<Generate File> - e-Manual

Item	Description
<Image Quality Level for Compact>	If you select PDF (Compact) or XPS (Compact) as the file format in <Scan and Send> or <Scan and Store>, you can set the image quality level of the document. IMPORTANT: This setting is disabled when sending a fax or I-fax. Setting Value <Image Level in Text/Photo Mode or Photo Mode>: <Data Size Priority>, <Normal>, <Quality Priority> <Image Level in Text Mode>: <Data Size Priority>, <Normal>, <Quality Priority> NOTE: If you scan an original with many colors when <Text> is selected in <Original Type>, the data size and image quality will vary following compression, according to the selected image level. However, if the original is in monochrome or has few colors, it does not matter which image level you select. DeviceAdmin: Yes NetworkAdmin: No Can be set in the Remote UI: No Device Information Distribution Available: Yes
<OCR (Text Searchable) Settings>	The Searchable PDF/XPS/OOXML mode enables you to perform OCR (Optical Character Recognition) to extract data that can be recognized as text from a scanned image. The text can then be added to a file to create a PDF/XPS/OOXML file that is searchable. If you select <OCR (Text Searchable)> for <PDF>, <XPS>, or <OOXML> as the file format, you can set the Smart Scan setting, and set the number of characters for the Auto (OCR) in File Name. Smart Scan is a function that determines the text direction to detect the alignment when sending a document. Auto (OCR) in File Name is a mode that automatically uses the first text scanned by OCR in the document as its file name. This setting is specified in <File Name> in <Options> on the Scan and Send screen. Setting Value <Smart Scan>: <On>, <Off> <Max Number of Char. for File Name>: <1> to <24> NOTE: You cannot use the Auto (OCR) in File Name mode and the Encrypted PDF mode at the same time when sending a file. DeviceAdmin: Yes NetworkAdmin: Yes Can be set in the Remote UI: Yes Device Information Distribution Available: Yes
<Trace & Smooth Settings>	You can change the recognition rate of line drawings of the document when creating a file with outline graphics. Setting Value <Outline Graphics>: <On>, <Off> <Graphics Recognition Level>: <Normal>, <Moderate>, <High> <Background Image Level>: <Data Size Priority>, <Normal>, <Quality Priority> NOTE: If you increase <Graphics Recognition Level>, the data size also increases. It is recommended that you first use <Normal>, and if desirable results are not obtained, try increasing the recognition level to <Moderate> or <High>. This setting is disabled when sending a fax or I-fax. DeviceAdmin: Yes NetworkAdmin: Yes Can be set in the Remote UI: Yes Device Information Distribution Available: Yes
<OOXML Settings>	You can set the color graphics and background images when creating files with Office Open XML file format. Setting Value <Background Image Level>: <Data Size Priority>, <Standard>, <Quality Priority> <Color Image Recognition Level>: <Do Not Recognize>, <Standard>, <High> <Color Image Line Width Recognition>: <On>, <Off> (cannot be set if <Color Image Recognition Level> is set to <Do Not Recognize>) NOTE: This setting is disabled when sending via fax or I-fax. DeviceAdmin: Yes NetworkAdmin: Yes Can be set in the Remote UI: Yes Device Information Distribution Available: Yes
<Include Background Images in Word File>	You can set not to include background images when generating searchable Word files. This setting provides you to generate Word files which are easy to edit as unnecessary images are deleted. Setting Value <On>, <Off> DeviceAdmin: Yes NetworkAdmin: No Can be set in the Remote UI: No Device Information Distribution Available: Yes
<Specify Minimum PDF Version>	You can specify the minimum version to assign when generating PDF files. Setting Value <Do Not Specify>, <1.5>, <1.6>, <1.7> NOTE: This mode enables you to set the minimum version range to assign when generating PDF files. Depending on the functions set for the PDF files, the version assigned may be higher than that specified with this setting. DeviceAdmin: Yes NetworkAdmin: Yes Can be set in the Remote UI: Yes Device Information Distribution Available: Yes
<Format PDF to PDF/A>	You can create PDF files compliant with PDF/A-1b. This is suited for long-term storage because it guarantees that the display of the PDF does not change with the machine or viewing software. Setting Value <On>, <Off> NOTE: This setting is disabled when sending a fax or I-fax. If <Format PDF to PDF/A> is set to <On>, you cannot set the following PDF functions: Encrypt, Reader Extensions, Visible Signatures DeviceAdmin: Yes NetworkAdmin: Yes Can be set in the Remote UI: Yes Device Information Distribution Available: Yes
<Optimize PDF for Web>	You can create a PDF that displays only the pages that are already downloaded even when a file is still being downloaded. Setting Value <On>, <Off> NOTE: This setting is disabled when sending a fax or I-fax. If you set <Optimize PDF for Web> to <On> and the digital signature is set, you cannot set Reader Extensions. DeviceAdmin: Yes NetworkAdmin: Yes Can be set in the Remote UI: Yes Device Information Distribution Available: Yes
<256-bit AES Settings for Encrypted PDF>	When generating encrypted PDF files, you can select the encryption level from <Acrobat 3.0 or Later/40-bit RC4>, <Acrobat 6.0 or Later/128-bit RC4>, <Acrobat 7.0 or Later/128-bit AES>, or <Acrobat 10.0 or Equivalent/256-bit AES>. If you want to select <Acrobat 9.0 or Equivalent/256-bit AES> rather than <Acrobat 10.0 or Equivalent/256-bit AES>, you can change the select item. Setting Value <Acrobat 9.0 or Equivalent>, <Acrobat 10.0 or Equivalent> DeviceAdmin: Yes NetworkAdmin: Yes Can be set in the Remote UI: Yes Device Information Distribution Available: No

If you select PDF (Compact) or XPS (Compact) as the file format in <Scan and Send> or <Scan and Store>, you can set the image quality level of the document.

