E-Mail

This category describes the things that you must do before using e-mail functions.
This category describes also the settings and procedures for sending e-mails.
E-mail functions are available only for the imageRUNNER 1025iF.



Introduction to Using E-Mail Functions

This machine enables you to send scanned documents to an e-mail application. Scanned documents are converted to file formats such as TIFF and are transmitted as an e-mail attachment to the recipient's e-mail application.
This section describes the things that you must do before using e-mail functions.
Be sure to set the following items first:

  • Network settings

Set the network settings to enable your machine to communicate over the network. (See "Basic Network Settings.")

  • E-Mail settings

Set the e-mail settings to enable your machine to communicate with a mail server. (See "Setting Scan to E-Mail and I-Fax.")



Basic Methods for Sending E-Mails

This section describes the flow of sending e-mails.

  1. Place your originals.
  1. Press [SEND].

The SEND indicator lights up and the machine enters the send standby mode.

  1. Press [] or [] to select <E-MAIL:B&W> or <E-MAIL:COLOR>, then press [OK].
  • If you want to send color images attached to an e-mail message, select <E-MAIL (COLOR)>.
  1. Specify the destination.

For instructions on specifying destinations, see "Specifying Destinations (E-Mail)."

  1. Press [OK].
  1. Press [] or [] to select the file format, then press [OK].

E-Mail (B&W): <PDF>, <TIFF (B&W)>

E-Mail (Color): <PDF (COMPACT)>, <JPEG>

  • If you specify an e-mail address from Address Book without selecting the sending method, settings specified in <STANDARD SETTINGS> in <TX SETTINGS> in <COMMON SETTINGS> in <TX/RX SETTINGS> are displayed.
  1. Press [] or [] to select <ON> or <OFF> for <DIVIDE INTO PAGES>, then press [OK].

If you have selected <JPEG> in step 6, this setting is not available. <DIVIDE INTO PAGES> is automatically set to <ON> when sending documents in JPEG format.

<OFF>: Sends multiple images as a single file without dividing them.

<ON>: Separates multiple images and send them as separate files.

  1. Press [] or [] to select the resolution, then press [OK].

E-Mail (B&W): <200x200dpi>, <300x300dpi>, <400x400dpi>, <600X600dpi>, <150X150dpi>, <200x100dpi>

E-Mail (Color): <200x200dpi>, <300x300dpi>, <100X100dpi>, <150X150dpi>

  • If <PDF> or <TIFF (B&W)> is selected as the file format, <200x200dpi>, <300x300dpi>, <400X400dpi>, <600X600dpi>, <150X150dpi>, or <200X100dpi> can be selected.
  • If <PDF (COMPACT)> is selected as the file format, only <300x300dpi> can be selected for sending color images attached to an e-mail message.
  • If <JPEG> is selected as the file format, <200x200dpi>, <300x300dpi>, <100X100dpi>, or <150X150dpi> can be selected for sending color images attached to an e-mail message.
  1. Press [] or [] to select the original type, then press [OK].

<TEXT/PHOTO>, <TEXT>, <PHOTO>

If you have selected <PDF (COMPACT)> as the file format in step 6, the original type is automatically set to <TEXT/PHOTO>. Skip to step 10.

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

  • You can also adjust the following scan settings as necessary.

You can set the document's name, a subject line, message body text, and reply-to address, and e-mail priority common to all sending jobs. For instructions, "Optional Settings for an E-Mail."



Canceling Send E-Mail Documents

Follow this procedure to cancel a transmission in progress.

  1. Press [Stop].
  1. When the <STOP KEY PRESSED> message appears, press [OK].

  • When scanning using the ADF:


  • When scanning using the platen glass:

  1. When the <CANCEL DURING TX/RX?> message appears, press [] to select <YES>.
  • For sending jobs, remove any unscanned documents from the ADF.


Specifying Destinations (E-Mail)

This section describes how to specify an e-mail address. You can select a destination stored in the Address Book, a one-touch key, or a coded dial code, or specify a new address.


Using Numeric Keys (E-Mail)

Using the Address Book (E-Mail)

Using the One-Touch Keys (E-Mail)

Using Coded Dial Codes (E-Mail)

Using the Group Addresses (E-Mail)

Sending Originals to More Than One Location (Broadcasting) (E-Mail)


Using Numeric Keys (E-Mail)

Return to Overview

You can specify a new e-mail address.


