I-Fax

This section describes the things that you must do before using I-fax functions. This section describes also the settings and procedures for sending and receiving I-fax documents, and for forwarding received I-fax documents. I-fax functions are available only for the imageRUNNER 1025iF.



Introduction to Using I-Fax Functions

Internet faxing (I-fax) enables you to send and receive fax documents over the network. Scanned documents are converted to TIFF format and are transmitted as an attachment file of an e-mail message to the recipient I-fax compatible machine. For I-fax functions, instead of specifying the recipient fax number, you enter the e-mail address.

This section describes the things that you must do before using I-fax functions.

Be sure to set the following items first:

  • Your personal name or company name

Register your name or company name. (See "Make Fax Settings (imageRUNNER 1025iF Only).")

  • Time and date

Set the current time and date. (See "Set Date and Time.")

  • Network settings

Set the network settings to enable your machine to communicate over the network. (See "Basic Network Settings.")

  • E-mail settings

Set the e-mail settings to enable your machine to communicate with a mail server. (See "Setting Scan to E-Mail and I-Fax.")


Remark
  • An I-fax can only be sent to machines that can receive faxes through the Internet.


Sending I-Faxes

This section describes the settings and procedures for sending I-fax documents.


Basic Methods for Sending I-Faxes

Canceling Send I-Fax Documents

Specifying Destinations (I-Fax)

Using Numeric Keys (I-Fax)


Using the Address Book (I-Fax)


Using the One-Touch Keys (I-Fax)


Using Coded Dial Codes (I-Fax)


Using the Group Addresses (I-Fax)


Specifying a Group from the One-Touch Keys (I-Fax)


Specifying a Group from the Coded Dial Codes (I-Fax)


Sending Originals to More Than One Location (Broadcasting) (I-Fax)


Selecting Image Quality (I-Fax)

Adjusting Density (I-Fax)

2-Sided Originals (I-Fax)

Job Recall (I-Fax)

Favorites Buttons (I-Fax)

Registering a Favorites Button (I-Fax)


Erasing a Favorites Button (I-Fax)


Using the Favorites Buttons (I-Fax)


Sending Originals at a Preset Time (Delayed Sending) (I-Fax)

Resending Data Automatically When an Error Occurs (RETRY TIMES) (I-Fax)

Standard Send Settings (I-Fax)

Storing the Standard Send Settings (I-Fax)


Restoring the Standard Send Settings to Their Default (I-Fax)


Send Settings (I-Fax)

Naming a Sent Document Using an I-Fax

Subject/Message (I-Fax)

Reply-to (I-Fax)

Adjusting Sharpness (I-Fax)

Specifying the Maximum Data Size for Sending I-Faxes

Dividing the Data for Sending I-Faxes


Basic Methods for Sending I-Faxes

Return to Overview

This section describes the flow of sending I-faxes.


Remark
  • When sending I-faxes, the file format is automatically set to <TIFF (B&W)> , and the resolution can be selected from <200 x 200dpi> or <200 x 100dpi>.
  1. Place your originals.
  1. Press [SEND].

The SEND indicator lights up and the machine enters the send standby mode.

  1. Press [] or [] to select <I-FAX>, then press [OK].
  1. Enter the I-fax address using - and [numeric keys], then press [OK].

If you enter a wrong character when specifying an I-fax address, go back to the wrong character with [], then press [Clear]. Or press and hold [Clear] to delete the entire entry.

If you want to start sending without adjusting the optional send settings, skip to step 9.

  1. Press [OK].
  1. Press [] or [] to select <ON> or <OFF> for <DIVIDE INTO PAGES>, then press [OK].

<OFF>: Sends multiple images as a single file without dividing them.

<ON>: Separates multiple images and send them as separate files.

  1. Press [] or [] to select the resolution for <IMAGE QUALITY>, then press [OK].

I-Fax: <200x200dpi>, <200x100dpi>

  1. Press [] or [] to select the for the original type for <ORIGINAL TYPE>, then press [OK].

<TEXT/PHOTO>, <TEXT>, <PHOTO>

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 4.



Canceling Send I-Fax Documents

Return to Overview

This section describes how to specify an I-fax address. You can select a destination stored in the Address Book, a one-touch key, or a coded dial code, or specify a new address.

  1. Press [Stop].
  1. When the <STOP KEY PRESSED> message appears, press [OK].

  • When scanning using the ADF:


  • When scanning using the platen glass:

  1. When the <CANCEL DURING TX/RX?> message appears, press [] to select <YES>.
  • For sending jobs, remove any unscanned original from the ADF.


Specifying Destinations (I-Fax)

This section describes how to specify an I-fax address. You can select a destination stored in the Address Book or a one-touch key, or specify a new address.



Using Numeric Keys (I-Fax)

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You can specify a new I-fax address. Regardless of the distance and area, I-fax helps you to reduce transmission costs by making transactions via the Internet. You can also specify the scan settings and the settings at the destination when using I-fax.


Remark
  • When sending I-faxes, the file format is automatically set to <TIFF (B&W)> , and the resolution can be selected from <200 x 200dpi> or <200 x 100dpi>.
  • You can specify only one destination at a time using - , [numeric keys].
  1. Place your originals.
  1. Press [SEND].
  1. Press [] or [] to select <I-FAX>, then press [OK].
  1. Enter the I-fax address with - and [numeric keys], then press [OK].

If you entered a wrong character when specifying an I-fax address, press [] to go back to the part you want to correct, then press [Clear]. You can also delete the entire entry by pressing and holding [Clear].

If you want to start sending without adjusting the optional send settings, skip to step 6.

  1. Press [OK].

You can enter the optional settings. (See "Send Settings (I-Fax).")

