Introduction of the Machine

Depending on the system configuration and product purchased, some functions may not be available.



Available Features

The procedures described in this manual are based on the imageRUNNER 1025iF. Depending on the system configuration and product purchased, some features described in the manuals may not be available. The table below shows the available features on a product basis.


: available
—: not available
opt.: optional

  Copy Print (UFRII LT) Print (PCL) Scan Fax I-Fax/ E-Mail/ FTP/ SMB RUI (Network Board) ADF
imageRUNNER 1025 opt. opt.
imageRUNNER 1025N opt.
imageRUNNER 1025iF opt.

The Card Reader-E1, Cassette Feeding Module-N2, and Barcode Printing Kit are available options.



Machine Components

External View (Front)

External View (Back)


External View (Front)

Return to Overview

Machine components vary depending on the model you purchased. For information on the standard features and available options for each model, see "Available Features."




1 ADF (Automatic Document Feeder)
Holds documents and feeds them automatically into the scanning area.
2 Slide guides
Adjusts to the width of the document.
3 Document feeder tray
Holds documents.
4 Document delivery tray
Receives documents.
5 Paper delivery tray
Receives copies, prints and faxes.
6 Paper stopper
Prevents the paper from falling off the paper delivery tray. Open the stopper from its original position for LTR/A4 size paper. For LGL size paper, pull out the extension first, and then open the stopper.
7 Operation panel
Machine controls.
8 Paper drawer*
Holds the paper supply.
*DRAWER 2 is the optional paper drawer.
9 Stacking support
Helps prevent paper curl on the output tray.
Open as far as it goes when using curl-prone paper.
10 Platen glass cover (imageRUNNER 1025 only)
Open this cover when placing a document on the platen glass.
11 Left cover
Open this cover when replacing the drum unit or clearing paper jams.
12 Scanning area
Scans documents from the ADF.

imageRUNNER 1025


13 Platen glass
Place documents.
14 Front cover
Open this cover to replace the toner bottle.
15 Stack Bypass
Feeds non-standard size or thick/thin type paper stacks.
16 Slide guides for stack bypass
Adjusts to the width of the paper.
17 Stack bypass extension
Pull out to load paper stack.


External View (Back)

Return to Overview

Machine components vary depending on the model you purchased. For information on the standard features and available options for each model, see "Available Features."


18 USB port
Connect the USB (Universal Serial Bus) cable.
19 Ethernet port
Connect the network cable.
20 Telephone line jack (imageRUNNER 1025iF only)
Connect the external telephone cable.
21 External device jack (imageRUNNER 1025iF only)
Connect an external device.
22 Power socket
Connect the power cord.
23 Main power switch
Turns the power on or off.


Operation Panel

Main Operation Panel

Send Operation Panel (imageRUNNER 1025iF Only)


Main Operation Panel

Return to Overview


imageRUNNER 1025iF


imageRUNNER 1025/1025N


1 Paper Select indicator
Indicates the selected paper source.
* The number of paper sources varies depending on the model used.
2 Jam Location indicator
Indicates the location of paper jams.
3 Display
Displays messages and prompts during operation. Displays selection, text, and numbers when adjusting the settings.
4 COPY key
Press to switch to the Copy mode.
5 key
Press to decrease the value for various settings. Also press to see the previous item in the menu.
6 SEND key (imageRUNNER 1025iF only)
Press to switch to the Send mode.
7 OK key
Press to determine the contents you set or register.
8 SCAN key
Press to switch to the Scan mode.
9 key
Press to increase the value for various settings. Also press to see the next item in the menu.
10 Reset key
Press to return the machine to the standby mode.
11 System Monitor key
Press to check fax transmission, print, copy, or report output status.
12 View Settings key
Press to confirm settings of the copy function.
13 Numeric keys
Enter letters and numbers.
14 Clear key
Press to clear entered alphanumeric characters.
15 Log In/Out key
Press to operate the machine when the Department ID management is activated. Also press to enable the Department ID management when you finished using the machine.
16 Start key
Press to start copying, scanning and sending faxes.
17 Counter Check key
Press to display counter status. (Press again to close counter status.)
18 Stop key
Press to cancel machine operations.
19 Power key (operation panel power switch)
Press to turn the operation panel ON/OFF. Also press to enter the Sleep mode or to resume the normal mode from the Sleep mode manually.
20 Main Power indicator
Lights up when the main power is turned on.
21 Error indicator
Flashes or lights up when an error has occurred.
22 Processing/Data indicator
Flashes when the machine is working. Lights up when the machine has waiting jobs.
23 Tone key (imageRUNNER 1025iF only)
Press to switch from rotary pulse to tone dialing.
24 2 on 1 key
Press to set 2 on 1 copying.
25 Frame Erase key
Press to set frame erase for copying.
26 Collate key
Press to set collate copying.
27 Additional Functions key
Press to select or cancel modes in Additional Functions.
28 2-Sided key
Press to set two-sided copying or sending documents.
29 Copy Ratio key
Press to enlarge or reduce copy ratio.
30 Density key
Press to lighten or darken the copies or documents you send.
31 Image Quality key
Press to select image quality for copying and sending documents.
32 Paper Select key
Press to select a paper source (paper drawer or stack bypass).


Send Operation Panel (imageRUNNER 1025iF Only)

Return to Overview



1 Direct TX key
Press to set Direct Sending.
2 Pause key
Inserts a pause when entering a fax number.
3 Hook key
Press when you want to dial without lifting the handset of the external telephone.
4 Recall key
Press to recall previously set send jobs, including the destinations, scan settings, and send settings.
5 Coded Dial key
Press to specify destinations registered under coded dial codes.
6 Address Book key
Press to search preregistered destinations under one-touch keys or coded dial codes by name, number, or address.
7 One-Touch keys
Press to specify destinations registered under one-touch keys.
8 Favorites buttons
Press to specify destinations registered under favorites buttons.
9 Delayed TX key
Press to set Delayed Sending.
   


Display Parts and Functions

Depending on your needs, you can change the standby display which appears when the main power switch is turned on. For details, see "Machine Settings."


Copy Mode

Send Mode (imageRUNNER 1025iF Only)

Scan Mode

Log In Mode

Remark
  • Log in mode is displayed only when <MANAGE DEPT. ID> or <MANAGE USER ID> is set to <ON> in <SYSTEM SETTINGS>. For details on the system settings, see "Security."


Copy Mode

Return to Overview

  • Without optional paper drawer


  • With optional paper drawer


1 Zoom ratio 2 Paper size
3 Quantity 4 Image quality
5 Density    


Send Mode (imageRUNNER 1025iF Only)

Return to Overview



Scan Mode

Return to Overview



Log In Mode

Return to Overview

If the Department ID Management or User ID Management is set, the Log In screen is displayed. For information on the Department ID Management or User ID Management, see "Security."

  • For Department ID Management

Enter the Department ID and password, then press [OK] or [Log In/Out].

  • For User ID Management

Enter the User ID and password, then press [OK] or [Log In/Out].


Remark
  • Make sure to press [Log In/Out] after using the machine when the Department ID/User ID Management is set.
  • When the main power switch is turned on, the message <INITIALIZING...> is shown until the standby display appears.


Entering Characters

For displays that require alphanumeric entries, follow the procedure below to enter characters.
Example: Enter <Canon>. For details on entering characters, see "Information About the Keys," in the Quick Start Guide.

  1. Press repeatedly until an uppercase <C> appears.
  1. Press [] to move the cursor to the right, then press until an <a> appears.
  1. Press until an <n> appears.
  1. Press [] to move the cursor to the right, then press until an <o> appears.
  1. Press [] to move the cursor to the right, then press until an <n> appears.


Registering Destinations in the Address Book (imageRUNNER 1025iF Only)

This chapter describes how to register destinations in the Address Book, and how to edit and erase registered information.


Remark
  • You can also register a destination in favorites buttons together with a specific combination of the scan and send settings. One-touch keys 01 to 04 can be used for this feature. For instructions on registering favorites buttons, see "Favorites Buttons (Fax)," and "Favorites Buttons (I-Fax)."
  • Destinations stored in the Address Book can be exported to your computer as a file, which can be imported into the machine. For information on exporting the Address Book, see "Exporting Address Book Entries."

Storing/Editing One-Touch Keys

Registering Fax Numbers in One-touch Keys


Registering E-Mail Addresses in One-touch Keys


Registering I-Fax Addresses in One-touch Keys


Registering File Server Addresses in One-touch Keys


Registering Group Addresses in One-touch Keys


Editing One-Touch Keys


Editing One-Touch Keys (Group Addresses)


Adding a New Destination To Group


Deleting a Destination from Group


Changing a Group Name


Erasing One-Touch Keys


Erasing One-Touch Keys(Group Addresses)


Storing/Editing Coded Dial Codes

Registering Fax Numbers in Coded Dial Codes


Registering E-Mail Addresses in Coded Dial Codes


Registering I-Fax Addresses in Coded Dial Codes


Registering File Server Addresses in Coded Dial Codes


Registering Group Addresses in Coded Dial Codes


Editing Coded Dial Codes


Editing Coded Dial Codes (Group Addresses)


Adding a New Destination To Group


Deleting a Destination from Group


Changing a Group Name


Erasing Coded Dial Codes


Erasing Coded Dial Codes(Group Addresses)



Storing/Editing One-Touch Keys

Return to Overview

The Address Book is a feature used for storing fax, e-mail, I-fax, and file server destinations. The Address Book is divided into one-touch keys and coded dial codes. You can store up to 23 destinations in one-touch keys, and 177 destinations in coded dial codes, for a total of 200 destinations in the whole Address Book. You can also register multiple destinations of various types in a group address, and assign a one-touch key or coded dial code to this group. Registering a destination in the Address Book saves you the effort of entering that destination's address each time you send a job.


