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The Group Address feature enables you to create a group. You can register different types of destinations (such as e-mail, I-fax, or file server destinations) as a single group.
You can register up to 256 destinations in a group address.

• If you want to store a group address, the destinations must be stored beforehand, such as e-mail addresses and file server addresses.

• If you want to store a group address, you can only select destinations that you registered in the same Address List.

• If you want to register a file server in a group address, set [Enter Password Each Time] to 'Off' on the File screen. You cannot send to a group address including a file server in which [Enter Password Each Time] is set to 'On'. (See "File Server Addresses.")

1. Press [Address Book].

2. Press [Register/Edit].

3. Press [Register New Dest.].

4. Press [Group].

5. Press [Name] → enter a name of the group address → press [OK].

• If you want to search the destination, search is performed using the text entered here. To search, you can sort the destination by the initial letter or narrow the search for destination by using a maximum of 24 characters. For more information on refining the destination, see "Using the Address Book."

6. Press the Address List drop-down list → select one of the numbered Address Lists.

Address Lists 1 to 10 are used to divide the Address Book into 10 parts. This is a convenient way to classify destinations.

The group address that you enter will be stored in the Address List that you select here.

7. Select [Add from Address Book] or [Store in Mail Box].

To store destinations in a group address, those destinations must be stored in the Address List that contains the group address.

You cannot store destinations from different Address Lists in the group address. For example, you cannot store e-mail addresses from Address List 1 and file server addresses from Address List 2 into the same group address.

• If you select [Add from Address Book]:

• If you select [Store in Mail Box]:

• To delete a destination:

• If you select [Add from Address Book]:

• Select the destination → press [OK].

You can select a destination and press [Details] to confirm the detailed information related to the selected destinations. Press [OK] to return to the previous screen.

To cancel a selected destination, select the destination again.

[Access No.]:

If you select a destination that is stored with an access number, press [Access No.] and then enter the access number using - (numeric keys). If you press [Addresses without Access Number], the destinations that are not managed with an access number are displayed.

<Specify Type of Destination button>:

If you press [All], [] (E-Mail), [] (Fax), [] (I-Fax), or [] (File).

<Address List drop-down list>:

Press the Address List drop-down list to display a list of Address Lists 1 to 10 and One-Touch. Address Lists categorize the addresses stored in the Address Book.

<Search Initial Letter button>:

Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list.

[Search by Name]:

If [Search by Name] is pressed, the pup-up screen for refining the address book is displayed.

You can refine the search by entering not only the first character of the destination name but as many characters as you like. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can also refine the addresses display by specifying the multiple letters pressing [Keyboard].

Details of each item are shown below.

Press [Search by Name] to return to the previous screen.

Repeat this step to add other destinations.

• [Access No.] is displayed on the screen only if [Manage Address Book Access Numbers] is set to 'On'. (See "Access Number Management.")

• If you select [Store in Mail Box]:

• Select the mail box → press [OK].

• Only one mail box can be stored in a group address.

• To delete a destination:

• Select a destination from the group address → press [Delete].

8. Press [OK].

9. Finish storing the address.

• If [Manage Address Book Access Numbers] is set to 'On':

• If [Manage Address Book Access Numbers] is set to 'Off':

• If [Manage Address Book Access Numbers] is set to 'On':

• Press [Next].

• Press [Access No.].

• Press [Access No.] → enter the access number using - (numeric keys).

• Press [Confirm] → re-enter the access number for confirmation using - (numeric keys) → press [OK] → [OK].

If you do not want to set an access number for this destination, press [OK] without entering any number.

• If [Manage Address Book Access Numbers] is set to 'Off':

• Press [OK].

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