Practically Applying Print Data
You can store print data in the Mail Box of your machine, enabling the practical reuse of your data.
Benefits of Using the Mail Box
You can print documents stored in the Mail Box without using your computer.
This can save you the effort of using your computer to print routine documents such as fax transmittal cover sheets.
You can insert a document before/after a specified page in a standard document. By previewing an image of the specified page, you can avoid errors when inserting a document.
You can merge files created using different platforms, such as Windows and Macintosh, providing you with greater possibilities when creating documents.
You can use the Mail Box in combination with the Fax and Send functions as an alternative to sending via paperless fax.
Required Condition
Network settings are set.
The printer driver is installed.
This section describes how to print five 2-sided sets of documents created using different application software.
The screens may differ, depending on the model of the machine and on attached optional products.
The screens may differ, depending on the operating system of your computer.
Follow the procedures below.
Storing the Print Data
Re-printing the Print Data
Storing the Print Data
Any application file that can be printed from your computer can be stored in the Mail Box.
1.
Select [Print] from the [File] menu of the application you are printing the document from → display the [Print] dialog box → click [Properties].
2.
In the [Page Setup] sheet, select [Store] from [Output Method].
3.
Click [Yes] on the dialog box to set details.
The [Store Details] dialog box is displayed.
4.
Select the Mail Box number you want to store in →click [OK].
If you manually enter a name, the Mail Box will easier to recognize on the machine.
5.
In the [Print] dialog box, click [OK].
The document is stored in the specified Mail Box.
NOTE
If you click [Get Device Status] on the [Device Settings] sheet, Mail Box names that were registered using the machine are reflected on the printer driver.
You can also set to print a document at the same time it is stored in the Mail Box.
Re-printing the Print Data
When re-printing, you can specify the print settings from the Remote UI or the control panel of your imageRUNNER ADVANCE.
Using the Touch Panel Display
1.
Press [Access Stored Files] on the Main Menu screen.
NOTE
If the Main Menu screen is not displayed, press (Main Menu).
2.
Press [Mail Box].
3.
Select the Mail box that you stored your document in.
4.
Select the document that you want to re-print → press [Print].
5.
Enter '5' for the number of print sets using  - (numeric keys) → press [Start Printing].
If you want to change the print settings, such as stapling and booklet printing, press [Change Print Settings].
Using the Remote UI
You can print documents stored in a Mail Box using the Remote UI.
1.
Access the Remote UI → click [Access Received/Stored Files] → [Mail Box] → click the number of the desired Mail Box.
2.
Select the documents that you want to print → click [Print...].
3.
Click [Start Printing] on the screen for printing documents.
Sending the Print Data
By faxing print data from the Remote UI, you can achieve the same results as a paperless fax.
Even users with Mac OS 9, which does not support a fax driver, you can send a paperless fax.
1.
Access the Remote UI → click [Access Received/Stored Files] → [Mail Box].
2.
Select the documents that you want to send → click [Send...].
NOTE
You can select multiple files stored in the Mail Box and send them at once.
3.
Click [Select Destination...] → select the destination → specify the send settings as necessary → click [OK].
NOTE
You can enter a new destination on the Send Settings screen from the control panel of your imageRUNNER ADVANCE. When sending from the Remote UI, you can only select the destinations that are stored in the Address Book.
To send data stored in a Mail Box to a computer or other external device, an optional Send function must be available for use.
You cannot send CMYK data that was output and stored with a PS server or a compatible PS.
Reference Information
Specifications of the imageRUNNER ADVANCE C5255/C5250/C5240/C5235 Mail Box
Type
Mail Box
Scan and Send
Documents Sent from a Computer
Print
(incl. Printing after merging)
Yes
Yes
Yes
Change Print Settings
No. of print sets
Yes
Yes
Yes
Select Paper
Yes
Yes
Yes
2-Sided printing
Yes
Yes
Yes
Finishing
Yes
Yes
Yes
Staple
Yes
Yes
Yes
Saddle Stitch Booklet
Yes
Yes*1
Yes
Gutter
Yes
Yes
Yes
Cover/Job Separator
Yes
Yes
Yes
Page Numbering
Yes
Yes*1
Yes
Superimpose Image
Yes
Yes*1
Yes
Secure Watermark
Yes
Yes
Yes
Merge and Store
Yes
Yes*1
Yes
Move/Duplicate
(Moving to another Mail Box)
Yes
Yes
Yes
Clear
Erase Document
Yes
Yes
Yes
Erase Page
Yes
Yes
Yes
Insert Document
Yes
Yes
Yes
Sending Documents*2
Yes
Yes
Yes*3
Backing Up Stored Data
Yes
Yes
Yes
Storage Capacity
Total
1,500 documents
Each Mail Box
1,500 documents
*1 Not available if the document is scanned with a resolution other than 600 dpi.
*2 Available if the Send function is available for use.
*3 Not available if the data is a CMYK file stored with PS.
URL Send
When storing documents in a Mail Box, you can set the machine to automatically send a URL indicating where the document is stored via e-mail.
Click the URL to display the storage location on the Remote UI screen.
You can operate this procedure using the touch panel display or the Remote UI.
NOTE
Network settings are set.
E-mail settings are set.
Using the Touch Panel Display
(1)
Press (Settings/Registration) → [Function Settings] → [Store/Access Files] → [Mail Box Settings] → [Set/Register Mail Boxes].
(2)
Select the desired Mail Box.
(3)
Press [URL Send Settings] → select the destination (e-mail address/group) from the Address Book.
The machine is now set to automatically send an e-mail with a URL link to the location of the stored document.
If you scan documents from the Scan and Send screen, press [URL Send] on the screen for specifying the storage location.
Using the Remote UI
You can specify the settings using the Remote UI.
(1)
Access the Remote UI → click [Access Received/Stored Files] → [Mail Box] → click the number of the Mail Box for which to set URL Send.
(2)
Click [Settings...] → select [Set URL Send] → click [Select Destination...] → select the destination.
» Practical Workflows » Mail Box and Advanced Box » Practically Applying Print Data
06RH-287