Registering a Group Address - Canon imageRUNNER ADVANCE C2230/C2225 e-Manual

Registering a Group Address

The Group Address feature enables you to create a group. You can register different types of destinations (such as e-mail, I-fax, file server destinations) as a single group.

You can register up to 256 destinations in a group address.

IMPORTANT
If you want to create a group address, the destinations to register (such as e-mail addresses and file server addresses) must be stored beforehand.

Press [Scan and Send] → [Address Book].

Press [Other Ops.].

Press [Register/Edit].

Press [Register New Dest.].

Select [Group].

Press the drop-down list → select an address list from Address List 1 to 10.

Address lists are a convenient way to classify destinations.

Press [Name].

Enter a name for the group address → press [OK].

NOTE
The first character that you enter for the name is used for sorting the destination list when you press keys, such as [ABC], [DEF], and [GHI], on the Address Book screen. If [Search by Name] is pressed on the Address Book screen, a screen for narrowing the search in the Address Book appears.

Press [Next].

10.

Press [Add from Address Book].

To store destinations in a group address, the destinations must be stored in the address list that contains the group address.

11.

Select the destinations → press [OK].

You can select a destination and press [Details] to confirm the detailed information for the destination. Press [OK] to return to the previous screen.

To cancel a selected destination, select the destination again.

For instructions on searching for registered destinations, see "Address Book Screen."

NOTE
To delete a destination, select the destination to delete → press [Delete].

12.

Press [OK].

If you are managing Address Book access numbers, perform the procedure in step 13 of "Registering an E-Mail Address."

13.

Press [Close] → [OK].

NOTE
If you want to store a group address, you can only select destinations registered in the same Address List. If you want to register a file server in a group address, set [Confirm Before Sending] to 'Off'. You cannot send to a group address including a file server in which the Enter Password Each Time setting is set to 'On'. (See "Registering a File Server Address.")