Basic Operations for Scanning Originals

This section describes the basic operations for scanning originals.

Place the original. Placing Originals

Press <Scan and Send> on the Main Menu. <Main Menu> Screen

Specify the destination on the Scan Basic Features screen. Scan Basic Features Screen

Specifying Destinations from the Address Book

Specifying Destinations from One-Touch Buttons

Entering Destinations Manually

Specifying Destinations in the LDAP Server

Specifying Your Own E-Mail Address

Specifying Personal Folder

Specifying Destinations from the Address Book of a Mobile Device

To specify e-mail destinations as Cc or Bcc, press <Cc Bcc>

specify destinations.

To specify multiple destinations, press <Specify Destinations> and specify an additional destination.

To delete a destination, select the destination you want to delete, and press <Delete Dest.>.

Specifying Destinations from the Address Book

Press <Address Book>.

Select the destination and press <OK>.

If an access number is set when the destination is registered, press <Access No.> and enter the access number using the numeric keys. The corresponding destination is displayed in the Address Book.

To use the Remote Address Book, press <To Remote Address Book>. When <Change Address Book> is displayed, press <Change Address Book>

<Remote>.

Destination type buttons

Pressing

, and

displays e-mail, file server, and group destinations, respectively.

Drop-down list for selection of Address Book types

When you are logged in to the machine with personal authentication management, selecting <Personal Address List> displays your personal Address Book. You can also display dedicated user group address lists (User Group Address Lists) in which you are included.

Enables you to search the destination by the name you are entering.

Search buttons by first letter

Enables you to narrow down a search by the first letter of the destination name.

Specifying Destinations from One-Touch Buttons

Press <One-Touch>.

Select the desired one-touch button and press <OK>.

To specify the destination using a one-touch button number (one-touch number), press

and enter the number for the desired one-touch button.

To use the Remote Address Book, press <To Remote Address Book>.

Entering Destinations Manually

You can specify destinations manually that are not registered in the Address Book or one-touch buttons.

Press <New Destination> and select <E-Mail> or <File>.

Selecting <Store in Mail Box> enables you to save scanned documents in the Mail Box of the machine.

Selecting <I-Fax> enables you to send scanned documents as a fax via the Internet.

Specify the destination and press <OK>.

If you select <File> in step 1, specify the settings such as the IP address of a file server and the path of the save location folder. For details about the setting items, consult your network administrator.

Specifying Destinations in the LDAP Server

You can search and specify destinations registered in the LDAP server.

Press <Address Book>.

Press <To LDAP Server>.

When <Change Address Book> is displayed, press <Change Address Book>

<LDAP Server>.

If the network password input screen is displayed, enter the user name and password and press <OK>.

When searching destinations in the LDAP server, press either <Search by Conditions> or <Search by Name>.

To display all the destinations in the LDAP server, proceed to step 4.

When searching by conditions

Press <Search by Conditions>, specify the search conditions on the screen, and press <Start Searching>.

Search categories

Select a criterion to search for destinations from name, e-mail address, organization name, and organization unit (department name, etc).

Search conditions

Select a search condition such as a destination name that contains "John" and a department name that begins with "Development."

Search characters

Press <Set> and enter search characters for the search condition.

To search with multiple conditions

You can search destinations with multiple conditions. Specify the first search condition, press <Add Search Condition>, and then select <or> or <and> for the next condition.

To change conditions and search again

Press <Delete> to delete the specified contents, and specify the conditions again.

When searching by name

Press <Search by Name>

enter the text to search

press <OK>.

You can specify attributes used when performing "Search by Name" for a destination from the LDAP server. Configuring to "Search by Name" for LDAP Searches

Select the destination and press <OK>.

Specifying Your Own E-Mail Address

You can specify the e-mail address of the user who is logged in to the machine with personal authentication management.

Press <Send to Myself>.

The e-mail address of the user who is logged in to the machine is specified as the destination.

Specifying Personal Folder

You can specify the personal folder of the user who is logged in to the machine with personal authentication management.

Specify <Personal Folder>.

The personal folder of the user who is logged in to the machine is specified as destination.

Specifying Destinations from the Address Book of a Mobile Device

You can specify a destination from the address book of a mobile device.
To use this function, you must install the "Canon PRINT Business" application to your mobile device. Utilizing the Machine through Applications

Connect to the mobile device. Linking with Mobile Devices

Send the address from the mobile device to the machine.

For detailed information on operations using the mobile device, see "Canon PRINT Business Help."

You can send information including the subject, message body, and file name from the mobile device to the machine. Utilizing the Machine through Applications

Specify the scan settings as necessary.

Selecting a File Format

Selecting Resolution

Specifying the Scanning Size of Originals

Selecting Color Scan/Black & White Scan

Scanning Both Sides of Originals

Specifying the Orientation of the Original

Selecting a File Format

Scanned originals are converted into electronic files such as PDF. Select the file format according to your purposes and environment of use.

Press the setting button for file format.

Select the file format.

If you select <PDF>, <XPS>, or <OOXML>, you can specify various additional settings.

