Sending a File

You can send files stored in Mail Boxes.

IMPORTANT
This mode can be used only for printing a file stored in a mail box.

Press [Access Stored Files] → [Mail Box].

Select the desired Mail Box → select the desired file → press [Send].

NOTE
A maximum of 32 files stored in the same mail box can be selected and sent at the same time. A maximum of 999 pages can be sent simultaneously.

Specify the destination.

If the destination is stored in the Address Book:	Refer to the following, depending on the type of address book. Scan and Send: Specifying Destinations Using the Address Book (Local) Specifying Destinations Using the Address Book (Remote) Specifying Destinations Using the Address Book (LDAP Server) Fax: Specifying Destinations Using the Address Book (Local) Specifying Destinations Using the Address Book (Remote) Specifying Destinations Using the Address Book (LDAP Server) Specifying Destinations Using the One-Touch Buttons
If the destination is stored in a One-Touch button:	E-Mail, I-Fax, File Server, Advanced Box: Specifying Destinations Using the One-Touch Buttons Fax: Specifying Destinations Using One-Touch Buttons
If the destination is not stored in the Address Book:	Refer to the following detailed procedures, according to the address or server to specify. Specifying a Destination by Entering an E-mail Address Specifying Destinations by Entering an I-Fax Address Specifying a Destination by Entering a File Server Entering a New Fax Number
If the destination is stored in Favorite Settings:	Favorite Settings
If you want to specify your personal folder as the destination:	Setting Your Personal Folder as the Destination
If you want to specify your own e-mail address as the destination:	Setting Your Own E-Mail Address as the Destination
If you want to specify Cc and/or Bcc addresses:	Setting Cc and Bcc Addresses

IMPORTANT
If you set an address type to 'On' in [Limit New Destination], you cannot enter new destinations of that type. Select a stored destination by using the Local Address Book, Remote Address Book, LDAP Server in [Address Book], or pressing a one touch button in [One-Touch]. (See "Restricting the Send Function.")

NOTE
You can specify and send to up to 256 destinations at the one time. However, if a group address is specified for the destination, each address stored in that group is counted as one destination. If you try to send to a file server in which [Confirm Before Sending] is set to 'On', a screen appears prompting you to enter the file server password. In this case, enter the file server password. If you want to register a file server in a group address, set [Confirm Before Sending] to 'Off'. You cannot send to a group address including a file server in which [Confirm Before Sending] is set to 'On'. (See "Registering a File Server Address.") If you want to automatically delete the selected document after it is sent, press [Delete File After Sending]. You cannot print or store the document in another inbox while it is being sent. If the selected destination is a group address which contains a mail box, the file you are sending will not be sent to (and stored in) that mail box. The destinations registered in the one-touch buttons on the Quick Menu of the client machine are not updated even if those registered in the one-touch buttons of a server machine are updated. Confirm that the destination is not old if you cannot send to it.

NOTE

You can specify and send to up to 256 destinations at the one time. However, if a group address is specified for the destination, each address stored in that group is counted as one destination.

If you try to send to a file server in which [Confirm Before Sending] is set to 'On', a screen appears prompting you to enter the file server password. In this case, enter the file server password. If you want to register a file server in a group address, set [Confirm Before Sending] to 'Off'. You cannot send to a group address including a file server in which [Confirm Before Sending] is set to 'On'. (See "Registering a File Server Address.")

If you want to automatically delete the selected document after it is sent, press [Delete File After Sending].

You cannot print or store the document in another inbox while it is being sent.

If the selected destination is a group address which contains a mail box, the file you are sending will not be sent to (and stored in) that mail box.

The destinations registered in the one-touch buttons on the Quick Menu of the client machine are not updated even if those registered in the one-touch buttons of a server machine are updated. Confirm that the destination is not old if you cannot send to it.

Press the file format button → select a file format → press [OK].

This step is unnecessary if you selected Fax or I-Fax destinations.

IMPORTANT
Some file formats require optional products. For information on the optional products required to use this function, see "Optional Products Required for Each Function."

NOTE
For more information on file formats, see "Setting the File Format."

Press [Options] → select the desired option → press [Close].

NOTE
For more information on option modes, see "Scan and Send" or "Sending/Receiving a Fax."

Press [Start Sending].

IMPORTANT
For information on the modes which cannot be set in combination with this mode, see "Unavailable Combination of Functions."

NOTE
Files with a resolution other than 600 x 600 dpi cannot be sent if there is a fax destination included in the destination.