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Flow of Operations on the Settings/Registration Screen

Flow of Operations for Administrators

Flow of Operations for General Users

Settings/Registration Table

Preferences

Adjustment/Maintenance

Function Settings

Function Settings: Copy

Function Settings: Printer

Function Settings: Send

Function Settings: Receive/Forward

Function Settings: Store/Access Files

Function Settings: Secure Print

Function Settings: Hold

Function Settings: Web Access

Set Destination

Management Settings

Preferences

Paper Settings

Registering the Paper Size and Type for a Paper Source

Setting the Paper Size Group for Auto Recognition in the Paper Source

Distinguishing A5R and STMTR Paper

Distinguishing B5 and EXEC Paper

Registering Multi-Purpose Tray Defaults

Registering/Editing/Deleting Custom Paper Sizes

Display Settings

Default Screen after Startup/Restoration

Default Screen (Status Monitor/Cancel)

Switching the Copy Basic Features Screen

Display Fax Function

Store Location Display Settings

Enabling the Language/Keyboard Switch

Changing the Display Language/Keyboard on the Touch Panel Display

Changing the Keyboard Shift Lock Feature Settings

Displaying the Remaining Paper Message

Number of Copies/Wait Time Status Display

Clean the Original Scanning Area Screen Prompt

Changing the Default Display of Select Paper List Screen

Setting the Default Display of the Paper Type Selection Screen

Changing Default Display for Paper Type List

mm/Inch Entry Switch

Displaying the Current Department ID/User Name

Displaying the Remaining Toner Error Message

Deleting the Remaining Toner Error Message

Changing the Puncher Die Name

Timer/Energy Settings

Current Time Adjustment

Current Date and Time

Time Format

Quick Startup Settings

Auto Reset Time

Default Display after Auto Reset

Auto Sleep Time

Energy Consumption in the Sleep Mode

Auto Sleep Weekly Timer Settings

Time Settings for Auto Adjust Gradation

Setting the Energy Saver/Sleep Mode Exit Time

Switching Modes Activated After Pressing Energy Saver Key

Changing the Energy Saver Mode

Low Power Mode Time

Perfect Binder Energy Saver Mode Time

Setting When to Deactivate the Perfect Binder Energy Saver Mode

Accessibility

Key Repetition Settings

Inverting the Screen Colors

Function Settings

Common

Paper Feed Settings

Enabling Paper Drawer Auto Selection
Specifying Paper Drawer Auto Selection Based on Color
Enabling Timeout for Suspended Jobs

Paper Output Settings

Output Tray Designation
Specifying the Maximum Number of Sheets to Load in the Stacker
Auto Eject Paper on Stacker Tray
High Volume Stack Mode
Alternating the Print Output (Offset Jobs)
Inserting a Job Separation Sheet between Print Jobs
Inserting a Job Separation Sheet between Copy Sets
Inserting a Job Separation Sheet after Clearing a Paper Jam in the Stacker
Outputting Different Sized Papers to the Same Output Tray
Aligning Output Paper of Different Width
Forcing to Output Excess Tab Paper
Normal/Reverse Order Output with External Finisher
Face UP/Face Down Output with External Finisher
Image Orientation When Output with External Finisher

Print Settings

Setting the Printing Priority
Heavy 5/Heavy 6 Paper Productivity Priority
Coated Paper Productivity/Gloss Priority
Productivity/Image Quality Priority for Mixed Paper Type
Outputting Reports with Two-Sided Printing
Registering Forms for the Superimpose Image Mode
Setting the Image Priority
Registering/Editing/Deleting User-Defined Text for Page Numbers and Watermarks
Improving Productivity for a Print Job Contains Both One-Sided Printing and Two-Sided Printing

Scan Settings

Timing to Raise Feeder Tray
Feeder Jam Recovery Method
Scanner Noise Settings
Streak Prevention
Black Scan Speed/Image Quality Priority
Distinguishing LTRR and STMT Originals
Setting the Gamma Value for Remote Scans
Automatically Enabling the Remote Scanner Function
Auto Offline

Generate File

High Compression/Limited Color Image Quality Level
Setting the Resolution for Limited Color PDF
Settings for Creating Searchable PDF/XPS/OOXML
Trace & Smooth Settings
OOXML Settings
Deleting Background Images When Generating Word Files
Specifying the Minimum Version When Generating a PDF
Formatting PDF Files to PDF/A
Optimizing PDF for Web
Changing the PDF Encryption Level from Acrobat 10.0 or Equivalent to Acrobat 9.0 or Equivalent

Register Finishing Size

Perfect Binding Finishing Size
Registering/Editing/Deleting Finishing Size for Finishing/Booklet (Trim).

