Specifying Destinations Using the Address Book (Remote)

You can specify a destination by searching the Address Book of the server machine from the client machine via the network. The Address Book of the server machine that can be accessed via the network is called the Remote Address Book. This machine can be set as the server machine or client machine.

IMPORTANT
To use the Remote Address Book, it is necessary to specify the settings for [Acquire Remote Address Book]. (See "Obtaining the Remote Address Book.")

NOTE
To use the Remote Address Book, it is necessary to configure the server machine settings. Set to open the Remote Address Book externally on the server machine. (See "Making the Remote Address Book Open.") You can also browse destinations registered in the one-touch buttons of a server machine from a client machine on the network. (See "Specifying Destinations Using One-Touch Buttons.")

Press

(Main Menu) → [Fax] → [Address Book].

Press [Change Addr. Book].

NOTE
[Change Addr. Book] only appears if you register both the Remote Address Book and LDAP server. If only the Remote Address Book is registered on the machine, [To Remote Add. Book] is displayed.

Select [Remote].

Select the destination → press [OK].

You can select multiple destinations.

For instructions on searching for destinations registered in the Address Book, see "Address Book Screen."

If you select a destination that is stored with an access number, press [Access No.] and then enter the access number using

(numeric keys). If you press [Addresses without Access Number], the destinations that are not managed with an access number are displayed.

NOTE
To cancel a selected destination, select the destination again. If you select only one destination, press (Start) to send from the Address Book screen.

IMPORTANT

If the server machine is performing the System Manager information settings, authentication between the server machine and the client machine is performed while the client machine is obtaining the remote address. Authentication is performed by matching the System Manager ID and System PIN set by the server machine and client machine.
The availability of the Remote Address Book depends on the status of the System Manager information settings for the server machine and client machine, as shown below.

When the server machine is performing the System Manager information settings	When the client machine is performing the System Manager information settings	The System Manager ID and System PIN for the server machine and client machine match	Can use the Remote Address Book
Performing	Performing	Matches	Yes
	Performing	Does Not Match	No
	Not Performing	-	No
Not Performing	Performing	-	Yes
Not Performing	Not Performing	-	Yes

For more information on setting the System Manager ID and System PIN, see "Specifying the System Manager Settings."

Up to eight machines including this machine can be connected as client machines at the same time to the server machine with the Remote Address Book that is opened externally. However, if the server machine is performing other network communication during this time, the number of machines that can connect may be reduced. If the machine cannot connect, a network error notice is sent.

If an authentication error or a communication timeout due to network congestion occurs between the client and server, you cannot obtain the destination from the Remote Address Book. You can set the communication timeout in <Communication Timeout> in [Acquire Remote Address Book]. (See "Obtaining the Remote Address Book.")

NOTE
If the display language set for the server machine and client machine is different, the Address Book may have garbled characters.