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• It is recommended that the file server be configured by the network administrator.

• The number of users or clients that can access a server running Windows 2000 Server/XP/Server 2003/Vista is limited. After this number of users or clients is reached, it is not possible to send to a server running Windows 2000/XP/Server 2003/Vista.

• In the following procedures, items displayed on the screen for Windows XP are used; items might differ depending on your operating system.

1. Log on to Windows as Administrator.

2. Confirm the file sharing settings.

• For Windows Vista, click [Continue] to proceed if the [User Account Control] dialog box appears.

For Windows Vista:
Click [Start] on the Windows task bar → right-click [Network] → [Properties] → [Manage network connections] → right-click [Local Area Connection] → [Properties]
Confirm that [Client for Microsoft Networks], [File and Printer Sharing for Microsoft Networks], and [Internet Protocol Version 4 (TCP/IPv4)] are all selected. If any of these functions is not selected, select it now.

For Windows 2000:
Right-click the [My Network Places] icon on the desktop → click [Properties] to open the [Network and Dialup Connections] window.
Confirm that [Client for Microsoft Networks], [File and Printer Sharing for Microsoft Networks], and [Internet Protocol (TCP/IP)] are all selected. If any of these functions is not selected, select it now.

For Windows XP:
Click [start] on the Windows taskbar → right-click [My Network Places] → click [Properties] to open the [Network Connections] window.
Confirm that [Client for Microsoft Networks], [File and Printer Sharing for Microsoft Networks], and [Internet Protocol (TCP/IP)] are all selected. If any of these functions is not selected, select it now.

For Windows Server 2003:
Click [Start] on the Windows taskbar → [Control Panel] → [Network Connections] → Right-click the [Local Area Connection] icon → click [Properties] to open the [Local Area Connection Properties] dialog box.
Confirm that [Client for Microsoft Networks], [File and Printer Sharing for Microsoft Networks], and [Internet Protocol (TCP/IP)] are all selected. If any of these functions is not selected, select it now.

3. Specify the NetBIOS settings

For Windows Vista
Double-click [Internet Protocol Version 4 (TCP/IPv4)] to open the [Internet Protocol Version 4 (TCP/IPv4) Properties] dialog box → in the [General] sheet, click [Advanced].
In the [Advanced TCP/IP Settings] dialog box, click the [WINS] tab → in the [WINS] sheet, click [Enable NetBIOS over TCP/IP].
Click [OK] until all the dialog boxes are closed.
Restart the computer if prompted.

For Windows 2000/XP/Server 2003
Double-click [Internet Protocol (TCP/IP)] to open the [Internet Protocol (TCP/IP) Properties] dialog box → in the [General] sheet, click [Advanced].
In the [Advanced TCP/IP Settings] dialog box, click the [WINS] tab → in the [WINS] sheet, click [Enable NetBIOS over TCP/IP].
Click [OK] until all the dialog boxes are closed.
Restart the computer if prompted.

4. Confirm the computer name.

• For Windows Vista, click [Continue] to proceed if the [User Account Control] dialog box appears.

For Windows Vista:
Click [Start] on the Windows taskbar → right-click [Computer] → Properties] → [Advanced system settings]
Click the [Computer Name] tab to display the [Computer Name] sheet.
Click [Change] → [More] in the [Computer Name Changes] dialog box.
In the [DNS Suffix and NetBIOS Computer Name] dialog box, confirm [NetBIOS computer name].
Click [Cancel] until all the dialog boxes are closed.

For Windows 2000:
Right-click the [My Computer] icon on the desktop → click [Properties].
Click the [Network Identification] tab to display the [Network Identification] sheet.
Click [Properties] → [More] in the [Identification Changes] dialog box.
In the [DNS Suffix and NetBIOS Computer Name] dialog box, confirm [NetBIOS computer name].
Click [Cancel] until all the dialog boxes are closed.

For Windows XP/Server 2003:
Click [start] or [Start] on the Windows taskbar → right-click [My Computer] → click [Properties].
Click the [Computer Name] tab to display the [Computer Name] sheet.
Click [Change] → [More] in the [Computer Name Changes] dialog box.
In the [DNS Suffix and NetBIOS Computer Name] dialog box, confirm [NetBIOS computer name].
Click [Cancel] until all the dialog boxes are closed.

