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Settings/Registration and User Privileges

Settings/Registration Table

Preferences

Adjustment/Maintenance

Function Settings

Function Settings: Copy

Function Settings: Printer

Function Settings: Send

Function Settings: Receive/Forward

Function Settings: Store/Access Files

Function Settings: Secure Print

Function Settings: Web Access

Set Destination

Management Settings

Preferences

Paper Settings

Registering the Paper Size and Type for a Paper Source

Setting the Paper Size Group for Auto Recognition in the Paper Source

Distinguishing A5R and STMTR Paper

Registering/Editing Custom Paper Types

Registering Paper Frequently Used in the Multi-Purpose Tray

Setting the Method for Selecting Multi-Purpose Tray Paper

Registering/Editing/Deleting Custom Paper Sizes

Display Settings

Default Screen after Startup/Restoration

Default Screen (Status Monitor/Cancel)

Display Fax Function

Store Location Display Settings

Changing the Display Language/Keyboard on the Touch Panel Display

Changing the Keyboard Shift Lock Feature Settings

Displaying the Remaining Paper Message

Number of Copies/Wait Time Status Display

Clean the Original Scanning Area Screen Prompt

Setting the Default Display of the Paper Type Selection Screen

mm/Inch Entry Switch

Displaying the Current Department ID/User Name

Displaying the Remaining Toner Error Message

Deleting the Remaining Toner Error Message

Displaying the IP Address

Timer/Energy Settings

Current Time Adjustment

Current Date and Time

Time Format

Quick Startup Settings

Auto Reset Time

Default Display after Auto Reset

Auto Sleep Time

Energy Consumption in the Sleep Mode

Auto Sleep Weekly Timer Settings

Setting the Sleep Mode Exit Time

Accessibility

Key Repetition Settings

Inverting the Screen Colors

Adjustment/Maintenance

Adjust Image Quality

Automatic Gradation Adjustment

Correct Density

Correct Shading

Auto Correct Color Mismatch

Making the Color More Vivid When Printing with Full Color

Fine Adjust Zoom

Dither Pattern Settings

Reducing Toner Used When Color Printing

Correcting Irregularities in Shaded Areas

Adjust Action

Saddle Stitch Staple Repositioning

Saddle Stitch Position Adjustment

Setting the Execution Time for Manual Stapling

Function Settings

Common

Paper Feed Settings

Enabling Paper Drawer Auto Selection
Specifying Paper Drawer Auto Selection Based on Color
Matching the Print Side for 1-Sided and 2-Sided Printing
Enabling Timeout for Suspended Jobs

Paper Output Settings

Output Tray Designation
Setting the Output Trays of Optional Equipment
Alternating the Print Output (Offset Jobs)
Inserting a Job Separation Sheet between Print Jobs
Inserting a Job Separation Sheet between Copy Sets

Print Settings

Setting the Printing Priority
Text/Photo Priority in a Black-and-White Original
Outputting Reports with Two-Sided Printing
Registering/Editing/Deleting User-Defined Text for Page Numbers and Watermarks

Scan Settings

Feeder Jam Recovery Method
Scanning Originals Quietly
Distinguishing LTRR and STMT Originals
Setting the Gamma Value for Remote Scans
Automatically Enabling the Remote Scanner Function
Auto Offline

Generate File

Image Quality Level for Compact
Settings for Creating Searchable PDF/OOXML
Trace & Smooth Settings
OOXML Settings
Including Background Images When Generating Word Files
Specifying the Minimum Version When Generating a PDF
Formatting PDF Files to PDF/A
Optimizing PDF for Web
Changing the PDF Encryption Level from Acrobat 10.0 or Equivalent to Acrobat 9.0 or Equivalent

Copy

Registering/Editing/Deleting Favorite Settings Buttons

Changing/Initializing the Default Settings for the Copy Function

Registering Shortcut Keys

Enabling Auto Collating

Enabling Auto Orientation

Color Mode Settings for Copy

Send

Output Reports

Common Settings

Registering/Editing/Deleting Favorite Settings Buttons
Displaying a Confirmation Screen When Recalling Favorite Settings
Changing the Default Screen for Scan and Send
Changing the Default Settings for Scan and Send
Registering Shortcut Keys
Send TX Report
Communication Management Report
Printing the TX Terminal ID
Automatically Deleting Failed Jobs
Number of Retry Attempts
Data Compression Ratio
Gamma Value for YCbCr Send Jobs
Dividing Data into Chunks When Sending with WebDAV
Confirming the SSL Server Certificate When Sending with WebDAV
Displaying a Confirmation Screen When Jobs Are Accepted