Remark
  • You can specify only one destination at a time using - and [numeric keys].
  1. Place your originals.
  1. Press [SEND].
  1. Press [] or [] to select <E-MAIL:B&W> or <E-MAIL:COLOR>, then press [OK].
  1. Specify the e-mail address with - and [numeric keys], then press [OK].

If you enter a wrong character when specifying an e-mail address, go back to the wrong digit with [], then press [Clear]. Or press and hold [Clear] tp delete the entire entry.

If you want to start sending without adjusting the optional send settings, skip to step 6.

  1. Press [OK].

You can enter the optional settings. (See "Send Settings (E-Mail).")

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 4.



Using the Address Book (E-Mail)

Return to Overview

The Address Book search enables you to search for a recipient registered in the machine. This is useful when you forget which one-touch key or coded dial code the recipient you want is registered under.


Remark
  • You cannot search for the destinations registered under favorites buttons using [Address Book].
  • A maximum of 201 destinations can be specified at the same time. (Out of the 200 destinations, a number or address can be specified with the numeric keys.) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address.
  1. Place your originals.
  1. Press [SEND].
  1. Press [Address Book].

If no recipient is registered in Address Book, <NOT REGISTERED> is displayed.

  1. Press [] or [] to select <NAME SEARCH> or <ADD/TEL SEARCH>, then press [OK].

<NAME SEARCH>: searches a destination by name

<ADD/TEL SEARCH>: searches a destination by address

  1. Enter the first letter of the recipient's name or the first part of the address with - and [numeric keys].

For example, if you want to search for a name that starts with the letter "C", press [] (ABC). Entries starting with the letter you entered are displayed if any entries are registered. Press [Tone] to switch between input modes:

[:A]: Letter mode

[:1]: Number mode

  1. Press [] or [] to search for the recipient.

[]: displays recipients in alphabetical order.

[]: displays recipients in reverse order.

  1. When the recipient's name is displayed, press [OK].

You can enter the optional settings by pressing [OK] again. (See "Send Settings (E-Mail).")

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 7.



Using the One-Touch Keys (E-Mail)

Return to Overview

You can specify up to 23 destinations using one-touch keys.


Remark
  • A maximum of 201 destinations can be specified at the same time. (Out of the 200 destinations, a number or address can be specified with - and [numeric keys].) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address.
  1. Place your originals.
  1. Press [SEND].
  1. Press the desired one-touch key (01 to 23).

If you pressed a wrong key, press [Clear] and try again.

If you want to start sending without adjusting the optional send settings, skip to step 5.

  1. Press [OK].

You can enter the optional settings. (See "Send Settings (E-Mail).")

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 3.



Using Coded Dial Codes (E-Mail)

Return to Overview

You can specify up to 177 destinations using coded dial codes.


Remark
  • A maximum of 201 destinations can be specified at the same time. (Out of the 200 destinations, a number or address can be specified with - and [numeric keys].) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address.
  1. Place your originals.
  1. Press [SEND].
  1. Press [Coded Dial].
  1. Enter the desired three digit code (000 to 176) with - and [numeric keys].

If you entered a wrong code, press [Clear], then try again from step 3.

If you want to start sending without adjusting the optional send settings, skip to step 6.

  1. Press [OK].

You can enter the optional settings. (See "Send Settings (E-Mail).")

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 4.



Using the Group Addresses (E-Mail)

Return to Overview

Group Dialing enables you to specify a group of registered destinations in the one-touch keys or coded dial codes. This is useful if you want to send the same document to several destinations. You can register up to 199 destinations in one group.


Remark
  • A maximum of 201 destinations can be specified at the same time. (Out of the 200 destinations, a number or address can be specified with - and [numeric keys].) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address.


Specifying a Group from the One-Touch Keys (E-Mail)
  1. Place your originals.
  1. Press [SEND].
  1. Press the one-touch key under which the desired address group is registered.

If you pressed a wrong key or code, press [Clear], and perform step 3 again.

If you want to start sending without adjusting the optional send settings, skip to step 5.

  1. Press [OK].

You can enter the optional settings. (See "Send Settings (E-Mail).")

