Printing Reports and Lists

Printing a Report on the Number of Copied and Printed Pages

Counter Report

You can print a report to check the total number of all copied and printed pages, as well as the total number of scanned pages and faxed pages.

[Counter/Device Information] key <Print List> <Yes>

Page Count List

You can print a list to check the total number of pages* that were copied, printed, and scanned for each Department ID. To print this list, you need to log in with Administrator privileges. Logging into the Machine

  <Management Settings> <User Management> <Department ID Management> <On> <Page Totals> <Print List> Select the items to print <Start Printing>

Printing a List of Usage History

When you press , the Status Monitor/Cancel screen is displayed, allowing you to check the usage history for each function, such as copying, printing, sending e-mail, sending/receiving faxes/I-faxes, storing files in "Advanced Box," etc. From this screen, you can also print the usage history for each function.

If "NG" appears in the "RESULT" column in the printed list, check the three-digit number preceded by "#" to find the reason and solutions. Countermeasures for Each Error Code If   <Management Settings> <Device Management> <Restrict Access to Other User Jobs> is set to <On>, jobs other than those of the logged-in user are displayed as "***" and cannot be operated. If you log in with Administrator privileges, the jobs of all users are displayed.

Press .

Copy/print log

1	Press <Copy/Print> <Job Log>.
2	Select the items you want to print, and press <Print List>.
3	Press <Yes>.

Sending/receiving log

1	Press <TX> or <Receive> <Job Log>.
2	Select <TX> or <Receive> from the list, and press <Communication Management Report>.
3	Press <Start Printing>.

For documents sent by e-mail, the list indicates the sending results between the machine and the mail server, not between the machine and the destination. If you select <Output Spec. No. of Transm.> in step 3, you can specify the number of log results that appear in the list. You can specify whether or not to print the list automatically. Communication Management Report

Fax sending/receiving log

1	Press <TX> or <Receive> <Job Log>.
2	Select <Fax> from the list, and press <Fax Activity Report>.
3	Press <Start Printing>.

If you select <Output Spec. No. of Transm.> in step 3, you can specify the number of log results that appear in the list. You can specify whether or not to print the list automatically. Fax Activity Report

Storage log

1	Press <Store> <Job Log> <Print List>.
2	Press <Yes>.

Printing a Communication Result Report

If "NG" appears in the "RESULT" column in the printed list, check the three-digit number preceded by "#"to find the reason and solutions. Countermeasures for Each Error Code If   <Management Settings> <Device Management> <Restrict Access to Other User Jobs> is set to <On>, jobs other than those of the logged-in user are displayed as "***" and cannot be operated. If you log in with Administrator privileges, the jobs of all users are displayed.

Communication Management Report

You can configure the machine to automatically print the report when the specified number of communication results, including sent or received faxes, e-mails, and I-faxes, as well as items saved in the file server or Mail Box (machine's temporary storage space), is reached. You can also configure the setting to print the report at a specified time.

  <Function Settings> <TX> <Common Settings> <Communication Management Report> Set the report <OK>

You cannot configure the settings for the Communication Management Report while <Display Job Log> in <Management Settings> is set to <Off>. In addition, if you change <Display Job Log> in <Management Settings> from <Off> to <On>, <Auto Print (100 Transmissions)> and <Specify Print Time> in the Communication Management Report automatically changes to <Off>. <Display Job Log>

For documents sent by e-mail, the report indicates the sending results between the machine and the mail server, not between the machine and the destination. You can manually print a Communication Management Report from a list in the usage history. Sending/receiving log When setting to print a report at a specified time If a report is set to print at a specified time, the 100 most recent results are printed, with the most recent results first. If the number of results exceeds 100, the older results are not printed.

TX Report

You can configure the machine to automatically print the report for sending results, including sent faxes, e-mails, and I-faxes, as well as items saved in the file server or Mail Box (machine's temporary storage space). You can also configure the setting to print the report only when an error occurs. You are required to log in with Administrator privileges to print this report.

  <Function Settings> <TX> <Common Settings> <TX Report> Set the report <OK>

Even if you set <Report with TX Image> to <On> in the report settings, the image of the sent original does not appear in a report when an encrypted PDF is sent. For documents sent by e-mail, the report indicates the sending results between the machine and the mail server, not between the machine and the destination.

Fax Activity Report

You can configure the machine to automatically print the report when the specified number of sent and received faxes is reached. You can also configure the setting to print the report at a specified time.