E-Mail/I-Fax Settings

Registering the Unit's Name for E-Mail/I-Fax
Common Communication Settings for E-Mail/I-Fax
Confirming the SSL Server Certificate When Sending with SMTP
Confirming the SSL Server Certificate When Receiving with POP
Maximum Data Size for Send
Default Subject
Setting an Authorized User E-Mail Address as the Reply-to Destination
Setting an Authorized User E-Mail Address as the Sender
Allowing Users Logged In as Guests to Send
Full Mode TX Timeout
Printing MDN/DSN on Receipt
Sending Via a Server
Allowing MDN Not Via Server
Setting Autocomplete for E-mail Address Entry

Fax Settings

Registering/Editing/Deleting Favorite Settings Buttons
Displaying a Confirmation Screen When Recalling Favorite Settings
Changing the Default Screen for Fax
Changing the Default Settings for Fax
Registering Shortcut Keys
Registering/Editing/Deleting Sender Names (TTI)
Setting the Authenticated User Name as the Sender Name
Enabling ECM Transmission
Pause Time
Enabling Auto Redial
Checking the Dial Tone before Sending
Fax TX Report
Fax Activity Report
Fax Line Settings
Setting the Line to Use When Sending
Send Start Speed
PIN Code Access
Remote Fax TX Settings

Receive/Forward

Output Reports

Common Settings

2-Sided Printing
Paper Drawer Selection
Reducing a Received File
Printing Received Images with the 2 On 1 Layout
Printing Footer Information on a Received Document
Interrupt Printing of Received Jobs
Handling Files That Fail to Be Forwarded
Forwarding Settings
Storing Forwarding Settings
When Forwarding Destinations Do Not Match the Forwarding Conditions
Confirming/Enabling/Deleting Forwarding Settings
Printing Forwarding Settings
Specifying the Fax/I-Fax Inbox Settings
Always Send Notice for RX Errors

Fax Settings

Enabling ECM Reception
Fax RX Report
Confidential Fax Inbox RX Report
Setting the Receive Start Speed
Setting the Receive Password

