Storing New Addresses - Canon imageRUNNER ADVANCE 4251/4245/4235/4225 e-Manual

Storing New Addresses

You can store a destination in the Local Address Book or a one-touch button to save the effort of entering that destination's address each time you send a job. This also enables you to retrieve the destination from the Local Address Book or one-touch button when specifying various settings.

Regarding the Local Address Book

The Local Address Book is a feature you can use to store fax, e-mail, I-fax, and file server destinations. The Address Book is divided into 10 Address Lists and one-touch buttons. You can store up to 1,800 destinations, including 1,600 destinations in the Address Lists (1 to 10), and 200 destinations in one-touch buttons.

Registering a destination in the Local Address Book saves you the effort of entering that destination's address each time you send a job. By storing your own e-mail address, you can easily specify it as a reply-to e-mail address, and use the Job Done Notice function.

Registering an E-Mail Address

Registering an I-Fax Address

Registering a File Server Address

Registering a Group Address

Registering an Address Obtained via an LDAP Server

Registering an Advanced Box Address

Storing/Editing/Deleting One-Touch Buttons

Checking/Editing/Deleting a Stored Address

Registering/Editing/Deleting Favorite Settings

NOTE
Each address entry is treated as a single entry. If you register a given e-mail address in a group address, that e-mail address and the group address are counted as two separate entries. The Local Address Book data can be saved and imported using the Remote UI. (See "Loading Settings Information (Import Individually).") If you want to manage destinations with the Manage Address Book Access Number mode, set [Manage Address Book Access Numbers] to 'On'. (See "Managing the Address Book with Access Numbers.") If a required destination setting has not been set after registering the access number, the screen for specifying the destination settings appears again. You can enter up to seven digits for the access number. If you enter fewer than seven digits, the machine stores the access number with leading zeros. Example: If <321> is entered, <0000321> is stored. You cannot store an access number with only zeros as the number, such as <0000000>. If you enter a number that begins in zeros, such as <02> or <002>, the zeros are ignored and the number is registered as <0000002>, the same as if you had simply entered <2>. For instructions on registering, editing, or deleting a fax number in a one-touch button, see "Storing New Addresses." You can store destinations on the Log screen for [Send] on the Status Monitor/Cancel screen. (See "Checking and Canceling Send Jobs.")

NOTE

Each address entry is treated as a single entry. If you register a given e-mail address in a group address, that e-mail address and the group address are counted as two separate entries.

The Local Address Book data can be saved and imported using the Remote UI. (See "Loading Settings Information (Import Individually).")

If you want to manage destinations with the Manage Address Book Access Number mode, set [Manage Address Book Access Numbers] to 'On'. (See "Managing the Address Book with Access Numbers.")

If a required destination setting has not been set after registering the access number, the screen for specifying the destination settings appears again.

You can enter up to seven digits for the access number. If you enter fewer than seven digits, the machine stores the access number with leading zeros.

Example: If <321> is entered, <0000321> is stored.

You cannot store an access number with only zeros as the number, such as <0000000>. If you enter a number that begins in zeros, such as <02> or <002>, the zeros are ignored and the number is registered as <0000002>, the same as if you had simply entered <2>.

For instructions on registering, editing, or deleting a fax number in a one-touch button, see "Storing New Addresses."

You can store destinations on the Log screen for [Send] on the Status Monitor/Cancel screen. (See "Checking and Canceling Send Jobs.")