Confirming Necessary Information for Scan to E-Mail and I-fax

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The following information is necessary to use the Scan to E-mail and I-fax functions.

Preparing to Send E-Mails and I-faxes

Before setting up the machine to use the Scan to E-mail and I-fax function, it is necessary to check the information of the E-mail account. Writing down checked information is recommended,
The following information is required:

  • SMTP server address:

This is the server address to which E-mails and I-faxes are sent.
  • Authentication method:

The two authentication methods described below are supported.
(Authentication may not be required for some internet providers.)

SMTP authentication

In the authentication method, the SMTP server checks the user name and password before sending E-mails and I-faxes.

POP before SMTP

In this authentication method, the POP server checks the POP address and POP password before sending E-mails. If your provider uses this method, you need to make settings both to receive and send E-mails and I-faxes on this machine. For details about the settings to receive E-mails and I-faxes, see "Preparing to Receive E-Mails and I-faxes."

For information concerning the authentication method, check the information you received from your provider.

Remark
  • If the E-mail account you are currently using is set to this machine, this machine will receive the E-mails instead of the E-mail software on your computer. Therefore, if you want this machine to receive E-mails, you need to provide the machine a separate E-mail account that is different from that for your E-mail software. For details about the settings for receiving E-mails, see "Preparing to Receive E-Mails and I-faxes."

Viewing E-Mail Address

  • If you set an individual account for the machine
  • If you set an individual account for the machine, refer to a notification form delivered from your provider for information on SMTP server address (outgoing mail) or POP server address (incoming mail). For more information, contact your provider.
  • If you assign an IP address among a number of IP addresses that your office possesses, contact your network administrator.

After checking the information, proceed to "Settings from the Machine (E-Mail/I-fax)."

  • If you set your E-mail account to the machine

You may set the E-mail account you are currently using to the machine if you intend to use this machine only for sending a scanned document using the Scan to E-mail and I-fax functions.
In such a case, the necessary information can be checked from your E-mail software. For details on how to view the information, see "Checking Your E-Mail Account."

Preparing to Receive E-Mails and I-faxes

If the provider uses POP before SMTP as the authentication method to send E-mails and I-faxes, or if you want this machine to receive E-mails and I-faxes, you need another POP3 E-mail account for this machine in addition to your current E-mail account. For details on how to obtain another E-mail account, consult with your internet provider or network administrator. To make settings, the information outlined below is required.

Remark
  • The accepted message format and file types are as follows:
  • Message format: Plain text
  • File types: TIFF-F (MH, MR, MMR compression), JPEG, Exif JPEG (Exif 2.2)

  • POP server:

The server address that is used when receiving E-mails and I-faxes In some cases, the address is same as the SMTP server address.
  • POP address:

This is sometimes referred to as a mail account or mail ID.
  • POP password:

The password required in order to receive E-mails and I-faxes.

To check the information required for your E-mail software settings, see "Checking Your E-Mail Account."