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You can register a recipient's fax number or an e-mail address that can be used when sending scanned documents in the Address Book. You can also register an I-fax address and file server folder location (IP address and path) in the Address Book as a destination.
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To register a destination for your own use, you need to log in with personal authentication management. Managing Users
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Enter the fax number.
![]() ![]() Enter the fax number using the numeric keys. Enter
![]() ![]() ![]() Delete numbers to the left of the cursor in the fax number field (
![]() ![]() ![]() ![]() Press when moving the fax number field cursor (
![]() ![]() If you press this button, the character "T" (tone) is inserted. Even if you are using pulse dial, numbers following "T" will be sent using tone dial.
![]() Press to enter the PIN (Personal Identification Number) code. <PIN Code Access>
![]() Enter a blank space between numbers to make them easier to read.
![]() If you press this button, the character "P" (pause) is inserted. When sending a fax overseas, insert pauses after the international access code or fax number. This helps to improve the connection.
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Press <Set Details> and specify settings as necessary.
![]() ![]() Specify when sending or receiving documents to increase security by attaching a subaddress and password to all of your fax transactions. Basic Operations for Sending Faxes
![]() Select <On> to correct image errors. Select <Off> if the recipient's fax machine does not support the Error Correction Mode (ECM).
![]() To send faxes using ECM, it is also necessary to set <Fax Settings>
![]() ![]() If you have additional telephone lines, you can select the line to use for sending a fax.
![]() If transmission errors occur frequently when you make overseas calls, select <Long Distance (1)>. If errors persist, change the setting to <Long Distance (2)> or <Long Distance (3)>.
![]() Depending on the recipient's fax machine or the status of the line, a transmission error may occur due to the transmission speed. If errors occur frequently, lower this setting value.
![]() Although there are items you can set in the fax setting (Fax Basic Features Screen), it is convenient to set them here if you want to change the sending conditions for each destination.
Set <Auto Adjust Communication Speed When Using VoIP> to <On> to send and receive faxes more accurately when the line or other party is prone to errors. If you set this to <On>, the communication speed is limited to 14,400 bps or slower, which reduces errors.
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<E-Mail Address>
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Select <On> or <Off> in <Divide Data>.
If the size of the data being sent exceeds the maximum limit (<Maximum Data Size for Sending>), select whether you want to divide the data by size or by page.
If you select <On>, the data is divided into smaller sizes that do not exceed the limit and is sent in several sections. The recipient's e-mail software must be able to combine the data received.
If you select <Off>, the number of pages to be sent at one time decreases and the total transmission is divided into several sections. For example, 10 pages of data are transmitted twice, 5 pages each time. Therefore, your counterpart receives two e-mails. However, if you send data that cannot be separated into pages, such as JPEG, a transmission error occurs.
![]() When the domain to use is fixed, you can skip domain entry. You can register a domain name to <Auto Add Specified Domain to Dest. Without Domain> and enable <When Sending E-Mail> in advance to automatically add a domain when sending, without the need to enter "@" and the domain name.
You can register frequently used domain names in <Registered Characters> on the keyboard, and you can recall them when entering an e-mail address. <Registered Characters for Keyboard>
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Specify settings as necessary.
![]() ![]() Specify whether or not to send I-faxes to destinations via the mail server. Select <On> if you want to send I-faxes via the mail server. Select <Off> if you want to send data directly to a recipient on the same local area network (LAN). By sending directly to a recipient, you can send large amounts of data without placing a burden on the mail server.
![]() To send an I-fax that is not in an IP address format such as "user name@[the recipient's IP address]" without using a mail server, settings such as an MX (Mail eXchange) record need to be configured on the DNS server. Ask your Network administrator whether or not this type of setting is available.
When you set <Off> in <Send via Server>, you are required to set <On> in <Send>
![]() ![]() ![]() This setting is required for using an Internet fax service. If you do not use an Internet fax service, this setting is not necessary. For more information, contact your Internet service provider.
![]() Enter the I-fax address using the following format: adv01@example.com.
When sending to a recipient on the same network, use the following format: adv01@[192.168.11.100] (the recipient device name@[IP address]).
When the domain to use is fixed, you can skip domain entry. You can register a domain name to <Auto Add Specified Domain to Dest. Without Domain> and enable <When Sending I-Fax> in advance to automatically add a domain when sending, without the need to enter "@" and the domain name.
