Specifying Department ID Management
Using Department ID Management
Registering the Department ID, PIN, and Page Limit
Limiting Functions
Changing the PIN and Page Limit
Deleting a Department ID
Using Department ID Management
1.
Press (Settings/Registration).
2.
Press [Management Settings] → [User Management] → [Department ID Management].
3.
Press [On] → [OK].
If you do not want to use Department ID Management, press [Off].
Registering the Department ID, PIN, and Page Limit
1.
Press (Settings/Registration).
2.
Press [Management Settings] → [User Management] → [Department ID Management].
3.
Press [On] → [Register PIN].
4.
Press [Reg.].
5.
Enter the Department ID and PIN using - (numeric keys).
Press [Dept. ID] → enter the Department ID.
Press [PIN].
Press [PIN] → enter the PIN.
Press [Confirm] → enter the same number to confirm the PIN → press [OK].
Even if you enter fewer than seven digits, zeros are added to the start of the number, and a seven digit number is set. However, the zeros at the start of the number can be omitted when logging in. For example, even if you enter <2>, <02>, or <002>, the PIN is set as <0000002>. However, you can log in by entering <2>, <02>, or <002>.
You cannot register a System Manager ID or System Manager PIN comprised of only zeros, such as <0> or <00>.
NOTE
You can clear incorrect values by pressing (Clear).
If you do not set a PIN, you can use the machine by entering only the Department ID.
6.
Press [Turn Limits On/Off and Set Page Limits].
7.
Set the page limits.
If you want to set restrictions for color/black-and-white prints, press [Set Print Limit Details] → specify the page limit restriction settings → press [OK].
NOTE
The number of sides refers to the number of printed sides. Therefore, the number of sides of a two-sided print is counted as two. The page limit refers to the maximum number of printed sides.
Press [On] under the desired function(s).
NOTE
Total Print Limit is the sum of Total Color Print Limit and Total Black Print Limit.
Press (Page Limit) next to [On]/[Off] of the desired function(s).
Enter the page limit using - (numeric keys).
IMPORTANT
If the color or black (grayscale) page limit is reached when [Auto (Color/Black)] or [Auto (Color/Gray)] is set for [Select Color], you cannot perform any operations.
The machine stops printing if any one of the color or black-and-white page limits is reached while printing a document that contains both color and black-and-white areas.
NOTE
You can clear incorrect values by pressing (Clear).
You can set the page limit from 0 to 999,999 pages. Once the page limit is reached, printing is not possible. When the page limit is reached, the following screen appears.
When printing:
Press [OK] → [OK].
8.
Press [OK] → [OK].
Limiting Functions
You can use Department ID Management for limiting functions except Print function. The login screen appears according to the specified settings as described below.
If all limit function settings are set to 'On':
The login screen appears as the default screen displayed after startup/restoration. Enter the Department ID and PIN in order to use each function.
If some of the limit function settings are set to 'Off':
The screen specified in "Default Screen after Startup/Restoration" appears as the default screen displayed after startup/restoration. The login screen appears when you select functions which are limited to use. Enter the Department ID and PIN in order to use these functions.
1.
Press (Settings/Registration).
2.
Press [Management Settings] → [User Management] → [Department ID Management].
3.
Display the PIN registration screen.
Press [On] → [Register PIN].
Press [Limit Functions].
4.
Press [On] for the functions (other than the Print function) you want to limit using Department ID Management.
You can limit the following functions:
[Store/Access Files, Fax/I-Fax Inbox]:
[Other]:
If you want to limit only the Print functions, press [Off] for all the functions.
NOTE
If [Department ID Management] is set to [On], functions other than described above and MEAP applications operate as explained below regardless of limit function settings.
The following functions and MEAP application are limited to use.
5.
Press [OK] → [OK].
NOTE
The Count Left only appears for functions with their limit set to 'On'.
On the Print Settings screen, the two items with the lowest Count Left appear. However, if the Total Print Limit is the lowest, only the Total Print Limit appears.
Changing the PIN and Page Limit
You can change the PIN and page limit settings that you have registered.
1.
Press (Settings/Registration).
2.
Press [Management Settings] → [User Management] → [Department ID Management].
3.
Display the PIN registration screen.
Press [On] → [Register PIN].
4.
Press  or to display the department whose PIN you want to change → select the department → press [Edit].
By holding down or , you can scroll quickly and continuously backward or forward through the available Department ID pages. When the desired page is displayed, release the keys. Continuous scrolling is useful when a large number of Department IDs are registered.
5.
Enter the desired PIN using - (numeric keys).
Press [PIN].
Press [PIN] → enter the new PIN.
Press [Confirm] → enter the same number to confirm the PIN → press [OK].
Even if you enter fewer than seven digits, zeros are added to the start of the number, and a seven digit number is set. However, the zeros at the start of the number can be omitted when logging in. For example, even if you enter <2>, <02>, or <002>, the PIN is set as <0000002>. However, you can log in by entering <2>, <02>, or <002>.
You cannot register a System Manager ID or System Manager PIN comprised of only zeros, such as <0> or <00>.
NOTE
You can clear incorrect values by pressing (Clear).
You cannot change the Department ID.
6.
Press [Turn Limits On/Off and Set Page Limits] → change the page limit.
NOTE
You can clear incorrect values by pressing (Clear).
You can set the page limit from 0 to 999,999 pages. Once the page limit is reached, printing is not possible.
The number of sides refers to the number of printed sides. Therefore, the number of sides of a two-sided print is counted as two. The page limit refers to the maximum number of printed sides.
7.
Press [OK] → [OK].
8.
Press [OK] → [OK].
Deleting a Department ID
You can delete a Department ID that you have registered.
1.
Press (Settings/Registration).
2.
Press [Management Settings] → [User Management] → [Department ID Management].
3.
Press [On] → [Register PIN].
4.
Press  or to display the department you want to delete → select the department → press [Delete].
NOTE
By holding down or , you can scroll quickly and continuously backward or forward through the available Department ID pages. When the desired page is displayed, release the keys. Continuous scrolling is useful when a large number of Department IDs are registered.
5.
Press [Yes].
6.
Press [OK] → [OK].
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