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It is recommended that you consult the administrator for the network you are using when configuring the file server.

The number of users or clients that can access a server running Windows 2000/XP/Server 2003/Server 2008/Vista/7/Server 2008 R2 is limited. After this number of users or clients is reached, it is not possible to send to a server running Windows 2000/XP/Server 2003/Server 2008/Vista/7/Server 2008 R2.

In the following procedures, items displayed on the screens for Windows 2000 are used. The items displayed may differ according to your operating system.

• If you are using Windows Vista, a dialog box may be displayed while you are performing the procedure. In this case, enter a user name and password. For more information, see the manuals provided with the operating system.

1. Log on to Windows as an Administrator → in the [Local Area Connection Properties] dialog box, select all [Client for Microsoft Networks], [File and Printer Sharing for Microsoft Networks], and [Internet Protocol (TCP/IP)].

2. Double-click [Internet Protocol (TCP/IP)] to open the [Internet Protocol (TCP/IP) Properties] dialog box.

3. On the [General] sheet, click [Advanced] → on the [WINS] sheet, click [Enable NetBIOS over TCP/IP].

4. Restart the computer if prompted.

5. Confirm the computer name.

If you are using Windows 2000, right-click the [My Computer] icon → click [Manage] to open the [Computer Management] window. Right-click the [Computer Management (Local)] icon → click [Properties] to open the [Computer Management (Local) Properties] dialog box. On the [Network Identification] sheet, confirm the [Computer name] setting.

If you are using Windows XP/Server 2003, right-click [My Computer] → click [Properties] → on the [Computer Name] sheet, click [Change]. In the [Computer Name Changes] dialog box, click [More] to open the [DNS Suffix and NetBIOS Computer Name] dialog box → confirm [NetBIOS computer name].

If you are using Windows Vista/Server 2008/7/Server 2008 R2, from the [Start] menu, right-click [Computer] → select [Properties] → click [Change settings] for <Computer name, domain, and workgroup settings>. In the [System Properties] dialog box, on the [Computer Name] page, click [Change]. In the [Computer Name/Domain Changes] dialog box, click [More] → confirm [NetBIOS computer name] in the displayed dialog box.

6. Right-click the [My Computer] icon → click [Manage] to open the [Computer Management] window → under [System Tools], in [Local Users and Groups], from the [Users] folder, click [New User].

7. In the [New User] dialog box, enter the user name in [User name] → enter the password in [Password] → re-enter the password in [Confirm Password] → click [Create].

Enter a user name not longer than 20 alphanumeric characters, and a password not longer than 14 alphanumeric characters.

If [User must change password at next logon] is selected, any new users added must change their passwords in order to send data from the machine. (You cannot change the password from the control panel.)

• In an Active Directory environment, the procedures for setting up users differ from the above. For details, see the Windows manual.

• When a computer that one or more users log on to is restricted by the administrator in an Active Directory environment, the name of the computer must be registered in the Active Directory. Set the computer name in the user account properties dialog box to "CANON + the last 8 digits of the MAC address of the computer + 00". For example, if the MAC address of the computer you are using is "00:00:11:22:33:44", set "CANON1122334400".

8. Open the properties dialog box of the folder you want to share → on the [Sharing] sheet, click [Share this folder] → enter the share name in [Share name].

9. Set permissions.

• To create a shared folder on a FAT or FAT32 format disk (If the [Security] tab is not displayed):

• To create a shared folder on an NTFS format disk:

• To create a shared folder on a FAT or FAT32 format disk (If the [Security] tab is not displayed):

• Click [Permissions] to display the dialog box.

Select or add the users or groups to whom you want to give access to the shared folder → under [Permissions], select both [Change] and [Read].

• To create a shared folder on an NTFS format disk:

• Display the [Security] sheet.

Select or add the users or groups to whom you want to give access to the shared folder → under [Permissions], select both [Write] and [Read & Execute], or a higher access authority. For data in the folder, check both [Write] and [Read], or a higher access authority.

• To display the [Security] tab in Windows XP, open Folder Options → deselect [Use simple file sharing]. However, you can share folders and files with [Use simple file sharing] selected. Select or deselect [Use simple file sharing] to suit your environment. For more information, see the manual provided with Windows XP.

• In the Active Directory environment, the procedures for specifying the security settings of the shared folder differ from above. For more information, see the Windows manual.

10. Set a recipient address using the control panel.

There are three methods for specifying the recipient address; selecting the desired address from the list that appears when you press [Browse], searching for the address by pressing [Search Host], or entering the address using the keyboard on the touch panel display.

Sample recipient setting:

• Server side settings (set and confirmed in the above step.):

• The machine's Recipient Settings:

• If you want to use [Browse] to specify each item, make sure you press [Browse] after the expiration of the time specified in "Startup Time Settings."

• Up to 128 alphanumeric characters can be entered for [Host Name] on the control panel. Also, up to 255 alphanumeric characters can be entered for [Folder Path].

• If you change the language of the touch panel display, [Host Name] and [Folder Path] may not be displayed correctly, or you may not be able to browse the directories.

• If the language of the touch panel display differs from the computer used as a master browser, [Host Name] and [Folder Path] may not be displayed correctly, or you may not be able to browse the directories.

• You can send data using the following formats. A DNS server is required for the latter case:
  \\192.168.2.100\share
  \\host_name.organization.company.com\share

• You can also specify the user name in the address using the following formats:

• domain_name\user_name (up to 15 alphanumeric characters for the domain name, and up to 20 for the user name)
  If you specify the user name in this format, the user authority for the specified domain is applied to SMB communication.

• user_name@organization.company.com (up to 128 characters in total)
  Note that the latter is only applicable when sending to a Windows 2000/XP/Server 2003/Server 2008/Vista/7/Server 2008 R2 computer that belongs to a domain containing Windows 2000/XP/Server 2003/Server 2008/Vista/7/Server 2008 R2 domain controllers.

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