Remote UI > Import/Export Function > Loading an Address List
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Loading an Address List

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You can load address lists into the machine from saved files.

Remark
  • If you import the Address List (Delete and Overwrite), Forwarding Settings, or Settings/Registration settings, the information stored in Favorite Settings and Recall memory are erased.
  • You cannot import a file while the machine is scanning.
  • You can register up to 1,800 addresses in the Address Book. (200 of these are addresses assigned to the one-touch buttons.) Each address is treated as a separate item. When importing additional addresses, make sure that you do not exceed an overall total of 1,800 addresses.
  • When importing an LDAP format file, entries with e-mail addresses are imported into the machine.
  • The information in the address book's one-touch buttons cannot be imported in LDAP format.

  1. Click [Settings/Registration] → [Data Management] from the menu that appears under Management Settings → [Import/Export] → [Address Lists] → [Import].

If a password is set for the Address List, a screen prompting you to enter the password appears. Enter the Address List password → click [OK].
  1. Select the file to import → specify the necessary fields → click [Start Importing].

Details of each item are shown below.

[Address List]: Select the subaddress list to be imported.
[Import Method]: Select the import method.
  • Append: The addresses in the file are added to the machine's Address List. No changes are made to the pre-existing addresses in the Address List.
  • Delete and Overwrite: All addresses stored in the machine are deleted, and the contents of the file are loaded into the machine.
[File Path]: Specify the location of the file to load.
[File Format]: Select the format of the file that is to be loaded.
  • Custom Format: Select this if the file to be imported was saved and exported by another machine that is similar to this one.
  • LDAP Format: Select this if the file is to be imported from another application.

If you want to import an encrypted address list file, select [Decode Address List Certified Information] → enter the correct password in the [Password] entry box.

  • When importing Address Lists 1 to 10, if you select [Add] for [Import Method], addresses with the same name as those already stored on the machine will be registered as new destinations with the same name.
  • If you import one-touch buttons stored in an Address List, [Add] in [Import Method] is switched to [Overwrite].
  • If you select [Delete and Overwrite] as the [Import Method], the addresses in the file are registered after all the addresses stored in the machine are deleted.
  • If you select [LDAP Format], only e-mail addresses can be imported. The contents of one-touch buttons are not imported when [LDAP Format] is selected. To save all the information stored in the file, select [Custom Format].
  • The name of the address book is not imported.

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