Store/Access Files

Common Settings

Specifying the Scan and Store Settings
Specifying the Stored File Settings

Mail Box Settings

Memory Media Settings

Set Destination

Printing the Address Lists

Register Destinations

Registering an E-Mail Address

Registering a Fax Number

Registering an I-Fax Address

Registering a File Server Address

Registering a Group Address

Addresses Obtained via a Server

Editing Address Details

Deleting Addresses

Naming an Address Book

Registering One-Touch Buttons

Registering/Editing One-Touch Buttons

Deleting One-Touch Buttons

Changing the Default Display of the Address Book

LDAP Server Settings

Registering an LDAP Server

Editing LDAP Server Settings

Printing LDAP Server Settings

LDAP Server Auto Search

Registering/Editing LDAP Search Attributes

Registering/Editing/Deleting Default Search Conditions for Each LDAP Server

Obtaining the Remote Address Book

Remote Address Book

Remote Address Book Server Address

Communication Timeout

Fax TX Line Auto Select Adjustment

Top » Settings/Registration » Function Settings » Send » E-Mail/I-Fax Settings » Common Communication Settings for E-Mail/I-Fax
Common Communication Settings for E-Mail/I-Fax
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1.
Press (Settings/Registration).
2.
Press [Function Settings] → [Send] → [E-Mail/I-Fax Settings].
3.
Press [Communication Settings].
4.
Press [E-Mail Address].
5.
Enter the e-mail address → press [OK].
You can specify any user name (the part of the address located in front of the "@" symbol). Enter the host name after the "@" symbol in the e-mail address.
6.
Specify the mail server for transmitting e-mail/I-faxes.
The machine supports POP3, and can also function as an SMTP receive server.
NOTE
The machine can only receive I-faxes and communication error notices.
Using the machine as an SMTP receive server:
Using a POP server to receive communications:
Logging in to a POP server before sending (POP before SMTP):
Logging in to an SMTP server before sending (SMTP Authentication):
Sending without authenticating:
Using the machine as an SMTP receive server:
Press [Off] for <Use POP RX> → [On] for <Use SMTP RX> → [Next].
Specify <SMTP RX> → press [Next].
If you select [Always SSL] for <SMTP RX>, only reception of data encrypted using SSL is allowed, and communications not using SSL from the host are rejected.
If you select [On] for <SMTP RX>, receiving SSL encrypted data may only be allowed when there is a request from the host.
NOTE
To use the SMTP receiving function, it is necessary to register the host name for the machine to the DNS server. (See "TCP/IPv4 Settings" and "TCP/IPv6 Settings.")
Even if you select [On] for <SMTP RX>, the data will not be encrypted if the SMTP host does not support encryption.
To select [Always SSL] or [On] for <SMTP RX> to allow SSL transmission, it is necessary to generate a key pair in advance. To generate a key pair, see "Generating a Key Pair and Server Certificate" or "Registering a Key Pair File and Server Certificate File Installed from a Computer."
Using a POP server to receive communications:
Press [On] for <Use POP RX> → [Off] for <Use SMTP RX> → [Next].
Press [POP Server].
Enter the IP address or name for the POP server → press [OK].
Press [POP Login Name].
Enter the POP login name → press [OK].
Press [POP Password].
Enter the POP password → press [OK].
Specify the time interval to automatically check the POP server in <POP Interval> → press [Next].
If you set the interval to '0', the POP server is not checked automatically. For instructions on manually checking the POP server, see "Operations from the Receive Screen."
Specify <POP> → press [Next].
If you want to send encrypted data, set <POP> to 'On'.
NOTE
Even if you select [On] for <POP>, the data will not be encrypted if the POP server does not support encryption.
Select the authentication method supported by the POP server in <POP AUTH Method>.
Logging in to a POP server before sending (POP before SMTP):
Press [SMTP Server].
Enter the IP address or name for the SMTP server → press [OK].
Press [On] for <Use POP RX> → [Off] for <Use SMTP RX> → [Next].
Press [POP Server].
Enter the IP address or name for the POP server → press [OK].
Press [POP Login Name].
Enter the POP login name → press [OK].
Press [POP Password].
Enter the POP password → press [OK].
Specify the time interval to automatically check the POP server in <POP Interval> → press [Next].
If you set the interval to '0', the POP server is not checked automatically. For instructions on manually checking the POP server, see "Operations from the Receive Screen."
Specify <SMTP TX> and <POP> → press [Next].
To encrypt data using SSL, select [On] for <SMTP TX> or <POP>.
NOTE
Even if you select [On] for <SMTP TX>, the data will not be encrypted if the SMTP host does not support encryption.
Even if you select [On] for<POP>, the data will not be encrypted if the POP server does not support encryption.
Press [Off] for <SMTP Authentication (SMTP AUTH)> → [On] for <POP Authentication Before Send>.
Logging in to an SMTP server before sending (SMTP Authentication):
Press [SMTP Server].
Enter the IP address or name for the SMTP server → press [OK].
Press [Next] → specify the POP server → press [Next].
Specify <SMTP TX> → press [Next].
To encrypt data to be sent using SSL, select [On] for <SMTP TX>.
IMPORTANT
Even if you select [On] for <SMTP TX>, the data will not be encrypted if the SMTP host does not support encryption.
Press [On] for <SMTP Authentication (SMTP AUTH)> → [User Name].
Enter the user name for logging in to the SMTP server → press [OK].
If you are using a Microsoft SMTP server, enter the user name using the following format: user name@domain name. For more information, confirm the Microsoft SMTP server settings.
Press [Password].
Enter the password for logging in to the SMTP server → press [OK].
Press [Off] for <POP Authentication Before Send> → specify <Display Auth. Screen When Send>.
If you want to display the authentication screen when sending, set <Display Auth. Screen When Send> to 'On'.
Sending without authenticating:
Press [SMTP Server].
Enter the IP address or name for the SMTP server → press [OK].
Press [Next] → specify the POP Server → press [Next].
Specify <SMTP TX> → press [Next].
To encrypt data to be sent using SSL, select [On] for <SMTP TX>.
IMPORTANT
Even if you select [On] for <SMTP TX>, the data will not be encrypted if the SMTP host does not support encryption.
Press [Off] for <SMTP Authentication (SMTP AUTH)> → [Off] for <POP Authentication Before Send>.
7.
Press [OK].
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