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Preface

Digitizing Paper Documents

Scanning the Original and Sending to a Computer

Adding an Image Scanned via Network Scanner to a Document

Enabling PDF Documents to be Edited with Adobe Reader (Reader Extensions)

Converting Scanned Documents into Encrypted Searchable PDF

Using an Advanced Box on the Network

Printer Driver

Merging and Printing Multiple Documents (Windows)

Printing a Booklet (Windows)

Printing a Booklet (Mac)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac)

Specifying the Printer Driver Default Settings (Windows)

Fax

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Checking that a Fax was Sent Successfully

Accessing the Fax Function of a Server Machine

E-Mail

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Internet Fax/Intranet Fax

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Department ID Management

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Security

System Management

Copy Security with Forced Document Scan Lock and Secure Watermark

Secured Print

Data Security

Specifying Send/Fax Security Settings

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Advanced Copying and Printing

Scanning Originals while the Machine is Processing a Job (Reserve Copy)

Printing Files Stored in USB Memory Directly from the Machine

Creating Address Labels by Scanning Business Cards

Customizing the Screen Display

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Linkage Between imageRUNNER ADVANCE Desktop and imageRUNNER ADVANCE

Automatically Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending a Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Performing Complex Tasks at the Touch of a Button: Workflow Composer

Creating a Flow on a Computer (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

Top » Practical Workflows » Digitizing Paper Documents » Adding an Image Scanned via Network Scanner to a Document
Adding an Image Scanned via Network Scanner to a Document
07SE-222
Color Network ScanGear is software that enables you to scan from a machine on the network. You can add images scanned via Network ScanGear onto a document.
Benefits of Using Network ScanGear
You can make adjustments when scanning.
You can adjust the brightness and density as well as specify the scanning area.
You can store the scanned data in various formats.
You can process scanned images and store the images with a specified format (such as BMP/JPG/PDF) using application software.
Required Condition
Color Network ScanGear is installed on the computer.
Your machine (scanner) and computer are connected to the network.
This section describes how to add images scanned using Network ScanGear to a Microsoft Office Word 2007 document.
The screens may differ, depending on the model of the machine and on attached optional products.
Follow the procedures below.
Network Scanner Settings
Scanning the Image
Adding the Image to a Word 2007 Document
Network Scanner Settings
1.
Press [Scanner] on the Main Menu screen.
NOTE
If the Main Menu screen is not displayed, press [Main Menu].
2.
Press [Online].
The scanner is now online.
3.
For Windows XP, click [Start] → [All Programs] → [Color Network ScanGear] → [ScanGear Tool]. For Windows Vista/7, click [] (Start) → [All Programs] → [Color Network ScanGear] → [ScanGear Tool].
For Windows Vista
For Windows 7
ScanGear Tool is started.
4.
Click [Discover] to automatically search for the scanner to use.
You can also specify the scanner to use by clicking [Address] and entering the IP address or host name of the printer.
Search results are displayed in [Select Scanner from List].
If you have already selected a scanner, proceed to step 6 in "Network Scanner Settings."
NOTE
If you select to automatically search for scanners, scanners on the subnet (network with the same network ID) are displayed on the list.
5.
Select the scanner to use → click [Select].
NOTE
To check whether you can use the selected scanner, select the scanner → click [Test Connection].
6.
Click [Exit].
ScanGear Tool is closed.
Scanning the Image
This section uses Windows 7 as an example. The same procedures can be applied to Windows XP.
1.
Start Microsoft Office Word 2007.
2.
Click [Clip Art] from the [Insert] menu.
The [Clip Art] pane is displayed.
3.
Click [Organize clips].
Microsoft Clip Organizer is started.
4.
Select [File] → [Add Clips to Organizer] → [From Scanner or Camera].
The [Insert Picture from Scanner or Camera] dialog box is displayed.
5.
Select Color Network ScanGear from [Device] → click [Custom Insert].
Color Network ScanGear screen is displayed.
6.
Click the [Main] tab → select [Platen] for [Original Placement].
NOTE
You can select [Feeder] for [Original Placement] to scan the original from the feeder.
7.
Place the original on the platen glass. Place the original face down as shown in the illustration below.
8.
Specify scan settings, such as the color mode and resolution, on the Color Network ScanGear screen.
9.
To view the preview, click [Preview].
The preview screen is displayed in the preview area.
NOTE
The following can be performed using the preview image:
You can specify the scanning area.
You can enlarge the displayed image using the toolbar and adjust the image using the settings on the [Options] sheet.
10.
Click [Scan].
Scanning starts.
When scanning is complete, the Color Network ScanGear screen closes and the scanned image is transferred to [Color Network ScanGear Vx.xx] in [My Collections] of Microsoft Clip Organizer.
NOTE
After you click [Scan], do not perform operations on the Color Network ScanGear screen until a dialog box indicating the scanning process appears.
If the Color Network ScanGear screen does not automatically close after scanning is completed, click [] (End) to close the screen.
Adding the Image to a Word 2007 Document
This section uses Windows 7 as an example. The same procedures can be applied to Windows XP/Vista.
1.
Open a document in Microsoft Word 2007.
2.
Drag the image scanned using Microsoft Clip Organizer and drop it to the area where you want to add the image.
The image is added to the area where drag-and-drop was performed.
Reference Information
Scan Different Size Originals Together
You can scan different size originals, even if you place several different size sheets of originals in the feeder together. For details, see "Scanning Different Sized Originals Together."
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