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Preventing Unauthorized Access

Increasing Security

Restricting Access by Authentication

Administrator Settings

Specifying the System Manager Settings

Department ID Management

Specifying Department ID Management

Checking/Printing/Clearing Page Totals

Accepting Jobs with Unknown Department IDs

Accepting B&W Copy and Print Jobs without Entering a Department ID

User Setting Information Management (User Setting Information Management Service)

Logging In to the User Setting Information Management Service Page

Deleting the User Setting Information

User Access Control for Advanced Box

Logging In to the User Management Page

Registering/Editing the User Information of User Access Control for Advanced Box

Editing User Information by General Users

Authentication Log Management for the Advanced Box

Authentication Method Settings for Sending Operations

Specifying Personal Folders

Registering Personal Folders for Each User

Setting Up the Home Folder and Personal Folders

Registering Folders Designated by Login Service as Personal Folders

Specifying Authentication Method for LDAP Server

Specifying Authentication Method for Rights Management Server

Specifying Authentication Method for SMTP Server

Specifying Authentication Method for File Server

Specifying Authentication Method for Advanced Box

Simple Authentication Settings for Secure Print

Setting to Disable Integrated Authentication

Network Security

Key Pair and Server Certificate Settings for Encrypted SSL Communication

Generating a Key Pair and Server Certificate

Registering a Key Pair File and Server Certificate File Installed from a Computer

Editing Key Pairs and Server Certificates

Registering/Editing a CA Certificate File

Verifying Certificate Validity Using Certificate Revocation List

Using an Encryption Method That Complies with FIPS 140-2

Advanced Box Settings

Specifying the Advanced Box Settings

Setting the Network

MEAP Settings

Using the SSL

Printing Installed Application Information

Preventing Information Leakage

Digital Signatures

Setting/Confirming a Key Pair and Device Certificate

Confirming a Key Pair and User Certificate

Checking a Device Signature/User Signature Certificate

Setting a Rights Management Server

Forced Secure Watermark/Document Scan Lock

Secure Watermark (Forced Secure Watermark/Printer Driver Secure Watermark)

Adjusting the Secure Watermark Contrast

Selecting the Code for Document Scan Lock (TL Code/QR Code)

Document Scan Lock Settings (TL Code)

Specifying the Document Scan Lock Operational Settings
Setting the Document Scan Lock Mode (TL Code)
Adjusting the TL Code

Document Scan Lock Settings (QR Code)

Specifying the Document Scan Lock Operational Settings (QR Code)
Setting the Document Scan Lock Mode (QR Code)
Setting the Document Scan Lock Mode and Secure Watermark (QR Code)
Adjusting the QR Code Print Position

Copy Set Numbering Options

Accepting Only Encrypted Secure Printing

Restricting the Send Function

Setting the Address Book

Mail Box Settings

Specifying Settings for All Mail Boxes

Specifying the Mail Box Security Settings

Setting the Control Panel Display

Specifying Management Settings for the Hard Disk

Completely Erasing Unnecessary Data from the Hard Disk

Initializing All Data/Settings

TPM Settings

Device Management

Using the USB Port

Device Information Settings

Specifying Device Information Delivery Settings

Registering/Deleting/Printing Delivery Destinations

Setting Automatic Delivery

Setting Manual Delivery

Setting the Receiving Machine

Checking/Printing the Communication Log

Limiting Functions

Limiting Functions When the Security Key Is Turned OFF

Remote UI

Clearing the Message Board

ACCESS MANAGEMENT SYSTEM

Retrieving Audit Logs

Available Administrator Settings Table (Touch Panel Display)

IEEE 2600 Security Standard

Top » Security » Preventing Information Leakage » Mail Box Settings » Specifying the Mail Box Security Settings
Specifying the Mail Box Security Settings
08JK-28U
You can specify settings to improve the security of files stored in mail boxes.
Forcing Seven Digit Mail Box PINs
Allowing Changes to Print Settings upon Storing from the Printer Driver
Forcing Seven Digit Mail Box PINs
The PIN used when storing a file in a mail box can be set using at least one digit. If you set this function to 'On', users are forced to set a seven digit PIN.
1.
Press (Settings/Registration).
2.
Press [Function Settings] → [Store/Access Files] → [Mail Box Settings].
3.
Press [Box Security Settings] → [Limit Box PIN to 7 Digits/Restrict Access].
4.
Press [On] → [OK].
Select [Off] if you do not want to force users to set a seven digit mail box PIN.
NOTE
Changes are only effective after you restart the machine. For instructions on restarting the machine (turning the main power switch OFF, and then ON), see "Main Power and Energy Saver Key."
Allowing Changes to Print Settings upon Storing from the Printer Driver
In <Print When Storing from Printer Driver> in [Function Settings] (Settings/Registration), you can set whether to print a file when storing it in a mail box from a computer via the printer driver. (See "Mail Box Settings.") If you set this mode to 'Off', the settings for <Print When Storing from Printer Driver> cannot be changed.
1.
Press (Settings/Registration).
2.
Press [Function Settings] → [Store/Access Files] → [Mail Box Settings].
3.
Press [Box Security Settings] → [Disp. Print When Storing from Printer Driver].
4.
Press [On] → [OK].
Select [Off] if you want to restrict changes to print settings upon storing from the printer driver.
NOTE
Changes are only effective after you restart the machine. For instructions on restarting the machine, see "Main Power and Energy Saver Key."
IMPORTANT
If you registered a PIN of fewer than seven digits before you set this function to 'On', you can use the registered PIN. However, to ensure security, register the PIN again using seven digits.
NOTE
If you set this function to 'On', users are forced to set seven digit PINs for the Memory RX Inbox and Confidential Fax Inboxes.
For instructions on setting a PIN for a mail box, see "Mail Box Settings."
For instructions on setting PINs for the Memory RX Inbox and Confidential Fax Inboxes, see "Specifying the Fax/I-Fax Inbox Settings."
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