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 3.



Specifying a Group from the Coded Dial Codes (E-Mail)
  1. Place your originals.
  1. Press [SEND].
  1. Press [Coded Dial] followed by the three digit code under which the desired address group is registered.

If you pressed a wrong key or code, press [Clear], and perform step 3 again.

If you want to start sending without adjusting the optional send settings, skip to step 5.

  1. Press [OK].

You can enter the optional settings. (See "Send Settings (E-Mail).")

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 3.



Sending Originals to More Than One Location (Broadcasting) (E-Mail)

Return to Overview

Broadcasting enables you to send the same document to multiple recipients.


Remark
  • A maximum of 201 destinations can be specified at the same time. (Out of the 200 destinations, a number or address can be specified with - and [numeric keys].) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address.
  • If you frequently send documents to multiple destinations, it is recommended that you store those destinations as a group.
  1. Place your originals.
  1. Press [SEND].
  1. Press [] or [] to select <E-MAIL:B&W> or <E-MAIL:COLOR>, then press [OK].

If you are specifying destinations registered in Address Book, you can skip this step.

  1. Specify the destination.

Use - and [numeric keys], one-touch keys, coded dial codes, favorites buttons, or [Address Book] to specify destinations.

  • Only one destination can be specified using - and [numeric keys].
  1. Repeat step 4 to enter all required recipients.
  • If you want to enter an e-mail address using the numeric keys in the middle of the procedure, press [SEND], select <E-MAIL: B&W> or <E-MAIL:COLOR>, and then enter the address.
  • To check all the specified destinations, press [] or [] to scroll the display.
  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.



Adjusting Density (E-Mail)

You can adjust the density to the most appropriate level for the original.

  1. Place your originals.
  1. Press [SEND].
  1. Press [] or [] to select <E-MAIL:B&W> or <E-MAIL:COLOR>, then press [OK].

If you are specifying the destination registered in one-touch keys or coded dial codes, you can skip this step.

  1. Specify the destination.

For instructions on specifying destinations, see "Specifying Destinations (E-Mail)".

  1. Press [Density].
  1. Press [] or [] to adjust the density, then press [OK].

[]: to make light documents darker.

[]: to make documents lighter.

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.



Selecting Image Quality (E-Mail)

You can adjust the image quality of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take.


Remark
  • You can also specify the resolution (Image Quality) by pressing [OK] after specifying the destination. For instructions, see "Send Settings (E-Mail)."
 
  1. Place your originals.
  1. Press [SEND].
  1. Press [] or [] to select <E-MAIL:B&W> or <E-MAIL:COLOR>, then press [OK].

If you are specifying the destination registered in one-touch keys or coded dial codes, you can skip this step.

  1. Specify the destination.

For instructions on specifying destinations, see "Specifying Destinations (E-Mail)".

  1. Press [Image Quality].
  1. Press [] or [] to select the image quality, then press [OK].

You can also press [Image Quality] repeatedly to select the image quality.

E-Mail (B&W): <200x200dpi>, <300x300dpi>, <400x400dpi>, <600x600dpi>, <150x150dpi>, <200x100dpi>

E-Mail (Color): <200x200dpi>, <300x300dpi>, <100X100dpi>, <150X150dpi>

  • If <PDF (COMPACT)> is selected as the file format, only <300x300dpi> can be selected for sending color images attached to an e-mail message.
  • If you specify an e-mail address from Address Book without selecting the sending method, settings specified in <STANDARD SETTINGS> in <TX SETTINGS> in <COMMON SETTINGS> in <TX/RX SETTINGS> are displayed.
  • If you want to send color images attached to an e-mail message, select <E-MAIL (COLOR)> as a sending method.
  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.



2-Sided Originals (E-Mail)

You can set the machine to automatically turn over two-sided originals that are placed in the ADF, and scan each side separately.

  1. Place your originals.
  1. Press [SEND].
  1. Press [] or [] to select <E-MAIL:B&W> or <E-MAIL:COLOR>, then press [OK].

If you are specifying the destination registered in one-touch keys or coded dial codes, you can skip this step.

  1. Specify the destination.

For instructions on specifying destinations, see "Specifying Destinations (E-Mail)".

