Scanning Documents to a File Server

This section describes the things that you must do before sending scanned documents to a file server.
This section describes also the settings and procedures for sending scanned documents to a file server.
The function of scanning documents to a file server is available only for the imageRUNNER 1025iF.



Overview of Scanner Functions

This machine enables you to send scanned documents to a file server. Scanned documents are converted to file formats, such as TIFF, and are transmitted to the specified file server.



Introduction to Using Scanner Functions - Scanning Documents to a File Server

This machine enables you to send scanned documents to a file server. Scanned documents are converted to file formats, such as TIFF, and are transmitted to the specified file server.
This section describes the things that you must do before scanning documents to a file server.
Be sure to set the following items first:

  • Network settings:

Set the network settings to enable your machine to communicate over the network. (See "Basic Network Settings")

  • File server settings:

Set the file server settings to enable your machine to communicate with a file server. (See "Setting Scan to File Server")



Basic Methods for Scanning Documents to a File Server

This section describes the basic procedure for sending scanned documents to a computer that acts as a file server on a network.


Remark
  1. Place your originals.
  1. Press [SEND].

The SEND indicator lights up and the machine enters the scan standby mode.

  1. Specify the file server's address.

You can specify the file server addresses only with one-touch keys, coded dial codes, or [Address Book].

For information how to specify the file server's address, see "Specifying Destinations (Scan to File Server)."

If you want to start sending without adjusting the optional send settings, skip to step 9.

  1. Press [OK].
  1. Press [] or [] to select the file format, then press [OK].

File server (FTP and SMB): <PDF>, <TIFF (B&W)>, <PDF (COMPACT)>, <JPEG>

  • <PDF>, <TIFF (B&W)>: Select for sending images in black-and-white.
  • <PDF (COMPACT)>, <JPEG>: Select for sending color images.
  1. Press [] or [] to select <ON> or <OFF> for <DIVIDE INTO PAGES>, then press [OK].

If you have selected <JPEG> in step 5, this setting is not available. <DIVIDE INTO PAGES> is automatically set to <ON> when sending documents in JPEG format.

<OFF>: Sends multiple images as a single file without dividing them.

<ON>: Separates multiple images and send them as separate files.

  1. Press [] or [] to select the resolution, then press [OK].

File server (FTP and SMB): <200x200dpi>, <300x300dpi>, <400x400dpi>, <600x600dpi>, <100x100dpi>, <150x150dpi>, <200x100dpi>

  • If <PDF> or <TIFF (B&W)> is selected as the file format, <200x200dpi>, <300x300dpi>, <400X400dpi>, <600X600dpi>, <150X150dpi>, or <200X100dpi> can be selected.
  • If <PDF (COMPACT)> is selected as the file format, only <300x300dpi> can be selected.
  • If <JPEG> is selected as the file format, <200x200dpi>, <300x300dpi>, <100X100dpi>, or <150X150dpi> can be selected.
  1. Press [] or [] to select the original type, then press [OK].

<TEXT/PHOTO>, <TEXT>, <PHOTO>

If you have selected <PDF (COMPACT)> as the file format in step 5, the original type is automatically set to <TEXT/PHOTO>. Skip to step 9.

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

  • You can also adjust the following scan settings as necessary.

You can set the document's name (see "Naming a Sent Document Using a File Server",) ,and the message body text (see "Message (Scan to File Server)".



Canceling Scan Documents to a File Server

Follow this procedure to cancel a transmission in progress.

  1. Press [Stop].
  1. When the <STOP KEY PRESSED> message appears, press [OK].

  • When scanning using the ADF:


  • When scanning using the platen glass:

  1. When the <CANCEL DURING TX/RX?> message appears, press [] to select <YES>.
  • For sending jobs, remove any unscanned originals from the ADF.


Specifying Destinations (Scan to File Server)

This section describes how to specify the destination to send documents using a file server. You can select a destination stored in the one-touch key or coded speed dial code.


Remark
  • Set the following items when sending to a file server:
  • Protocol
  • Host Name
  • Folder Name
  • User Name
  • Password
  • You can specify the file server addresses only with one-touch keys, coded dial codes, or [Address Book] key.

Specifying Destinations Using the Address Book (Scan to File Server)

Using the One-Touch Keys (Scan to File Server)

Using Coded Dial Codes (Scan to File Server)

Using the Group Addresses (Scan to File Server)

Specifying a Group from the One-touch keys (Scan to File Server)


Specifying a Group from the Coded Dial Codes (Scan to File Server)



Specifying Destinations Using the Address Book (Scan to File Server)

Return to Overview

The Address Book search enables you to search for a recipient registered in the machine. This is useful when you forget which one-touch key or coded dial code the recipient you want is registered under.