Registering Fax Numbers in One-touch Keys

Registering E-Mail Addresses in One-touch Keys

Registering I-Fax Addresses in One-touch Keys

Registering File Server Addresses in One-touch Keys

Registering Group Addresses in One-touch Keys

Editing One-Touch Keys

Editing One-Touch Keys (Group Addresses)

Adding a New Destination To Group


Deleting a Destination from Group


Changing a Group Name


Erasing One-Touch Keys

Erasing One-Touch Keys (Group Addresses)


Registering Fax Numbers in One-touch Keys

Return to Overview

This section describes the procedure for registering fax numbers in the one-touch keys.

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

  1. Press [] or [] to select <1-TOUCH SPD DIAL>, then press [OK].
  1. Press [] or [] to select a one-touch key (01 to 23) for which you want to register the fax number, then press [OK].

You can also select a one-touch key by pressing the corresponding one-touch key.

  1. Confirm that <FAX> is displayed, then press [OK].
  1. Confirm that <NAME> is displayed, then press [OK].
  1. Enter the destination name (16 letters maximum, including spaces) using - [numeric keys], then press [OK].
  1. Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK].
  1. Enter the fax number you register (120 digits maximum, including spaces and pauses) using - [numeric keys], then press [OK].
  1. Confirm that <OPTIONAL SETTING> is displayed, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Confirm that <ECM> is displayed, then press [OK].
  1. Press [] or [] to select <ON> to reduce system and line errors while sending to or receiving from other machines that support ECM, then press [OK].
  1. Confirm that <TX SPEED> is displayed, then press [OK].
  1. Press [] or [] to select the sending speed (33600 bps, 14400 bps, 9600 bps, or 4800 bps), then press [OK].
  • If transmission errors occur frequently, lower the speed.
  1. Confirm that <INTERNATIONAL> is displayed, then press [OK].
  1. Press [] or [] to select the most effective transmission option, then press [OK].

<DOMESTIC>: Normally select this option.

<LONG DISTANCE 1-3>: Select one of these options when you make an international call. If errors occur during fax transmissions, try the setting from <LONG DISTANCE 1> through <LONG DISTANCE 3>.

To register another one-touch key, repeat the procedure from step 4.

  1. Press [Stop] to return to the standby mode.


Registering E-Mail Addresses in One-touch Keys

Return to Overview

This section describes the procedure for registering e-mail addresses in the one-touch keys.

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

  1. Press [] or [] to select <1-TOUCH SPD DIAL>, then press [OK].
  1. Press [] or [] to select a one-touch key (01 to 23) for which you want to register the address, then press [OK].

You can also select a one-touch key by pressing the corresponding one-touch key.

  1. Press [] or [] to select <E-MAIL>, then press [OK].
  1. Confirm that <NAME> is displayed, then press [OK].
  1. Enter the destination name (16 letters maximum, including spaces) using - [numeric keys], then press [OK].
  1. Confirm that <E-MAIL ADDRESS> is displayed, then press [OK].
  1. Enter the address you register (120 digits maximum) with - [numeric keys], then press [OK].
  1. Press [Stop] to return to the standby mode.


Registering I-Fax Addresses in One-touch Keys

Return to Overview

This section describes the procedure for registering I-fax addresses in the one-touch keys.

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

  1. Press [] or [] to select <1-TOUCH SPD DIAL>, then press [OK].
  1. Press [] or [] to select a one-touch key (01 to 23) for which you want to register the address, then press [OK].

You can also select a one-touch key by pressing the corresponding one-touch key.

  1. Press [] or [] to select <IFAX>, then press [OK].
  1. Confirm that <NAME> is displayed, then press [OK].
  1. Enter the destination name (16 letters maximum, including spaces) using - [numeric keys], then press [OK].
  1. Confirm that <I-FAX ADDRESS> is displayed, then press [OK].
  1. Enter the address you register (120 digits maximum) using - [numeric keys], then press [OK].
  1. Press [Stop] to return to the standby mode.


Registering File Server Addresses in One-touch Keys

Return to Overview

This section describes the procedure for registering file server addresses in the one-touch keys.


Remark
  • You cannot change the server protocol setting (FTP or SMB) of the destination registered in Address Book. To change the server protocol, cancel the registration once, then register with the correct server protocol again.
  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

  1. Press [] or [] to select <1-TOUCH SPD DIAL>, then press [OK].
  1. Press [] or [] to select a one-touch key (01 to 23) for which you want to register the address, then press [OK].

You can also select a one-touch key by pressing the corresponding one-touch key.

  1. Press [] or [] to select the server protocol (<FTP> or <SMB>), then press [OK].

<FTP>: Select this protocol if you are sending documents to a computer running Sun Solaris 2.6 or later, Mac OS X, Internet Information Services 5.0 under Windows 2000 Server, Internet Information Services 5.1 under Windows XP Professional, Internet Information Services 6.0 under Windows 2003 Server, Windows 2008 Server, Internet Information Services 7.0 under Windows Vista, or Red Hat Linux 7.2.

<SMB>: Select this protocol if you are sending documents to a computer running UNIX/Linux (Samba 2.2.8a or later), or Windows 2000/XP/Server 2003/Vista/Server2008.

  1. Confirm that <NAME> is displayed, then press [OK]
  1. Enter the destination's name (16 characters maximum) using – [numeric keys], then press [OK].
  1. Confirm that <HOST NAME> is displayed, then press [OK].
  1. Enter the name of the file server on the network (120 characters maximum) using – [numeric keys], then press [OK].

If no DNS server is available, the host name setting should be specified using the IP address of the FTP server.

  1. Confirm that <FILE PATH> is displayed, then press [OK].
  1. Enter the file path to the folder to which the job is to be sent (120 characters maximum) using – [numeric keys], then press [OK].
  1. Confirm that <LOGIN NAME> is displayed, then press [OK].
  1. Enter the password using – [numeric keys], then press [OK].

You can enter up to 24 characters for the login name.

  1. Confirm that <PASSWORD> is displayed, then press [OK].
  1. Enter the password using – [numeric keys], then press [OK].

You can enter up to 24 characters (14 characters when <SMB> is selected as the server protocol) for the password.

To register another one-touch key, repeat the procedure from step 4.

  1. Press [Stop] to return to the standby mode.


Registering Group Addresses in One-touch Keys

Return to Overview

The Group Address feature enables you to create a group of up to 199 stored destinations as a single destination.


Remark
  • The destinations must be registered in the one-touch keys or coded dial codes beforehand.
  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

  1. Press [] or [] to select <GROUP DIAL>, then press [OK].
  1. Press [] or [] to select an empty one-touch key that you want to set as the group address, then press [OK]

You can also select a one-touch key by pressing the corresponding one-touch key.

  1. Confirm that <SELECT ADD/TEL NO> is displayed, then press [OK].
  1. Select the destinations you want to register in the group (199 destinations maximum) until all destinations are registered, then press [OK].

To enter a destination stored under a one-touch key, press the desired one-touch key.

To enter a destination stored under a coded dial code, press [Coded Dial], then enter the three digit code with the numeric keys. For multiple entries, press [Coded Dial] between each entry.

  • You cannot register the destination stored under a favorites button in a group.
  • You can review the destinations which have been already entered with [] or [].
  1. Confirm that <NAME> is displayed, then press [OK].
  1. Enter the group name (16 letters, including spaces maximum) using - [numeric keys], then press [OK].

To register another group, repeat the procedure from step 4.

Ex.

  1. Press [Stop] to return to the standby mode.


Editing One-Touch Keys

Return to Overview

This section describes the procedure for editing the fax, I-fax, e-mail and file server addresses in the one-touch keys.


Remark
  • You cannot change the server protocol setting (FTP or SMB) of the destination registered in Address Book. To change the server protocol, cancel the registration once, then register with the correct server protocol again.
  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

  1. Press [] or [ ] to select <1-TOUCH SPD DIAL>, then press [OK].
  1. Press [] or [] to select a one-touch key (01 to 23) you want to edit, then press [OK].

You can also select a one-touch key by pressing the corresponding one-touch key.

  1. Press [] or [] to select the item you want to edit, then press [OK].

You can edit the following items:
Fax: <NAME>, <TEL NUMBER ENTRY>, <OPTIONAL SETTING>
I-Fax: <NAME>, <I-FAX ADDRESS>
E-Mail: <NAME>, <E-MAIL ADDRESS>
File server (FTP or SMB): <NAME>, <HOST NAME>, <FILE PATH>, <LOGIN NAME>, <PASSWORD>

  1. Press [] repeatedly to go back to the character or number you want to change, then press [Clear].

To delete the entire entry, press and hold [Clear].

  1. Enter a new character or number with the - [numeric keys], then press [OK].

For editing the file server address, repeat step 5 to 7 to edit the desired items, then go to step 11.

  1. Repeat step 5 to 7 to edit the desired items.
  1. Press [Stop] to return to the standby mode.


Editing One-Touch Keys (Group Addresses)

Return to Overview

This section describes the procedure for adding a new destination to the group, deleting a destination from the group, or changing the group name registered in one-touch keys.

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

  1. Press [] or [] to select <GROUP DIAL>, then press [OK].
  1. Press [] or [] to select a group to edit, then press [OK].

For details about how to add a new destination, see "Adding a New Destination to Group."

For details about how to delete a destination from a group, see"Deleting a Destination from Group."

For details about how to change the group name, see "Changing a Group Name."

