Scan and Send > Storing New Addresses > Storing New Addresses in the Address Book (Local) > I-Fax Addresses
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I-Fax Addresses

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You can store the I-fax address, the mode, and the destination conditions.

  1. Press [Address Book].
  1. Press [Register/Edit].
  1. Press [Register New Dest.].
  1. Press [I-Fax].
  1. Press [Name] → enter a name of the I-fax address → press [OK].

  • If you want to search the destination, search is performed using the text entered here. To search, you can sort the destination by the initial letter or narrow the search for destination by using a maximum of 24 characters. For more information on refining the destination, see "Using the Address Book."
  1. Press the Address List drop-down list → select one of the numbered Address Lists.

Address Lists 1 to 10 are used to divide the Address Book into 10 parts. This is a convenient way to classify destinations.

The I-fax address that you enter will be stored in the Address List that you select here.
  1. Press the Mode drop-down list → select [Simple] or [Full].

<Mode>:

[Simple]: Sends scanned data as an image via the Internet.
[Full]: Sends scanned data as an image via the Internet, and enables you to receive a delivery confirmation message telling you whether your I-fax was sent successfully.

In order for you to receive a confirmation message telling you the delivery status of your I-fax document, the recipient's machine must have I-fax capabilities and be compatible with the Full mode.

  • If you send documents using the Full mode to a machine that does not support the Full mode, delivery confirmation cannot be carried out. When this happens, the job concerned is not considered as complete even though the actual sending of the document is successful. Such jobs are displayed as <Waiting for TX result...> on the Status Monitor/Cancel screen until the time set for [Full Mode TX Timeout] in [E-Mail/I-Fax Settings] in [Send] in [Function Settings] (Settings/Registration) has lapsed. After the timeout, the job is moved to the log, and the result is shown as <-> when sending of the document to a server or other destination could not be verified.
  1. Press [I-Fax Address] → enter the I-fax address → press [OK].
  • If you do not send documents via a server, and if the recipient's IP address is not registered with a DNS server, enter the domain name in the following format: (user)@(the recipient's IP address).
  1. Press [Standard Field 1] and [Standard Field 2] → enter their respective standard fields → press [OK].

Standard Field 1 and Standard Field 2 are settings required for using an Internet fax service. For details, contact your service provider.

If you do not use an Internet fax service, this step is not necessary.

  • After pressing [OK], the standard field that you entered appears as asterisks (********) on the I-Fax Settings screen.
  1. Select [On] or [Off] for <Send via Server>.

<Send via Server>

[On]: Sends documents via a server. You can send documents to destinations via the Internet in the same way as e-mail.
[Off]: Does not send documents via a server. You can send large amounts of image data to a recipient within the same LAN (Local Area Network) environment without placing a burden on the mail server. This enables you to send documents quickly and directly to the recipient. To use this setting, it is necessary to set up an MX (Mail eXchange) record on the DNS server. Ask your System Manager whether this type of sending is possible before you set <Send via Server> to 'Off'.

If you specify the Standard Field settings, set <Send via Server> to 'On'.

  • To be able to specify the Send via Server setting, set [Use Send via Server] to 'On' beforehand. If [Use Send via Server] is set to 'Off', <Send via Server> is grayed out and cannot be pressed. (See "Use Send Via Server.")
    It is recommended to set [Allow MDN Not Via Server] to 'On'. (See "Allow MDN Not Via Server.")
  • Even if <Send via Server> is set to 'Off', delivery confirmation of documents sent using the Full mode is carried out via the server.
  1. Press [Destination Conditions].
  1. Select [On] or [Off] for <Divide Data>.

Details of each item are shown below.

[On]: Select [On] if the destination machine has a function to combine divided data. If the size of the data being sent exceeds the value set for [Maximum Data Size for Sending], the data is divided into multiple parts before being sent. Once the destination machine receives all the parts of the data, it combines them into one item of data.
[Off]: Select [Off] if the destination machine has no function to combine divided data. If the size of the data being sent exceeds the value set for [Maximum Data Size for Sending], a sending error occurs.
  • Set the destination conditions according to the specifications of the recipient's machine. An error in transmission may occur if you set conditions that the recipient's machine does not support.
  • For more information on the maximum data size for sending, see "Maximum Data Size for Send."
  1. Select [On] or [Off] for <Receive in Color>.
  • If you want to send in black-and-white:
  • If you want to send in color:

  • If you want to send in black-and-white:
  • Press [Off] for <Receive in Color>.
  • Select the paper size, compression method, and resolution → press [OK].

The following conditions are always selected:

  • Paper Size:
 A4/LTR
  • Compression Method:
 MH (Modified Huffman)
  • Resolution:
 200×100dpi, 200×200dpi

LTR, LGL, and STMT are included in [A4/LTR].

  • Set the destination conditions according to the specifications of the recipient's machine. An error in transmission may occur if you set conditions that the recipient's machine does not support.
  • Available compression methods are:
  • MMH (Modified Huffman):
 a coding system that horizontally scans and compresses extended areas of white and black dots.
  • MR (Modified Read):
 a coding system that horizontally and vertically scans and compresses white and black areas. Faster than MH.
  • MMR (Modified Modified Read):
 an adaptation of Modified Read, originally for use in digital machines. Faster than MR.

  • If you want to send in color:
  • Press [On] for <Receive in Color> → press [Next].
  • Select the paper size and resolution → press [OK].

The following conditions are always selected:

  • Paper Size:
 A4/LTR
  • Resolution:
 200×200dpi

LTR, LGL, and STMT are included in [A4/LTR].

  • Set the destination conditions according to the specifications of the recipient's machine. An error in transmission may occur if you set conditions that the recipient's machine does not support.

  1. Finish storing the address.
  • If [Manage Address Book Access Numbers] is set to 'On':
  • If [Manage Address Book Access Numbers] is set to 'Off':

  • If [Manage Address Book Access Numbers] is set to 'On':
  • Press [Next].
  • Press [Access No.].
  • Press [Access No.] → enter the access number using - (numeric keys).
  • Press [Confirm] → re-enter the access number for confirmation using - (numeric keys) → press [OK] → [OK].
    If you do not want to set an access number for this destination, press [OK] without entering any number.

  • If [Manage Address Book Access Numbers] is set to 'Off':
  • Press [OK].

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