Restricting Printing from a Computer

You can restrict printing from a computer (Printing From a Computer) so that only specific types of documents can be printed. You can also configure the machine so that documents are not printed until the user is authorized on the machine (Printing Documents Retained in the Machine (Forced Hold Printing)). You can also restrict the machine to only print Encrypted Secure Print (Printing More Safely with Encrypted Secure Print) documents, which can prevent information leakage due to unattended printouts or unprotected print data. Administrator or DeviceAdmin privileges are required in order to configure these settings.

Prohibiting Printing from a Computer

You can prohibit users from printing documents from a computer. However, even when printing from a computer is prohibited, you can allow users to save documents in the temporary storage space of the machine (Mail Box), as well as print documents saved in the Mail Box.

<On>

Select the restriction exceptions

<OK>

Configuring the Forced Hold Printing Settings

When printing documents from a computer, you can hold print data in the machine and prevent documents from being printed immediately (Printing Documents Retained in the Machine (Forced Hold Printing)). You can configure settings so that printing cannot be performed until the user is authorized on the machine, which ensures greater security and reduces the risk of other people viewing or inadvertently picking up sensitive documents. Administrator privileges are required in order to configure these settings.

Press

Press <Function Settings>

<Print>

<Forced Hold>.

Press <On>, set the necessary conditions, and then press <OK>.

You can set detailed conditions for holding printer jobs, such as the user or IP address. If no conditions are set, all print jobs are held except for jobs from unidentified users. If no conditions are set and a print job from an unidentified user is received, it is canceled without being held.

Setting the conditions for holding documents

Press <Register>.

Set the conditions for holding documents, and press <OK>.

Enter a name for the condition. Use a name that will be easy to identify when displayed in a list.

The types of conditions listed below can be selected.

<Unknown Users>	Specify any non-identifiable user as the condition.
<User Name>	Specify a particular user name as the condition.
<IP Address>	Specify a particular IP address as the condition. You can also specify a range of IP addresses.
<Input Method>	Specify a particular printing protocol as the condition.

Select how to handle documents that match the conditions. When <Hold as Shared Job> is selected, you can set <ID for Substitution> to specify the user name output to the log when printing. Select <Cancel> to discard the document.

Set the order in which to apply the conditions, and press <OK>.

The conditions are applied in the order that they are listed, starting at the top. If you want to change the order, select a condition in the list and press <Raise Priority> or <Lower Priority>.

To edit the details of a condition, select it in the list and press <Details/Edit>.

To disable a condition, select it in the list and press <Validate/Invalidate>.

To delete a condition, select it in the list and press <Delete>

<Yes>.