  1. Press [2-Sided].
  1. Press [] or [] to select the binding type, then press [OK].

<BOOK TYPE>: The front and back sides of the document have the same top-bottom orientation.

<CALENDAR TYPE>: The front and back sides of the document have opposite top-bottom orientations.

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.



Job Recall (E-Mail)

You can recall the last three addresses, scan settings, and send settings which have been set, and then send your documents.

  1. Place your originals.
  1. Press [SEND].
  1. Press [Recall].
  1. Press [] or [] to select <1 BEFORE>, <2 BEFORE>, or <3 BEFORE>, then press [OK].
  1. Confirm that the desired recipient is displayed.

You can change the recalled scan and send settings if necessary.

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.



Favorites Buttons (E-Mail)

You can register a destination together with any possible combination of send settings in a favorites button. One-touch keys 01 to 04 can be registered as favorites buttons. This feature is useful for registering frequently used send settings.


Remark
  • The send settings registered as favorites buttons in memory are not erased, even if the power is turned off.
  • If an address included in a favorites button is deleted from the Address Book, it is also deleted from the settings registered in the favorites button.

Registering a Favorites Button (E-Mail)

Erasing a Favorites Button (E-Mail)

Using the Favorites Buttons (E-Mail)


Registering a Favorites Button (E-Mail)

Return to Overview

This section describes the procedure for registering a favorites button.

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

  1. Press [] or [] to select <FAVORITES BUTTONS>, then press [OK].
  1. Press [] or [] to select a one-touch key (01 to 04), then press [OK].

If a one-touch destination is already registered in the desired one-touch key, select another key, or delete the destination first.

  1. Press [] or [] to select <E-MAIL>, then press [OK].
  1. Confirm that <NAME> is displayed, then press [OK].
  1. Enter the destination's name (16 characters maximum) using - [numeric keys], then press [OK].
  1. Confirm that <E-MAIL ADDRESS> is displayed, then press [OK].
  1. Enter the e-mail address (120 characters maximum) using - [numeric keys], then press [OK].
  1. Confirm that <IMAGE FORMAT> is displayed, then press [OK].
  1. Press [] or [] to select the file format (<PDF>, <TIFF (B&W)>, <PDF (COMPACT)>, or <JPEG>), then press [OK].

<PDF>, <TIFF (B&W)>: Select for sending images in black-and-white.

<PDF (COMPACT)>, <JPEG>: Select for sending color images.

  1. Confirm that <DIVIDE INTO PAGES> is displayed, then press [OK].
  1. Press [] or [] to select <ON> or <OFF>, then press [OK].

<OFF>: Sends multiple images as a single file without dividing them.

<ON>: Separates multiple images and send them as separate files.

  • If you have selected <JPEG> as the file format in step 11, multiple images are sent as separate files even if you set <DIVIDE INTO PAGES> to <OFF>.
  1. Confirm that <IMAGEQUALITY> is displayed, then press [OK].
  1. Press [] or [] to select the resolution, then press [OK].

You can select from <200x200dpi>, <200x400dpi>, <300x300dpi>, <400x400dpi>, <600x600dpi>, <100x100dpi>, <150x150dpi>, and <200x100dpi>.

  • If you want to send color images in the <PDF (COMPACT)> format, select <300x300dpi>. Otherwise, the image is sent in black-and-white.
  • If you want to send color images in the <JPEG> format, select <100X100dpi>, <150X150dpi>, <200x200dpi>, or <300x300dpi>. Otherwise, the image is sent in black-andwhite.
  • If you have selected <PDF> or <TIFF (B&W)> as the file format in step 11 and <100X100dpi> or <600X600dpi> as the resolution, the image is sent in <200x200dpi> resolution.
  1. Confirm that <ORIGINAL TYPE> is displayed, then press [OK].
  1. Press [] or [] to select the original type (<TEXT/PHOTO>, <TEXT>, or <PHOTO>), then press [OK].
  • If you have selected <PDF (COMPACT)> as the file format in step 11, the original type is automatically set to <TEXT/PHOTO>. Skip to step 18.
  1. Press [Stop] to return to the standby mode.


Erasing a Favorites Button (E-Mail)

Return to Overview

This section describes the procedure for erasing a favorites button.