  1. Press [Start].

f the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 4.



Using the Address Book (I-Fax)

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The Address Book search enables you to search for a recipient registered in the machine. This is useful when you forget which one-touch key or coded dial code the recipient you want is registered under.


Remark
  • You cannot search for the destinations registered under favorites buttons using [Address Book].
  • A maximum of 201 destinations can be specified at the same time. (Out of the 200 destinations, a number or address can be specified with - and [numeric keys.]) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address.
  1. Place your originals.
  1. Press [SEND].
  1. Press [Address Book].

If no recipient is registered in Address Book, <NOT REGISTERED> is displayed.

  1. Press [] or [] to select <NAME SEARCH> or <ADD/TEL SEARCH>, then press [OK].

<NAME SEARCH>: searches a destination by name

<ADD/TEL SEARCH>: searches a destination by address

  1. Enter the first letter of the recipient's name or the first part of the I-fax address with - and [numeric keys].

For example, if you want to search for a name that starts with the letter "C", press [] (ABC). Entries starting with the letter you entered are displayed if any entries are registered. Press [Tone] to switch between input modes:

[:A]: Letter mode

[:1]: Number mode

  1. Press [] or [] to search for the recipient.

[]: displays recipients in alphabetical order.

[]: displays recipients in reverse order.

  1. When the recipient's name is displayed, press [OK].

You can enter the optional settings by pressing [OK] again. (See "Send Settings (I-Fax).")

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 7.



Using the One-Touch Keys (I-Fax)

Return to Overview

You can specify up to 23 destinations using one-touch keys.


Remark
  • A maximum of 201 destinations can be specified at the same time. (Out of the 200 destinations, a number or address can be specified with - and [numeric keys.]) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address.
  1. Place your originals.
  1. Press [SEND].
  1. Press the desired one-touch key (01 to 23).

If you pressed a wrong key, press [Clear] and try again.

If you want to start sending without adjusting the optional send settings, skip to step 5.

  1. Press [OK].

You can enter the optional settings. (See "Send Settings (I-Fax).")

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 3.



Using Coded Dial Codes (I-Fax)

Return to Overview

You can specify up to 177 destinations using coded dial codes.


Remark
  • A maximum of 201 destinations can be specified at the same time. (Out of the 200 destinations, a number or address can be specified with - and [numeric keys.]) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address.
  1. Place your originals.
  1. Press [SEND].
  1. Press [Coded Dial].
  1. Enter the desired three digit code (000 to 176) with - [numeric keys].

If you entered a wrong code, press [Clear], then try again from step 3.

If you want to start sending without adjusting the optional send settings, skip to step 6.

  1. Press [OK].

You can enter the optional settings. (See "Send Settings (I-Fax).")

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 4.



Using the Group Addresses (I-Fax)

Return to Overview

Group Dialing enables you to specify a group of registered destinations in the one-touch keys or coded dial codes. This is useful if you want to send the same document to several destinations. You can specify up to 199 destinations in one group.


Remark
  • A maximum of 201 destinations can be specified at the same time. (Out of the 200 destinations, a number or address can be specified with - and [numeric keys.]) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address.


Specifying a Group from the One-Touch Keys (I-Fax)
  1. Place your originals.
  1. Press [SEND].
  1. Press the one-touch key under which the desired address group is registered.

If you pressed a wrong key or code, press [Clear], and perform step 3 again.

If you want to start sending without adjusting the optional send settings, skip to step 5.

  1. Press [OK].

You can enter the optional settings. (See "Send Settings (I-Fax).")

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 3.



Specifying a Group from the Coded Dial Codes (I-Fax)
  1. Place your originals.
  1. Press [SEND].
  1. Press [Coded Dial] followed by the three digit code under which the desired address group is registered.

If you pressed a wrong key or code, press [Clear], and perform step 3 again.

If you want to start sending without adjusting the optional send settings, skip to step 5.

  1. Press [OK].

You can enter the optional settings. (See "Send Settings (I-Fax).")

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 3.



Sending Originals to More Than One Location (Broadcasting) (I-Fax)

Return to Overview

Broadcasting enables you to send the same document to multiple recipients.


Remark
  • A maximum of 201 destinations can be specified at the same time. (Out of the 200 destinations, a number or address can be specified with - and [numeric keys.]) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address.
  • If you frequently send documents to multiple destinations, it is recommended that you store those destinations as a group.
  1. Place your originals.
  1. Press [SEND].
  1. Press [] or [] to select <I-FAX>, then press [OK].

If you are specifying destinations registered in Address Book, you can skip this step.

  1. Specify the destination.

Use - and [numeric keys], one-touch keys, coded dial codes, favorites buttons, or [Address Book] to specify destinations.

  • Only one destination can be specified using - and [numeric keys].
  1. Repeat step 4 to enter all required recipients.
  • If you want to enter an I-fax address using - and [numeric keys] in the middle of the procedure, press [SEND], select <I-FAX>, and then enter the address.
  • To check all the specified destinations, press [] or [] to scroll the display.
  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.



Selecting Image Quality (I-Fax)

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You can adjust the image quality of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take. The default setting is <200X200 dpi>.


Remark
  • You can also specify the resolution (Image Quality) by pressing [OK] after specifying the destination. For instructions, see "Send Settings (I-Fax)."
  1. Place your originals.
  1. Press [SEND].
  1. Press [] or [] to select <I-FAX>, then press [OK].

If you are specifying the destination registered in one-touch keys or coded dial codes, you can skip this step.

  1. Specify the destination.

For instructions on specifying destinations, see "Specifying Destinations (I-Fax)."

