Document Scan Lock - Canon imageRUNNER ADVANCE 4051/4045/4035/4025 e-Manual

Document Scan Lock

You can embed hidden information (TL code*1) on the output to restrict unauthorized copying. You can also embed information, such as the user name, date, and device name, so that you can find out who, when, and with which machine the copy was made.

For information on the optional products required to use this function, see "Optional Products Required for Each Function."

If you set a mode*2 that affects the TL code when attempting to copy, scan, or print a document with embedded information, that job is canceled, and the message <The job was stopped because embedded information was detected.> is displayed on the touch panel display.
To restrict and gray out functions that affect the TL code, set [Restrict Options] in [Function Settings] (Settings/Registration) to 'On'.(See "Specifying the Document Scan Lock Operational Settings.")

*1 A TL code is a type of 2-dimensional bar code. A TL code is printed and by changing the arrangement of the dots, digital information is embedded on the output.
*2 This refers to modes such as the cascade copy mode and the zoom ratio, page layout, booklet, density, page numbering, and copy set numbering modes, that set reduction/enlargement, and printing and density changes.

The following three types of information can be used with this mode:

Scan Lock Information

Original with Embedded TL Code (Scan Lock Information)		Copying/Sending/Storing/Printing are restricted.

Tracking Information

Original with Embedded TL Code (Tracking Information)		Tracking information is analyzed on the machine or computer. ID/User Name Date/Time Serial Number Job Name Job Type Device Name Custom Characters

Scan Lock Information

Tracking Information

Adjusting the TL Code

IMPORTANT
This mode can be used only for printing a file stored in a mail box. Please note that Canon will not be held responsible for any damages caused by the use of the Document Scan Lock mode or the inability to use the Document Scan Lock mode.

NOTE
Use STMT size or larger. Do not use paper with a low whiteness level, such as colored paper. Do not use paper with high transparency, such as transparencies, or tracing paper. Make sure to use the correct paper size and type to effectively use the Scan Lock Information and Tracking Information. (See "Available Paper Stock.")

Scan Lock Information

You can embed TL code on the output to restrict unauthorized copying. You can select the following four types of restriction.

Allow All

The output can be copied.

Prohibit All

Copying of outputs is restricted. You cannot copy an output for which Prohibit All is detected.

Password Authentication

Copying of outputs is restricted. You can copy only if the authentication process is successful.

User Authentication

Copying of outputs is restricted. You can set User Authentication restriction if the Department ID Management or authentication by SSO-H is set. You can copy only if the Department ID or user name matches.

NOTE
When copying documents set with [Password Auth.] or [User Authentication], the embedded information on the first page is used for authentication. In the following case, the job will be canceled: When the embedded information on the first page differs from the embedded information on the second and subsequent pages (for example, when copying a document with the password '1234567' embedded on the first page, and the password '9876543' embedded on the second page).

NOTE

When copying documents set with [Password Auth.] or [User Authentication], the embedded information on the first page is used for authentication. In the following case, the job will be canceled:

When the embedded information on the first page differs from the embedded information on the second and subsequent pages (for example, when copying a document with the password '1234567' embedded on the first page, and the password '9876543' embedded on the second page).

Press [Access Stored Files] → [Mail Box].

Select the desired Mail Box → select the desired file → press [Print].

Press [Change Print Settings].

Press [Options] → [Document Scan Lock].

Press [Scan Lock Information].

Select the Scan Lock condition.

If [User Authentication] is selected, the Department ID and PIN which are currently being used to log in to the machine are embedded on the output. For SSO-H, the user name and password are embedded.

If [Password Auth.] is selected, press [Password] → enter the password → press [Next]. Enter the same password to confirm the password → press [OK].

Press [OK].

Press [OK] → [Close].

Tracking Information

You can embed text such as user name, date/time, and device name on the output. You can analyze who, when, and with which machine the file was output using Document Scan Code Analyzer for MEAP.

Press [Access Stored Files] → [Mail Box].

Select the desired Mail Box → select the desired file → press [Print].

Press [Change Print Settings].

Press [Options] → [Document Scan Lock].

Press [Tracking Information].

Press [Set].

Information such as ID/user name, date/time, and device name is embedded.

To set custom text, press [Custom Characters] → enter the text → press [OK].

Press [OK].

Press [OK] → [Close].

Adjusting the TL Code

You can adjust the size and density of the dots for the TL code to be embedded on the output.

Press [Access Stored Files] → [Mail Box].

Select the desired Mail Box → select the desired file → press [Print].

Press [Change Print Settings].

Press [Options] → [Document Scan Lock].

Set the information to embed → press [Adjust TL Code].

NOTE
For instructions on setting the information to embed, see the following: Scan Lock Information Tracking Information

Adjust the dots.

If you want to adjust the size of the dots:

If you want to adjust the density of the dots:

If you want to adjust the size of the dots:

Press [-] or [+] to set the size of the dots.

The appropriate dot size differs according to the environment or the content of the file. We recommend that you check documents embedded with a TL code to see whether you can correctly analyze the tracking information and whether the TL code restricts copying.

If you want to adjust the density of the dots:

Select [Standard] or [Rough].

If there are many illustrations or images in the file, we recommend that you select [Standard].

Press [OK].

Press [OK] → [Close].

IMPORTANT
For information on the modes which cannot be set in combination with this mode, see "Combination of Functions Chart." You cannot adjust the print density while printing with [Document Scan Lock] set. Printing performance may not be optimal, depending on the file content and combination of settings.

NOTE
The Document Scan Lock mode does not guarantee restriction of unauthorized copying. You may not be able to restrict unauthorized copying or analyze tracking information, depending on the combination of settings and the output such as a document with an image on the entire page.