  1. Press [Stop] to return to the standby mode.


Adding a New Destination to Group

Return to Overview

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <GROUP DIAL>, then press [OK].
  1. Press [] or [] to select a group to edit, then press [OK].
  1. Confirm that <SELECT ADD/TEL NO> is displayed, then press [OK].
  1. Select the destination you want to add to the group, then press [OK].

For details on specifying a destination from Address Book, see "Registering Group Addresses in One-touch Keys."

  1. Press [Stop] to return to the standby mode.


Deleting a Destination from Group

Return to Overview

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <GROUP DIAL>, then press [OK].
  1. Press [] or [] to select a group to edit, then press [OK].
  1. Confirm that <SELECT ADD/TEL NO> is displayed, then press [OK].
  1. Press [] or [] to display the destination you want to delete from the group.
  1. Press [Clear].
  1. Repeat steps 6 and 7 if you want to delete another destination.
  1. Press [OK].
  1. Press [Stop] to return to the standby mode.


Changing a Group Name

Return to Overview

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <GROUP DIAL>, then press [OK].
  1. Press [] or [] to select a group to edit, then press [OK].
  1. Press [] or [] to select <NAME>, then press [OK].
  1. Press [] repeatedly to go back to a wrong character, then press (Clear).

To delete the entire name, press and hold (Clear).

  1. Enter a new character with - and [numeric keys], then press [OK].
  1. Press [Stop] to return to the standby mode.


Erasing One-Touch Keys

Return to Overview

This section describes the procedure for erasing addresses registered under one-touch buttons.

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

  1. Press [] or [] to select <1-TOUCH SPD DIAL>, then press [OK].
  1. Press [] or [] to select a one-touch key (01 to 23) you want to erase, then press [OK].

You can also select a one-touch key by pressing the corresponding one-touch key.

  1. Press [] or [] to select <TEL NUMBER ENTRY>, <E-MAIL ADDRESS>, or <I-FAX ADDRESS>, then press [OK].
  1. Press and hold (Clear) to erase the entire entry, then press [OK].
  • If you erase the fax number or e-mail/I-fax address, the registered name is cleared automatically.
  1. Press [Stop] to return to the standby mode.


Erasing One-Touch Keys (Group Addresses)

Return to Overview

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

  1. Press [] or [] to select <GROUP DIAL>, then press [OK].
  1. Press [] or [] to select a group to delete, then press [OK].
  1. Confirm that <SELECT ADD/TEL NO> is displayed, then press [OK].
  1. Press [Clear] repeatedly until all destinations are deleted, then press [OK].
  • When you delete all destinations, the registered name is cleared automatically.
  1. Press [Stop] to return to the standby mode.


Storing/Editing Coded Dial Codes

Return to Overview

The Address Book is a feature used for storing fax, e-mail, I-fax, and file server destinations. The Address Book is divided into one-touch keys and coded dial codes. You can store up to 23 destinations in one-touch keys, and 177 destinations in coded dial codes, for a total of 200 destinations in the whole Address Book. You can also register multiple destinations of various types in a group address, and assign a one-touch key or coded dial code to this group. Registering a destination in the Address Book saves you the effort of entering that destination's address each time you send a job.


Registering Fax Numbers in Coded Dial Codes

Registering E-Mail Addresses in Coded Dial Codes

Registering I-Fax Addresses in Coded Dial Codes

Registering File Server Addresses in Coded Dial Codes

Registering Group Addresses in Coded Dial Codes

Editing Coded Dial Codes

Editing Coded Dial Codes (Group Addresses)

Adding a New Destination To Group


Deleting a Destination from Group


Changing a Group Name


Erasing Coded Dial Codes

Erasing Coded Dial Codes (Group Addresses)

Remark
  • Destinations stored in the Address Book can be exported to your computer as a file, which can be imported into the machine. For information on exporting the Address Book, see " Exporting Address Book Entries."


Registering Fax Numbers in Coded Dial Codes

Return to Overview

This section describes the procedure for registering fax numbers in the coded dial codes.

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

  1. Press [] or [] to select <CODED SPD DIAL>, then press [OK].
  1. Press [] or [] to select a coded dial code (000 to 176) for which you want to register the fax number, then press [OK].

You can also select a coded dial code by pressing [Coded Dial] followed by the desired three digit code.

  1. Confirm that <FAX> is displayed, then press [OK].
  1. Confirm that <NAME> is displayed, then press [OK].
  1. Enter the destination name (16 letters maximum, including spaces) using - [numeric keys], then press [OK].
  1. Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK].
  1. Enter the fax number you want to register (120 digits maximum, including spaces and pauses) using - [numeric keys], then press [OK]
  1. Confirm that <OPTIONAL SETTING> is displayed, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Confirm that <ECM> is displayed, then press [OK].
  1. Press [] or [] to select <ON> to reduce system and line errors while sending to or receiving from other machines that support ECM, then press [OK].
  1. Confirm that <TX SPEED> is displayed, then press [OK].
  1. Press [] or [] to select the sending speed (33600 bps, 14400 bps, 9600 bps, or 4800 bps), then press [OK].
  • If transmission errors occur frequently, lower the speed.
  1. Confirm that <INTERNATIONAL> is displayed, then press [OK].
  1. Press [] or [] to select the most effective transmission option, then press [OK].

<DOMESTIC>: Normally select this option.

<LONG DISTANCE 1-3>: Select one of these options when you make an international call. If errors occur during fax transmissions, try the setting from <LONG DISTANCE 1> through <LONG DISTANCE 3>.

To register another coded dial code repeat the procedure from step 4.

  1. Press [Stop] to return to the standby mode.


Registering E-Mail Addresses in Coded Dial Codes

Return to Overview

This section describes the procedure for registering e-mail addresses in the coded dial codes.

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

  1. Press [] or [] to select <CODED SPD DIAL>, then press [OK].
  1. Press [] or [] to select a coded dial code (000 to 176) for which you want to register the address, then press [OK].

You can also select a coded dial code by pressing [Coded Dial] followed by the desired three-digit code.

  1. Press [] or [] to select <E-MAIL>, then press [OK].
  1. Confirm that <NAME> is displayed, then press [OK].
  1. Enter the destination name (16 letters maximum, including spaces) using - [numeric keys], then press [OK].
  1. Confirm that <E-MAIL ADDRESS> is displayed, then press [OK].
  1. Enter the address you register (120 digits maximum) using - [numeric keys], then press [OK].
  1. Press [Stop] to return to the standby mode.


Registering I-Fax Addresses in Coded Dial Codes

Return to Overview

This section describes the procedure for registering I-fax addresses in the coded dial codes.

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

  1. Press [] or [] to select <CODED SPD DIAL>, then press [OK].
  1. Press [] or [] to select a coded dial code (000 to 176) for which you want to register the address, then press [OK].

You can also select a coded dial code by pressing [Coded Dial] followed by the desired three-digit code.

  1. Press [] or [] to select <IFAX>, then press [OK].
  1. Confirm that <NAME> is displayed, then press [OK].
  1. Enter the destination name (16 letters maximum, including spaces) using - [numeric keys], then press [OK].
  1. Confirm that <I-FAX ADDRESS> is displayed, then press [OK].
  1. Enter the address you register (120 digits maximum) using - [numeric keys], then press [OK].
  1. Press [Stop] to return to the standby mode.


Registering File Server Addresses in Coded Dial Codes

Return to Overview

This section describes the procedure for registering file server addresses in the coded dial codes.

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, use the numeric keys to enter the password, then press [OK].

  1. Press [] or [] to select <CODED SPD DIAL>, then press [OK].
  1. Press [] or [] to select a coded dial code (000 to 176) for which you want to register the address, then press [OK].

You can also select a coded dial code by pressing [Coded Dial] followed by the desired three-digit code.

  1. Press [] or [] to select the server protocol (<FTP> or <SMB>), then press [OK].

<FTP>: Select this protocol if you are sending documents to a computer running Sun Solaris 2.6 or later, Mac OS X, Internet Information Services 5.0 under Windows 2000 Server, Internet Information Services 5.1 under Windows XP Professional, Internet Information Services 6.0 under Windows 2003 Server, Windows 2008 Server, Internet Information Services 7.0 under Windows Vista, or Red Hat Linux 7.2.

<SMB>: Select this protocol if you are sending documents to a computer running UNIX/Linux (Samba 2.2.8a or later), or Windows 2000/XP/Server 2003/Vista/Server2008.

  1. Confirm that <NAME> is displayed, then press [OK].
  1. Enter the destination's name (16 characters maximum) using – [numeric keys], then press [OK].
  1. Confirm that <HOST NAME> is displayed, then press [OK].
  1. Enter the name of the file server on the network (16 characters maximum) using – [numeric keys], then press [OK].

If no DNS server is available, the host name setting should be specified using the IP address of the FTP server.

  1. Confirm that <FILE PATH> is displayed, then press [OK].
  1. Enter the file path to the folder to which the job is to be sent (120 characters maximum) using – [numeric keys], then press [OK].
  1. Confirm that <LOGIN NAME> is displayed, then press [OK].
  1. Enter the login name using – [numeric keys], then press [OK].

You can enter up to 24 characters for the login name.

  1. Confirm that <PASSWORD> is displayed, then press [OK].
  1. Enter the password using – [numeric keys], then press [OK].

You can enter up to 24 characters (14 characters when <SMB> is selected as the server protocol) for the password. To register another coded dial code, repeat the procedure from step 4.

  1. Press [Stop] to return to the standby mode.


Registering Group Addresses in Coded Dial Codes

Return to Overview

The Group Address feature enables you to create a group of up to 199 stored destinations as a single destination.