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

  1. Press [] or [] to select <FAVORITES BUTTONS>, then press [OK].
  1. Press [] or [] to select a favorites button (M1 to M4) you want to erase, then press [OK].
  1. Press [] or [] to select <E-MAIL ADDRESS>, then press [OK].
  1. Press and hold [Clear] to erase the entire entry, then press [OK].
  • If you erase the e-mail address, the registered name and combination of send settings in a favorites button is cleared automatically.
  1. Press [Stop] to return to the standby mode.


Using the Favorites Buttons (E-Mail)

Return to Overview

If you frequently send documents with the same document settings to the same destination, store these settings in a favorites button. Then, when you need to specify the destination, all you have to do is select the favorites button containing your stored document settings and the desired destination, and send your document.


Remark
  1. Place your originals.
  1. Press [SEND].
  1. Press the desired one-touch key registered as a favorites button (01 to 04).

If you pressed a wrong key, press [Clear] and try again.

If you want to start sending without adjusting the optional send settings, skip to step 5.

  1. Press [OK].

You can enter the optional settings. (See "Send Settings (E-Mail).")

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 3.



Sending Originals at a Preset Time (Delayed Sending) (E-Mail)

Delayed sending enables you to start transmission at a specified time. You can store up to 64 delayed sending jobs.

  1. Place your originals.
  1. Press [SEND].
  1. Press [] or [] to select <E-MAIL:B&W> or <E-MAIL:COLOR>, then press [OK].

If you are specifying destinations registered in Address Book, you can skip this step.

  1. Open the one-touch panel.
  1. Press [Delayed TX].
  1. Enter the time you want to start sending using - [numeric keys], then press [OK].
  • Enter the time in 24-hour/military time format.
  • Enter all the numbers, including zeros.
  1. Specify the destination.
  1. Press [Start].

The document is scanned and stored into memory. It will be sent to the specified destination at the specified time.

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

  • If the document cannot be sent at the time specified for delayed sending due to a temporary power failure (that recovers within an hour), it will be sent at the specified time on the next day.


Specifying the Data Compression Ratio for Color Send Jobs (E-Mail)

You can set the compression ratio for color scanned data. A high compression ratio reduces the amount of memory used for the document, but results in low quality images. On the contrary, a low compression ratio increases the amount of memory used for the document, but results in high quality images.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Confirm that <TX SETTINGS> is displayed, then press [OK].
  1. Press [] or [] to select <DATA COMPRESSION>, then press [OK].
  1. Press [] or [] to select <NORMAL>, <HIGH RATIO>, or <LOW RATIO>, then press [OK].
  • <NORMAL>: The amount of memory used for the document and the quality of the images are moderate, between the High and Low Ratio settings.
  • <HIGH RATIO>: A small amount of memory is used for the document, but the images are of a low quality.
  • <LOW RATIO>: A large amount of memory is used for the document, but the images are of a high quality.
  1. Press [Stop] to return to the standby mode.


Resending Data Automatically When an Error Occurs (RETRY TIMES) (E-Mail)

Retry Times is the mode which automatically resends data when the data cannot be sent. This occurs because the receiver is busy sending or receiving, or when an error occurs. This setting determines the number of retry attempts. You can set from one to five retry attempts, or select <0> to turn the Retry Times mode off.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RETRY TIMES>, then press [OK].
  1. Use [], [], or - [numeric keys] to enter the number of retry attempts (0 to 5 times) the machine will make, then press [OK].
  1. Press [Stop] to return to the standby mode.


Standard Send Settings (E-Mail)

This mode enables you to change the standard settings for the Send function, including the scan mode and file format.


Storing the Standard Send Settings (E-Mail)

Restoring the Standard Send Settings to Their Default (E-Mail)


Storing the Standard Send Settings (E-Mail)

Return to Overview

You can change and store the Standard Send Settings.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX SETTINGS>, then press [OK].
  1. Press [] or [] to select <STANDARD SETTINGS>, then press [OK].
  1. Press [] or [] to select the desired setting item, then press [OK].

You can specify the following settings:

  • <DENSITY>: Sets the default density for the document you send (<STANDARD>(standard density), <DK> (darkest) or <LT> (lightest)). (See "Adjusting Density (E-Mail).")
  1. Each time you set the desired setting item, press [OK].
  1. Press [Stop] to return to the standby mode.