  1. Press [Image Quality].
  1. Press [] or [] to select the image quality, then press [OK].

You can also press [Image Quality] repeatedly to select the image quality.

I-Fax: <200x200dpi>, <200x100dpi>

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.



Adjusting Density (I-Fax)

Return to Overview

You can adjust the density to the most appropriate level for the original.

  1. Place your originals.
  1. Press [SEND].
  1. Press [] or [] to select <I-FAX>, then press [OK].

If you are specifying the destination registered in one-touch keys or coded dial codes, you can skip this step.

  1. Specify the destination.

For instructions on specifying destinations, see "Specifying Destinations (I-Fax)."

  1. Press [Density].
  1. Press [] or [] to adjust the density, then press [OK].

[]: to make light documents darker.

[]: to make documents lighter.

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.



2-Sided Originals (I-Fax)

Return to Overview

You can set the machine to automatically turn over two-sided originals that are placed in the ADF, and scan each side separately.

  1. Place your originals.
  1. Press [SEND].
  1. Press [] or [] to select <I-FAX>, then press [OK].

If you are specifying the destination registered in one-touch keys or coded dial codes, you can skip this step.

  1. Specify the destination.

For instructions on specifying destinations, see "Specifying Destinations (I-Fax)."

  1. Press [2-Sided].
  1. Press [] or [] to select the binding type, then press [OK].

<BOOK TYPE>: The front and back sides of the document have the same top-bottom orientation.

<CALENDAR TYPE>: The front and back sides of the document have opposite top-bottom orientations.

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.



Job Recall (I-Fax)

Return to Overview

You can recall the last three addresses, scan settings, and send settings which have been set, and then send your documents.

  1. Place your originals.
  1. Press [SEND].
  1. Press [Recall].
  1. Press [] or [] to select <1 BEFORE>, <2 BEFORE>, or <3 BEFORE>, then press [OK].
  1. Confirm that the desired recipient is displayed.

You can change the recalled scan and send settings if necessary.

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.



Favorites Buttons (I-Fax)

Return to Overview

You can register a destination together with any possible combination of send settings in a favorites button. One-touch keys 01 to 04 can be registered as favorites buttons. This feature is useful for registering frequently used send settings.


Remark
  • The send settings registered as favorites buttons in memory are not erased, even if the power is turned off.
  • If an address included in a favorites button is deleted from the Address Book, it is also deleted from the settings registered in the favorites button.

Registering a Favorites Button (I-Fax)

Erasing a Favorites Button (I-Fax)

Using the Favorites Buttons (I-Fax)


Registering a Favorites Button (I-Fax)

Return to Overview

This section describes the procedure for registering a favorites button.

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using - [numeric keys], then press [OK].

  1. Press [] or [] to select <FAVORITES BUTTONS>, then press [OK].
  1. Press [] or [] to select a one-touch key (01 to 04), then press [OK].

If a one-touch destination is already registered in the desired one-touch key, select another key, or delete the destination first.

  1. Press [] or [] to select <IFAX>, then press [OK].
  1. Confirm that <NAME> is displayed, then press [OK].
  1. Enter the destination's name (16 characters maximum) using – [numeric keys], then press [OK].
  1. Confirm that <I-FAX ADDRESS> is displayed, then press [OK].
  1. Enter the destination's I-fax address (120 characters maximum) using – [numeric keys], then press [OK].
  1. Confirm that <DIVIDE INTO PAGES> is displayed, then press [OK].
  1. Press [] or [] to select <ON> or <OFF>, then press [OK].

<OFF>: Sends multiple images as a single file without dividing them.

<ON>: Separates multiple images and send them as separate files.

  1. Confirm that <IMAGEQUALITY> is displayed, then press [OK].
  1. Press [] or [] to select the resolution, then press [OK].

You can select from <200 x 200dpi>, <200 x 400dpi>, <300 x 300dpi>, <400 x 400dpi>, <600 x 600dpi>, <100 x 100dpi>, <150 x 150dpi>, and <200 x 100dpi>.

  • The image is sent in <200x200dpi> even if you select <200x400dpi>, <300x300dpi>, <400x400dpi>, <600X600dpi>, <100X100dpi>, or <150X150dpi>.
  1. Confirm that <ORIGINAL TYPE> is displayed, then press [OK].
  1. Press [] or [] to select the original type (<TEXT/PHOTO>, <TEXT>, or <PHOTO>), then press [OK].
  1. Press [Stop] to return to the standby mode.


Erasing a Favorites Button (I-Fax)

Return to Overview

This section describes the procedure for erasing a favorites button.

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using - [numeric keys], then press [OK].

  1. Press [] or [] to select <FAVORITES BUTTONS>, then press [OK].
  1. Press [] or [] to select a favorites button (M1 to M4) you want to erase, then press [OK].
  1. Press [] or [] to select <I-FAX ADDRESS>, then press [OK].
  1. Press and hold [Clear] to erase the entire entry, then press [OK].
  • If you erase the I-fax address, the registered name and combination of send settings in a favorites button is cleared automatically.
  1. Press [Stop] to return to the standby mode.


Using the Favorites Buttons (I-Fax)

Return to Overview

If you frequently send documents with the same document settings to the same destination, store these settings in a favorites button.
Then, when you need to specify the destination, all you have to do is select the favorites button containing your stored document settings and the desired destination, and send your document.


Remark
  1. Place your originals.
  1. Press [SEND].
  1. Press the desired one-touch key registered as a favorites button (01 to 04).

If you pressed a wrong key, press [Clear] and try again.

If you want to start sending without adjusting the optional send settings, skip to step 5.

  1. Press [OK].

You can enter the optional settings. (See "Send Settings (I-Fax).")