You can register frequently used domain names in <Registered Characters> on the keyboard, and you can recall them when entering an I-fax address. <Registered Characters for Keyboard>
![]() You can select the type of sending results that are displayed when
![]() ![]() If you send an I-fax to a machine that does not support the <Mode:> function, <Awaiting result...> is displayed when you press
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Press <Destination Conditions>
![]() ![]() ![]() Select the paper size to use when sending. Specify only <A4/LTR> if you send in LGL and STMT.
![]() Select compression method. The compression rate is highest for MMR, followed by MR, and then MH. The higher the compression rate, the shorter the required transmission time.
![]() Select a higher value to increase the resolution and image quality. However, the higher the resolution, the longer the required transmission time.
![]() If the size of the data being sent exceeds the maximum limit (<Maximum Data Size for Sending>), select whether you want to divide the data by size or by page.
If you select <On>, the data is divided into smaller sizes that do not exceed the limit and is sent in several sections. The recipient's device must be able to combine the data received.
If you select <Off> in <Send via Server> (
![]() ![]() Set the destination conditions according to the specifications of the recipient's machine. If you set conditions that the recipient's machine does not support, a transmission error may occur.
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Enter the host name of the file server which transmits data and press <Check Connection>.
![]() Ask your Network administrator about the information on the file server.
![]() Select a protocol for the file server from <Windows (SMB)>, <FTP> and <WebDAV>.
![]() If you select <Windows (SMB)>, the <Search Host> and <Browse> buttons are displayed. You can easily specify a file server by searching or viewing the network.
If you select <Windows (SMB)> or <WebDAV>, you can specify the storage (Advanced Box) of a Canon multifunction printer*. Using Storage Space
* Available only for the imageRUNNER ADVANCE series
![]() Enter the host name of the file server.
![]() Press this button after entering the host name to confirm the connection with the file server.
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Configure the file server information.
![]() Ask your Network administrator about the file server information and the folder.
![]() If you select the check box, a screen for entering the registered password (
![]() ![]() Specify the folder's directory to which data is sent.
![]() Enter the login user name of the file server.
![]() Enter the login password of the file server.
![]() When the file server's destination is included in the group (Registering Multiple Destinations as a Group), clear the check box in
![]() If you specify the destination for which you activate <Confirm Before Sending> as the forwarding destination, the screen to enter the password does not appear. The registered password is used and forwarding is performed.
If you specify a <Windows (SMB)> or <FTP> file server as the destination, specifying a folder that does not exist in <Folder Path> will result in the folder being automatically created and files being stored within. However, a sending error will occur if you specify a folder with multiple levels.
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Multiple destinations registered in the Address Book can be combined into a group. For details, see Registering Multiple Destinations as a Group.
To change or delete the information of destinations registered in the Address Book, see Editing the Registered Destinations in the Address Book.
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If the LDAP server has already been registered in the machine (Registering the LDAP Server), you can search for destinations and register them in the Address Book. Press <Dest./Fwd. Settings>
![]() ![]() ![]() When the user name and password are correct but the search result is empty, check the time setting both on the LDAP server and the machine. If the time setting between the LDAP server and the machine differs by five minutes or more, a search cannot be performed.
If multiple destinations are displayed as search results, you can register up to 256 of them at one time.
The destination information you can acquire through searches are only names and e-mail addresses.
You cannot search for destinations on an LDAP server from both the control panel and the Remote UI at the same time.
When searching for destinations on an LDAP server from the control panel of the machine, you can specify four search conditions. On the other hand, when searching for destinations on an LDAP server from the Remote UI, you can only specify one search condition.
You may need to enter the user name and password. Enter the user name and password of the machine registered in the LDAP server. If authentication information is not used, search with the user name and password fields in the Remote UI left blank.
Registering an address from the send historyYou can register a destination in the Address Book from sent job logs in the <Status Monitor/Cancel> screen. This saves the labor of manually entering a fax number and other destination information, and contributes to prevention of wrong transmission due to use of destination information registered incorrectly. When you specify an address in sent job logs and press <Register Destination>
![]() Checking Status and Log for Sent and Received Documents Checking Status and Log for Scanned Documents |