Restoring the Standard Send Settings to Their Default (E-Mail)

Return to Overview

You can restore the Standard Send Settings to their default settings.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX SETTINGS>, then press [OK].
  1. Press [] or [] to select <INIT STANDARD SET>, then press [OK].
  1. Press [] or [] to select [ON], then press [OK].

To cancel restoring the Standard Send Settings, press [] or [] to select <OFF>.

  1. Press [Stop] to return to the standby mode.


Send Settings (E-Mail)

You can optionally set the file format, if multiple images are sent as separate files or a single file, resolution, and original type after specifying the e-mail address.

  1. Place your originals.
  1. Press [SEND].
  1. Press [] or [] to select <EMAIL: B&W> or <E-MAIL:COLOR>, then press [OK].

If you are specifying the destination registered in one-touch keys or coded dial codes, you can skip this step.

  • If you want to send color images attached to an e-mail message, select <E-MAIL (COLOR)> as a sending method.
  1. Specify the destination.

For details, see "Specifying Destinations (E-Mail)."

  1. Press [OK].
  1. Press [] or [] to select file format, then press [OK].

E-Mail (B&W): <PDF>, <TIFF (B&W)>
E-Mail (Color): <JPEG>, <PDF (COMPACT)>

  • If you specify an e-mail address from Address Book without selecting the sending method, settings specified in <STANDARD SETTINGS> in <TX SETTINGS> in <COMMON SETTINGS> in <TX/RX SETTINGS> are displayed.
  1. Press [] or [] to select <ON> or <OFF> for <DIVIDE INTO PAGES>, then press [OK].

If you have selected <JPEG> in step 6, this setting is not available.
<DIVIDE INTO PAGES> is automatically set to <ON> when sending documents in JPEG format.

<OFF>: Sends multiple images as a single file without dividing them.
<ON>: Separates multiple images and send them as separate files.

  1. Press [] or [] to select the resolution, then press [OK].

E-Mail (B&W): <200x200dpi>, <300x300dpi>, <400x400dpi>, <600X600dpi>, <150X150dpi>, <200x100dpi>
E-Mail (Color): <200x200dpi>, <300x300dpi>, <100X100dpi>, <150X150dpi>

  • If <PDF (COMPACT)> is selected as the file format, only <300x300dpi> can be selected for sending color images attached to an e-mail message.
  1. Press [] or [] to select the original type, then press [OK].

<TEXT/PHOTO>, <TEXT>, <PHOTO>

If you have selected <PDF (COMPACT)> as the file format in step 6, the original type is automatically set to <TEXT/PHOTO>. Skip to step 10.

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

  • You can set the document's name, a subject line, message body text, and reply-to address, and e-mail priority common to all sending jobs. (See "Optional Settings for an E-Mail).")


Optional Settings for an E-Mail

You can scan an original and send it as an attached file in an e-mail message. You can add the document's name, a subject line, message body text, reply-to address, and e-mail priority. The scanned document can be sent as a JPEG, TIFF, or PDF file.


Naming a Sent Document Using an E-Mail

Subject/Message (E-Mail)

Reply-to (E-Mail)

E-mail Priority


Naming a Sent Document Using an E-Mail

Return to Overview

You can enter the name of the document that you want to send.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Confirm that <COMMON SETTINGS> is selected, then press [OK].
  1. Confirm that <TX SETTINGS> is selected, then press [OK].
  1. Press [] or [] to select <SEND SETTINGS>, then press [OK].
  1. Confirm that <TX FILE NAME> is displayed, then press [OK].
  1. Enter the document's name (24 characters maximum) using - [numeric keys], then press [OK].
  1. Press [Stop] to return to the standby mode.


Subject/Message (E-Mail)

Return to Overview

You can enter a subject of the e-mail message.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Confirm that <COMMON SETTINGS> is selected, then press [OK].
  1. Confirm that <TX SETTINGS> is selected, then press [OK].
  1. Press [] or [] to select <SEND SETTINGS>, then press [OK].
  1. Press [] or [] to select <SUBJECT>, then press [OK].
  1. Enter the subject (40 characters maximum) using - [numeric keys], then press [OK].
  1. Confirm that <MESSAGE TEXT> is displayed, then press [OK].
  1. Enter the message body text (140 characters maximum) using - [numeric keys], then press [OK].
  1. Press [Stop] to return to the standby mode.