Remark
  • You cannot search for the destinations registered under favorites buttons using [Address Book].
  1. Place your originals.
  1. Press [SEND].
  1. Press [Address Book].

If no recipient is registered in Address Book, <NOT REGISTERED> is displayed.

  1. Press [] or [] to select <NAME SEARCH> or <ADD/TEL SEARCH>, then press [OK].
  • <NAME SEARCH>: searches a destination by name
  • <ADD/TEL SEARCH>: searches a destination by address
  1. Enter the first letter of the recipient's name or the first part of the address with - and [numeric keys].

For example, if you want to search for a name that starts with the letter "C", press [] (ABC).Entries starting with the letter you entered are displayed if any entries are registered. Press [Tone] to switch between input modes:

  • <:A>: Letter mode
  • <:1>: Number mode
  1. Press [] or [] to search for the recipient.
  • []: displays recipients in alphabetical order.
  • []: displays recipients in reverse order.
  1. When the recipient's name is displayed, press [OK].

You can enter the optional settings by pressing [OK] again. (See "Send Settings (Scan to File Server).")

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 7.



Using the One-Touch Keys (Scan to File Server)

Return to Overview

You can specify up to 23 destinations using one-touch keys.


Remark
  1. Place your originals.
  1. Press [SEND].
  1. Press the desired one-touch key (01 to 23).

If you pressed a wrong key, press [Clear] and try again.

If you want to start sending without adjusting the optional send settings, skip to step 5.

  1. Press [OK].

You can enter the optional settings. (See "Send Settings (Scan to File Server).")

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 3.



Using Coded Dial Codes (Scan to File Server)

Return to Overview

You can specify up to 177 destinations using coded dial codes.


Remark
  1. Place your originals.
  1. Press [SEND].
  1. Press [Coded Dial].
  1. Enter the desired three-digit code (000 to 176) with - and [numeric keys].

If you entered a wrong code, press [Clear], then try again from step 3.

If you want to start sending without adjusting the optional send settings, skip to step 6.

  1. Press [OK].

You can enter the optional settings. (See "Send Settings (Scan to File Server).")

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 4.



Using the Group Addresses (Scan to File Server)

Group Dialing enables you to specify a group of registered destinations in the one-touch keys or coded dial codes. This is useful if you want to send the same document to several destinations. You can specify up to 199 destinations in one group.


Remark


Specifying a Group from the One-Touch Keys (Scan to File Server)

  1. Place your originals.
  1. Press [SEND].
  1. Press the one-touch key under which the desired address group is registered.

If you pressed a wrong key or code, press [Clear], and perform step 3 again.

If you want to start sending without adjusting the optional send settings, skip to step 5.

  1. Press [OK].

You can enter the optional settings. (See "Send Settings (Scan to File Server).")

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 3.



Specifying a Group from the Coded Dial Codes (Scan to File Server)

  1. Place your originals.
  1. Press [SEND].
  1. Press [Coded Dial] followed by the three digit code under which the desired address group is registered.

If you pressed a wrong key or code, press [Clear], and perform step 3 again.

If you want to start sending without adjusting the optional send settings, skip to step 5.

  1. Press [OK].

You can enter the optional settings. (See "Send Settings (Scan to File Server).")

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 3.



Sending Originals to More Than One Location (Broadcasting) (Scan to File Server)

Broadcasting enables you to send the same document to multiple recipients.


Remark
  • If you frequently send documents to multiple destinations, it is recommended that you store those destinations as a group.
  1. Place your originals.
  1. Press [SEND].
  1. Specify the destination.

Use the one-touch keys, coded dial codes, favorites buttons, or [Address Book] to specify destinations.

  1. Repeat step 3 to enter all required recipients.
  • To check all the specified destinations, press [] or [] to scroll the display.
  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.



Adjusting Density (Scan to File Server)

You can adjust the density to the most appropriate level for the original.

  1. Place your originals.
  1. Press [SEND].
  1. Specify the destination.

For instructions on specifying destinations, see "Specifying Destinations (Scan to File Server)."

  1. Press [Density].
  1. Press [] or [] to adjust the density, then press [OK].
  • []: to make light documents darker.
  • []: to make documents lighter.
  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.



Selecting Image Quality (Scan to File Server)

You can adjust the image quality of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take.


Remark
  1. Place your originals.
  1. Press [SEND].
  1. Specify the destination.

For instructions on specifying destinations, see "Specifying Destinations (Scan to File Server)."

