Setting the Department ID Management on the Printer Driver
Setting the Department ID Management enables you to perform user authentication from the machine.
Benefits of Using Department ID Management
Cost Management
You can manage the printing cost for each group.
Print Log Management
You can manage the print log for each group.
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Required Condition
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The printer driver is installed.
Canon Driver Information Assist Service is installed. (For details, see the Printer Driver Installation Guide.)
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This section describes how to set the Department ID Management on the machine and print from the computer.
The screens may differ, depending on the model of the machine and on attached optional products.
The appearance of the screens may differ from the ones you actually see, depending on the version of your operating system.
Follow the procedures below.
Settings on the Machine
Printing Documents from a Computer
1.
Press
(Settings/Registration) → [Management Settings] → [User Management] → [Department ID Management].
2.
Press [On] → [Register PIN].
If you do not want to set a PIN, proceed to step 1 of
"Printing Documents from a Computer."3.
Press [Reg.].
4.
Use
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(numeric keys) to enter the Department ID and PIN.
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(1)
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Press [Dept. ID] → enter the Department ID.
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(2)
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Press [PIN].
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(3)
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Press [PIN] → enter the PIN.
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(4)
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Press [Confirm] → enter the same number to confirm the PIN → press [OK].
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You cannot register a Department ID or PIN with only zeros as the number, such as '0' or '00'. If you enter a number that begins with zeros, the leading zeros are ignored. For example, if '02' or '002' is entered, '0000002' is stored.
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NOTE
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If you make a mistake when entering a number, press  (Clear) to clear the entire number. If you do not want to set a PIN, you can use the machine by entering only the Department ID.
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5.
Press [OK] → [OK].
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NOTE
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If you select [On] in step 2 of "Settings on the Machine," the Department ID Management is set.
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Printing Documents from a Computer
1.
For Windows XP/Server 2003, select [Start] → [Printers and Faxes] (or [Start] → [Control Panel] → [Printers and Other Hardware] → [Printers and Faxes]).
For Windows Vista/Server 2008, click [
] (Start) → select [Control Panel] → [Printer].
For Windows 7/Server 2008 R2, click [
] (Start) → [Devices and Printers].
For Windows 8/8.1/Server 2012/Server 2012 R2, place the cursor on the top right (bottom right) of the desktop → select [Settings] → [Control Panel] → [View devices and printers] for [Hardware and Sound].
For Windows Vista
For Windows 7
2.
In the [Printers] folder (or the [Printers and Faxes] folder), right-click the printer icon of the printer you want to specify printer settings for → click [Printer properties](or [Properties]).
The printer driver properties dialog box is displayed.
3.
Click the [Device Settings] tab.
The [Device Settings] tab is displayed.
4.
Select [Use Department ID Management] → click [Settings].
The [Department ID/PIN Settings] dialog box is displayed.
5.
Select [Allow PIN Setting] → enter the Department ID and PIN that you registered in step 4 of "Settings on the Machine" → press [OK].
The [Department ID/PIN Settings] dialog box is closed.
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NOTE
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Click [Verify] to connect to the printer to check whether the registered Department ID and PIN are correct.
Select [Confirm Department ID/PIN When Printing] to set the information stored in the machine and the timing for authentication.
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6.
Click [OK].
The printer driver properties dialog box is closed.
7.
Print the document using the printer driver with Department ID Management set.
The machine counts the number of prints for each department.
1.
From the [File] menu of the application software you are using to print the document, select [Print].
The [Print] dialog box is displayed.
2.
Select the printer to use → select the [Special Features] panel.
The [Special Features] panel is displayed.
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NOTE
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The appearance of the screen may differ from the one you actually see, depending on the type and version of the printer driver and the application software you are using.
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3.
On the [Special Features] panel, select [Use Department ID Management] → click [Settings].
The [Department ID/PIN Settings] dialog box is displayed.
4.
In the [Department ID/PIN Settings] dialog box, set the Department ID and PIN that you registered in step 4 of "Settings on the Machine."
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NOTE
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Enter eight characters or less (0 to 9, a to z, A to Z) for [Department ID].
Enter seven numerals or less (0 to 9999999) for [PIN], or leave it blank.
If you select [Disable Job Accounting when B&W Print] when printing in black-and-white using a color printer with Job Accounting set, the document will be excluded from the page count. If you are using Job Accounting, set [Allow black print jobs] on the machine to 'On'.
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5.
Click [OK].
The [Department ID/PIN Settings] dialog box is closed.
6.
Click [Print].
The [Confirm Department ID/PIN] dialog box is displayed. Enter the correct ID and password → click [OK] → printing starts. The machine counts the number of prints for each department.
