Flow of Sending Operations
This section describes the basic flow of sending operations.
The following types of sending methods are available for the Scan and Send functions. For instructions on specifying a fax number, see "Sending/Receiving a Fax."
Sending an E-Mail Message
You can scan a document and send it as an attached file in an e-mail message. You can send the scanned document as a JPEG, TIFF, PDF, XPS, OOXML(pptx, docx) file.
Sending an I-Fax
You can scan a document and send it to a destination via the Internet as an I-fax. There are two types of I-Fax, "Internet Fax" and "Intranet Fax." "Internet Fax" can send documents via a mail server to addresses over the internet. "Intranet Fax" does not pass through a mail server but can send documents directly. Regardless of the distance and area, I-fax helps you to reduce transmission costs by making transactions via the Internet. You can also specify the scan settings and the settings at the destination when using I-fax. For an overview of and instructions on setting up an intranet fax, see "What Is Internet Fax/Intranet Fax?."
Sending a Job to a File Server/Advanced Box
You can send scanned images to computers (file servers) and the Advanced Box of another imageRUNNER series machine on the network.
IMPORTANT
The send settings for the last send job may be retained.
To cancel the settings, press (Reset).
The specified destinations are not retained.
1.
Place your originals.
NOTE
For instructions on placing your originals, see "Placing Originals."
2.
Press [Scan and Send].
If the desired function is not displayed on the Main Menu screen, press [Show All].
3.
Specify the destination.
IMPORTANT
If you set an address type to 'On' in [Limit New Destination], you cannot enter new destinations of that type. Select a stored destination by using the Local Address Book, Remote Address Book, LDAP Server in [Address Book], or pressing a one touch button in [One-Touch]. (See "Restricting Sending to New Addresses.")
NOTE
You can specify and send to up to 256 destinations at the one time. However, if you specify a group address as a destination, each address stored in that group is counted as one destination.
The icons that are displayed on the screen are:
: E-Mail
: Fax
: I-Fax
: File
: Group
: Bcc
: Cc
The following methods are available for specifying destinations:
1
If you want to specify a destination stored in an Address Book
Refer to the following, depending on the type of address book.
Specifying Destinations Using the Address Book (Local)
Specifying Destinations Using the Address Book (Remote)
Specifying Destinations Using the Address Book (LDAP Server)
2
If you want to specify a destination stored in a One-Touch button
Specifying Destinations Using the One-Touch Buttons
3
If the destination you want to specify is not stored in an Address Book
Refer to the following detailed procedures, according to the address or server to specify.
Specifying a Destination by Entering an E-mail Address
Specifying Destinations by Entering an I-Fax Address
Specifying a Destination by Entering a File Server
Storing in an Advanced Box
4
If you want to specify a destination stored in Favorite Settings
Favorite Settings
5
If you want to specify your personal folder as the destination
Setting Your Personal Folder as the Destination
6
If you want to specify your own e-mail address as the destination
Setting Your Own E-Mail Address as the Destination
7
If you want to specify Cc and/or Bcc addresses
Setting Cc and Bcc Addresses
4.
Specify the desired scan settings.
You can press [Options] to select useful scanning modes. You can also use modes in combination.
Press  or to display the desired mode.
For more information on setting each mode, see the corresponding section.
5.
Press (Start).
If the original is placed on the platen glass, follow the instructions that appear on the touch panel display → press (Start).
When scanning is complete, press [Start Sending].
When a send job is received, the following screen is displayed. (This screen is not displayed if [Display Notification When Job Is Accepted] in [Function Settings] (Settings/Registration) is set to 'Off'. For more information, see "Displaying a Confirmation Screen When Jobs Are Accepted" and "Operations from the Job Status Screen.")
You can press [Status Mntr.] to display the Status Monitor/Cancel screen to check the status of the current jobs.
If a message appears indicating that scanning was canceled because the data size for the scanned original exceeds the maximum data size, scan your original again.
You may be able to perform scanning by changing the following settings.
Set the data compression rate to [High Ratio]. (See "Data Compression Ratio.")
Lower the resolution (See "Setting the Resolution.")
Reduce the sharpness (See "Adjusting the Image Sharpness.")
NOTE
The machine automatically detects the size of the original.
A screen to enter the user name and password may appear when you try to send to an e-mail or I-fax address, depending on the e-mail/I-fax settings. If the screen appears, enter the user name and password registered in SMTP Authentication. (See "Common Communication Settings for E-Mail/I-Fax.")
If you try to send to a file server in which [Confirm Before Sending] is set to 'On', a screen appears prompting you to enter a user name and password. In this case, enter the file server password. If you want to register a file server in a group address, set [Confirm Before Sending] to 'Off'. You cannot send to a group address including a file server in which the Enter Password Each Time setting is set to 'On'. (See "Registering a File Server Address.")
If you set the Preview mode, you can verify the images from the Preview screen before sending your document. (See "Preview.")
6.
When scanning is complete, remove your originals.
IMPORTANT
If you are using Microsoft Exchange Server 2003 SP2, 2007 SP3, 2010, or 2013, a sending error may occur when you send an e-mail message in the cases below. In this case, you should add the user logged in to the machine using the User Authentication to [Send On Behalf] in [Delivery Options] in [Exchange General]. For more information, contact the Exchange Server administrator.
When a user is logged in to the machine using User Authentication
When <SMTP Authentication (SMTP AUTH)> is set to 'On' in [Communication Settings]
After a job is sent, the send settings may be retained except the specified destinations.
To cancel the settings, press (Reset).
To send other jobs with the same settings, specify destinations for the jobs as the destination specified for the previous job is not retained.
NOTE
We recommend you read the following topics before using the Send function:
Main Power and Energy Saver key (See "Main Power and Energy Saver Key.")
Entering Characters from the Touch Panel Display (See "Entering Characters from the Touch Panel Display.")
Routine Maintenance (See "Routine Cleaning.")
You can print a report that contains the results of all send jobs. (See "Send TX Report" and "Communication Management Report.")
If you are using a login service, see the following.
If you are using the Copy Card Reader: Copy Card Reader-F1
If you are not using the Copy Card Reader: "Login Methods" and "Logging In with DepartmentID Authentication (When Department ID Management Is Enabled)"
The maximum number of send jobs that the machine can handle is 120 (If there are fax jobs with error codes, the maximum number of fax jobs that can be handled is 64). However, the actual number of send jobs that the machine can handle may be fewer than 120, depending on the following conditions:
When multiple documents are being sent at the same time
When large documents are being sent
When a large amount of memory is being used for the Mail Box and Fax/I-Fax Inbox
For instructions on canceling a send job, see "Canceling a Job."
You can also cancel a send job from the Status Monitor/Cancel screen. (See "Canceling a Job Being Sent or Waiting to Be Sent.").
» Scan and Send » Flow of Sending Operations
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