COMMUNICATION MANAGEMENT REPORT TX/RX

A Communication Management Report can be printed either automatically or manually.

You can set the machine to automatically print the report when the number of send and receive jobs reaches 100. Also, you can set the report to be printed automatically when a specified time is reached. The send and receive logs can also be printed separately.

When manually printing a Communication Management Report, you can output either the latest 100 jobs or specify the number of jobs to output.

An optional product is required to use the Fax function. For information on the optional products required to use the Fax function, see "Optional Products Required for Each Function."

The items printed for the report and a description of each item are indicated below.

DEPT. ID

If Department ID Management is set, the Department ID is printed. Transmission logs are listed according to Department ID.

ST. TIME

The date and time (in 24-hour notation) at which the document started to be transmitted or received are printed. An asterisk (*) indicates a job that has already been printed. If User Authentication is set as the login service, the user name used for login is printed below the set time. When the machine cannot specify the user (for example, when automatically forwarding), the user name is not printed.

DESTINATION ADDRESS

The address of the recipient is printed.

If the job is sent to a file server (FTP, SMB, or WebDAV):

The path name is printed on the second line.

If the job is sent via fax:

The subaddress is printed on the second line.

NOTE
If ACCESS MANAGEMENT SYSTEM is enabled when a logged in general user prints a Communication Management Report, jobs performed by other users are printed with "***" in the Destination Address, Subaddress, and Folder Path columns. To see information in the Destination Address, Subaddress, and Folder Path columns, log in as an administrator.

DESTINATION ID

The name of the recipient is printed.

NOTE
If ACCESS MANAGEMENT SYSTEM is enabled when a logged in general user prints a Communication Management Report, jobs performed by other users are printed with "***" in the Destination ID column. To see information in the Destination ID column, log in as an administrator.

JOB NO.

The four digit number, that is automatically assigned when the document is accepted for sending or receiving, is printed.

Numbers between 0001 and 4999 are for sending, while numbers between 5001 and 9999 are for receiving.

COMM. MODE

The type and mode of transmission are printed.

Transmission type: Send (TX), Receive (RX)

Mode of transmission: FTP, SMB, WebDAV, I-Fax (I-FAX), E-mail (E-MAIL), G3, ECM

NOTE
G3 and ECM are displayed if the Super G3 FAX Board is installed.

PGS.

The number of pages that were sent or received is printed.

RESULT

Prints "OK," "NG," or "--."

If a send job is canceled, <STOP> is printed in the Results column.

OK:	Sending was completed successfully. The communication time is also printed next to "OK."
NG:	Sending failed. The communication time and error code are also printed next to "NG."
--:	The machine was unable to confirm whether the e-mail message or I-fax you sent was actually distributed to the server or destination. If you are using the Remote Fax Kit, you were unable to receive notification from the server that communication was completed.

Automatically Printing the Communication Management Report

Manually Printing the Communication Management Report

NOTE
A list of fax, e-mail, I-fax, and file server transmission logs is printed on the Communication Management Report. If a field exceeds its display capacity, only those characters that fit in the display are printed.

Automatically Printing the Communication Management Report

The Communication Management Report can be automatically printed. You can also set the machine to print the send and receive logs separately.

Press

(Settings/Registration).

Press [Function Settings] → [Send] → [Common Settings].

Press [Communication Management Report].

Specify each setting → press [OK].

<Auto Print (100 Transmissions)>:

Press [On] to automatically print the Communication Management Report when the number of send and receive transmissions reaches 100.

<Specify Print Time>:

To print the report at a specified time, press [On] → enter the time using

(numeric keys).

Enter all four digits of the time (including zeros), using 24-hour notation.

Examples:	7:05 a.m. → 0705
	11:18 p.m. → 2318

If you make a mistake when entering the time, press

(Clear) to clear your entry → enter another four digit number.

If the number of send and receive transmissions exceeds 100 before the specified time, a Communication Management Report of the most recent 100 transmissions is printed.

<Separate TX/RX>:

To print the send and receive logs separately, press [Separate TX/RX] to select it.

Manually Printing the Communication Management Report

You can manually print the Communication Management Report.

Press [Status Monitor/Cancel].

Press [Send] or [Receive] → [Job Log].

Select [Send] or [Receive] from the drop-down list → press [Comm. Report].

Set the method for outputting the report.

To print the report of the latest 100 send and receive transmissions, press [Output Normally].

To specify the number of send and receive transmissions to include in the report, press [Output Spec. No. Transm.] → specify the number of transmissions.

You can specify a number from 1 to 2,000.

NOTE
If the machine does not have history for the specified number of jobs, all the history that the machine has is output. If [Separate TX/RX] is set in [Function Settings] - [Communication Management Report], specify the total number of Send and Receive jobs.

Press [Start Printing].

NOTE
If [Display Job Log] in [Management Settings] (Settings/Registration)s set to 'Off', the following items are not displayed. [Communication Management Report] (Settings/Registration) [Job Log] (Status Monitor/Cancel screen) If [Display Job Log] in [Management Settings] (Settings/Registration) is changed from 'Off' to 'On', the following settings are switched to 'Off' automatically: Auto Print (100 Transmissions) Specify Print Time A list of e-mail, I-fax, and file server transmission logs is printed on the Communication Management Report. If the fax board is installed or the Remote Fax Kit is activated, a list of fax and ECM transmission logs is printed. When the message <Check the printer. Call service representative.> is displayed to indicate that the Print function is unavailable, the machine automatically prints a Communication Management Report after it recovers from the problem. The communication logs for the number of jobs specified in [Output Spec. No. Transm.] are printed.

NOTE

If [Display Job Log] in [Management Settings] (Settings/Registration)s set to 'Off', the following items are not displayed.

[Communication Management Report] (Settings/Registration)

[Job Log] (Status Monitor/Cancel screen)

If [Display Job Log] in [Management Settings] (Settings/Registration) is changed from 'Off' to 'On', the following settings are switched to 'Off' automatically:

Auto Print (100 Transmissions)

Specify Print Time

A list of e-mail, I-fax, and file server transmission logs is printed on the Communication Management Report.

If the fax board is installed or the Remote Fax Kit is activated, a list of fax and ECM transmission logs is printed.

When the message <Check the printer. Call service representative.> is displayed to indicate that the Print function is unavailable, the machine automatically prints a Communication Management Report after it recovers from the problem. The communication logs for the number of jobs specified in [Output Spec. No. Transm.] are printed.