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Flow of Operations on the Settings/Registration Screen

Flow of Operations for Administrators

Flow of Operations for General Users

Settings/Registration Table

Preferences

Adjustment/Maintenance

Function Settings

Function Settings: Copy

Function Settings: Printer

Function Settings: Send

Function Settings: Receive/Forward

Function Settings: Store/Access Files

Function Settings: Secure Print

Function Settings: Web Access

Set Destination

Management Settings

Preferences

Paper Settings

Registering the Paper Size and Type for a Paper Source

Distinguishing A5 and STMT Paper

Registering/Editing Custom Paper Types

Registering Multi-Purpose Tray Default Settings

Registering/Editing/Deleting Custom Paper Sizes

Display Settings

Default Screen after Startup/Restoration

Default Screen (Status Monitor/Cancel)

Display Fax Function

Store Location Display Settings

Enabling the Language/Keyboard Switch

Changing the Display Language/Keyboard on the Touch Panel Display

Changing the Keyboard Shift Lock Feature Settings

Displaying the Remaining Paper Message

Number of Copies/Wait Time Status Display

Clean the Original Scanning Area Screen Prompt

Setting the Default Display of the Paper Type Selection Screen

mm/Inch Entry Switch

Displaying the Current Department ID/User Name

Timer/Energy Settings

Current Time Adjustment

Current Date and Time

Time Format

Quick Startup Settings

Auto Reset Time

Default Display after Auto Reset

Auto Sleep Time

Energy Consumption in the Sleep Mode

Auto Sleep Weekly Timer Settings

Setting the Sleep Mode Exit Time

Accessibility

Key Repetition Settings

Inverting the Screen Colors

Adjustment/Maintenance

Adjust Image Quality

Automatic Gradation Adjustment

Correct Density

Fine Adjust Zoom

Maintenance

Initializing after Replacing Parts

Function Settings

Common

Paper Feed Settings

Enabling Paper Drawer Auto Selection
Matching the Print Side for 1-Sided and 2-Sided Printing
Enabling Timeout for Suspended Jobs

Paper Output Settings

Alternating the Print Output (Offset Jobs)
Inserting a Job Separation Sheet between Print Jobs
Inserting a Job Separation Sheet between Copy Sets

Print Settings

Setting the Printing Priority
Outputting Reports with Two-Sided Printing
Registering/Editing/Deleting User-Defined Text for Page Numbers and Watermarks

Scan Settings

Streak Prevention
Color Scan Speed/Image Quality Priority
Setting the Gamma Value for Remote Scans
Automatically Enabling the Remote Scanner Function
Auto Offline

Generate File

High Compression Image Quality Level
Settings for Creating Searchable PDF/XPS/OOXML
Trace & Smooth Settings
OOXML Settings
Specifying the Minimum Version When Generating a PDF
Formatting PDF Files to PDF/A
Optimizing PDF for Web
Changing the PDF Encryption Level from Acrobat 10.0 or Equivalent to Acrobat 9.0 or Equivalent

Copy

Registering/Editing/Deleting Favorite Settings Buttons

Changing/Initializing the Default Settings for the Copy Function

Registering Shortcut Keys

Enabling Auto Collating

Setting the Photo Printout Mode for the Copying Function

Send

Outputting Reports

Common Settings

Registering/Editing/Deleting Favorite Settings Buttons
Displaying a Confirmation Screen When Recalling Favorite Settings
Changing the Default Screen for Send
Changing the Default Settings for Send
Registering Shortcut Keys
Send TX Report
Communication Management Report
Printing the TX Terminal ID
Automatically Deleting Failed Jobs
Number of Retry Attempts
Data Compression Ratio
Gamma Value for YCbCr Send Jobs
Dividing Data into Chunks When Sending with WebDAV
Confirming the SSL Server Certificate When Sending with WebDAV

E-Mail/I-Fax Settings

Registering the Unit's Name for E-Mail/I-Fax
Common Communication Settings for E-Mail/I-Fax
Confirming the SSL Server Certificate When Sending with SMTP
Confirming the SSL Server Certificate When Receiving with POP
Maximum Data Size for Send
Default Subject
Setting an Authorized User E-Mail Address as the Reply-to Destination
Setting an Authorized User E-Mail Address as the Sender
Allowing Users Logged In as Guests to Send
Full Mode TX Timeout
Printing MDN/DSN on Receipt
Sending Via a Server
Allowing MDN Not Via Server
Setting Autocomplete for E-mail Address Entry

