax number or I-fax address as a new destination, read the displayed message → press [OK].

• The maximum number of destinations that can be selected at one time is 256.

• If you want to register the selected destination as an I-fax address:

• Verify the address → press [OK].

If necessary, edit the contents of the address.

If [Manage Address Book Access Numbers] in [Set Destination] (Settings/Registration) is set to 'On', press [Next].

Press [Access No.].

Press [Access No.] → enter the access number using - (numeric keys).

Press [Confirm] → re-enter the access number for confirmation using - (numeric keys) → press [OK] → [OK].

If you do not want to set an access number for this destination, press [OK] without entering any number.

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