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 3.



Sending Originals at a Preset Time (Delayed Sending) (I-Fax)

Return to Overview

Delayed sending enables you to start transmission at a specified time. You can store up to 64 delayed sending jobs.

  1. Place your originals.
  1. Press [SEND].
  1. Press [] or [] to select <I-FAX>, then press [OK].

If you are specifying destinations registered in Address Book, you can skip this step.

  1. Open the one-touch panel.
  1. Press [Delayed TX].
  1. Enter the time you want to start sending using – [numeric keys], then press [OK].
  • Enter the time in 24-hour/military time format.
  • Enter all the numbers, including zeros.
  1. Specify the destination.
  1. Press [Start].

The document is scanned and stored into memory. It will be sent to the specified destination at the specified time. If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

  • If the document cannot be sent at the time specified for delayed sending due to a temporary power failure (that recovers within an hour), it will be sent at the specified time on the next day.


Resending Data Automatically When an Error Occurs (RETRY TIMES) (I-Fax)

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Retry Times is the mode which automatically resends data when the data cannot be sent. This occurs because the receiver is busy sending or receiving, or when an error occurs. This setting determines the number of retry attempts. You can set from one to five retry attempts, or select <0> to turn the Retry Times mode off.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RETRY TIMES>, then press [OK].
  1. Use [], [], or - [numeric keys] to enter the number of retry attempts (0 to 5 times) the machine will make, then press [OK].
  1. Press [Stop] to return to the standby mode.


Standard Send Settings (I-Fax)

This mode enables you to change the standard settings for the Send function, including the scan mode and file format.


Storing the Standard Send Settings (I-Fax)

Restoring the Standard Send Settings to Their Default (I-Fax)


Storing the Standard Send Settings (I-Fax)

Return to Overview

You can change and store the Standard Send Settings.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX SETTINGS>, then press [OK].
  1. Press [] or [] to select <STANDARD SETTINGS>, then press [OK].
  1. Press [] or [] to select the desired setting item, then press [OK].

You can specify the following settings:

  • <DENSITY>: Sets the default density for the document you send (<STANDARD>(standard density), <DK> (darkest) or <LT> (lightest)). (See "Adjusting Density (I-Fax).")
  • <ORIGINAL TYPE>: Sets the default original type for the document you send. (See "Send Settings (I-Fax).")
  • <DIVIDE INTO PAGES>: Sets whether to use <DIVIDE INTO PAGES> as default. (See "Send Settings (I-Fax).")
  1. Each time you set the desired setting item, press [OK].
  1. Press [Stop] to return to the standby mode.


Restoring the Standard Send Settings to Their Default (I-Fax)

Return to Overview

You can restore the Standard Send Settings to their default settings.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX SETTINGS>, then press [OK].
  1. Press [] or [] to select <INIT STANDARD SET>, then press [OK].
  1. Press [] or [] to select [ON], then press [OK].

To cancel restoring the Standard Send Settings, press [] or [] to select <OFF>.

  1. Press [Stop] to return to the standby mode.


Send Settings (I-Fax)

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You can optionally set, if multiple images are sent as separate files or a single file, resolution, and original type after specifying the I-fax address.


Remark
  • The file format is automatically set to <TIFF (B&W)> when sending an I-fax.
  1. Place your originals.
  1. Press [SEND].
  1. Press [] or [] to select <I-FAX>, then press [OK].

If you are specifying the destination registered in one-touch keys or coded dial codes, you can skip this step.

  1. Specify the destination.

For details, see "Specifying Destinations (I-Fax)."

  1. Press [OK].
  1. Press [] or [] to select <ON> or <OFF> for <DIVIDE INTO PAGES>, then press [OK].

<OFF>: Sends multiple images as a single file without dividing them.

<ON>: Separates multiple images and send them as separate files.

  1. Press [] or [] to select the resolution for <IMAGE QUALITY>, then press [OK].

I-Fax: <200x200dpi>, <200x100dpi>

  1. Press [] or [] to select the original type for <ORIGINAL TYPE>, then press [OK].

<TEXT/PHOTO>, <TEXT>, <PHOTO>

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.



Naming a Sent Document Using an I-Fax

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You can scan an original, and send it to a destination via the Internet as an I-fax. An I-fax can only be sent to machines that can receive faxes through the Internet. You can enter the document's name.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Confirm that <COMMON SETTINGS> is selected, then press [OK].
  1. Confirm that <TX SETTINGS> is selected, then press [OK].
  1. Press [] or [] to select <SEND SETTINGS>, then press [OK].
  1. Confirm that <TX FILE NAME> is displayed, then press [OK].
  1. Enter the document's name (24 characters maximum) using - [numeric keys], then press [OK].
  1. Press [Stop] to return to the standby mode.


Subject/Message (I-Fax)

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You can scan an original, and send it to a destination via the Internet as an I-fax. An I-fax can only be sent to machines that can receive faxes through the Internet. You can enter a subject line, message body text.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Confirm that <COMMON SETTINGS> is selected, then press [OK].
  1. Confirm that <TX SETTINGS> is selected, then press [OK].
  1. Press [] or [] to select <SEND SETTINGS>, then press [OK].
  1. Press [] or [] to select <SUBJECT>, then press [OK].
  1. Enter the subject (40 characters maximum) using - [numeric keys], then press [OK].
  1. Confirm that <MESSAGE TEXT> is displayed, then press [OK].
  1. Enter the message body text (140 characters maximum) using - [numeric keys], then press [OK].
  1. Press [Stop] to return to the standby mode.