Specifying the Fax Settings

Changing the Default Screen for Fax
Changing the Default Settings for the Fax Function
Registering Shortcut Keys
Registering/Editing/Deleting Sender Names
Setting the Authenticated User Name as the Sender Name (TTI)
Enabling ECM Transmission
Pause Time
Enabling Auto Redial
Checking the Dial Tone before Sending
Fax TX Report
Fax Activity Report
Fax Line Settings
Setting the Line to Use When Sending
Send Start Speed

Receive/Forward

Outputting Reports

Common Settings

2-Sided Printing
Reducing a Received File
Printing Received Images with the 2 On 1 Layout
Printing Footer Information on a Received Document
Interrupt Printing of Received Jobs
Handling Files That Fail to Be Forwarded
Forwarding Settings
Storing Forwarding Settings
When Forwarding Destinations Do Not Match the Forwarding Conditions
Editing Forwarding Settings
Printing Forwarding Settings
Specifying the Fax/I-Fax Inbox Settings
Always Send Notice for RX Errors

Specifying the Fax Settings

Enabling ECM Reception
Fax RX Report
Setting the Receive Start Speed
Setting the Receive Password

Store/Access Files

Common Settings

Specifying the Scan and Store Settings
Specifying the Stored File Settings

Memory Media Settings

Set Destination

Printing the Address Lists

Register Destinations

Registering an E-Mail Address

Registering a Fax Number

Registering an I-Fax Address

Registering a File Server Address

Registering a Group Address

Addresses Obtained via a Server

Editing Address Details

Deleting Addresses

Naming an Address Book

Registering One-Touch Buttons

Registering/Editing One-Touch Buttons

Deleting One-Touch Buttons

Changing the Default Display of the Address Book

LDAP Server Settings

Registering an LDAP Server

Editing LDAP Server Settings

Printing LDAP Server Settings

LDAP Server Auto Search

Registering/Editing LDAP Search Attributes

Registering/Editing/Deleting Default Search Conditions for Each LDAP Server

Obtaining the Remote Address Book

Remote Address Book

Remote Address Book Server Address

Communication Timeout

Fax TX Line Auto Select Adjustment

Top » Settings/Registration » Function Settings » Receive/Forward » Common Settings » Specifying the Fax/I-Fax Inbox Settings
Specifying the Fax/I-Fax Inbox Settings
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This section describes various settings, including the Memory Lock mode, for the Memory RX Inbox in the Fax/I-Fax Inbox.
Memory RX Inbox PIN
You can set a seven digit PIN for the Memory RX (Receive) Inbox, and restrict its use to only those users who enter the PIN.
Fax Memory Lock
If you set [Use Fax Memory Lock] to 'On' , the machine stores received fax documents in memory without printing them. This is referred to as the Fax Memory Lock.
You can later check the received documents in the Memory RX Inbox, and print or send them as necessary.
I-Fax Memory Lock
If you set [Use I-Fax Memory Lock] to 'On' , the machine stores received I-fax documents in memory without printing them. This is referred to as the I-Fax Memory Lock.
You can later check the received documents in the Memory RX Inbox, and print or send them as necessary.
Memory Lock Start Time
You can set the Memory Lock mode to start automatically at a specified time.
Memory Lock End Time
You can set the Memory Lock mode to end automatically at a specified time.
Divided Data RX Timeout
If it takes longer than the set Divided Data RX Timeout time to receive all the parts of a divided I-fax document, only the data which has been received is combined to form the document.
Data which can be combined to form complete pages is printed, and any remaining data is deleted without being printed.
1.
Press (Settings/Registration).
2.
Press [Function Settings] → [Receive/Forward] → [Common Settings].
3.
Press [Set Fax/I-Fax Inbox].
To set a Memory RX Inbox PIN:
To store received Fax Documents in memory:
To store received I-Fax Documents in memory:
To specify the Memory Lock Start Time settings:
To specify the Memory Lock End Time settings:
To specify the Divided Data RX Timeout settings:
To set a Memory RX Inbox PIN:
Press [Memory RX Inbox PIN].
Press [Set].
NOTE
If you do not specify a file name, the first 24 characters of the condition name are used as the file name. However, you can change the name of the file at any time.
Press [PIN] → enter the PIN.
Press [Confirm] → enter the same PIN → press [OK].
Press [OK].
If you do not want to set a PIN for the Memory RX Inbox, press [OK] without entering any numbers.