Copy

Registering/Editing/Deleting Favorite Settings Buttons

Changing/Initializing the Default Settings for the Copy Function

Registering Shortcut Keys

Registering Express Copy Shortcut Buttons

Enabling Auto Collating

Giving Priority to Image Orientation

Enabling Auto Orientation

Color Mode Settings for Copy

Send

Outputting Reports

Common Settings

Registering/Editing/Deleting Favorite Settings Buttons
Displaying a Confirmation Screen When Recalling Favorite Settings
Changing the Default Screen for Send
Changing the Default Settings for Send
Registering Shortcut Keys
Send TX Report
Communication Management Report
Printing the TX Terminal ID
Automatically Deleting Failed Jobs
Number of Retry Attempts
Data Compression Ratio
Gamma Value for YCbCr Send Jobs
Dividing Data Into Chunks When Sending with WebDAV
Confirming the SSL Server Certificate When Sending with WebDAV

E-Mail/I-Fax Settings

Registering the Unit's Name for E-Mail/I-Fax
Common Communication Settings for E-Mail/I-Fax
Confirming the SSL Server Certificate When Sending with SMTP
Confirming the SSL Server Certificate When Receiving with POP
Maximum Data Size for Send
Default Subject
Setting an Authorized User E-Mail Address as the Reply-to Destination
Setting an Authorized User E-Mail Address as the Sender
Allowing Users Logged In as Guests to Send
Full Mode TX Timeout
Printing MDN/DSN upon Receipt
Sending Via a Server
Allowing MDN Not Via Server
Setting Auto Complete for E-mail Address Entry

Specifying the Fax Settings

Changing the Default Screen for Fax
Changing the Default Settings for the Fax Function
Registering Shortcut Keys
Registering/Editing/Deleting Sender Names
Setting the Authenticated User Name as the Sender Name (TTI)
Fax TX Report
Fax Activity Report
PIN Code Access
Remote Fax TX Settings

Receive/Forward

Outputting Reports

Common Settings

2-Sided Printing
Paper Drawer Selection
Reducing a Received File
Printing Received Images with the 2 On 1 Layout
Printing Footer Information on a Received Document
Gamma Value for YCbCr Receive Jobs
Interrupt Printing of Received Jobs
Handling Files That Fail to Be Forwarded
Forwarding Settings
Storing Forwarding Settings
When Forwarding Destinations Do Not Match the Forwarding Conditions
Editing Forwarding Settings
Printing Forwarding Settings
Specifying the I-Fax Inbox Settings
Always Send Notice for RX Errors

Store/Access Files

Common Settings

Specifying the Scan and Store Settings
Specifying the Stored File Settings
Forcing Seven Digit Mail Box PINs

