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Increasing Security

Restricting Access by Authentication

Administrator Settings

Specifying the System Manager Settings

Department ID Management

Specifying Department ID Management

Checking/Printing/Clearing Page Totals

Accepting Jobs with Unknown Department IDs

Accepting B&W Copy and Print Jobs without Entering a Department ID

User Setting Information Management (User Setting Information Management Service)

Logging In to the User Setting Information Management Service Page

Deleting the User Setting Information

User Access Control for Advanced Box

Authentication Method Settings for Sending Operations

Specifying Personal Folders

Registering Personal Folders for Each User

Setting Up the Home Folder and Personal Folders

Registering Folders Designated by Login Service as Personal Folders

Specifying Authentication Method for LDAP Server

Specifying Authentication Method for Rights Management Server

Specifying Authentication Method for SMTP Server

Specifying Authentication Method for File Server

Simple Authentication Settings for Secure Print

Setting to Disable Integrated Authentication

Network Security

Key Pair and Server Certificate Settings for Encrypted SSL Communication

Generating a Key Pair and Server Certificate

Registering a Key Pair File and Server Certificate File Installed from a Computer

Editing Key Pairs and Server Certificates

Registering/Editing a CA Certificate File

Verifying Certificate Validity Using Certificate Revocation List

Using an Encryption Method That Complies with FIPS 140-2

Network Settings/Management when Using an Advanced Box

MEAP Settings

Using the SSL

Printing Installed Application Information

Preventing Information Leakage

Digital Signatures

Setting/Confirming a Key Pair and Device Certificate

Confirming a Key Pair and User Certificate

Checking a Device Signature/User Signature Certificate

Setting a Rights Management Server

Forced Secure Watermark/Document Scan Lock

Secure Watermark (Forced Secure Watermark/Printer Driver Secure Watermark)

Adjusting the Secure Watermark Contrast

Document Scan Lock Settings

Specifying the Document Scan Lock Operational Settings

Setting the Document Scan Lock Mode

Adjusting the TL Code

Copy Set Numbering Options

Accepting Only Encrypted Secure Printing

Restricting the Send Function

Setting the Address Book

Setting the Box PIN to 7 Digits/Restricting Access

Setting the Control Panel Display

Specifying Management Settings for the Memory

Completely Erasing Unnecessary Data from the Memory

Initializing All Data/Settings

TPM Settings

Device Management

Using the USB Port

Device Information Settings

Specifying Device Information Delivery Settings

Registering/Deleting/Printing Delivery Destinations

Setting the Receiving Machine

Setting Automatic Delivery

Setting Manual Delivery

Checking/Printing the Communication Log

Setting SSO-H Authentication for Device Information Delivery Settings

Limiting Functions

Remote UI

Clearing the Message Board

Saving a Log of Key Operations

ACCESS MANAGEMENT SYSTEM

Retrieving Audit Logs

Available Administrator Settings Table (Touch Panel Display)

IEEE 2600 Security Standard

Top » Security » Restricting Access by Authentication » Department ID Management » Accepting B&W Copy and Print Jobs without Entering a Department ID
Accepting B&W Copy and Print Jobs without Entering a Department ID
07SE-1Y1
When Department ID Management is set, you can set the machine to accept black-and-white print jobs when a Department ID and PIN are not entered or a control card is not inserted.
1.
Press (Settings/Registration).
2.
Press [Management Settings] → [User Management] → [Department ID Management].
3.
Allowing Only Black Copy/Print Jobs
When the Copy Card Reader-F1 is not attached:
When the Copy Card Reader-F1 is attached:
When the Copy Card Reader-F1 is not attached:
Press [On].
Press [On] → [OK].
When the Copy Card Reader-F1 is attached:
Press [On] → [OK].
Set <Allow Black Copy/Print Jobs> to 'Off' to not display [Black Copy/Print] on the screen for entering the Department ID and PIN or the screen for inserting a control card.
Set <Allow Black Printer Jobs> to 'Off' to reject black-and-white print jobs from printer drivers that do not support Department ID Management.
If you set <Allow Black Copy/Print Jobs> to 'On', [Black Copy/Print] appears on the screen for entering the Department ID and PIN and the screen for inserting a control card.
Department ID and PIN entry screen
Control card setup screen
If [Black Copy/Print] is pressed to login while [Allow Black Copy/Print Jobs] is set to 'On', on the Copy Basic Features screen, a message similar to the following that only black and white copying is possible appears.
When color copying, after you log out, either enter the Department ID and PIN, or insert the control card.
NOTE
If you set <Allow Printer Jobs with Unknown IDs> to 'On', all print jobs are accepted. Therefore, the Allow Black Printer Jobs setting is ignored.
If you use functions, such as the Copy/Print, Scan and Store, and Scan and Send functions with the Auto (Color/Black) or Auto (Color/Gray) mode, you must enter the Department ID and PIN. If you use the Copy or Print functions with the Black mode, you do not need to enter a Department ID and PIN.
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