You can back up inbox data stored in the machine to an USB HDD (USB connected external hard disk) or an SMB server. Stored data backed up in this way can be restored to the machine.

The following data can be backed up and restored:

• Mail Box Settings (mail box names, passwords, and auto erase times)

• Fax Inbox Settings (fax inbox names and passwords)

• Memory RX Inbox (passwords)

• Mail Box/Fax Inbox/Memory RX Inbox/Advanced Box files

• Form for Superimpose Image

• It may take some time to complete a stored data backup/restore operation. Do not turn the main power switch of the machine OFF until the operation is complete, as this may cause the machine to malfunction.

• If you back up/restore stored data without restarting the machine after changing the language displayed on the touch panel display by pressing (Settings/Registration) → [Preferences] from the control panel of the machine, the stored data may not be backed up/restored properly.

• You can enter up to 128 characters for the folder name of the backup location for stored data.

• The stored data backed up using this function can be restored only to this machine or upgrades of the same model.

• If you perform authentication management for the users that use the Advanced Box when backing up, export the user information for the Advanced Box. You can use data on the Advanced Box to restore if you import user information. (See "Registering/Editing User Access Control for Advanced Box User Information.")

• When restoring backed up data from the 3.5inch/1TB HDD to the standard-equipped hard disk (80GB), some data may not be restored, regardless of the file size of the backup data.

• To restore data in the Advanced Box, the machine's HDD capacity must be no less than at the time of backup, regardless of the size of the backed up data.

• It is recommended that you insert USB HDD for backing up and restoring data into the USB port located towards the back on the right side of the machine.

• USB HDD to be used for backing up and restoring data must meet the following conditions:

• Formatted using FAT32

• Memory capacity of no less than 32 GB after formatting

• External power supply (not bus powered)

• Contains a folder with the identical name and path as the specified backup location

• If you attach more than one compatible USB HDD to the machine, you cannot backup/restore data.

• While backing up to the USB HDD the machine's performance may not be optimal, depending on the remaining capacity of the USB HDD.

• If there is a file from a computer stored in an Advanced Box that has been opened externally using SMB, backing up to the USB HDD may take some time, depending on the operating system of the computer.

• Backing up to the USB HDD may take some time, depending on the remaining capacity of the USB HDD.

• Restore data from the location where the data was backed up.

• If the data was backed up to a USB HDD, you can only restore the data from a USB HDD.

• If the data was backed up to the SMB server, you can only restore the data from the SMB server.

• You cannot backup data to the Advanced Box of another machine that has been made accessible on the network as an SMB server.

• If the 3.5inch/1TB HDD is attached, you can backup data from the Advanced Box only to the USB HDD.

• It is recommended that you regularly back up important data.

• Make sure not to edit or delete backed up data. If you edit backed up data, you may not be able to correctly back up or restore the data.

• To backup/restore stored data, it is necessary to log in as an administrator.

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