5. Open the [Computer Management] window.

For Windows XP Home Edition, skip step 7.

• For Windows Vista, click [Continue] to proceed if the [User Account Control] dialog box appears.

For Windows Vista:
Click [Start] on the Windows taskbar, right-click [Computer] → click [Manage] to open the [Computer Management] window.

For Windows 2000:
Right-click the [My Computer] icon on the desktop → click [Manage] to open the [Computer Management] window.

For Windows XP/Server 2003:
Click [start] or [Start] on the Windows taskbar, right-click [My Computer] → click [Manage] to open the [Computer Management] window.

6. Set up the users and passwords for access to the shared folder.

Under [System Tools], double-click [Local Users and Groups] → right-click the [Users] folder → click [New User].

In the [New User] dialog box, enter the user name in [User name] → enter the password in [Password] → re-enter the password in [Confirm password].

Enter a user name not longer than 20 alphanumeric characters, and a password not longer than 14 alphanumeric characters. If [User must change password at next logon] is selected, any new users added must change their passwords in order to send data from the machine. (You cannot change the password from the operation panel.)
Confirm the settings → click [Create].
Close the [Computer Management] window.

7. Configure the shared folder.

• For Windows Vista, click [Continue] to proceed if the [User Account Control] dialog box appears.

For Windows Vista:
Right-click the folder you want to share using Explorer → click [Properties].
On the [Sharing] sheet, click [Advanced Sharing]
On the [Advanced Sharing] dialog box, select [Share this folder] → enter the share name in [Share name].

For Windows 2000/XP/Server 2003:
Right-click the folder you want to share using Explorer → click [Properties].
On the [Sharing] sheet, click [Share this folder] → enter the share name in [Share name].

8. Set security.

• To display the [Security] tab in Windows XP, follow the procedures below. For details about the settings, see the documentation provided with Windows XP.

• Windows XP Professional: Open Folder Options → deselect [Use simple file sharing]. However, you can share folders and files with [Use simple file sharing] selected. Select or deselect [Use simple file sharing] to suit your environment.

• Windows XP Home Edition: Start Windows in safe mode → select [Safe Mode with Networking] in the Windows Advanced Options Menu. After logging on to Windows, you can find a [Security] tab by opening the properties dialog box of the shared folder.

• To create a shared folder on a FAT or FAT32 format disk (If the [Security] tab is not displayed):

• To create a shared folder on an NTFS format disk:

• To create a shared folder on a FAT or FAT32 format disk (If the [Security] tab is not displayed):

• Click [Permissions] → select or add the users or groups to whom you want to give access to the shared folder.

• Under [Permissions], select both [Change] and [Read] → click [OK].

• Proceed to Next Step

• To create a shared folder on an NTFS format disk:

• Click [Permissions] → select or add the users or groups to whom you want to give access to the shared folder.

• Under [Permissions], select both [Change] and [Read] → click [OK].

• For Windows Vista, click [OK] to close the [Advanced Sharing] dialog box

• Click the [Security] tab.

• In the [Security] sheet, select or add the users or groups to whom you want give access to the shared folder.

• Under [Permissions], select both [Write] and [Read & Execute], or a higher access authority. For data in the folder, check both [Write] and [Read], or a higher access authority.

• Click [OK] → close the properties dialog box of the shared folder.

• Proceed to Next Step

9. Set a destination address using the operation panel.

Sample destination setting:

Server side settings:

Create a folder called Images within share, and then specify Images as the destination for sending.

The machine's destination settings:

• A maximum of 120 alphanumeric characters can be entered for <HOST NAME> on the operation panel. Also, a maximum of 120 alphanumeric characters can be entered for <FILE PATH>. Enter each of these items on the server using no more than their allowable number of characters.

• If you change the language of the LCD display, <HOST NAME> and <FILE PATH> may not be displayed correctly, or you may not be able to browse the directories.

• If the language of the LCD display differs from the computer on your network, <HOST NAME> and <FILE PATH> may not be displayed correctly, or you may not be able to browse the directories.

• You can send data using the following formats. A DNS server is required for the latter case:
  ¥¥192.168.2.100¥share
  ¥¥host_name.organization.company.com¥share

• For instructions on how to specify destination address settings, see "Specifying Destinations."

• For Windows XP Home Edition, <LOGIN NAME> and <PASSWORD> are not required.

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