Reply-to (I-Fax)

Return to Overview

You can scan an original, and send it to a destination via the Internet as an I-fax. An I-fax can only be sent to machines that can receive faxes through the Internet. You can enter reply-to address.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Confirm that <COMMON SETTINGS> is selected, then press [OK].
  1. Confirm that <TX SETTINGS> is selected, then press [OK].
  1. Press [] or [] to select <SEND SETTINGS>, then press [OK].
  1. Press [] or [] to select <REPLY-TO>, then press [OK].
  1. Enter the reply-to address (120 characters maximum) using - [numeric keys] , then press [OK].
  1. Press [Stop] to return to the standby mode.


Adjusting Sharpness (I-Fax)

Return to Overview

This mode enables you to scan original images with a sharper or softer contrast. To scan originals with text or lines with a sharper contrast, increase the sharpness as setting. To scan originals containing printed images or other halftones with a softer contrast, decrease the sharpness as setting. The default setting is <4> (middle).

  • Decreasing the sharpness

If you scan an original containing halftones, such as a printed image, using the Photo mode, the moiré effect (a shimmering, wavy pattern) may occur. In this case, you can lessen this moiré effect by decreasing the sharpness to produce a clearer image.

  • Increasing the sharpness

You can enhance the edges of original images so that faint or fine text is scanned with a sharper contrast by increasing the sharpness. This setting is particularly suited for scanning blueprints and faint pencil drawn images.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX SETTINGS>, then press [OK].
  1. Press [] or [] to select <SHARPNESS>, then press [OK].
  1. Press [] or [] to adjust the sharpness (1 - 7), then press [OK].

Each time you press [] , the sharpness is decreased. Each time you press [], the sharpness is increased.

  1. Press [Stop] to return to the standby mode.


Specifying the Maximum Data Size for Sending I-Faxes

Return to Overview

This function enables you to set the maximum data size for outgoing I-fax documents. If an I-fax transmission exceeds the data size limit, it is handled as an error and is not sent.


Remark
  • When sending an I-fax document, you can set to divide the data before sending it if the size of the data exceeds the maximum data size for sending. (See "Dividing the Data for Sending I-Faxes.")
  • When sending an I-fax document, decrease the number of pages containing images that you are sending each time, so that you do not exceed the maximum data size.
  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMUNICATIONS>, then press [OK].
  1. Press [] or [] to select <E-MAIL/I-FAX>, then press [OK].
  1. Press [] or [] to select <MAX TX DATA SIZE>, then press [OK].
  1. Press [] or [] to specify the maximum data size for outgoing I-fax documents (0 to 99 MB), then press [OK].
  • If an I-fax transmission exceeds the data size limit, it is handled as an error, and it is not sent.
  1. Press [Stop] to return to the standby mode.


Dividing the Data for Sending I-Faxes

Return to Overview

This function enables you to divide an I-fax document into separate files when it is sent if its size exceeds the data size you specify in "Specifying the Maximum Data Size for Sending I-Faxes."

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <COMMUNICATIONS>, then press [OK].
  1. Press [] or [] to select <E-MAIL/I-FAX>, then press [OK].
  1. Press [] or [] to select <DIVIDED OVER MAX>, then press [OK].
  1. Press [] or [] to select [ON], then press [OK].
  1. Press [Stop] to return to the standby mode.


Receiving I-Faxes

This section describes the settings and procedures for receiving I-fax documents.


Basic Methods for Receiving I-Faxes

Printing Received Documents on Both Sides of Paper (I-Fax)

Reducing a Received Document (I-Fax)

Specifying Printing When Toner Runs Out (I-Fax)

Receiving Documents in Memory without Printing Out (MEMORY LOCK) (I-Fax)

Printing All Documents Stored in the Memory Lock Reception Mode (I-Fax)


Basic Methods for Receiving I-Faxes

Return to Overview

This section describes how the machine operates when it receives I-Fax documents.

  1. When documents are being received, the Processing/Data indicator on the operation panel flashes a green light.

  1. When document reception is complete, the Processing/Data indicator on the operation panel maintains a steady green light. This indicates that documents are stored in memory.

  • The Processing/Data indicator flashes or maintains a steady green light even when the machine enters the Sleep mode.
  • The Error indicator flashes a red light when either the amount of available memory is low or paper needs to be loaded into a paper drawer.
  1. The document is printed.

The Processing/Data indicator goes out when documents stored in memory are printed.

  • If there is no paper on which the received document can be printed, the received document is stored in memory.
  • Documents which have been stored in memory because the paper has run out, are automatically printed when paper is loaded into a paper drawer.
  • If a printing error occurs, the Error indicator flashes a red light.


Printing Received Documents on Both Sides of Paper (I-Fax)

Return to Overview

You can print received documents on both sides of the paper you select. This enables you to save paper. The default setting is <OFF>.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <TWO-SIDED PRINT>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Press [Stop] to return to the standby mode.


Reducing a Received Document (I-Fax)

Return to Overview

You can set whether the received images print out at a reduced size.
The default setting is <ON> (<AUTO> and <VERTICAL ONLY>).

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RECEIVE REDUCTION>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Press [] or [] to select <RX REDUCTION>, then press [OK].
  1. Press [] or [] to select <AUTO> or <FIXED REDUCTION>, then press [OK].

If you select <AUTO>, the image is reduced automatically. Skip to step 10.

If you select <FIXED REDUCTION>, go to step 9.

  1. Press [] or [] to select a preset reduction ratio (90%, 95%, 97%, or 75%), then press [OK].
  1. Confirm that <REDUCE DIRECTION> is displayed, then press [OK].
  1. Press [] or [] to select <VERTICAL ONLY> or <HORIZ & VERTICAL>, then press [OK].