Remark
  • The destinations must be registered in coded dial codes beforehand.
  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

  1. Press [] or [] to select <GROUP DIAL>, then press [OK].
  1. Press [] or [] to select an empty coded dial code that you want to set as the group address, then press [OK].

You can also select a coded dial code by pressing [Coded Dial] followed by the desired three-digit code.

  1. Confirm that <SELECT ADD/TEL NO> is displayed, then press [OK].
  1. Select the destinations you want to register in the group (199 destinations maximum) until all destinations are registered, then press [OK].

To enter a destination stored under a coded dial code, press [Coded Dial], then enter the three digit code with - [numeric keys]. For multiple entries, press [Coded Dial] between each entry.

  • You cannot register the destination stored under a favorites button in a group.
  • You can review the destinations which have been already entered with [] or [].
  1. Confirm that <NAME> is displayed, then press [OK].
  1. Enter the group name (16 letters maximum, including spaces) using - [numeric keys], then press [OK].

To register another group, repeat the procedure from step 4.

Ex.

  1. Press [Stop] to return to the standby mode.


Editing Coded Dial Codes

Return to Overview

This section describes the procedure for editing the fax, I-fax, e-mail and file server addresses in coded dial codes.


Remark
  • You cannot change the server protocol setting (FTP or SMB) of the destination registered in Address Book. To change the server protocol, cancel the registration once, then register with the correct server protocol again.
  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

  1. Press [] or [ ] to select <CODED SPD DIAL>, then press [OK].
  1. Press [] or [] to select a coded dial code (000 to 176) you want to edit, then press [OK].

You can also select a coded dial code by pressing [Coded Dial] followed by the desired three-digit code.

  1. Press [] or [] to select the item you want to edit, then press [OK].

You can edit the following items:
Fax: <NAME>, <TEL NUMBER ENTRY>, <OPTIONAL SETTING>
I-Fax: <NAME>, <I-FAX ADDRESS>
E-Mail: <NAME>, <E-MAIL ADDRESS>
File server (FTP or SMB): <NAME>, <HOST NAME>, <FILE PATH>, <LOGIN NAME>, <PASSWORD>

  1. Press [] repeatedly to go back to the character or number you want to change, then press [Clear].

To delete the entire entry, press and hold [Clear].

  1. Enter a new character or number with the - [numeric keys], then press [OK].

For editing the file server address, repeat step 5 to 7 to edit the desired items, then go to step 11.

  1. Repeat step 5 to 7 to edit the desired items.
  1. Press [Stop] to return to the standby mode.


Editing Coded Dial Codes (Group Addresses)

Return to Overview

This section describes the procedure for adding a new destination to the group, deleting a destination from the group, or changing the group name registered in the coded dial codes.

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

  1. Press [] or [ ] to select <GROUP DIAL>, then press [OK].
  1. Press [Coded Dial], then enter the three-digit code using - [numeric keys].

For details about how to add a new destination, see "Adding a New Destination to Group."

For details about how to delete a destination from a group, see "Deleting a Destination from Group."

For details about how to change the group name, see "Changing a Group Name."

  1. Press [Stop] to return to the standby mode.


Adding a New Destination to Group

Return to Overview

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <GROUP DIAL>, then press [OK].
  1. Press [] or [] to select a group to edit, then press [OK].

To select a group stored under the coded dial code, press [Coded Dial], then enter the three-digit code using the numeric keys.

  1. Confirm that <SELECT ADD/TEL NO> is displayed, then press [OK].
  1. Select the destination you want to add to the group, then press [OK].
  1. Press [Stop] to return to the standby mode.


Deleting a Destination from Group

Return to Overview

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <GROUP DIAL>, then press [OK].
  1. Press [] or [] to select a group to edit, then press [OK].

To select a group stored under the coded dial code, press [Coded Dial], then enter the three-digit code using the numeric keys.

  1. Confirm that <SELECT ADD/TEL NO> is displayed, then press [OK].
  1. Press [] or [] to display the destination you want to delete from the group.
  1. Press [Clear].
  1. Repeat steps 6 and 7 if you want to delete another destination.
  1. Press [OK].
  1. Press [Stop] to return to the standby mode.


Changing a Group Name

Return to Overview

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <GROUP DIAL>, then press [OK].
  1. Press [] or [] to select a group to edit, then press [OK].

To select a group stored under the coded dial code, press [Coded Dial], then enter the three-digit code using the numeric keys.

  1. Press [] or [] to select <NAME>, then press [OK].
  1. Press [] repeatedly to go back to a wrong character, then press (Clear).

To delete the entire name, press and hold (Clear).

  1. Enter a new character with -[numeric keys], then press [OK].
  1. Press [Stop] to return to the standby mode.


Erasing Coded Dial Codes

Return to Overview

This section describes the procedure for erasing addresses registered under one-touch buttons.

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

  1. Press [] or [] to select <CODED SPD DIAL>, then press [OK].
  1. Press [] or [] to select a coded dial code (000 to 176) for which you want to erase, then press [OK].

You can also select a coded dial code by pressing [Coded Dial] followed by the desired three-digit code.

  1. Press [] or [] to select <TEL NUMBER ENTRY>, <E-MAIL ADDRESS>, or <I-FAX ADDRESS> or <HOST NAME>, then press [OK].
  1. Press and hold [Clear] to delete the entire entry, then press [OK].
  • If you delete the fax number or e-mail/I-fax address, the registered name is cleared automatically.
  • If you erase the file server name, the rest of the settings are cleared automatically.
  1. Press [Stop] to return to the standby mode.


Erasing Coded Dial Codes (Group Addresses)

Return to Overview

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

  1. Press [] or [] to select <GROUP DIAL>, then press [OK].
  1. Press [] or [] to select a group to delete, then press [OK].

To select a group stored under the coded dial code, press [Coded Dial], then enter the three-digit code using the numeric keys.

  1. Confirm that <SELECT ADD/TEL NO> is displayed, then press [OK].
  1. Press [Clear] repeatedly until all destinations are deleted, then press [OK].
  • When you delete all destinations, the registered name is cleared automatically.
  1. Press [Stop] to return to the standby mode.


Toner Cartridge

If a message prompting you to replace the toner cartridge appears on the display, replace the toner cartridge with a new one.
Use only the toner cartridges recommended for use with this machine.


Maintaining the Toner Cartridge

Remark
  • Never dispose toner cartridges in a fire or incinerator, as this may result in an explosion.
  • Do not store toner cartridges in places exposed to open flames, as this may cause the toner to ignite and result in burns or a fire.
  • Keep toner and other consumables out of the reach of small children. If these items are ingested, consult a physician immediately.
  • When removing a used toner cartridge, remove the toner cartridge carefully to prevent the toner from scattering and getting into your eyes or mouth. If the toner gets into your eyes or mouth, wash them immediately with cold water and immediately consult a physician.
  • When discarding used toner cartridges, put the cartridges into a case to prevent the toner remaining inside the cartridges from scattering, and dispose of them in a location away from open flames.


Maintaining the Toner Cartridge

Return to Overview

  • Store toner cartridges in a cool location, away from direct sunlight.

– The recommended storage conditions are: temperature below 86 °F (30 °C), and humidity below 80%.

  • Never store the cartridges in a vertical position.

Genuine Supplies

Canon has developed and manufactured Toner, Parts, and Supplies specifically for use in this machine. For optimal print quality and for optimal machine performance and productivity, we recommend that you use Genuine Canon Toner, Parts, and Supplies.
Contact your Canon Authorized Dealer or Service Provider for Genuine Canon Supplies.

  • Be careful of counterfeit toners

Please be aware that there are counterfeit Canon toners in the marketplace. Use of counterfeit toner may result in poor print quality or machine performance. Canon is not responsible for any malfunction, accident or damage caused by the use of non-genuine Canon toner or counterfeit toner.

For more information, see http://www.canon.com/counterfeit.



Placing Originals

On the Platen Glass

In the ADF


On the Platen Glass

Return to Overview

  1. Lift up the ADF/platen glass cover.
  1. Place your original face down.
  1. Align the original with the appropriate paper size marks.

If your original does not match any of the paper size marks, align the center of your original with the arrow mark.

  1. Gently lower the ADF/platen glass cover.

The original is ready for scanning.

  • When closing the ADF/platen glass cover, be careful not to get your fingers caught, as this may result in personal injury.
  • Do not press down the ADF/platen glass cover forcefully, as this may damage the platen glass and cause personal injury.
  • Remove the original from the platen glass when scanning is complete.


In the ADF

Return to Overview

  1. Fan the originals stack and even the edges.
  1. Adjust the slide guides to the width of the originals.
  1. Neatly place the originals face up in the originals feeder tray.

The originals are ready for scanning.

  • Do not add or remove originals while they are being scanned.
  • When scanning is complete, remove the originals from the document delivery tray to avoid paper jams.
  • Avoid using ADF to scan the same originals more than 30 times. When scanned repeatedly, originals can become folded or torn, which may cause paper jams.
  • If the feeder rollers are soiled from scanning an original written in pencil, clean them. (See "Cleaning the Machine.")


Loading Paper

In the Paper Drawer

In the Stack Bypass


In the Paper Drawer

Return to Overview

  1. Pull out the paper drawer until it stops.

If you use LTR size, go to step 4. If you use other sizes, go to step 2.