  <Function Settings> <TX> <Fax Settings> <Fax Activity Report> Set the report <OK>

You cannot configure the settings for the Fax Activity Report while <Display Job Log> in <Management Settings> is set to <Off>. In addition, if you change <Display Job Log> in <Management Settings> from <Off> to <On>, <Auto Print (40 Transmissions)> and <Specify Print Time> in the Fax Activity Report automatically changes to <Off>. <Display Job Log>

You can manually print a Fax Activity Report from a list in the usage history. Fax sending/receiving log When setting to print a report at a specified time If a report is set to print at a specified time, the 40 most recent results are printed, with the most recent results first. If the number of results exceeds 40, the older results are not printed.

Fax TX Report

You can configure the machine to automatically print the report each time a fax is sent. You can also configure the setting to print the report only when an error occurs.

  <Function Settings> <TX> <Fax Settings> <Fax TX Report> Set the report <OK>

A Fax Multi TX Report is printed when <Fax TX Report> is set to <On> and broadcast transmission is performed. Even if you set <Report with TX Image> to <On> in the report settings, the image of the sent original does not appear in a report when a fax is directly sent to the destination using direct sending (Checking the Connection to the Recipient Before Sending (Direct Send)) or manual sending (Sending Faxes Manually (Manual Sending)).

Fax RX Report

You can set a Fax RX Report to print automatically every time a fax is received. It is also possible to set the report to print only when an error occurs.

  <Function Settings> <Receive/Forward> <Fax Settings> <Fax RX Report> Set the report <OK>

Confidential Fax Inbox RX Report

You can configure the machine to automatically print the report when a received fax is saved in the Confidential Fax Inbox. You can also configure the setting so that the report is not printed.

  <Function Settings> <Receive/Forward> <Fax Settings> <Confidential Fax Inbox RX Report> Set the report <OK>

Even though <Off> is set in this setting, if Fax RX Report is enabled, a report is printed when a fax is saved in the Confidential Fax Inbox.

Printer Report

You can print and check the information of a printer driver, such as the font list and status.

<Function Settings> <Printer> <Output Report> Select the printer driver Follow the on-screen instructions to select the item to be printed

Device Information Communication Log Report

You can configure the machine to automatically print the report when the specified number of results for device information distribution or reception is reached. You can also configure the setting to print the report at a specified time. You are required to log in with Administrator privileges to change the report setting.

  <Management Settings> <Device Management> <Device Information Distribution Settings> <Communication Log> Report Settings Set the report <OK>

When you are logged in with Administrator privileges, you can manually print the device information communication history as a list. Press   <Management Settings> <Device Management> <Device Information Distribution Settings> <Communication Log> <Print List> <Yes>. When setting to print a report at a specified time If a report is set to print at a specified time, the 100 most recent results are printed, with the most recent results first. If the number of results exceeds 100, the older results are not printed.

Printing a List of Settings

Address Lists

You can print a list of destinations registered in the Address Book or in one-touch buttons.

  <Set Destination> <Address Lists> Select the address book or one-touch buttons to print <Print List> <Yes>

TX/RX User Data List

You can print a list of the settings configured for <TX> and <Receive/Forward> in the setting menu.

  <Function Settings> <TX> or <Receive/Forward> <Output Report> <TX/RX User Data List> <Yes>

Fax User Data List

You can print a list of the fax send/receive settings configured for <TX> and <Receive/Forward> in the setting menu.

  <Function Settings> <TX> or <Receive/Forward> <Output Report> <Fax User Data List> <Yes>

Forwarding Settings

You can print a list of the fax/I-fax forwarding settings configured for <Receive/Forward> in the setting menu. You are required to log in with Administrator privileges to print this list.

  <Function Settings>  <Receive/Forward> <Common Settings>  <Forwarding Settings> <Print List>  <Yes>

Mail Box File List

You can print a list of temporarily saved files in a Mail Box on the machine.

<Access Stored Files> in the Main Menu  <Mail Box> Select the mail box to print <Print List> <Yes>

Network Setting List

You can print a list of the settings configured for <Network> in <Preferences> in the setting menu.

  <Preferences>  <Network> <Output Report>  <Yes>

System Information list

You can print a list of information such as MEAP applications and licenses. You are required to log in with Administrator privileges to print this list.

  <Management Settings>  <License/Other> <MEAP Settings> <Print System Information> <Yes>

Device Information Distribution Destination List

You can print a list of devices registered as information distribution destinations. You are required to log in with Administrator privileges to print this list.

  <Management Settings> <Device Management> <Device Information Distribution Settings> <Register Destinations>  <Print List>  <Yes>

LDAP Server Registration List

You can print a list of LDAP server settings registered in the machine. You are required to log in with Administrator privileges to print this list.

  <Set Destination>  <Register LDAP Server> <Print List> <Yes>

IPSec Policy List

You can print a list of IPSec policy settings registered in the machine. You are required to log in with Administrator privileges to print this list.

  <Preferences> <Network>  <TCP/IP Settings>  <IPSec Settings>  <Print List> <Yes>