You cannot store a PIN with only zeros as the number, such as <0000000>. If you enter a number that begins in zeros, such as <02> or <002>, the zeros are ignored and the number is registered as <0000002>, the same as if you had simply entered <2>.
IMPORTANT
Since there is no way to check a stored PIN, make sure that you write down the PIN that you enter, and keep it in a safe place.
To store received Fax Documents in memory:
Press [Use Fax Memory Lock].
Press [On] → [OK].
Select [Off] if you do not want to use the Fax Memory Lock.
IMPORTANT
If the message <Fax Memory RX is On.> does not appear, set [Fax Memory Lock] to 'On' on the Memory RX Inbox screen.
To store received I-Fax Documents in memory:
Press [Use I-Fax Memory Lock].
Press [On] → [OK].
Select [Off] if you do not want to use the I-Fax Memory Lock.
IMPORTANT
If the message <I-Fax Memory RX is On.> does not appear, set [I-Fax Memory Lock] to 'On' on the Memory RX Inbox screen.
To specify the Memory Lock Start Time settings:
Press [Memory Lock Start Time].
Select the conditions.
If you select [Everyday], select a number ([1] to [5]) → enter the start time using - (numeric keys) → press [OK].
You can store up to five different start times.
The time is displayed in 24-hour notation. Enter the time as a four digit number including zeros.
Examples:
7:05 a.m. → 0705
11:18 p.m. → 2318
If you make a mistake when entering the time, enter another four digit number.
If you select [Specify Days], select a day of the week ([Sun] to [Sat]) → select a number ([1] to [5]).
Enter the start time using - (numeric keys) → press [OK].
You can store up to five different start times for each day of the week.
The time is displayed in 24-hour notation. Enter the time as a four digit number including zeros.
Examples:
7:05 a.m. → 0705
11:18 p.m. → 2318
If you make a mistake when entering the time, enter another four digit number.
If you select [Off], press [OK].
If you select [Off], Memory Lock will not automatically turn on at the specified time. You can manually turn Memory Lock On or Off by pressing [On] or [Off] under <Fax Memory Lock> or <I-Fax Memory Lock> on the Memory RX Inbox screen.
NOTE
You can select [Everyday] for Memory Lock Start Time and [Specify Days] for Memory Lock End Time, and vice versa.
To specify the Memory Lock End Time settings:
Press [Memory Lock End Time].
Select the conditions.
If you select [Everyday], select a number ([1] to [5]) → enter the end time using - (numeric keys) → press [OK].
You can store up to five different end times.
The time is displayed in 24-hour notation. Enter the time as a four digit number including zeros.
Examples:
7:05 a.m. → 0705
11:18 p.m. → 2318
If you make a mistake when entering the time, enter another four digit number.
If you select [Specify Days], select a day of the week ([Sun] to [Sat]) → select a number ([1] to [5]).
Enter the end time using - (numeric keys) → press [OK].
You can store up to five different start times for each day of the week.
The time is displayed in 24-hour notation. Enter the time as a four digit number including zeros.
Examples:
7:05 a.m. → 0705
11:18 p.m. → 2318
If you make a mistake when entering the time, enter another four digit number.
If you select [Off], press [OK].
The Memory Lock mode will not be turned off automatically. You can manually turn Memory Lock On or Off by pressing [On] or [Off] under <Fax Memory Lock> or <I-Fax Memory Lock> on the Memory RX Inbox screen.
NOTE
You can select [Everyday] for Memory Lock Start Time and [Specify Days] for Memory Lock End Time, and vice versa.
To specify the Divided Data RX Timeout settings:
Press [Divided Data RX Timeout].
Press [-] or [+] to adjust the timeout setting → [OK].
NOTE
If you set the divided data RX timeout time to '0', no divided data RX timeout time is set.

IMPORTANT
You cannot store any more documents in inboxes in the following cases. (The numbers below may vary depending on the remaining capacity of the memory.)
When a total of 1,500 documents are stored in the Fax/I-Fax Inbox
When a total of 6,000 pages of documents or images have been stored in any or all of the Fax/IFax Inbox
If you delete divided data, it cannot be combined to form a complete document, even if the remaining divided data is received later.
Divided data cannot be printed as a regular image unless it has been combined.
If divided data is deleted while you are setting forwarding settings or the Memory Lock mode for the data, all processes regarding the forced printing of the image are canceled.
NOTE
You can enter up to seven digits for the PIN. If you enter fewer than seven digits, the machine stores the PIN with leading zeros.
Example: If <321> is entered, <0000321> is stored.
You can receive faxes into memory.