Settings for Creating Searchable PDF/XPS/OOXML
The Searchable PDF/XPS/OOXML mode enables you to perform OCR (Optical Character Recognition) to extract data that can be recognized as text from a scanned image. The text can then be added to a file to create a PDF/XPS/OOXML file that is searchable.
If you select [OCR (Text Searchable)] for [PDF], [XPS], or [OOXML] as the file format, you can set the Smart Scan setting, and set the number of characters for the Auto (OCR) in File Name. Smart Scan is a mode that determines the text direction to detect the alignment when sending a document. Auto (OCR) in File Name is a mode that automatically uses the first text scanned by OCR in the document as its file name. This setting is specified in [File Name] in [Options] on the Scan and Send screen.
(See "File Name.")1.
Press
(Settings/Registration).
2.
Press [Function Settings] → [Common] → [Generate File].
3.
Press [OCR (Text Searchable) Settings].
4.
Press [On] for <Smart Scan> → press [-] or [+] for <No. of OCR File Name Characters> to set the number of characters for the file name → press [OK].
Select [Off] if you do not want to perform Smart Scan.
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NOTE
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You cannot use the Auto (OCR) in File Name mode and the Encrypted PDF mode at the same time when sending a file.
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