<VERTICAL ONLY>: Reduces the document vertically only.

<HORIZ & VERTICAL>: Reduces the document both horizontally and vertically.

  1. Press [Stop] to return to the standby mode.


Specifying Printing When Toner Runs Out (I-Fax)

Return to Overview

You can set if the machine stores all documents in memory or continue printing without storing documents in memory, when the toner runs out.
The default setting is <RX TO MEMORY>.


Remark
  • When the <TONER LOW/PREPARE NEW TONER> message appears, if you set <CONT. PRINTING> to <KEEP PRINTING>, you can continue printing. The printed documents may be light or blurred because of lack of toner. The data is erased when the documents are printed out, so you cannot print the same documents again.
  • When the <TONER LOW/PREPARE NEW TONER> message appears, if you set <CONT. PRINTING> to <RX TO MEMORY>, the machine stores all documents in memory. After the toner cartridge is replaced, the documents can be printed and the setting can be reset.
  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <CONT. PRINTING>, then press [OK].
  1. Press [] or [] to select <RX TO MEMORY> or <KEEP PRINTING>, then press [OK].

<RX TO MEMORY>: The machine stores all documents in memory.

<KEEP PRINTING>: You can continue printing.

  1. Press [Stop] to return to the standby mode.


Receiving Documents in Memory without Printing Out (MEMORY LOCK) (I-Fax)

Return to Overview

The machine automatically receives I-Faxes in memory when printing is disabled under certain conditions (e.g., toner or paper has run out). You can also set the machine to store all documents in memory without automatically printing them. Locking the machine to receive and store all documents in memory is called memory lock reception. The default setting is <OFF>.

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - and [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <COMMUNICATIONS>, then press [OK].
  1. Press [] or [] to select <MEMORY LOCK>, then press [OK].

If the memory lock password has already been set, enter the password using - [numeric keys], then press [OK].

  1. Press [] or [] to select <ON>, then press [OK].
  • When you select <OFF>, the machine starts to print the received documents in memory.
  1. Confirm that <PASSWORD> is displayed, then press [OK].
  1. Enter the memory reception password (seven digits maximum) using – [numeric keys], then press [OK].
  1. Confirm that <REPORT PRINT> is displayed, then press [OK].
  1. Press [] or [] to select <ON> or <OFF>, then press [OK].

<OFF>: Does not print an RX report.

<ON>: Prints an RX report.

  • <RX REPORT> should also be set to <OUTPUT YES> so that RX reports are automatically printed when documents are received in memory. For instructions, see "RX REPORT."
  1. Confirm that <MEMORY RX TIME> is displayed, then press [OK].

If you do not need to set the timer for memory lock, skip to step 16.

  1. Press [] or [] to select <ON>, then press [OK].
  1. Confirm that <MEM RX START TIME> is displayed, then press [OK].
  1. Enter the start time (in 24-hour/military time format) using – [numeric keys], then press [OK].
  1. Confirm that <MEM. RX END TIME> is displayed, then press [OK].
  1. Enter the end time using – [numeric keys], then press [OK].
  1. Press [Stop] to return to the standby mode.


Printing All Documents Stored in the Memory Lock Reception Mode (I-Fax)

Return to Overview

Follow this procedure to print documents received when the machine is in the memory lock reception mode.

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - , [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <COMMUNICATIONS>, then press [OK].
  1. Press [] or [] to select <MEMORY LOCK>, then press [OK].
  1. Enter the memory reception password using – [numeric keys], then press [OK].

The received documents are printed.

  1. Press [] or [] to select <OFF>, then press [OK].
  1. Press [Stop] to return to the standby mode.


Forwarding Received I-Fax Documents

You can set the machine to forward received I-fax documents to other machines or file servers. If a received document matches the forwarding conditions, it is forwarded to the specified destination. Forwarding settings can be made using the Remote UI.


Remark

Specifying Forwarding Settings (I-Fax)

Storing Forwarding Settings (I-Fax)


Erasing Forwarding Settings (I-Fax)


Printing Forwarding Settings (I-Fax)


Checking/Changing Forwarding Settings (I-Fax)


Resending Documents with Forwarding Errors (I-Fax)

Checking/Changing the Status of Documents with Forwarding Errors (I-Fax)


Specifying Forwarding Settings (I-Fax)

This section describes how to register, erase, print, check, and change the forwarding settings.



Storing Forwarding Settings (I-Fax)

Return to Overview

The Remote UI enables you to automatically forward received I-fax documents to specified addresses. To use this function, you need to specify the forwarding settings in two ways, and depending on the settings the function will work differently:

  • Forwarding conditions are set:

The machine will forward only documents that meet specified conditions.

  • Forwarding conditions are not set:

The machine will forward all received documents.


Remark
  • [Forwarding Settings] is displayed only when you are in the Administrator Mode.
  1. Click [Add. Func.] → [Forwarding Settings] from the menu that appears under [Add. Func.].

  • To forward only documents that meet specified forwarding conditions:
  • 1. Click [] [Add New Conditions].

  • 2. Specify the necessary fields → click [OK].

