Common Communication Settings for E-Mail/I-Fax

Press

(Settings/Registration).

Press [Function Settings] → [Send] → [E-Mail/I-Fax Settings].

Press [Communication Settings] → set the e-mail server.

The machine supports POP3, and can also function as an SMTP receive server.

NOTE
The machine can only receive I-faxes and communication error notices.

Using the machine as an SMTP receive server:

Using a POP server to receive communications:

Logging in to a POP server before sending (POP before SMTP):

Logging in to an SMTP server before sending (SMTP Authentication):

Sending without authenticating:

Using the machine as an SMTP receive server:

Press [On] for <SMTP RX> → [Off] for <POP>.

Press [E-Mail Address].

Enter the e-mail address → press [OK].

Press [Authent./Encryption] → set <Allow SSL (SMTPReceive)> → press [OK].

If you select [Always SSL] for <Allow SSL (SMTPReceive)>, only reception of data encrypted using SSL is allowed, and communications not using SSL from the host are rejected.
If you select [On] for <Allow SSL (SMTPReceive)>, receiving SSL encrypted data may only be allowed when there is a request from the host.

NOTE
To use the SMTP receiving function, it is necessary to register the host name for the machine to the DNS server. (See "TCP/IPv4 Settings" and "TCP/IPv6 Settings.") Even if you select [On] for <Allow SSL (SMTPReceive)>, the data will not be encrypted if the SMTP host does not support encryption. To select [Always SSL] or [On] for <Allow SSL (SMTPReceive)> to allow SSL transmission, it is necessary to generate a key pair in advance. To generate a key pair, see "Generating a Key Pair and Server Certificate" or "Registering a Key Pair File and Server Certificate File Installed from a Computer."

NOTE

To use the SMTP receiving function, it is necessary to register the host name for the machine to the DNS server. (See "TCP/IPv4 Settings" and "TCP/IPv6 Settings.")

Even if you select [On] for <Allow SSL (SMTPReceive)>, the data will not be encrypted if the SMTP host does not support encryption.

To select [Always SSL] or [On] for <Allow SSL (SMTPReceive)> to allow SSL transmission, it is necessary to generate a key pair in advance. To generate a key pair, see "Generating a Key Pair and Server Certificate" or "Registering a Key Pair File and Server Certificate File Installed from a Computer."

Using a POP server to receive communications:

Press [Off] for <SMTP RX> → [On] for <POP>.

Press [E-Mail Address].

Enter the e-mail address → press [OK].

Press [POP Server].

Enter the IP address or name for the POP server → press [OK].

Press [POP Login Name].

Enter the POP login name → press [OK].

Press [POP Password].

Enter the POP password → press [OK].

Specify the time interval to automatically check the POP server in <POP Interval>.

Press [Authent./Encryption] → set <POP AUTH Method>.

Set <Allow SSL (POP)> → press [OK].

If you want to send encrypted data, set <POP> to 'On'.

IMPORTANT
If you set less than 10 minutes (excluding '0 min') for <POP Interval>, the machine will not enter a complete Sleep mode.

NOTE
Even if you select [On] for <Allow SSL (POP)>, the data will not be encrypted if the POP server does not support encryption.

Logging in to a POP server before sending (POP before SMTP):

Press [Off] for <SMTP RX> → [On] for <POP>.

Press [SMTP Server].

Enter the IP address or name for the SMTP server → press [OK].

Press [E-Mail Address].

Enter the e-mail address → press [OK].

Press [POP Server].

Enter the IP address or name for the POP server → press [OK].

Press [POP Login Name].

Enter the POP login name → press [OK].

Press [POP Password].

Enter the POP password → press [OK].

Specify the time interval to automatically check the POP server in <POP Interval>.

Press [Authent./Encryption] → set <POP AUTH Method>.

Press [On] for <POP Authentication Before Send> → [Off] for <SMTP Authentication (SMTP AUTH)>.

Set <Allow SSL (POP)> → <Allow SSL (SMTP Send)> → press [OK].

If you want to send encrypted data, set <Allow SSL (POP)> or <Allow SSL (SMTP Send)> to 'On'.

NOTE
Even if you select [On] for <Allow SSL (SMTP Send)>, the data will not be encrypted if the SMTP host does not support encryption. Even if you select [On] for <Allow SSL (POP)>, the data will not be encrypted if the POP server does not support encryption.

Logging in to an SMTP server before sending (SMTP Authentication):

Press [SMTP Server].

Enter the IP address or name for the SMTP server → press [OK].

Press [E-Mail Address].

Enter the e-mail address → press [OK].

Press [Authent./Encryption] → [Off] for <POP Authentication Before Send>.

Press [On] for <SMTP Authentication (SMTP AUTH)> → [User Name].

Enter the user name for logging in to the SMTP server → press [OK].

If you are using a Microsoft SMTP server, enter the user name using the following format: user name@domain name. For more information, confirm the Microsoft SMTP server settings.

Press [Password].

Enter the password for logging in to the SMTP server → press [OK].

Set <Allow SSL (SMTP Send)> → <Display Auth. Screen When Send> → press [OK].

If you want to send encrypted data, set <Allow SSL (SMTP Send)> to 'On'.

If you want to display the authentication screen when sending, set <Display Auth. Screen When Send> to 'On'.

NOTE
Even if you select [On] for <Allow SSL (SMTP Send)>, the data will not be encrypted if the SMTP host does not support encryption.

Sending without authenticating:

Press [SMTP Server].

Enter the IP address or name for the SMTP server → press [OK].

Press [E-Mail Address].

Press [Authent./Encryption] → [Off] for <POP Authentication Before Send>.

Press [Off] for <SMTP Authentication (SMTP AUTH)>.

Set <Allow SSL (SMTP Send)> → press [OK].

If you want to send encrypted data, set <Allow SSL (SMTP Send)> to 'On'.

Press [OK].