  1. Incline the rear paper end guide until it is unlocked, then remove it from the paper drawer.
  • By default, the guide is set to LTR.
  1. Attach the guide to the slots of the desired paper size.
  • Make sure to set the guide to the mark for the size of the paper to be loaded correctly. If the guide is positioned incorrectly, it may cause paper jams, dirty prints, etc.
  1. Even the edges of the paper stack.
  1. Load the paper stack of the appropriate size with the print side facing up.
  • When loading paper, be careful not to cut your fingers on the edges of the paper.
  • Make sure the back edge of the paper stack touches the rear paper end guide (A), the paper stack should not exceed the load limit mark (B), and the load is under the small fins (C) on the paper guides.
  • The paper drawer holds approximately 500 sheets of paper (22 lb bond (80 g/m2)).

  1. Gently insert the paper drawer as far as it will go.
  • Be careful not to get your fingers caught.

In the same manner, load the paper into the optional paper drawer. For attaching the optional paper drawer, see the instruction sheet that comes with the optional paper drawer.

For details on loading paper in the stack bypass, see "In the Stack Bypass."



In the Stack Bypass

Return to Overview

If you are making prints on transparencies, labels, nonstandard size paper, or envelopes, load them into the stack bypass.


Remark
  • Note the following points when you are making prints on envelopes:
  • Use standard envelopes with diagonal seams and flaps.
    To prevent jams, do not use the following:
    To prevent jams
    • Envelopes with windows, holes, perforations, cutouts, or double flaps
    • Envelopes made with special coated paper or deeply embossed paper
    • Envelopes with peel-off sealing strips
    • Envelopes with letters enclosed
  • Make sure to set the correct envelope size in the printer driver. (See "Printing Functions.")
 
  1. Open the stack bypass.
  1. Pull out the stack bypass extension until it clicks, then open it.
  • Do not load the paper without using the stack bypass extension.
  1. Adjust the slide guides to match the size of the paper.
  1. Load the paper into the stack bypass.

Insert the paper stack as far as it will go.


  • To print on the back side of preprinted paper:
  • Load the preprinted paper face up into the stack bypass, as shown in the illustration below.

  • When the paper is loaded into the stack bypass, the side facing down is the one printed on.

The screen for selecting the paper size appears.

  • Make sure that the paper stack does not exceed the paper limit guide.
  • Some types of paper may not feed properly into the stack bypass. For high quality copies, be sure to use the paper and transparencies recommended by Canon.
  • When making copies of a small document or thick paper, etc., the copy speed may be slightly slower than usual.
  • If there are instructions on the paper package about which side of the paper to load, follow those instructions.
  • If problems, such as poor print quality or paper jams occur, try turning the paper stack over and reload it.

  • If you are loading envelopes into the stack bypass:
  • Gently load the stack of envelopes with the address side facing down and the flap side to the left. Be sure to insert the envelopes as far as they will go. When you load the envelopes, arrange the stack of envelopes on a firm, clean surface first, then press down firmly on the edges to make the folds crisp.



  1. Adjust the slide guides to the width of the paper stack.
  • Make sure that the paper stack does not exceed the paper limit guide.
  • Some types of paper may not feed properly into the stack bypass. For high quality copies, be sure to use the paper and transparencies recommended by Canon.
  • When making copies of a small document or thick paper, etc., the copy speed may be slightly slower than usual.


Setting Paper Type and Size

For the Paper Drawer

For the Stack Bypass


For the Paper Drawer

Return to Overview

The default settings are <PLAIN PAPER> and <LTR>. When you place other types and/or sizes of paper, follow this procedure to change the settings.

  1. Press [Additional Functions].
  1. Confirm that <COMMON SETTINGS> is displayed, then press [OK].
  1. Press [] or [] to select <SELECT PAPER TYPE>, then press [OK].
  1. Confirm that <DRAWER 1> is displayed, then press [OK].
  1. Press [] or [] to select the paper type, then press [OK].

You can select from the following paper types:

<PLAIN PAPER>, <COLOR>, <RECYCLED>, <HEAVY PAPER 1>, <BOND>, <3HOLE PUNCH PAPER>

If you use the optional paper drawer, confirm that <DRAWER 2> is displayed and press [OK]. Then repeat this step to set the paper type for <DRAWER 2>.

  1. Confirm that <REG. PAPER SIZE> is displayed, then press [OK].
  1. Confirm that <DRAWER 1> is displayed, then press [OK].
  1. Press [] or [] to select the paper size, then press [OK].

You can select from the following paper sizes:

<LTR>, <LGL>, <OFICIO>, <FLSP>, <BRAZIL-OFICIO>, <MEXICO-OFICIO>, <A4>

If you use the optional paper drawer, confirm that <DRAWER 2> is displayed and press [OK]. Then repeat this step to set the paper size for <DRAWER 2>.

  1. Press [Stop] to return to the standby mode.


For the Stack Bypass

Return to Overview

You can register a frequently used paper size and type for the stack bypass. The default setting of standard settings for stack bypass is <OFF>.

To print using the stack bypass, follow this procedure to specify the paper size and type.

  1. Press [Additional Functions].
  1. Confirm that <COMMON SETTINGS> is displayed, then press [OK].
  1. Press [] or [] to select <BYPASS STD SET>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  • If you select <OFF>, you must specify paper size and type every time you load paper on the stack bypass. When the display to specify the paper size for the stack bypass appear, press [] or [] to select the paper size, then press [OK]. Consequently, press [] or [] to select the paper type, then press [OK].
  1. Confirm that <PAPER SIZE> is displayed, then press [OK].
  1. Press [] or [] to select the paper size, then press [OK].

You can select from the following paper sizes:

<LTR>, <STMTR>, <EXECUTIV>, <OFICIO>, <BRAZIL-OFICIO>, <MEXICO-OFICIO>, <FOLIO>, <G-LTR>, <G-LGL>, <FLSP>, <COM10>*1, <MONARCH>*1, <DL>*1, <ISO-C5>*1, <ISO-B5>*1, <FREESIZE>*2, <A4>, <B5>, <A5R>, <LGL>

*1 For envelopes.
If you select this size, <ENVELOPE> is automatically selected for the paper type, and the display for selecting the paper type does not appear. Skip to step 9.

*2 For non-standard paper size.
If you select this size, enter the vertical size in <VERTICAL SIZE> (76 to 216 mm (3 to 8 1/2 inch)) with the numeric keys, then press [OK].
Enter the horizontal size in <HORIZONTAL SIZE> (127 to 356 mm (5 to 14 1/8 inch)) with the numeric keys, then press [OK].

You can also press [] or [] to specify the size.
(<VERTICAL SIZE> represents the length of the paper that feeds into the machine.)

  1. Confirm that <SELECT PAPER TYPE> is displayed, then press [OK].
  1. Press [] or [] to select the paper type, then press [OK].

You can select from the following paper types:

<PLAIN PAPER>, <COLOR>, <RECYCLED>, <HEAVY PAPER 1>, <HEAVY PAPER 2>, <HEAVY PAPER 3>, <BOND>, <3HOLE PUNCH PAPER>, <TRANSPARENCY>, <LABELS>, <ENVELOPE>

  1. Press [Stop] to return to the standby mode.


Setting the Tone Volume

This section describes how to adjust the tones that the machine sounds during operation or fax transmission.


Setting the Audible Tones


Setting the Audible Tones

Return to Overview

The default settings are:

  • ENTRY TONE: ON (1)
  • ERROR TONE: ON (1)
  • TX JOB DONE TONE: ERROR ONLY (1)
  • RX JOB DONE TONE: ERROR ONLY (1)
  • SCAN DONE TONE: ERROR ONLY (1)
  • PRINT DONE TONE: ERROR ONLY (1)

Remark
  • The menus described above are based on the imageRUNNER 1025iF. Available settings vary depending on the model of your machine.
  1. Press [Additional Functions].
  1. Press [ ] or [ ] to select <COMMON SETTINGS>, then press [OK].
  1. Press [ ] or [ ] to select <AUDIBLE TONES>, then press [OK].
  1. Press [ ] or [ ] to select an audible tone you want to specify, then press [OK].

You can specify the following audible tones:

  • <ENTRY TONE>: Adjust the tone that beeps when pressing the keys on the operation panel.
  • <ERROR TONE>: Adjust the tone that beeps when an error (e.g., a paper jam) occurs.
  • <TX JOB DONE TONE>: Adjust the tone that beeps when a document is sent.
  • <RX JOB DONE TONE>: Adjust the tone that beeps when a document is received.
  • <SCAN DONE TONE>: Adjust the tone that beeps when scanning is completed.
  • <PRINT DONE TONE>: Adjust the tone that beeps when printing is completed.
  1. Press [ ] or [ ] to select [ON] or [OFF] (some settings have [ERROR ONLY] as an option), then press [OK].
  • <OFF>: Turns off the tone. Skip to step 7.
  • <ON>: Turns on the tone. Proceed to step 6.
  • <ERROR ONLY>:The tone beeps only when an error occurs. Proceed to step 6.
  1. Press [ ] or [ ] to specify the tone volume, then press [OK].
  1. Press [Stop] to return to the standby mode.
  • If you press [Stop] before pressing [OK], the setting will not be registered.
  • Press [Additional Functions] to return to the previous display.


Setting the Date and Time

This section describes how to set the current date and time, the time zone in which the machine is used, and the daylight saving time.


Setting the Current Date and Time

Setting the Time Zone

Setting the Date Type

Setting the Sleep Mode

Setting the Auto Clear Time

Setting the Daylight Saving Time


Setting the Current Date and Time

Return to Overview

You can set the current date and time. The current date and time settings are used as standard timer settings for functions that require them.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TIMER SETTINGS>, then press [OK].
  1. Confirm that <DATE&TIME SETTING> is displayed, then press [OK].
  1. Enter the date (month/day/year) and time (in 24-hour format) using – [numeric keys], then press [OK].
  1. Press [Stop] to return to the standby mode.