Mail Box Settings

Memory Media Settings

Hold

Specifying the Hold Function

Setting the Time Until a Hold Job is Automatically Deleted

Storing Jobs with PS/PDF Data in the Hold Queue

Set Destination

Printing the Address Lists

Register Destinations

Registering an E-Mail Address

Registering a Fax Number

Registering an I-Fax Address

Registering a File Server Address

Registering a Group Address

Addresses Obtained via a Server

Editing Address Details

Deleting Addresses

Naming an Address Book

Registering One-Touch Buttons

Registering/Editing One-Touch Buttons

Deleting One-Touch Buttons

Changing the Default Display of the Address Book

LDAP Server Settings

Registering an LDAP Server

Editing LDAP Server Settings

Printing LDAP Server Settings

LDAP Server Auto Search

Registering/Editing LDAP Search Attributes

Registering/Editing/Deleting Default Search Conditions for Each LDAP Server

Obtaining the Remote Address Book

Remote Address Book

Remote Address Book Server Address

Communication Timeout

Fax TX Line Auto Select Adjustment

Top » Settings/Registration » Function Settings » Receive/Forward » Common Settings » When Forwarding Destinations Do Not Match the Forwarding Conditions
When Forwarding Destinations Do Not Match the Forwarding Conditions
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You can set the forwarding destination to use for received documents that do not match specified forwarding conditions, or when forwarding settings are not registered.
1.
Press (Settings/Registration).
2.
Press [Function Settings] → [Receive/Forward] → [Common Settings].
3.
Press [Forwarding Settings].
4.
Press [Forward w/o Conditions].
5.
Press [Forwarding Destination] → specify the following settings.
Details of each item are shown below:
[Address Book]:
Select to forward the received document to another machine (relay function).
[Confidential Fax Inbox]:
Select to store the received document in a Confidential Fax Inbox.
NOTE
If the selected destination is a group address which contains a mail box, the file you are sending will not be forwarded to (and stored in) that mail box.
You cannot specify a WebDAV server as the forwarding destination. If the selected destination is a group address which contains a WebDAV server, the file is not forwarded to the WebDAV server.
If you select [Address Book]:
If you select [Confidential Fax Inbox]:
If you select [Address Book]:
Select the forwarding destination → press [OK].
If you want to select a destination that is stored with an access number, press [Access No.] → enter the access number. (See "Registering an E-Mail Address" and "Storing Fax Numbers.")
You can restrict the types of destinations displayed in the results list by pressing the drop-down list and selecting the desired type of destination.
Use the Address List drop-down list to display each address book (Address Lists 1 to 10 and one-touch buttons). Address lists categorize the addresses stored in the Address Book.
You can specify e-mail, I-fax, file server, and group destinations as forwarding destinations.
NOTE
To cancel a selected destination, select the destination again.
To view the detailed information for a selected destination, select the destination → press [Details].
Register destinations in the Address Book in advance. (See "Register Destinations.")
[Access No.] appears on the screen only if <Manage Address Book Access Numbers> for the Address Book is set to 'On' in [Set Destination] (Settings/Registration). (See "Managing the Address Book with Access Numbers.")
You cannot select multiple destinations at the same time.
If the Remote Fax Kit is activated, you can specify fax numbers and group addresses which contain fax destinations as forwarding destinations.
If you select a fax number as the forwarding destination, the subaddress and password registered in the Address Book are ignored.
If you select [Confidential Fax Inbox]:
Select the desired Confidential Fax Inbox → press [OK].
If you want to send a link to a Confidential Fax Inbox via e-mail, press [URL Send].
A message <Fax Inbox Incoming Notice> is inserted into the body of the e-mail message stating the link to the Confidential Fax Inbox.
IMPORTANT
You cannot store received documents in memory in the cases below. These numbers may vary depending on the remaining capacity of the hard disk.
When more than 1,500 documents or images are stored in all of the mail boxes.
When a total of approximately 6,000 pages of documents or images are stored in all of the mail boxes.
When there is insufficient memory available.
NOTE
To send a link via e-mail to the Confidential Fax Inbox in which the document is stored, you must register an e-mail address in the Confidential Fax Inbox beforehand. For instructions on storing an e-mail address in the machine, see "Common Communication Settings for E-Mail/I-Fax."
You cannot select multiple Confidential Fax Inboxes.
6.
Press [File Name].
If you selected a Confidential Fax Inbox as the forwarding destination, proceed to step 13.
7.
Enter a file name → press [OK].
8.
Press the <Store/Print Received File> drop-down list → specify the settings.
Select [On] if you want to store the received file in the Memory RX Inbox or print the received file from the Memory RX Inbox.
NOTE
If you set both <Store/Print Received File> and the Memory Lock mode to 'On', the received file is stored in the Memory RX Inbox. If you set Memory Lock to 'Off', the received file is printed automatically. (See "Specifying the I-Fax Inbox Settings.")
9.
Press file format → select the file format of the image you want to forward → press [OK].
This part of the procedure is not necessary if any of the following is true:
A fax number is specified as the forwarding destination
A Confidential Fax Inbox is specified as the forwarding destination
An I-fax address is specified as the forwarding destination
File formats:
[TIFF/PDF (Auto)]:
Sends the file in either the TIFF (Black-and-White) or PDF (Grayscale/Color) format. You cannot set [Divide into Pages] to 'On'.
[TIFF/XPS (Auto)]:
Sends the file in either the TIFF (Black-and-White) or XPS (Grayscale/Color) format. You cannot set [Divide into Pages] to 'On'.
[TIFF/JPEG (Auto)]:
Sends the file in either the TIFF (Black-and-White) or JPEG (Grayscale/Color) format. [Divide into Pages] is set to 'On'.
[PDF]:
Sends the file in the PDF format regardless of the color mode. You can also select [Trace & Smooth], [Compact], [OCR (Text Searchable)], and/or [Add Digital Signatures]. If you want to add a digital signature, you can select [Device Signature].
[XPS]:
Sends the file in the XPS format regardless of the color mode. You can also select [Compact], [OCR (Text Searchable)], and/or [Add Digital Signatures]. If you want to add a digital signature, you can select [Device Signature].
If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights. If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages], and the key remains unlit.
10.
Press [Fwd Done Notice].
11.
Select the destination to send the forwarding done notice → press [OK].
If you want to select a destination that is stored with an access number, press [Access No.] → enter the access number. (See "Registering an E-Mail Address" and "Storing Fax Numbers.")
Use the Address List drop-down list to display each address book (Address Lists 1 to 10 and one-touch buttons). Address lists categorize the addresses stored in the Address Book.
NOTE
To cancel a selected destination, select the destination again.
To view the detailed information for a selected destination, select the destination → press [Details].
Register destinations in the Address Book in advance. (See "Register Destinations.")
[Access No.] appears on the screen only if [Manage Address Book Access Numbers] is set to 'On' in [Set Destination] (Settings/Registration). (See "Managing the Address Book with Access Numbers.")
You cannot select multiple destinations at the same time.
12.
Select whether to check [Notice Only for Errors].
If you want the forwarding done notice to be sent only when an error occurs, press [Notice Only for Errors].
If you want the forwarding done notice to be sent every time a received document is forwarded, do not press [Notice Only for Errors].
13.
Press [OK] → [Close].
NOTE
You can store a forwarding destination for each receive type for received documents.
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