Receiving a Document via Internet Fax

Internet Fax (I-fax) is a function that enables you to send and receive images via the Internet, as opposed to a telephone line.

Benefits of Using Internet Fax

Reduce transmission costs
G3 FAX transmission costs increase with transmission time and distance. If a line with fixed rate is installed, you can control the transmission cost because the cost of I-fax is fixed regardless of the transmission time and distance. It is recommended that you use this when sending and receiving documents with a large number of pages.

High resolution transmission
You can receive at a resolution of up to 600 dpi. (for Full mode)

Required Condition
Network settings are set. The sender knows the I-fax address for your machine.

This section describes how to receive I-fax via Full mode from an IPv4 environment.

The screens may differ, depending on the model of the machine and on attached optional products.

Follow the procedures below to check whether the DNS server address settings are set.

Press

(Settings/Registration) → [Preferences] → [Network] → [TCP/IP Settings] → [DNS Settings] → [DNS Server Address Settings].

If they are not set, ask the administrator to set the IP addresses for DNS primary server and DNS secondary server.

NOTE
The DNS server is a server that converts the domain name, which is the computer name on the internet, into an IP address.

Check whether the host name and domain name are set in [DNS Host/Domain Name Settings] for <IPv4> on the DNS Settings screen.

If they are not set, ask the administrator to set the host name and domain name. For the domain name, enter the domain name of the network to which the machine belongs.

If dynamic DNS server is set, press [On] for <DNS Dynamic Update> in [DNS Dynamic Update Settings] on the DNS settings screen.

Follow the procedures below to check whether the basic settings for the e-mail server are set.

Press

(Settings/Registration) → [Function Settings] → [Send] → [E-Mail/I-Fax Settings] → [Communication Settings].

If they are not set, ask the administrator to specify the settings.

[E-Mail Address]:	The e-mail address set on the machine.
[SMTP Server]:	The IP address or host name of the e-mail server used for transmission.

Press [Next] → check whether the settings for the POP server are set.

If they are not set, ask the administrator to specify the settings.

[POP Server]:	The IP address and host name of the e-mail server used to send and receive in "POP before SMTP" send authentication format.
[POP Login Name]:	The login name used to access the POP server.
[POP Password]:	The password used to access the POP server.
[POP Interval]:	The time interval at which the machine checks the e-mail on the e-mail server.

NOTE
It is recommended that you set [POP Interval] to an interval other than '0'.

If the receiving server requires authentication, check the authentication system by pressing [Next] → [Next].

If authentication is not set, ask the administrator to specify the settings.

[SMTP Authentication (SMTP AUTH)]:	If the environment of the e-mail server requires SMTP authentication, set this setting to 'On' and enter the user name and password.
[POP Authentication Before Send]:	If the provider is in the "POP before SMTP" send authentication system, set this setting to 'On'.

Follow the procedures below to set [Use Send Via Server] to 'On'.

Press

(Settings/Registration)→ [Function Settings] → [Send] → [E-Mail/I-Fax Settings] → [Use Send Via Server].

The preparations for receiving I-fax are completed.

Press [Status Monitor/Cancel] → [Receive] → [Job Log] → [Check I-Fax RX] → check that the job was successfully received.

Reference Information

Difference between Simple Mode and Full Mode

You cannot check whether the data was received correctly by the recipient in the Simple mode. However, you can check whether the data was received correctly by the recipient in the Full mode. Thus, it is recommended that Full mode is set when you are receiving a data.