IMPORTANT:

This setting is disabled when sending a fax or I-fax.

Setting Value

NOTE:

If you scan an original with many colors when <Text> is selected in <Original Type>, the data size and image quality will vary following compression, according to the selected image level. However, if the original is in monochrome or has few colors, it does not matter which image level you select.

DeviceAdmin: Yes
NetworkAdmin: No
Can be set in the Remote UI: No
Device Information Distribution Available: Yes

The Searchable PDF/XPS/OOXML mode enables you to perform OCR (Optical Character Recognition) to extract data that can be recognized as text from a scanned image. The text can then be added to a file to create a PDF/XPS/OOXML file that is searchable.
If you select <OCR (Text Searchable)> for <PDF>, <XPS>, or <OOXML> as the file format, you can set the Smart Scan setting, and set the number of characters for the Auto (OCR) in File Name. Smart Scan is a function that determines the text direction to detect the alignment when sending a document. Auto (OCR) in File Name is a mode that automatically uses the first text scanned by OCR in the document as its file name. This setting is specified in <File Name> in <Options> on the Scan and Send screen.

Setting Value

NOTE:

You cannot use the Auto (OCR) in File Name mode and the Encrypted PDF mode at the same time when sending a file.

DeviceAdmin: Yes
NetworkAdmin: Yes
Can be set in the Remote UI: Yes
Device Information Distribution Available: Yes

You can change the recognition rate of line drawings of the document when creating a file with outline graphics.

Setting Value

NOTE:

If you increase <Graphics Recognition Level>, the data size also increases. It is recommended that you first use <Normal>, and if desirable results are not obtained, try increasing the recognition level to <Moderate> or <High>.

This setting is disabled when sending a fax or I-fax.

DeviceAdmin: Yes
NetworkAdmin: Yes
Can be set in the Remote UI: Yes
Device Information Distribution Available: Yes

You can set the color graphics and background images when creating files with Office Open XML file format.

Setting Value

<Background Image Level>: <Data Size Priority>, <Standard>, <Quality Priority>
<Color Image Recognition Level>: <Do Not Recognize>, <Standard>, <High>
<Color Image Line Width Recognition>: <On>, <Off> (cannot be set if <Color Image Recognition Level> is set to <Do Not Recognize>)

NOTE:

This setting is disabled when sending via fax or I-fax.

DeviceAdmin: Yes
NetworkAdmin: Yes
Can be set in the Remote UI: Yes
Device Information Distribution Available: Yes

You can set not to include background images when generating searchable Word files. This setting provides you to generate Word files which are easy to edit as unnecessary images are deleted.

Setting Value

DeviceAdmin: Yes
NetworkAdmin: No
Can be set in the Remote UI: No
Device Information Distribution Available: Yes

You can specify the minimum version to assign when generating PDF files.

Setting Value

NOTE:

This mode enables you to set the minimum version range to assign when generating PDF files.

Depending on the functions set for the PDF files, the version assigned may be higher than that specified with this setting.

DeviceAdmin: Yes
NetworkAdmin: Yes
Can be set in the Remote UI: Yes
Device Information Distribution Available: Yes

You can create PDF files compliant with PDF/A-1b. This is suited for long-term storage because it guarantees that the display of the PDF does not change with the machine or viewing software.

Setting Value

NOTE:

This setting is disabled when sending a fax or I-fax.

If <Format PDF to PDF/A> is set to <On>, you cannot set the following PDF functions: Encrypt, Reader Extensions, Visible Signatures

DeviceAdmin: Yes
NetworkAdmin: Yes
Can be set in the Remote UI: Yes
Device Information Distribution Available: Yes

You can create a PDF that displays only the pages that are already downloaded even when a file is still being downloaded.

Setting Value

NOTE:

This setting is disabled when sending a fax or I-fax.

If you set <Optimize PDF for Web> to <On> and the digital signature is set, you cannot set Reader Extensions.

DeviceAdmin: Yes
NetworkAdmin: Yes
Can be set in the Remote UI: Yes
Device Information Distribution Available: Yes

<256-bit AES Settings for Encrypted PDF>

When generating encrypted PDF files, you can select the encryption level from <Acrobat 3.0 or Later/40-bit RC4>, <Acrobat 6.0 or Later/128-bit RC4>, <Acrobat 7.0 or Later/128-bit AES>, or <Acrobat 10.0 or Equivalent/256-bit AES>. If you want to select <Acrobat 9.0 or Equivalent/256-bit AES> rather than <Acrobat 10.0 or Equivalent/256-bit AES>, you can change the select item.

Setting Value

DeviceAdmin: Yes
NetworkAdmin: Yes
Can be set in the Remote UI: Yes
Device Information Distribution Available: No