Setting a File Name
 |
|
A scanned document is sent/saved with its file name automatically assigned. If you want to change the file name of documents so that the contents can be guessed from the name, specify the following settings before scanning.
|
1
Place the original. Placing Originals
2
Press <Scan and Send> on the Main Menu. <Main Menu> Screen
3
Specify the destination on the Scan Basic Features screen. Scan Basic Features Screen
4
Specify the scan settings as necessary. Basic Operations for Scanning Originals
5
Press <Options> 
<File Name>.
<File Name>.6
Press <File Name>, enter the file name, and then press <OK>.
7
Press <OK> <Close>.
<Close>.8
Press 
.
.Originals are scanned and sending/saving starts.
When sending a document by e-mail, it is sent with its file name assigned in the format of "entered file name_page numbers (three digits).file extension," such as "business log_001.jpg." If you do not enter a file name, the format will be "Job numbers (four digits)_page numbers (three digits).file extension."
When saving a document in a file server, it is saved with its file name assigned in the format of "entered file name_the year, month, day, hour, minute, and second the file is saved (14 digits).file extension," such as "business log_20151030133541.jpg." If you do not enter a file name, the format will be "the year, month, day, hour, minute, and second the file is saved (14 digits).file extension."
Pressing to add a check mark to <Remove Date/Job No. from File Name> excludes the data/time and the job number from the file name.
If you are saving a document in a file server, selecting <Divide into Pages> when specifying a file format adds a page number (five digits) at the end of a file name.
|
Extracting a text block in the document for use as its file name
|
|
Pressing to add a check mark to <Auto (OCR)> automatically extracts the first text block in the document to assign for <File Name>. Note that this operation is not available for an encrypted PDF file.
|