Receive Type: Select [I-Fax] for the receiving mode.
Condition Name: Enter a name for the forwarding condition. If you select [Enable This Forwarding Condition], this forwarding condition will be enabled.
Forwarding Conditions: The settings here enable you to specify the forwarding conditions that the received documents must meet in order to be forwarded. The setting items differ depending on the type of the receiving mode.
Items for I-Fax:
[disregarded]: Disregards the Destination, From, or Subject information as forwarding conditions.
[equals]: Forwards the document if the From or Subject information matches all of the characters entered.
[differs from]: Forwards the document if the Destination, From, or Subject information differs from the characters entered.
[begins with]: Forwards the document if the Destination, From, or Subject information begins with the characters entered.
[ends with]: Forwards the document if the Destination, From, or Subject information ends with the characters entered.
[contains]: Forwards the document if the Destination, From, or Subject information contains the characters entered.
[does not contain]: Forwards the document if the Destination, From, or Subject information does not contain the characters entered.
Forwarding Destination: Specify an address from the Address Book by clicking [Address Book] → select the desired address from the displayed list → click [OK].
Forwarding Settings: If you are forwarding documents to an e-mail address or a file server, you can set their file format to [TIFF] or [PDF]. If you select [Divide into Pages], you can forward files as divided pages.
  • To forward all received documents without specific conditions:
  • 1. Click [Forwarding without Conditions].

  • 2. Specify the necessary fields → click [OK].

  1. Select the receiving mode from [Receive Type].

If you select [All], all the forwarding settings stored in the machine are displayed.



Erasing Forwarding Settings (I-Fax)

Return to Overview

You can erase forwarding settings that have been stored.

  1. Click [Add. Func.] → [Forwarding Settings] from the menu that appears under [Add. Func.].

  1. Select the check box next to the forwarding condition to delete → click [] [Delete the Selected Conditions].

  • You cannot recover the setting once it is deleted.


Printing Forwarding Settings (I-Fax)

Return to Overview

You can print a list of the stored forwarding settings.

  1. Click [Add. Func.] → [Forwarding Settings] from the menu that appears under [Add. Func.].

  1. Click [Print Forwarding Conditions List].



Checking/Changing Forwarding Settings (I-Fax)

Return to Overview

You can check or change forwarding settings that have been stored.

  1. Click [Add. Func.] → [Forwarding Settings] from the menu that appears under [Add. Func.].

  1. Click the condition name to display the current forwarding setting.

  1. To change the setting, make the necessary changes → click [OK].



Resending Documents with Forwarding Errors (I-Fax)

Return to Overview

You can resend the I-fax documents that the machine failed to forward.


Remark
  • Documents with forwarding errors are stored in memory only if <STORE TO MEMORY> is set to <ON> in <FORWARD ERR. SET.> in <SYSTEM SETTINGS>. (See "SYSTEM SETTINGS.")
  1. Press [System Monitor].
  1. Press [] or [] to select <FORWARD ERR. STATUS>, then press [OK].
  1. Press [] or [] to select the desired document, then press [OK].
  1. Press [] or [] to select <TRANSFER>, then press [OK].
  1. Specify the destination, then press [OK].
  • You can specify only one destination registered in a one-touch key or coded dial code.
  1. Press [Stop] to return to the standby mode.
  • If transferring is successful, it is erased from the machine's memory.


Checking/Changing the Status of Documents with Forwarding Errors (I-Fax)

Return to Overview

You can check the status of I-fax documents that the machine failed to forward. You can also erase and print those documents.


Remark
  • Documents with forwarding errors are stored in memory only if <STORE TO MEMORY> is set to <ON> in <FORWARD ERR. SET.> in <SYSTEM SETTINGS>. (See "SYSTEM SETTINGS.")
  1. Press [System Monitor].
  1. Press [] or [] to select <FORWARD ERR. STATUS>, then press [OK].

  • If you want to erase a document with a forwarding error:

  • Press [] or [] to select the document you want to erase, then press [OK].


  • Press [] or [] to select <CANCEL>, then press [OK].

  • Press [] to select <YES>, then press [OK].

To cancel erasing the job, select <No>.

  • To erase multiple documents from memory, select and erase one document at a time.

  • If you want to print a document with a forwarding error:

  • Press [] or [] to select the document you want to print, then press [OK].


  • Press [] or [] to select <PRINT>, then press [OK].

To cancel printing the job, select <No>.

  • To print multiple document, select and print one document at a time.
  1. Press [Stop] to return to the standby mode.


Checking/Changing the Status of I-Fax Documents in Memory

The System Monitor enables you to view the transmission and reception results, and monitor the status of the send and receive jobs currently being processed.


Remark
  • If you set <CHECKING THE LOG> to <OFF> in <SYSTEM SETTINGS>, the job log does not appear in the display.

Checking Arrival of I-Fax

Checking/Deleting I-Fax Transmission Documents

Checking/Deleting I-Fax Reception Documents

Printing the I-Fax Log


Checking Arrival of I-Fax

Return to Overview

The machine regularly checks for the arrival of I-faxes. However, you can check for the arrival of I-faxes at any time using the System Monitor key.


Remark
  • To be able to check the arrival of I-fax using the System Monitor key, you must first set <POP> (Post Office Protocol) to <ON> in <E-MAIL/ I-FAX> in <NETWORK SETTINGS> in <SYSTEM SETTINGS>, so that you can receive documents using POP.
  1. Press [System Monitor].
  1. Press [] or [] to select <I-FAX>, then press [OK].
  1. Press [] or [] to select <CHECK RX I-FAX JOB>, then press [OK].

The machine starts checking the arrival of I-faxes and receives them.



Checking/Deleting I-Fax Transmission Documents

Return to Overview

You can check the status of I-Fax documents currently being sent or waiting to be sent, and delete unwanted documents as necessary.


  • Checking Transmission Results

  1. Press [System Monitor].

  1. Press [] or [] to select <TX/RX LOG>, then press [OK].

  1. Press [] or [] to view the required transmission result.

  1. Press [Stop] to return to the standby mode.
  • If you set <CHECKING THE LOG> to <OFF> in <SYSTEM SETTINGS>, transmission result does not appear in the display.