Setting the Time Zone

Return to Overview

The standard time zones of the world are expressed globally in terms of the difference in hours (± up to 12 hours) from GMT (0 hours). A time zone is a region throughout which this time difference is the same.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TIMER SETTINGS>, then press [OK].
  1. Press [] or [] to select <TIME ZONE SETTING>, then press [OK].
  1. Press [] or [] to select the time zone, then press [OK].

The default setting is 'GMT-5:00'.

  • Eastern time (US/Canada): GMT-5:00
  • Central time (US/Canada): GMT-6:00
  • Mountain time (US/Canada): GMT-7:00
  • Pacific time (US/Canada): GMT-8:00
  1. Press [Stop] to return to the standby mode.
  • The specified time zone setting becomes effective after the machine is restarted.


Setting the Date Type

Return to Overview

You can select the format of the date to be displayed. The default setting is <MM/DD/YYYY>.

  1. Press [Additional Functions].
  1. Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK].
  1. Press [ ] or [ ] to select <DATE TYPE SELECT>, then press [OK].
  1. Press [ ] or [ ] to select the date type you want to specify, then press [OK].
  • <MM/DD/YYYY>: Displays the date in month, day, year format.
  • <DD/MM YYYY>: Displays the date in day, month, year format.
  • <YYYY MM/DD>: Displays the date in year, month, day, format.
  1. Press [Stop] to return to the standby mode.
  • If you press [Stop] before pressing [OK], the setting will not be registered.
  • Press [Additional Functions] to return to the previous display.


Setting the Sleep Mode

Return to Overview

If the machine remains idle for a certain period of time, it automatically enters the Sleep mode. The default settings are <ON> and <5MIN.>.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TIMER SETTINGS>, then press [OK].
  1. Press [] or [] to select <AUTO SLEEP TIME>, then press [OK].
  1. Confirm that <ON> is displayed, then press [OK].
  1. Press [] or [] to select the desired interval, then press [OK].

You can set the interval from 3 to 30 minutes (in one-minute increments).
You can also enter values using numeric keys.

  1. Press [Stop] to return to the standby mode.
  • To resume the normal mode from the Sleep mode, press [Power] on the operation panel.
  • To enter the Sleep mode manually, press [Power] on the operation panel.
  • The machine will not enter the Sleep mode when:
  • the machine is in operation
  • a system error occurs
  • a paper jam occurs in the machine
  • the handset of the external telephone is off the hook*
  • The machine will leave the Sleep mode when:
  • you press [Power] on the operation panel
  • a computer performs a scan through the machine
  • the handset of the external telephone is off the hook*
  • a print job is sent from a computer, and the print is started

    *Only for the imageRUNNER 1025iF


Setting the Auto Clear Time

Return to Overview

If the machine remains idle for a certain period of time, the display returns to the standby mode (Auto Clear function). This section describes how to set the period of time until the display returns to the standby mode. The default setting is <2MIN.>.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TIMER SETTINGS>, then press [OK].
  1. Press [] or [] to select <AUTO CLEAR TIME>, then press [OK].
  1. Confirm that <ON> is displayed, then press [OK].
  1. Press [] or [] to select the desired interval, then press [OK].

You can set the interval from 1 to 9 minutes (in one-minute increments).
You can also enter values using numeric keys.

  1. Press [Stop] to return to the standby mode.


Setting the Daylight Saving Time

Return to Overview

In some countries or are as, time is advanced throughout the summer season. This section describes how to set the Daylight Saving Time. This is called "Daylight Saving Time." The default setting is <OFF>.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TIMER SETTINGS>, then press [OK].
  1. Press [] or [] to select <DAYLIGHT SV.TIME>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Confirm that <START DATE/TIME> is displayed, then press [OK].
  1. Confirm that <MONTH> is displayed, then press [OK].
  1. Press [] or [] to select the month, then press [OK].
  1. Confirm that <WEEK> is displayed, then press [OK].
  1. Press [] or [] to select the week, then press [OK].
  1. Confirm that <DAY> is displayed, then press [OK].
  1. Press [] or [] to select the day, then press [OK].
  1. Confirm that <END DATE/TIME> is displayed, then press [OK].
  1. Confirm that <MONTH> is displayed, then press [OK].
  1. Press [] or [] to select the month, then press [OK].
  1. Confirm that <WEEK> is displayed, then press [OK].
  1. Press [] or [] to select the week, then press [OK].
  1. Confirm that <DAY> is displayed, then press [OK].
  1. Press [] or [] to select the day, then press [OK].
  1. Press [Stop] to return to the standby mode.


Customizing Settings

You can specify the settings that are common to the Copy, Print, Send, and Fax functions.


Setting the Initial Function

Setting the Function after Auto Clear Mode Initiates

Setting the Toner Save Mode

Adjusting the Print Density

Enabling the Inch Entry

Setting Auto Paper Selection/Auto Drawer Switching

Setting the Energy Consumption in the Sleep Mode

Setting the Speed or Print Side Priority

Changing the Language Shown on the Display

Returning the Common Settings to Their Defaults


Setting the Initial Function

Return to Overview

You can select which standby display appears when turning ON the power.

The default setting is <COPY> standby screen.


Remark
  • The menus described are based on the imageRUNNER 1025iF. Available settings vary depending on the model of your machine.
  1. Press [Additional Functions].
  1. Press [ ] or [ ] to select <COMMON SETTINGS>, then press [OK].
  1. Press [ ] or [ ] to select <DEFAULT SETTINGS>, then press [OK].
  1. Press [ ] or [ ] to select <COPY>, <SEND>, or <SCAN>, then press [OK].
  • <COPY>: Copy standby screen displays when turning ON the power.
  • <SEND>: Send standby screen displays when turning ON the power.
  • <SCAN>: Scan standby screen displays when turning ON the power.
  • Setting options vary depending on the model or system configuration of your machine.
  1. Press [Stop] to return to the standby mode.
  • If you press [Stop] before pressing [OK], the setting will not be registered.
  • Press [Additional Functions] to return to the previous display.


Setting the Function after Auto Clear Mode Initiates

Return to Overview

You can select which standby display appears after the Auto Clearing function is activated.

The default setting is <INITIAL FUNCTION>.


Remark
  1. Press [Additional Functions].
  1. Press [ ] or [ ] to select <COMMON SETTINGS>, then press [OK].
  1. Press [ ] or [ ] to select <AUTO CLEAR SET.>, then press [OK].
  1. Press [ ] or [ ] to select <INITIAL FUNCTION> or <SELECTED FUNCTION>, then press [OK]
  • <INITIAL FUNCTION>: Sets to return standby display that is selected in <DEFAULT SETTINGS>.
  • <SELECTED FUNCTION>: Sets to return standby display of the current mode.
  1. Press [Stop] to return to the standby mode.
  • If you press [Stop] before pressing [OK], the setting will not be registered.
  • Press [Additional Functions] to return to the previous display.


Setting the Toner Save Mode

Return to Overview

You can set the toner consumption for printing. The default setting is <OFF>.

If the Toner Save mode is set to <ON>, print quality may be affected. If you notice a degradation in print quality, set this mode to <OFF>.

  1. Press [Additional Functions].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <TONER SAVER MODE>, then press [OK].
  1. Press [] or [] to select <ON>, or <OFF>, then press [OK].
  • <ON>: Activates the toner savor mode.
  • <OFF>: Deactivates the toner savor mode.
  1. Press [Stop] to return to the standby mode.
  • If you press [Stop] before pressing [OK], the setting will not be registered.
  • Press [Additional Functions] to return to the previous display.


Adjusting the Print Density

Return to Overview

You can adjust the density to the most appropriate level for the document either automatically or manually.


  • Adjusting Automatically
  1. Press [COPY].
  1. Press [Density] to select <AUTO DENSITY>, then press [OK].
  • The image quality is automatically set to <TEXT>.

  • Adjusting Manually
  1. Press [COPY].
  1. Press [Density] twice to select the manual mode.
  1. Press [] or [] to adjust the copy density, then press [OK].
  • []: to make light documents darker
  • []: to make dark documents lighter


Enabling the Inch Entry

Return to Overview

If you set <MM/INCH ENTRY> to <INCH> in <COPY SETTINGS> (from the Additional Functions screen), you can enter values in inches when using the frame erase function. The default entry mode for numeric values is inches, but you can change it to millimeters by turning the Inch Entry mode <MM>.

  1. Press [Additional Functions].
  1. Press [ ] or [ ] to select <COPY SETTINGS>, then press [OK].
  1. Press [ ] or [ ] to select <MM/INCH ENTRY>, then press [OK].
  1. Press [ ] or [ ] to select <INCH>, or <MM>, then press [OK].
  1. Press [Stop] to return to the standby mode.
  • If you press [Stop] before pressing [OK], the setting will not be registered.
  • Press [Additional Functions] to return to the previous display.


Setting Auto Paper Selection/Auto Drawer Switching

Return to Overview

You can set which paper sources can be used for Automatic Paper Selection and Auto Drawer Switching. This setting can be made independently for all functions of the machine, and is especially useful when you want to use different paper sources for different purposes.

The default settings are <OFF> for the stack bypass and <ON> for the paper drawers.