If you selected <JPEG> or <TIFF>, there are no further operations. Press <OK>.

<JPEG>

This file format is suitable for photographic originals. Multiple-page originals will be divided into one file per page.

<TIFF>

This file format is suitable for graphical originals. Originals are scanned in black and white.

<PDF>

This file format is suitable for text documents. Documents can be displayed in the same way on any computer, regardless of the operating system used.

<XPS>

This is a file format taken from Windows Vista. Documents can be displayed in the same way on any Windows computer, regardless of the operating system used.

<OOXML>

This file format can be edited in Microsoft Office Word or PowerPoint. The optional "Universal Send Advanced Feature Set" is required for this format.


PDF (Compact) or XPS (Compact) is only valid with the following settings: Select Color: Color mode other than the Black-and-White mode Resolution: 300x300 dpi When creating files by pages To scan a multiple-page original and save each page as a separate file instead of saving all pages as a single file, press <Divide into Pages>. To specify the number of pages to include in each file, after pressing <Divide into Pages>, specify the desired number of pages. To save each page as a separate file, specify <1> for the number of pages. If you select <TIFF/JPEG>, each page will automatically be created as a separate file. You cannot specify the number of pages to include in one file if you are currently using the <Scan and Store> function.

PDF (Compact) or XPS (Compact) is only valid with the following settings:

Select Color: Color mode other than the Black-and-White mode

Resolution: 300x300 dpi

When creating files by pages

To scan a multiple-page original and save each page as a separate file instead of saving all pages as a single file, press <Divide into Pages>.

To specify the number of pages to include in each file, after pressing <Divide into Pages>, specify the desired number of pages.

To save each page as a separate file, specify <1> for the number of pages.

If you select <TIFF/JPEG>, each page will automatically be created as a separate file.

You cannot specify the number of pages to include in one file if you are currently using the <Scan and Store> function.

TIPS
Installing an option can expand functions for scanning to create files. For information on the required optional products and the file formats, see System Options.

Selecting Resolution

To scan an original clearly, increase the resolution. To reduce the file size, decrease the resolution.

Press the setting button for resolution.

Select the resolution and press <OK>.

Depending on the file format you are selecting, the resolution that you can select is limited.

Specifying the Scanning Size of Originals

If you are scanning free size/highly transparent originals, or the edge of image is missing when scanning, you need to manually specify the scanning size.

Press the setting button for scanning size.

Select the scanning size and press <OK>.

When specifying the values of scanning size

Place the original on the platen glass, select <Custom>, and enter the height and width of the original.


To register the scanning size If you frequently specify the scanning size with the same values, register the size in <Custom> <Register Size> to quickly recall the setting for convenience.

Selecting Color Scan/Black & White Scan

You can specify color when scanning original.

Press the setting button for color.

Select the color and press <OK>.

Depending on the file format you are selecting, the setting item that you can select is limited.

Determines automatically what color is used for scanning according to the color of an original. For example, color pages are scanned in color, and monochrome pages are scanned in grayscale (monochrome gradation).

Determines automatically what color is used for scanning according to the color of an original. For example, colored pages are scanned in color, and monochrome pages are scanned in black and white. Select this mode when text is faint with <Auto (Color/Gray)>, or when the original mainly consists of text.

Scans in color regardless of a document's color. Depending on the state of the color original, it may be detected as black and white when scanned, even if you set <Auto (Color/B&W)>. To avoid this, set the color mode to <Full Color>.

Scans in black and white regardless of an original's color. This mode is automatically set for the TIFF file format.

Scans in grayscale regardless of an original's color. This mode uses different shades of color, such as black, dark gray, gray, light gray, and white, making color look more natural and beautiful compared with <Black & White>.

Scanning Both Sides of Originals

The machine can automatically scan both the front and back sides of an original.


Place the original in the feeder. Specify the orientation to match that of the loaded original.

Press <2-Sided Original>.

Select <Book Type> or <Calendar Type> and press <OK>.

Select <Book Type> for originals whose images on the front and back sides face the same direction, or <Calendar Type> for originals whose images on the front and back sides face in opposite directions.

Specifying the Orientation of the Original

You can specify the orientation of an original placed on the platen glass or into the feeder as horizontal or vertical.

Press <Options>

<Original Content Orientation>.

Select the orientation of the original.

Select <Top at Far Edge> for horizontally-oriented originals, or <Top at Side Edge> for vertically-oriented originals.

For Originals in Portrait Orientation
	Type of Original	Platen Glass	Feeder

For Originals in Landscape Orientation
	Type of Original	Platen Glass	Feeder

Press <OK>.

Press

Originals are scanned and sending/saving starts.

To cancel scanning, press <Cancel> or

<Yes>.

When <Press the [Start] key to scan the next original.> is displayed

Place the next original to scan and press

. When scanning all of the originals is complete, press <Start Sending> to send/save the file.

