» Security » Preventing Information Leakage » Restricting the Send Function
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Restricting the Send Function
You can set various send functions such as restricting new destination or send domain.
Restricting Sending to New Addresses
Adding a Device Signature to Sent PDF or XPS Documents
Restricting the Domains to Which E-mail/I-Fax Documents Can Be Sent
Setting to Confirm Entered Fax Numbers
Allowing Sending from the Fax Driver
IMPORTANT
If a destination type in [Limit New Destination] is set to 'On', all settings stored in the settings history are erased, regardless of the destination type.
Restricting Sending to New Addresses
By restricting sending of faxes, e-mails, I-faxes, and files to new destinations using the procedure below, data can only be sent to previously registered destinations. As you can no longer enter or send to new destinations, setting this mode with an Address Book PIN increases security when sending. Sending is only allowed in the following cases when this mode is set:
If you specify a destination stored in the Address Book
If you specify a destination obtained via an LDAP server
If you specify a destination by pressing a one-touch button
If you recall stored [Favorite Settings] including destinations
If you select [Send to Myself]
1.
Press (Settings/Registration).
2.
Press [Function Settings] → [Send] → [Common Settings].
3.
Press [Limit New Destination] → select the type of destination to restrict.
4.
Press [On] → [OK].
If you do not want to restrict new destinations, press [Off].
Adding a Device Signature to Sent PDF or XPS Documents
This mode enables you to always add a device signature to sent PDF or XPS documents.
This setting can be specified when the Device Signature PDF/XPS function is available for use. For information on the optional products required to use the Device Signature PDF/XPS function, see "Optional Products Required for Each Function."
1.
Press (Settings/Registration).
2.
Press [Function Settings] → [Send] → [Common Settings].
3.
Press [Always Add Device Signature to Send] → [On] for <Always Add Device Signature to Send> → specify the setting for <Restrict File Formats>.
If you do not want to add a device signature, press [Off] for <Always Add Device Signature to Send>.
If you set <Restrict File Formats> to 'On', only PDF or XPS files can be sent.
NOTE
If you set <Restrict File Formats> to 'On', and sending a file in a format other than PDF or XPS is registered in [Favorite Settings], the file cannot be sent.
4.
Press [OK].
Restricting the Domains to Which E-mail/I-Fax Documents Can Be Sent
You can restrict the domains to which documents can be sent via e-mail or I-fax. If you restrict the domains for sending, you can send documents only to destinations that belong to the specified domains.
1.
Press (Settings/Registration).
2.
Press [Function Settings] → [Send] → [E-Mail/I-Fax Settings].
3.
Press [Restrict TX Destination Domain] → [On] for <Restrict Sending to Domains>.
Press [Off] to not restrict the domains.
4.
Specify the domains to which you want to allow e-mail or I-fax documents to be sent.
If you want to register a domain:
If you want to edit a domain:
If you want to delete a domain:
If you want to register a domain:
Press [Register].
Press [Domain Name].
Enter the domain name → press [OK].
Press [OK].
Select [Allow] for <Send to Subdomain> to allow sending to subdomains.
NOTE
You can register up to three domains.
If you want to edit a domain:
Select the desired registered domain → press [Details/Edit].
Press [Domain Name].
Enter the domain name → press [OK].
Press [OK].
Select [Allow] for <Send to Subdomain> to allow sending to subdomains.
If you want to delete a domain:
Select the domain to delete → press [Delete].
Press [Yes].
5.
Press [OK].
Setting to Confirm Entered Fax Numbers
If [Confirm Entered Fax Number] is set to 'On', a confirmation screen is displayed when a user enters a fax number, to prevent misdialing.
This setting can be specified when the Fax function is available for use. For information on the optional products required to use the Fax function, see "Optional Products Required for Each Function."
1.
Press (Settings/Registration).
2.
Press [Function Settings] → [Send] → [Fax Settings].
3.
Press [Confirm Entered Fax Number] → [On] → [OK].
If you do not want to confirm entered fax numbers, press [Off].
Allowing Sending from the Fax Driver
You can allow sending from the fax driver.
This setting can be specified when the Fax function is available for use. For information on the optional products required to use the Fax function, see "Optional Products Required for Each Function."
1.
Press (Settings/Registration).
2.
Press [Function Settings] → [Send] → [Fax Settings].
3.
Press [Allow Fax Driver TX] → [On] → [OK].
If you do not want to restrict sending, press [Off].
IMPORTANT
If you use the following destination types (Fax, E-Mail, I-Fax, File) for which [Limit New Destination] is set to 'On', you cannot edit the destination:
Destinations obtained via LDAP servers
Destinations registered in [Favorite Settings]
E-mail addresses obtained by pressing [Send to Myself]
Destinations of a job that is canceled because of transmission errors, or a job that is waiting to be sent with the Delayed Send mode on the Status Monitor/Cancel screen.