Reply-to (E-Mail)

Return to Overview

You can enter a reply-to address.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Confirm that <COMMON SETTINGS> is selected, then press [OK].
  1. Confirm that <TX SETTINGS> is selected, then press [OK].
  1. Press [] or [] to select <SEND SETTINGS>, then press [OK].
  1. Press [] or [] to select <REPLY-TO>, then press [OK].
  1. Enter the reply-to-address (120 characters maximum) using - [numeric keys], then press [OK].
  1. Press [Stop] to return to the standby mode.


E-Mail Priority

Return to Overview

You can select the e-mail priority.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Confirm that <COMMON SETTINGS> is selected, then press [OK].
  1. Confirm that <TX SETTINGS> is selected, then press [OK].
  1. Press [] or [] to select <SEND SETTINGS>, then press [OK].
  1. Press [] or [] to select <E-MAIL PRIORITY>, then press [OK].
  1. Press [] or [] to select the priority (<NORMAL>, <LOW> or <HIGH>), then press [OK].
  1. Press [Stop] to return to the standby mode.


Specifying the Gamma Value for Sending Color Documents (E-Mail)

If you are sending to an e-mail destination, you can specify the gamma value used when converting scanned RGB image data to YCbCr. By setting a gamma value corresponding to the gamma value at the receiving end, sent image data can be printed with the appropriate image quality at the receiving end.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COLOR TX GAMMA>, then press [OK].
  1. Press [] or [] to select the desired setting item, then press [OK].

You can specify the following settings:

<GAMMA 1.8>, <GAMMA 2.2>,< GAMMA 1.0>, <GAMMA 1.4>

  1. Press [Stop] to return to the standby mode.


Adjusting Sharpness (E-Mail)

This mode enables you to scan original images with a sharper or softer contrast. To scan originals with text or lines with a sharper contrast, increase the sharpness as setting. To scan originals containing printed images or other halftones with a softer contrast, decrease the sharpness as setting. The default setting is <4> (middle).

  • Decreasing the sharpness

If you scan an original containing halftones, such as a printed image, using the Photo mode, the moiré effect (a shimmering, wavy pattern) may occur. In this case, you can lessen this moiré effect by decreasing the sharpness to produce a clearer image.

  • Increasing the sharpness

You can enhance the edges of original images so that faint or fine text is scanned with a sharper contrast by increasing the sharpness. This setting is particularly suited for scanning blueprints and faint pencil drawn images.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX SETTINGS>, then press [OK].
  1. Press [] or [] to select <SHARPNESS>, then press [OK].
  1. Press [] or [] to adjust the sharpness (1 - 7), then press [OK].

Each time you press [] , the sharpness is decreased. Each time you press [], the sharpness is increased.

  1. Press [Stop] to return to the standby mode.


Specifying the Maximum Data Size for Sending E-Mails

This function enables you to set the maximum data size for outgoing e-mail documents. If an e-mail transmission exceeds the data size limit, it is split up into several e-mail messages before being sent.


Remark
  • When sending an e-mail document, you can set to divide the data before sending it if the size of the data exceeds the maximum data size for sending. For information on dividing data before sending it, see "Dividing the Data for Sending E-Mails."
  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMUNICATIONS>, then press [OK].
  1. Press [] or [] to select <E-MAIL/I-FAX>, then press [OK].
  1. Press [] or [] to select <MAX TX DATA SIZE>, then press [OK].
  1. Press [] or [] to specify the maximum data size for outgoing e-mail messages (0 to 99 MB), then press [OK].

If the e-mail message exceeds this data size limit, it is split up into several e-mail messages before being sent.

  1. Press [Stop] to return to the standby mode.


Dividing the Data for Sending E-Mails

This function enables you to divide an e-mail document into separate files when it is sent if its size exceeds the data size you specify in "Specifying the Maximum Data Size for Sending E-Mails."