Depending on the communication settings, you may be prompted to enter the user name and password. Setting E-mail/I-Fax Communication


To check the statuses for sent/saved documents On the <Status Monitor/Cancel> screen, you can check the statuses for sent/saved documents. This screen enables you to send/save documents again or cancel sending/saving after checking the statuses. Checking Status and Log for Scanned Documents When <Display Notification When Job Is Accepted> is set to <On>, the <Status Monitor/Cancel> screen can be displayed from the following screen that is shown after a send job is received. <Display Notification When Job Is Accepted> To print the report for the results of sending/saving On the Scan Basic Features screen, pressing <Options> <TX Report> enables you to set to automatically print the report listing the results of sending/saving. File name When a file is sent/saved, its file name is automatically set based on the following format. You can change the setting so that a different name can be assigned. Setting a File Name When sending by e-mail "Job numbers (four digits)_page numbers (three digits).file extension name" format, such as "1042_001.jpg" When saving in a file server "The year, month, day, hour, minute, and second the file is saved (14 digits).file extension name" format, such as "20151030133541.jpg" E-mail subject The subject entered in <Default Subject> is automatically set (<Default Subject>). If you specify a different subject, change the setting, or specify each time you send an e-mail (Specifying E-Mail Settings). When multiple sheets are fed Scanning is stopped and the message is displayed on the screen. Follow the message and start operation. To set to not notify with a message, press <Options> on the Scan Basic Features screen <Detect Feeder Multi Sheet Fd.> each time you send/save a document to disable the setting, or set <Set Detection of Feeder Multi. Sheet Feed as Default> to <Off> (<Set Detection of Feeder Multi. Sheet Feed as Default>).

To check the statuses for sent/saved documents

On the <Status Monitor/Cancel> screen, you can check the statuses for sent/saved documents. This screen enables you to send/save documents again or cancel sending/saving after checking the statuses. Checking Status and Log for Scanned Documents

When <Display Notification When Job Is Accepted> is set to <On>, the <Status Monitor/Cancel> screen can be displayed from the following screen that is shown after a send job is received. <Display Notification When Job Is Accepted>

To print the report for the results of sending/saving

On the Scan Basic Features screen, pressing <Options>

<TX Report> enables you to set to automatically print the report listing the results of sending/saving.

File name

When a file is sent/saved, its file name is automatically set based on the following format. You can change the setting so that a different name can be assigned. Setting a File Name

When sending by e-mail
"Job numbers (four digits)_page numbers (three digits).file extension name" format, such as "1042_001.jpg"

When saving in a file server
"The year, month, day, hour, minute, and second the file is saved (14 digits).file extension name" format, such as "20151030133541.jpg"

E-mail subject

The subject entered in <Default Subject> is automatically set (<Default Subject>). If you specify a different subject, change the setting, or specify each time you send an e-mail (Specifying E-Mail Settings).

When multiple sheets are fed

Scanning is stopped and the message is displayed on the screen. Follow the message and start operation. To set to not notify with a message, press <Options> on the Scan Basic Features screen

<Detect Feeder Multi Sheet Fd.> each time you send/save a document to disable the setting, or set <Set Detection of Feeder Multi. Sheet Feed as Default> to <Off> (<Set Detection of Feeder Multi. Sheet Feed as Default>).

TIPS
Determining the top and bottom of the original You can set the orientation of the document before scanning so that its top and bottom are positioned correctly when the sent/saved file is displayed on a computer. Press <Original Content Orientation> on the Scan Basic Features screen <Top at Far Edge> <OK>. Specifying multiple destinations including faxes Setting <Enable Fax in Scan and Send Function> to <On> enables you to specify fax destinations from the Scan Basic Features screen (<Display Fax Function>). This setting is useful for specifying multiple destinations including faxes, such as when saving a copy of a sent fax in a file server. Checking scanned images before sending/saving You can check scanned images on the preview screen before sending/saving. Checking Scanned Originals Before Sending/Saving (Preview) Registering frequently used settings You can combine frequently used destinations and scan settings into a button of the machine for later use. By pressing the registered button when scanning originals, you can quickly complete your settings. Registering a Combination of Frequently Used Functions

TIPS

Determining the top and bottom of the original

You can set the orientation of the document before scanning so that its top and bottom are positioned correctly when the sent/saved file is displayed on a computer.

Press <Original Content Orientation> on the Scan Basic Features screen

<OK>.

Specifying multiple destinations including faxes

Setting <Enable Fax in Scan and Send Function> to <On> enables you to specify fax destinations from the Scan Basic Features screen (<Display Fax Function>). This setting is useful for specifying multiple destinations including faxes, such as when saving a copy of a sent fax in a file server.

Checking scanned images before sending/saving

You can check scanned images on the preview screen before sending/saving. Checking Scanned Originals Before Sending/Saving (Preview)

Registering frequently used settings

You can combine frequently used destinations and scan settings into a button of the machine for later use. By pressing the registered button when scanning originals, you can quickly complete your settings. Registering a Combination of Frequently Used Functions

Scanning Clearly

Scanning Efficiently

Useful Scanning Functions

Registering Destinations

Making Simple Edits to Files

Sending I-Faxes

Registering the LDAP Server

Managing Users

Configuring Personal Folders