Applying a Policy - Canon imageRUNNER ADVANCE 4251/4245/4235/4225 e-Manual

Applying a Policy

You can create a PDF compatible with Rights Management Server. The permission to access the stored PDF can be edited with the Adobe LiveCycle Rights Management ES.

As an example, the procedure for selecting the Advanced Box as the storage location is explained in this section.

IMPORTANT
This mode is only available for storing files in the Advanced Box, the Advanced Box of another imageRUNNER ADVANCE machine on the network, or memory media.

NOTE
Adobe LiveCycle Rights Management ES or Adobe LiveCycle Rights Management ES2 is required to use [Apply Policy]. For more information, contact your local authorized Canon dealer. The following conditions must be met to use [Apply Policy]: The Adobe LiveCycle Rights Management server and the machine are connected via the Internet or an intranet. The URL for the Adobe LiveCycle Rights Management server is set in [Rights Management Server Settings]. (See "Setting a Rights Management Server.")

NOTE

Adobe LiveCycle Rights Management ES or Adobe LiveCycle Rights Management ES2 is required to use [Apply Policy]. For more information, contact your local authorized Canon dealer.

The following conditions must be met to use [Apply Policy]:

The Adobe LiveCycle Rights Management server and the machine are connected via the Internet or an intranet.

The URL for the Adobe LiveCycle Rights Management server is set in [Rights Management Server Settings]. (See "Setting a Rights Management Server.")

Press [Scan and Store] → [Advanced Box].

Select the desired space → select the destination directory → press [Scan].

Press [File Format] → select PDF.

Press [Apply Policy].

Enter the user name and password for logging in to the Adobe LiveCycle Rights Management server → press [OK].

NOTE
Depending on the authentication method you use, the screen to enter the password may not appear. For a login user name and password for access to Rights Management Server, contact your system manager.

Select the policy to apply from the policy list → press [OK].

The policies registered in the Adobe LiveCycle Rights Management server are displayed in the policy list.

NOTE
A maximum of 64 policies can be displayed. With this machine, only policies encrypted with AES 128-bit or AES 256-bit can be applied.

Press [OK].

IMPORTANT
For information on the modes which cannot be set in combination with this mode, see "Unavailable Combination of Functions."

NOTE
If [Format PDF to PDF/A] in [Function Settings] (Settings/Registration) is set to 'On', [Apply Policy] cannot be set. (See "Formatting PDF Files to PDF/A.")