Practical Workflows > Fax > Sharing Received Fax Documents in the Advanced Box
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Sharing Received Fax Documents in the Advanced Box

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By sending the received fax documents to the Advanced Box, you can share and view the documents without printing. The documents stored in the Advanced Box can be printed using a desired printer. For instance, when the machine receives a fax document, you can print the document using a printer nearby or a printer without fax lines.

Required Condition
  • Network settings are set.
  • Fax can be used.
  • The following settings are required to use the Shared Space of the Advanced Box.
  • [Use SMB Server] is set to 'On'.
(1) Press (Settings/Registration) → [Preferences] → [Network] → [SMB Server Settings].
(2) Set [Use SMB Server] to 'On' → press [OK].
  • [Open to Public] is set to [By SMB].
(1) Press (Settings/Registration) → [Function Settings] → [Store/Access Files] → [Advanced Box Settings] → [Open to Public].
(2) Select [By SMB] → press [OK].
  • [Prohibit Writing from External] is set to 'Off'.
(1) Press (Settings/Registration) → [Function Settings] → [Store/Access Files] → [Advanced Box Settings] → [Prohibit Writing from External].
(2) Select [Off] → press [OK].

This section describes the procedure for sending the received fax documents to the Shared Space in the Advanced Box which is opened to public by SMB, and printing the documents using a printer nearby.

Follow the procedures below.

Creating a Folder in the Advanced Box

Registering an Address of the Folder

Setting the Forwarding Condition

Printing Fax Documents Using a Printer Nearby

Creating a Folder in the Advanced Box

  1. Press [Scan and Store] on the Main Menu screen.

  1. Press [Advanced Box].

  1. Select [Shared Space].

  1. Press [Folder Operations].

  1. Press [Create Folder].

  1. Enter the folder name → press [OK].

A new folder is created.

Registering an Address of the Folder

  1. Press (Settings/Registration) → [Set Destination] → [Register Destination] → [Register New Dest.].

  1. Press [File].

  1. Press [Name] → enter a name of the created folder → set [Host Name] and [Folder Path].

  1. Press [Next] → [OK] → [Close] → [Close].

The address of the created folder is registered in the Address Book.

Setting the Forwarding Condition

  1. Press (Settings/Registration) → [Function Settings] → [Receive/Forward] → [Common Settings] → [Forwarding Settings] → [Forward w/o Conditions].

  1. Press [Forwarding Destination].

  1. Press [Address Book].

  1. Select the created folder for the destination.

  1. Press [OK].

  1. Press [Fwd Done Notice].

  1. Select the destination you want to send a forwarding done notice → press [OK].

  1. Press [OK].

  1. [Forward w/o Conditions] is displayed in the forwarding settings. Select [Forward w/o Conditions] → press [Validate/Invalidate] to set it to 'On'.

  1. Press [Close] → [Close].

All received fax documents are now sent to the created folder. When forwarding fax documents is complete, the forwarding done notice is sent to the specified address.


Printing Fax Documents Using a Printer Nearby

After receiving the forwarding done notice, access the created folder from the computer.

This section uses Windows 2000 as an example.

  1. Click [Start] → [Programs] → [Accessories] → [Windows Explorer] → enter the following path in [Address]. (case sensitive)

\\<IP address of this machine>

  1. Select the [share] folder in the Advanced Box.

  1. Open the created folder.

  1. Open the fax document and print it using a printer nearby.

Reference Information
  • URI TX Settings

You can use the URI TX Settings mode to notify a user via e-mail that a file has been saved in the Advanced Box of the machine. The notification e-mail contains the path (URI: Uniform Resource Identifier) to the folder that includes the file.

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