Remark
  • Paper sources set to <ON> are used for the following functions:
  • APS (Auto Paper Selection): The machine automatically selects the appropriate paper size (paper source) based on the original's size and copy ratio settings (when making a copy), or the set ratio of the image (when receiving a fax).
  • ADS (Auto Drawer Switching): If a paper source runs out of paper during a continuous print job, the machine automatically selects another paper source with the same paper size, and begins feeding paper from that paper source.
  1. Press [Additional Functions].
  1. Press [ ] or [ ] to select <COMMON SETTINGS>, then press [OK].
  1. Press [ ] or [ ] to select <AUTO DRAWER SELCT>, then press [OK].
  1. Press [ ] or [ ] to select the functions you want to set the Automatic Paper Selection, then press [OK].
  • <COPY>: Sets whether to activate the Automatic Paper Selection when copying.
  • <PRINTER>: Sets whether to activate the Automatic Paper Selection when printing.
  • <RECEIVE>: Sets whether to activate the Automatic Paper Selection when receiving fax/I-fax document.
  • <OTHER>:Sets whether to activate the Automatic Paper Selection when printing a report or list.
  1. Press [ ] or [ ] to select <DRAWER 1>, <DRAWER 2> or <STACK BYPASS>, then press [OK].
  • <DRAWER 2> is displayed only if the optional paper drawer is attached.
  1. Press [ ] or [ ] to select <ON>, or <OFF>, then press [OK].
  • <ON>: Activates the Automatic Paper Selection.
  • <OFF>: Deacitivates the Automatic Paper Selection.
  • Regardless of the stack bypass setting, you cannot select <OFF> for all of the paper sources at the same time. At least one of the paper sources, besides the stack bypass must be set to <ON>.
  • If you selected <PRINTER> in step 5, <STACK BYPASS> does not appear on the Auto Drawer Selection screen.
  1. Press [Stop] to return to the standby mode.
  • If you press [Stop] before pressing [OK], the setting will not be registered.
  • Press [Additional Functions] to return to the previous display.


Setting the Energy Consumption in the Sleep Mode

Return to Overview

You can set the amount of energy that the machine consumes when it is in the Sleep mode. If you set the power consumption to <LOW>, the machine consumes less energy during the Sleep mode than when you set it to <HIGH>. However, it takes more time for the machine to resume normal operation.


Remark
  • If there is less time than specified in <AUTO SLEEP TIME> remaining before sending a job which has been reserved for delayed sending, the machine will not enter the Sleep mode completely.
  • If you are using a management application to view or manage the settings and status of the machine via the network, the machine may not enter the Sleep mode completely.
  • If you are using the machine as a Windows printer, the machine may not enter the Sleep mode completely if SNMP Status is enabled for your operating system (unless your computer is turned OFF). For more information on disabling SNMP Status, contact your network administrator.
  • The energy consumption level in the Sleep mode is <HIGH> even when the energy consumption level is set to <LOW> when a job is being processed (including a forwarding job, report job, receive job, and sending a forwarding done notice).
  • The energy consumption level in the Sleep mode is <HIGH> even if the energy consumption level is set to <LOW>, when any of the following settings are set in <SYSTEM SETTINGS> of the Additional Functions menu:
  • <MEMORY RX TM> in <MEMORY LOCK> of <COMMUNICATION> is set to <ON>*.
  • <DHCP> in <TCP/IP SETTINGS> of <NETWORK SETTINGS> is set to <ON>.
  • <USE SMB CLIENT> in <SMB SETTINGS> of <NETWORK SETTINGS> is set to <ON>.
  • <POP INTERVAL> in <E-MAIL/I-FAX> of <NETWORK SETTINGS> is set to more than <1MIN>.

    *If there is more time than specified in <AUTO SLEEP TIME> remaining before the set time limit is reached, the machine consumes the same amount of energy as when the energy consumption level is set to <LOW>.
  • The default setting is <LOW>.
  1. Press [Additional Functions].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <ENERGY IN SLEEP>, then press [OK].
  1. Press [] or [] to select <HIGH> or <LOW>, then press [OK].
  1. Press [Stop] to retrun to the standby mode.


Setting the Speed or Print Side Priority

Return to Overview

You can set whether the printer speed is the priority for your job, or whether to print on a specific side of the paper. This is useful when you want to make one or two-sided prints on preprinted paper (paper which has logos or patterns already printed on it) without changing the orientation of the paper loaded in a paper source. The default setting is <SPEED PRIORITY>.


Remark
  • When using preprinted paper (paper which has logos or patterns already printed on it) whose orientation is important, it is recommended that you set <PRINT SIDE> for the paper source which is loaded with that paper.
  1. Press [Additional Functions].
  1. Press [ ] or [ ] to select <COMMON SETTINGS>, then press [OK].
  1. Press [ ] or [ ] to select <PAPER FEED SWITCH>, then press [OK].
  1. Press [ ] or [ ] to select <STACK BYPASS>, <DRAWER 1>, or <DRAWER 2>, then press [OK].
  • <DRAWER 2> is displayed only if the optional paper drawer is attached.
  1. Press [ ] or [ ] to select <SPEED PRIORITY> or <PRINT SIDE>, then press [OK].

<SPEED PRIORITY>: When you feed one or two-sided prints into the machine, the method for delivering paper inside the machine changes, and this affects the printing speed. Therefore, to maximize the printing speed, load the paper manually as follows:

  • One-Sided Prints: Load the paper face up in a paper drawer, or face down into the stack bypass. The side facing up in the paper drawer, and the side facing down in the stack bypass are the sides printed on.
  • Two-Sided Prints: Load the paper face down in a paper drawer, or face up in the stack bypass. The side facing down in the paper drawer, and the side facing up in the stack bypass are the first sides that are printed on.

<PRINT SIDE>: If you load paper in a paper drawer and select <PRINT SIDE>, no matter whether you are printing one or two-sided prints, the side of the paper facing up is always the one printed on first. (The side facing down is the one printed on first for the stack bypass.) facing up. Print speed becomes slower for one-sided print.

  • <PRINT SIDE> can be selected only for LTR, LGL and A4.
  1. Press [Stop] to return to the standby mode.
  • If you press [Stop] before pressing [OK], the setting will not be registered.
  • Press [Additional Functions] to return to the previous display.


Changing the Language Shown on the Display

Return to Overview

You can change the language displayed on the display and printed on reports. The default setting is <ENGLISH>.

  1. Press [Additional Functions].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <DISPLAY LANGUAGE>, then press [OK].
  1. Press [] or [] to select the language on the display, then press [OK].

You can select a language from among: <ENGLISH>, <FRENCH>, <SPANISH>, and <PORTUGUESE>

  1. Press [Stop] to return to the standby mode.
  • If you press [Stop] before pressing [OK], the setting will not be registered.
  • Press [Additional Functions] to return to the previous display.


Returning the Common Settings to Their Defaults

Return to Overview

You can restore all of the Common Settings to their defaults.


Remark
  • If you change the language shown on the display in the <DISPLAY LANGUAGE> setting, and return the Common Settings to their default settings, the language on the display and reports remains unchanged. (For instruction on how to set the language on the display, see "Changing the Language Shown on the Display.")
  1. Press [Additional Functions].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <INIT.COMMON SET.>, then press [OK].
  1. Press [] or [] to select <ON>, or <OFF>, then press [OK].
  • <ON>: Restores all <COMMON SETTINGS> to the default except for <DISPLAY LANGUAGE>.
  • <OFF>: Does not restores the <COMMON SETTINGS> to the default.
  1. Press [Stop] to return to the standby mode.
  • If you press [Stop] before pressing [OK], the setting will not be registered.
  • Press [Additional Functions] to return to the previous display.


Summary of Reports and Lists

The machine prints the following reports and lists.

  • 1-TOUCH LIST: Lists the recipient addresses registered to all the one-touch keys.
  • 1-TOUCH LIST 2: Lists the detailed data of [1-TOUCH LIST].
  • CODED DIAL LIST: Lists the recipient addresses registered to all the coded dial codes.
  • CODED DIAL LIST 2: Lists the detailed data of [CODED DIAL LIST].
  • GROUP DIAL LIST: Lists groups registered for group addresses.
  • USER'S DATA LIST: Lists all the current settings and registered sender information. For information on how to print this list, see "Printing User's Data List."
  • DEPT. INFO LIST: Lists the Department IDs, page totals of scans, prints, and copies that have been processed by each department, and page limits of scans, prints, and copies that can be processed.
  • ACTIVITY REPORT: Shows the last 40 transactions performed by the machine. For information on how to print this report automatically, see "Activity Report."
  • TX REPORT: Shows the transmission result. Can be set to print automatically. For information on how to print this report automatically, see "TX Report."
  • RX REPORT: Shows the reception result. Can be set to print automatically. For information on how to print this report automatically, see "RX Report."


Printing Reports Automatically

TX REPORT, RX REPORT, and ACTIVITY REPORT can be set to print automatically.


TX Report

RX Report

Activity Report


TX Report

Return to Overview

This section describes how to set TX reports to print automatically. The default setting is <PRINT ERROR ONLY>.

The following items are printed in a TX REPORT:

  • REPORT NAME: When the document transmission is completed successfully, a "TX Report" is printed. When a send error occurs, an "Error TX Report" is printed.
  • Transaction description
  • TX/RX NO: Transaction number
  • DEPT. ID: If Department ID Management is set, the Department ID is printed.
  • RECIPIENT ADDRESS: Destination number or address
  • DESTINATION ID: Destination name registered in the Address Book
  • ST. TIME: Transmission start time
  • TIME USE: Transmission duration
  • PAGES SENT: Number of pages sent
  • RESULT: Result of transaction
  • OK: Transmission successful
  • NG: Transmission failed
  • STOP: Transmission manually canceled before completion
  • BUSY/NO SIGNAL: The line is busy or the recipient does not answer your call
  1. Press [Additional Functions].
  1. Press [] or [] to select <REPORT SETTINGS>, then press [OK].
  1. Confirm that <SETTINGS> is displayed, then press [OK].
  1. Confirm that <TX REPORT> is displayed, then press [OK].
  1. Press [] or [] to select the setting you want, then press [OK].

