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Preventing Unauthorized Access

Increasing Security

Restricting Access by Authentication

Administrator Settings

Specifying the System Manager Settings

Department ID Management

Specifying Department ID Management

Checking/Printing/Clearing Page Totals

Accepting Jobs with Unknown Department IDs

Accepting B&W Copy and Print Jobs without Entering a Department ID

User Setting Information Management (User Setting Information Management Service)

Logging In to the User Setting Information Management Service Page

Deleting the User Setting Information

Authentication Method Settings for Sending Operations

Specifying Personal Folders

Registering Personal Folders for Each User

Setting Up the Home Folder and Personal Folders

Registering Folders Designated by Login Service as Personal Folders

Specifying Authentication Method for LDAP Server

Specifying Authentication Method for Rights Management Server

Specifying Authentication Method for SMTP Server

Specifying Authentication Method for File Server

Simple Authentication Settings for Secure Print

Setting to Disable Integrated Authentication

Network Security

Key Pair and Server Certificate Settings for Encrypted SSL Communication

Generating a Key Pair and Server Certificate

Registering a Key Pair File and Server Certificate File Installed from a Computer

Editing Key Pairs and Server Certificates

Registering/Editing a CA Certificate File

Verifying Certificate Validity Using Certificate Revocation List

Using an Encryption Method That Complies with FIPS 140-2

MEAP Settings

Using the SSL

Printing Installed Application Information

Preventing Information Leakage

Digital Signatures

Setting/Confirming a Key Pair and Device Certificate

Confirming a Key Pair and User Certificate

Checking a Device Signature/User Signature Certificate

Setting a Rights Management Server

Copy Set Numbering Options

Accepting Only Encrypted Secure Printing

Restricting the Send Function

Setting the Address Book

Mail Box Settings

Specifying Settings for All Mail Boxes

Specifying the Mail Box Security Settings

Setting the Control Panel Display

Specifying Management Settings for the Hard Disk

Completely Erasing Unnecessary Data from the Hard Disk

Initializing All Data/Settings

TPM Settings

Device Management

Using the USB Port

Device Information Settings

Specifying Device Information Delivery Settings

Registering/Deleting/Printing Delivery Destinations

Setting Automatic Delivery

Setting Manual Delivery

Setting the Receiving Machine

Checking/Printing the Communication Log

Setting SSO-H Authentication for Device Information Delivery Settings

Limiting Functions

Remote UI

Clearing the Message Board

ACCESS MANAGEMENT SYSTEM

Retrieving Audit Logs

Saving a Log of Key Operations

Available Administrator Settings Table (Touch Panel Display)

IEEE 2600 Security Standard

Top » Security » Restricting Access by Authentication » Department ID Management » Accepting B&W Copy and Print Jobs without Entering a Department ID
Accepting B&W Copy and Print Jobs without Entering a Department ID
0L3X-24A
When Department ID Management is set, you can set the machine to accept black-and-white print jobs when a Department ID and PIN are not entered or a control card is not inserted.
1.
Press (Settings/Registration).
2.
Press [Management Settings] → [User Management] → [Department ID Management].
3.
Allow only Black & White copy/print jobs.
When the Copy Card Reader-F1 is not attached:
When the Copy Card Reader-F1 is attached:
When the Copy Card Reader-F1 is not attached:
Press [On].
Press [On] → [OK].
When the Copy Card Reader-F1 is attached:
Press [On] → [OK].
Set <Allow Black & White Copy/Print Jobs> to 'Off' to not display [Black Copy/Print] on the screen for entering the Department ID and PIN or the screen for inserting a control card.
Set <Allow Black & White Printer Jobs> to 'Off' to reject black-and-white print jobs from printer drivers that do not support Department ID Management.
If you set <Allow Black & White Copy/Print Jobs> to 'On', [Black Copy/Print] appears on the screen for entering the Department ID and PIN and the screen for inserting a control card.
Department ID and PIN entry screen
Control card setup screen
If [Black Copy/Print] is pressed to login while [Allow Black & White Copy/Print Jobs] is set to 'On', on the Copy Basic Features screen, a message that only black and white copying is possible appears.
When color copying, after you log out, either enter the Department ID and PIN, or insert the control card.
The following screen will be displayed when trying to color copy:
NOTE
If you set <Allow Printer Jobs with Unknown IDs> to 'On', all print jobs are accepted. Therefore, the Allow Black Printer Jobs setting is ignored.
If you want to use functions other than copy/print in the Black mode such as copy/print in the Auto (Color/Black) mode for [Select Color], scan and store in mail box, or scan and send, you must enter the Department ID and password.
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