  • Checking and Deleting Documents Stored in Memory

  1. Press [System Monitor].

  1. Press [] or [] to select <RX/TX STATUS>, then press [OK].

  1. Press [] or [] to select the desired document, then press [OK].

  1. Press [] to select <YES>.
  • If you do not want to cancel the job, press [] to select <NO>.

  1. Press [Stop] to return to the standby mode.


Checking/Deleting I-Fax Reception Documents

Return to Overview

You can check the status of I-fax documents currently being received, then delete unwanted documents as necessary.


  • Checking Reception Results

  1. Press [System Monitor].

  1. Press [] or [] to select <TX/RX LOG>, then press [OK].

  1. Press [] or [] to view the required reception result.

  1. Press [Stop] to return to the standby mode.
  • If you set <CHECKING THE LOG> to <OFF> in <SYSTEM SETTINGS>, reception result does not appear in the display.

  • Checking and Deleting Documents Stored in Memory

  1. Press [System Monitor].

  1. Press [] or [] to select <RX/TX STATUS>, then press [OK].

  1. Press [] or [] to select the desired document, then press [OK].

If you select a document with the message <RX TRM...>, skip to step 5.


  1. If you want to delete the document, press [] or [] to select <CANCEL>, then press [OK].

  1. Press [] to select <YES>.

If you do not want to cancel the job, press [] to select <NO>.


  1. Press [Stop] to return to the standby mode.


Printing the I-Fax Log

Return to Overview

You can print the results of fax transactions (transmission or reception). TX REPORT, RX REPORT, and ACTIVITY REPORT can be set to print automatically. You can also print ACTIVITY REPORT manually.


  • TX REPORT

  1. Press [Additional Functions].

  1. Press [] or [] to select <REPORT SETTINGS>, then press [OK].

  1. Confirm that <SETTINGS> is displayed, then press [OK].

  1. Confirm that to select <TX REPORT> is displayed, then press [OK].

  1. Press [] or [] to select the setting you want, then press [OK].

<PRINT ERROR ONLY>: Prints a report only when a transmission error occurs.

<OUTPUT YES>: Prints a report every time you send a document.

<OUTPUT NO>: Does not print a report. Skip to step 7.


  1. Confirm that <REPORT WITH TX IMAGE> is displayed, press [] or [] to select <ON> or <OFF>, then press [OK].

<OFF>: Does not print the first page.

<ON>: Prints the first page.


  1. Press [Stop] to return to the standby mode.
  • Report Items

The following items are displayed in the Transmission Report:

  • Transaction description
  • TX/RX NO: Transaction number
  • RECIPIENT ADDRESS: Destination fax number or address
  • DESTINATION ID: Destination name registered in Address Book
  • ST. TIME: Transmission time
  • TIME USE: Transmission duration
  • PAGES SENT: Number of pages sent
  • RESULT: Result of transaction
  • OK: Transmission successful
  • NG: Transmission failed
  • STOP: Transmission manually canceled before completion
  • BUSY/NO SIGNAL: The line is busy or the recipient does not answer your call

  • RX REPORT

  1. Press [Additional Functions].

  1. Press [] or [] to select <REPORT SETTINGS>, then press [OK].

  1. Confirm that <SETTINGS> is displayed, then press [OK].

  1. Press [] or [] to select <RX REPORT>, then press [OK].

  1. Press [] or [] to select the setting you want, then press [OK].

<OUTPUT NO>: Does not print a report.

<PRINT ERROR ONLY>: Prints a report only when a reception error occurs.

<OUTPUT YES>: Prints a report every time you receive a document.


  1. Press [Stop] to return to the standby mode.
  • Report Items

The following items are displayed in the Reception Report:

  • Transaction description
  • TX/RX NO: Transaction number
  • RECIPIENT ADDRESS: Recipient's fax/telephone number or address
  • DESTINATION ID: Sender's name registered in Address Book
  • ST. TIME: Reception time
  • TIME USE: Reception duration
  • PGS.: Number of pages received
  • RESULT: Result of transaction
  • OK: Reception successful
  • NG: Reception failed
  • STOP: Reception manually canceled before completion

  • ACTIVITY REPORT

  1. Press [Additional Functions].

  1. Press [] or [] to select <REPORT SETTINGS>, then press [OK].

  1. Confirm that <SETTINGS> is displayed, then press [OK].

  1. Press [] or [] to select <ACTIVITY REPORT>, then press [OK].

  1. Confirm that <AUTO PRINT> is displayed, then press [OK].

  1. Press [] or [] to select the setting you want, then press [OK].

<OUTPUT YES>: Prints a report after every 40 transactions.

<OUTPUT NO>: Does not print a report. Skip to step 9.


  1. Confirm that <TX/RX SEPARATE> is displayed, then press [OK].

  1. Press [] or [] to select the setting you want, then press [OK].

<OFF>: Prints a report with the transmission and reception results listed chronologically.

<ON>: Prints a report with the transmission and reception results separated in a report.


  1. Press [Stop] to return to the standby mode.
  • Report Items

The following items are displayed in the Activity Report:

  • DEPT. ID: If Department ID Management is set, the Department ID is printed. Transmission logs are listed according to Department ID.
  • ST. TIME: Transmission time
  • DESTINATION TEL/ID: Destination name and fax number/ address
  • NO.: Transaction number
  • MODE: Transaction, Error correction mode
  • PGS.: Number of pages sent
  • RESULT: Result of transaction, transaction duration
  • OK: Transaction successful
  • NG: Transaction failed

If you set <LIST PRINT> to <ACTIVITY REPORT> in <REPORT SETTINGS>, you can print the transaction report (last 40 transactions maximum) manually.