Fax > Using the Machine to Send/Receive a Fax > Receiving Fax > Processing Received Documents
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Processing Received Documents

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When the Machine receives fax documents, they are processed as shown below:

*1 If the subaddress and password attached to the received document match the information registered in [Forwarding Settings] in [Function Settings] (Settings/Registration), the documents are forwarded to their forwarding destinations regardless of the reception password setting.
*2 If [Store/Print Received File] in [Forwarding Settings] in [Function Settings] (Settings/Registration) is set to 'On', forwarded documents are either printed or stored in the Memory RX Inbox.
*3 If the subaddress and password attached to the received document do not match the information registered in [Forwarding Settings] in [Function Settings] (Settings/Registration), the document is rejected.
*4 If [Forward w/o Conditions] is set up in [Forwarding Settings] in [Function Settings] (Settings/Registration), all received documents that do not match the specified forwarding conditions are forwarded to the destination selected for [Forward w/o Conditions].
*5 If documents are received while paper is jammed, or paper or toner has run out, they are printed after the paper jam is cleared, paper is loaded, or toner is added.
*6 If [Delete Failed TX Jobs] in [Function Settings] (Settings/Registration) is set to 'Off', the status of any job with a forwarding error will be saved on the Status Monitor/Cancel screen.
*7 Documents with forwarding errors are handled as follows, depending on the settings for [Handle Files with Forwarding Errors] in [Common Settings] in [Receive/Forward] in [Function Settings] (Settings/Registration):
  • [Always Print]: All documents with forwarding errors are printed.
  • [Store/Print]: Documents with forwarding errors are stored in the Memory RX Inbox when Memory Lock is turned 'On'. If Memory Lock is turned 'Off', the documents are printed.
*8 The received fax documents can be stored in the Confidential Fax Inbox the by specifying the Confidential Fax Inbox as the forwarding destination. Only the received documents that match the specified forwarding conditions can be stored in the Confidential Fax Inbox.
*9 If <Fwd Done Notice> is specified in [Forwarding Settings] in [Function Settings] (Settings/Registration), a notification e-mail is sent when the forwarding job completes successfully.
*10 If <Fwd Done Notice> is specified in [Forwarding Settings] in [Function Settings] (Settings/Registration), and <Notice Only for Errors> is also specified, a notification e-mail is sent only when the document fails to be forwarded.

Remark
  • If the memory is full, no additional jobs can be processed.
  • For information on the following settings, see their respective sections:
  • Memory RX Inbox and Fax Memory Lock (See "Fax/I-Fax Inbox.")
  • Confidential Fax Inbox and [Forwarding Settings] (See "Storing Forwarding Settings.")

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