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <COMMUNICATIONS>, then press [OK].
  1. Press [] or [] to select <E-MAIL/I-FAX>, then press [OK].
  1. Press [] or [] to select <DIVIDED OVER MAX>, then press [OK].
  1. Press [] or [] to select [ON], then press [OK].
  1. Press [Stop] to return to the standby mode.


Checking/Changing the Status of E-Mail Documents

The System Monitor enables you to view the transmission results, and monitor the status of the send jobs currently being processed.


Remark
  • If you set <CHECKING THE LOG> to <OFF> in <SYSTEM SETTINGS>, the job log does not appear in the display.

Checking/Deleting E-Mail Transmission Documents

Printing the E-Mail Log


Checking/Deleting E-Mail Transmission Documents

Return to Overview

You can check the status of e-mail documents currently being sent or waiting to be sent, then delete unwanted documents as necessary.

  1. Press [System Monitor].
  1. Press [] or [] to select <RX/TX STATUS>, then press [OK].
  1. Press [] or [] to select the desired document, then press [OK].
  1. Press [] to select <YES>.

If you do not want to cancel the job, press [] to select <NO>.

  1. Press [Stop] to return to the standby mode.


Printing the E-Mail Log

Return to Overview

You can print the results of scanning transactions. TX REPORT and ACTIVITY REPORT can be set to print automatically. You can also print ACTIVITY REPORT manually.


  • TX REPORT

  1. Press [Additional Functions].

  1. Press [] or [] to select <REPORT SETTINGS>, then press [OK].

  1. Confirm that <SETTINGS> is displayed, then press [OK].

  1. Press [] or [] to select <TX REPORT>, then press [OK].

  1. Press [] or [] to select the setting you want, then press [OK].

<PRINT ERROR ONLY>: Prints a report only when a transmission error occurs.
<OUTPUT YES>: Prints a report every time you send a document.
<OUTPUT NO>: Does not print a report. Skip to step 7.


  1. Confirm that <REPORT WITH TX IMAGE> is displayed, press [] or [] to select <ON> or <OFF>, then press [OK].

<OFF>: Does not print the first page.
<ON>: Prints the first page.


  1. Press [Stop] to return to the standby mode.

The following items are displayed in the Transmission Report:

  • Transaction description
  • TX/RX NO: Transaction number
  • DEPT. ID: If Department ID Management is set, the Department ID is printed.
  • RECIPIENT ADDRESS: Destination fax number or address
  • DESTINATION ID: Destination name registered in Address Book
  • ST. TIME: Transmission time
  • TIME USE: Transmission duration
  • PAGES SENT: Number of pages sent
  • RESULT: Result of transaction
  • OK: Transmission successful
  • NG: Transmission failed
  • STOP: Transmission manually canceled before completion
  • BUSY/NO SIGNAL: The line is busy or the recipient does not answer your call

  • ACTIVITY REPORT

  1. Press [Additional Functions].

  1. Press [] or [] to select <REPORT SETTINGS>, then press [OK].

  1. Confirm that <SETTINGS> is displayed, then press [OK].

  1. Press [] or [] to select <ACTIVITY REPORT>, then press [OK].

  1. Confirm that <AUTO PRINT> is displayed, then press [OK].

  1. Press [] or [] to select the setting you want, then press [OK].

<OUTPUT YES>: Prints a report after every 40 transactions.
<OUTPUT NO>: Does not print a report. Skip to step 9.


  1. Confirm that <TX/RX SEPARATE> is displayed, then press [OK].

  1. Press [] or [] to select the setting you want, then press [OK].

<OFF>: Prints a report with the transmission and reception results listed chronologically.
<ON>: Prints a report with the transmission and reception results separated in a report.


  1. Press [Stop] to return to the standby mode.

The following items are displayed in the Activity Report:

  • DEPT. ID: If Department ID Management is set, the Department ID is printed. Transmission logs are listed according to Department ID.
  • ST. TIME: Transmission time
  • DESTINATION TEL/ID: Destination name and fax number/address
  • NO.: Transaction number
  • MODE: Transaction, Error correction mode
  • PGS.: Number of pages sent
  • RESULT: Result of transaction, transaction duration
  • OK: Transaction successful
  • NG: Transaction failed
  • If you set <LIST PRINT> to <ACTIVITY REPORT> in <REPORT SETTINGS>, you can print the transaction report (last 40 transactions maximum) manually.