<PRINT ERROR ONLY>: Prints a report only when a transmission error occurs.
<OUTPUT YES>: Prints a report every time you send a document.
<OUTPUT NO>: Does not print a report. Skip to step 7.

  1. Confirm that <REPORT WITH TX IMAGE> is displayed, press [] or [] to select <ON> or <OFF>, then press [OK].

<OFF>: Does not print the first page.

<ON>: Prints the first page.

  1. Press [Stop] to return to the standby mode.


RX Report

Return to Overview

This section describes how to set RX reports to print automatically. The default setting is <OFF>.

The following items are printed in an RX REPORT:

  • Transaction description
  • TX/RX NO: Transaction number
  • RECIPIENT ADDRESS: Recipient's number or address
  • DESTINATION ID: Sender's name registered in Address Book
  • ST. TIME: Reception start time
  • TIME USE: Reception duration
  • PGS.: Number of pages received
  • RESULT: Result of transaction
  • OK: Reception successful
  • NG: Reception failed
  • STOP: Reception manually canceled before completion
  1. Press [Additional Functions].
  1. Press [] or [] to select <REPORT SETTINGS>, then press [OK].
  1. Confirm that <SETTINGS> is displayed, then press [OK].
  1. Press [] or [] to select <RX REPORT>, then press [OK].
  1. Press [] or [] to select the setting you want, then press [OK].

<OUTPUT NO>: Does not print a report.
<PRINT ERROR ONLY>: Prints a report only when a reception error occurs.
<OUTPUT YES>: Prints a report every time you receive a document.

  1. Press [Stop] to return to the standby mode.


Activity Report

Return to Overview

The following items are displayed in the ACTIVITY REPORT:

  • DEPT. ID: If Department ID Management is set, the Department ID is printed. Transmission logs are listed according to Department ID.
  • ST. TIME: Transmission time
  • DESTINATION TEL/ID: Destination name and fax number/address
  • NO.: Transaction number
  • MODE: Transaction, Error correction mode
  • PGS.: Number of pages sent
  • RESULT: Result of transaction, transaction duration
  • OK: Transaction successful
  • NG: Transaction failed
  1. Press [Additional Functions].
  1. Press [] or [] to select <REPORT SETTINGS>, then press [OK].
  1. Confirm that <SETTINGS> is displayed, then press [OK].
  1. Press [] or [] to select <ACTIVITY REPORT>, then press [OK].
  1. Confirm that <AUTO PRINT> is displayed, then press [OK].
  1. Press [] or [] to select the setting you want, then press [OK].

<OUTPUT YES>: Prints a report after every 40 transactions.

<OUTPUT NO>: Does not print a report. Skip to step 9.

  1. Confirm that <TX/RX SEPARATE> is displayed, then press [OK].
  1. Press [] or [] to select the setting you want, then press [OK].

<OFF>: Prints a report with the transmission and reception results listed chronologically.
<ON>: Prints a report with the transmission and reception results separated in a report.

  1. Press [Stop] to return to the standby mode.


Printing Reports and Lists Manually

You can print the following lists manually.

  • Activity Report
  • Speed Dial List
  • Address Book List
  • User's Data List

Printing an Activity Report

Printing a Speed Dial List

Printing an Address Book Details List

Printing a User's Data List


Printing an Activity Report

Return to Overview

An Activity Report is automatically printed every 40 transactions. Activity Reports can also be printed manually. For information about the Activity Reports and instructions on how to set to print Activity Reports automatically, see "Activity Report."

  1. Press [Additional Functions].
  1. Press [ ] or [ ] to select <REPORT SETTINGS>, then press [OK].
  1. Press [ ] or [ ] to select <LIST PRINT>, then press [OK].
  1. Press [ ] or [ ] to select <ACTIVITY REPORT>, then press [OK].

An ACTIVITY REPORT is printed out and the display returns to standby mode.



Printing a Speed Dial List

Return to Overview

You can print lists of destinations registered in Address Book.

  1. Press [Additional Functions].
  1. Press [ ] or [ ] to select <REPORT SETTINGS>, then press [OK].
  1. Press [ ] or [ ] to select <LIST PRINT>, then press [OK].
  1. Press [ ] or [ ] to select <SPEED DIAL LIST>, then press [OK].
  1. Press [ ] or [ ] to select <1-TOUCH LIST>, <CODED DIAL LIST>, or <GROUP DIAL LIST>, then press [OK].
  • <1-TOUCH LIST>: Prints a list of recipient addresses registered to all the one-touch keys.
  • <CODED DIAL LIST>: Prints a list of recipient addresses registered to all the coded dial codes.
  • <GROUP DIAL LIST>: Prints a list of groups registered for group addresses.

The selected Speed Dial List is printed out and the display returns to standby mode.



Printing an Address Book Details List

Return to Overview

You can print detailed lists of Address Book.

  1. Press [Additional Functions].
  1. Press [ ] or [ ] to select <REPORT SETTINGS>, then press [OK].
  1. Press [ ] or [ ] to select <LIST PRINT>, then press [OK].
  1. Press [ ] or [ ] to select <ADD BOOK DETAILS>, then press [OK].
  1. Press [ ] or [ ] to select <1-TOUCH (DETAILS)> or <CODED (DETAILS)>, then press [OK].
  • <1-TOUCH (DETAILS)>: Prints a detailed data of [1-TOUCH LIST].
  • <CODED (DETAILS)>: Prints a detailed data of [CODED DIAL LIST].

The selected Address Book Details List is printed out and the display returns to standby mode.



Printing a User's Data List

Return to Overview

A User's Data List enables you to check the machine settings.

  1. Press [Additional Functions].
  1. Press [ ] or [ ] to select <REPORT SETTINGS>, then press [OK].
  1. Press [ ] or [ ] to select <LIST PRINT>, then press [OK].
  1. Press [ ] or [ ] to select <USER DATA LIST>, then press [OK].

A USER'S DATA LIST is printed out and the display returns to standby mode.



UFR II LT Printer Driver

The Canon UFR II LT printer driver enables users of Microsoft Windows 2000, Windows XP, Windows Server 2003, Windows Server 2008, or Windows Vista to print from any Windows application and make full use of their Canon printers. (Although the machines supported by this printer driver have multiple functions, they will be referred to as "printers" in this guide).

This machine supports two types of printer drivers: Hewlett-Packard's PCL (Printer Control Language) printer driver including the PCL5c, PCL5e, and PCL6 printer drivers, and Canon's UFRII LT (Ultra Fast Rendering II Lite) printer driver.

Using the UFRII LT printer driver, the various data processing tasks conventionally executed within the printer are appropriately divided between the host PC and the printer to greatly reduce the overall printing time. The workload can be delegated to match the output data, thus realizing a significant increase in speed through optimization. You can update your printer driver software and acquire information about Canon products on the Canon home page (http://www.usa.canon.com). Driver software is updated every few months.


Remark
  • The available printer drivers may vary, depending on the machine and the version of Windows you are using.
  • For information on the machines supported by the UFRII LT printer drivers, see Canon Products Supported by UFRII Drivers.


PCL Printer Driver (Optional)

The Canon PCL5e and PCL6 printer drivers enable users of Microsoft Windows 2000, Windows XP, Windows Server 2003, Windows Server 2008, or Windows Vista to print from any Windows application and make full use of their Canon printers. (Although the machines supported by these printer drivers have multiple functions, they will be referred to as "printers" in this guide.)

This machine supports two types of printer drivers: Hewlett-Packard's PCL (Printer Control Language) printer driver including the PCL5c, PCL5e, and PCL6 printer drivers, and Canon's UFRII LT (Ultra Fast Rendering II Lite) printer driver.

The PCL5e and PCL6 printer drivers can be used with most kinds of business application software. The PCL5e printer driver is for black-and-white printers, and the PCL6 printer driver is for both color and black-and-white printers. PCL6 is an advanced version of PCL5e, and offers superior printing quality and speed. The PCL5e printer driver is provided as standard with black-and-white printers.


Remark
  • To use the PCL printer function with imageRUNNER 1025/1025N/1025iF, the optional PCL Printer Kit is required.
  • The available printer drivers may vary, depending on the machine and the version of Windows that you are using.
  • For information on the machines supported by the PCL5c, and PCL5e, PCL6 printer drivers, see Canon Products Supported by PCL Drivers.


FAX Driver (imageRUNNER 1025iF Only)

The fax driver gives users of Microsoft Windows 2000, Windows XP, Windows Server 2003, Windows Server 2008, or Windows Vista (hereafter called Windows 2000/XP/Server 2003/Server 2008/Vista) operating system the ability to make full use of the fax function of the printer. If your printer is equipped with the optional fax subsystem, the fax driver enables you to access the fax function.

The fax driver is conceptually akin to a printer driver. A user would select [Print] from any Windows application software, select the Canon fax driver as the printer, and specify its destination(s) and options.

The fax driver would then convert this into an image that conforms to standard fax protocols, to be printed or stored on the recipient fax machine(s).



Department/User ID Management

If Department ID Management is set to <ON> in <SYSTEM SETTINGS>, you must enter your Department ID and password to be able to operate the machine.


Procedure before Using the Machine

Procedure after Using the Machine


Procedure before Using the Machine

Return to Overview

  1. Enter the Department ID with the numeric keys, then press [OK] or [Log In/Out].
  1. Enter the password with the numeric keys, then press [OK] or [Log In/Out].

The standby display appears.



Procedure after Using the Machine

Return to Overview

  1. Make sure to press [Log In/Out].