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Preface

Digitizing Paper Documents

Scanning the Original and Sending to a Computer

Adding the Scanned Image via Network Scanner onto a Document

Converting Scanned Documents into the Encrypted Searchable PDF

Printer Driver

Merging and Printing Multiple Documents

Printing a Booklet (Windows)

Printing a Booklet (Mac)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac)

Specifying the Printer Driver Default Settings (Windows)

Fax

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Sharing Received Fax Documents in the Advanced Box

Sharing Sent Fax Documents in the Advanced Box

Checking That the Sent Fax Was Delivered Successfully

Accessing the Fax Function of a Server Machine

E-Mail

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Internet Fax/Intranet Fax

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Department ID Management

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Mail Box and Advanced Box

Storing and Sending a Document

Creating a Personal Space in the Advanced Box (Open to Public by WebDAV)

Creating a Personal Space in the Advanced Box (Open to Public by SMB)

Practically Applying Print Data

Backing Up the Data Stored in the Mail Box

Security

System Management

Copy Security with Forced Document Scan Lock and Secure Watermark

Preventing Other Users to See the Printed Documents

Hard Disk Data Security

Specifying Send/Fax Security Settings

Mail Box Security

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Advanced Copying and Printing

Scanning Originals While the Machine Is Processing a Job (Reserve Copy)

Copying a Large Number of Documents Effectively with Two imageRUNNER ADVANCE (Cascade Copying)

Printing and Copying with the Original Background Images

Printing Files Stored in the USB Memory Directly from the Machine

Printing Files Created with Different Applications as a Single File

Creating Address Labels by Scanning Business Cards

Customizing the Screen Display

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Linkage between imageRUNNER ADVANCE Desktop and imageRUNNER ADVANCE

Using Advanced Box (imageRUNNER ADVANCE Desktop)

Automatically Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending a Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Performing Complex Tasks at the Touch of a Button: Workflow Composer

Creating a Flow on a Computer (Workflow Composer)

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

Top » Practical Workflows » Security » System Management
System Management
0CYL-256
Specifying a system manager and setting access restrictions can help prevent information leakage.
You can restrict the specification of network, address book, department ID management, and other machine settings to the system manager.
Required Condition
You are logged in as the administrator.
This section describes how to register a system manager, and set display restrictions for the Status Monitor/Cancel screen.
The screens may differ, depending on the model of the machine and on attached optional products.
Follow the procedures below.
Registering a System Manager ID and System PIN
Setting Status Monitor/Cancel Screen Restrictions
Registering a System Manager ID and System PIN
You can operate this procedure using the touch panel display or the Remote UI.
Using the Remote UI
1.
Access the Remote UI → click [Settings/Registration] → [User Management] → [System Manager/Contact Person Information Settings].
2.
Select [Set ID and PIN] → enter a maximum of seven digits in [System Manager ID] → select [Change PIN] → enter a maximum of seven digits for [System PIN] and [Confirm]. The System Manager ID and System PIN are necessary when logging in to Settings/Registration.
3.
Click [OK].
Using the Touch Panel Display
You can specify the settings using the control panel of the machine.
1.
Press (Settings/Registration) → [Management Settings] → [User Management] → [System Manager Information Settings].
2.
Specify the desired settings → press [OK].
Setting Status Monitor/Cancel Screen Restrictions
You can operate this procedure using the touch panel display or the Remote UI.
Using the Touch Panel Display
1.
Press (Settings/Registration) → [Management Settings] → [Device Management].
2.
Specify each setting.
Specifying the Display Job Status Before Authentication Settings
Press [Display Job Status Before Authentication] → [Off] → [OK].
If the Display Status before Authentication mode is set to 'Off':
Department ID Management or Log In Service, such as SSO-H
The Status Monitor/Cancel Screen
Copy/Print, Send, Receive, Store
Consmbls./Others
Before Logging In
Not Displayed
Displayed
After Logging In
Displayed
Displayed
Specifying the Display Log Settings
Press [Display Log] → [Off].
Select [Allow] or [Do Not Allow] for <Obtain Job Log with Management Software> → press [OK].
<Obtain Job Log with Management Software>:
[Allow]:
Allows collection of job logs using management software.
[Do Not Allow]:
Does not allow collection of job logs using management software.
Using the Remote UI
You can specify the settings using the Remote UI.
1.
Click [Settings/Registration] → [Device Management].
2.
To specify the job status before authentication display settings, click [Display Job Status Before Authentication] → deselect [Display Job Status Before Authentication] → click [OK].
3.
To specify the job log display settings, click [Display Log] → deselect [Display Job Log] → click [OK].
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