  1. Press [Image Quality].
  1. Press [] or [] to select the image quality, then press [OK].

You can also press [Image Quality] repeatedly to select the image quality.

File server (FTP and SMB): <200x200dpi>, <300x300dpi>, <400x400dpi>, <600x600dpi>, <100x100dpi>, <150x150dpi>, <200x100dpi>

  • If <PDF (COMPACT)> is selected as the file format, only <300x300dpi> can be selected.
  • If <JPEG> is selected as the file format, <200x200dpi>, <300x300dpi>, <100X100dpi>, or <150X150dpi> can be selected.
  • If <PDF> or <TIFF (B&W)> is selected as the file format, <200x200dpi>, <300x300dpi>, <400X400dpi>, <600X600dpi>, <150X150dpi>, or <200X100dpi> can be selected.
  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.



2-Sided Originals (Scan to File Server)

You can set the machine to automatically turn over two-sided originals that are placed in the ADF, and scan each side separately.

  1. Place your originals.
  1. Press [SEND].
  1. Specify the destination.

For instructions on specifying destinations, see "Specifying Destinations (Scan to File Server)."

  1. Press [2-Sided].

For instructions on selecting sending methods and specifying destinations, see "Specifying Destinations (Scan to File Server)."

  1. Press [] or [] to select the binding type, then press [OK].
  • <BOOK TYPE>: The front and back sides of the document have the same top-bottom orientation.
  • <CALENDAR TYPE>: The front and back sides of the document have opposite top-bottom orientations.
  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.



Job Recall (Scan to File Server)

You can recall the last three addresses, scan settings, and send settings which have been set, and then send your documents.

  1. Place your originals.
  1. Press [SEND].
  1. Press [Recall].
  1. Press [] or [] to select <1 BEFORE>, <2 BEFORE>, or <3 BEFORE>, then press [OK].
  1. Confirm that the desired recipient is displayed.

You can change the recalled scan and send settings if necessary.

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.



Favorites Buttons (Scan to File Server)

You can register a destination together with any possible combination of send settings in a favorites button. One-touch keys 01 to 04 can be registered as favorites buttons. This feature is useful for registering frequently used send settings.


Remark
  • The send settings registered as favorites buttons in memory are not erased, even if the power is turned off.
  • If an address included in a favorites button is deleted from the Address Book, it is also deleted from the settings registered in the favorites button.

Registering a Favorites Button (Scan to File Server)

Erasing a Favorites Button (Scan to File Server)

Using the Favorites Buttons (Scan to File Server)


Registering a Favorites Button (Scan to File Server)

Return to Overview

This section describes the procedure for registering a favorites button.

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using [numeric keys], then press [OK].

  1. Press [] or [] to select <FAVORITES BUTTONS>, then press [OK].
  1. Press [] or [] to select a one-touch key (01 to 04), then press [OK].
  1. Press [] or [] to select the server protocol (<FTP> or <SMB>), then press [OK].

For details on each protocol, see "Registering File Server Addresses in One-touch Keys" or "Registering File Server Addresses in Coded Dial Codes."

  1. Confirm that <NAME> is displayed, then press [OK].
  1. Enter the destination's name (16 characters maximum) using [numeric keys], then press [OK].
  1. Confirm that <HOST NAME> is displayed, then press [OK].
  1. Enter the name of the file server on the network (120 characters maximum) using [numeric keys], then press [OK].

For instructions on entering the file server name, see "Registering File Server Addresses in One-touch Keys" or "Registering File Server Addresses in Coded Dial Codes."

  1. Confirm that <FILE PATH> is displayed, then press [OK].
  1. Enter the file path to the folder to which the job is to be sent (120 characters maximum) using - [numeric keys], then press [OK].
  1. Confirm that <LOGIN NAME> is displayed, then press [OK].
  1. Enter the login name (24 characters maximum) using [numeric keys], then press [OK].
  1. Confirm that <PASSWORD> is displayed, then press [OK].
  1. Enter the password using [numeric keys], then press [OK].

You can enter up to 24 characters (14 characters when <SMB> is selected as the server protocol) for the password.

  1. Confirm that <IMAGE FORMAT> is displayed, then press [OK].
  1. Press [] or [] to select the file format (<PDF>, <TIFF (B&W)>, <PDF (COMPACT)>, or <JPEG>), then press [OK].

<PDF>, <TIFF (B&W)>: Select for sending images in black-and-white.
<PDF (COMPACT)>, <JPEG>: Select for sending color images.

  1. Confirm that <DIVIDE INTO PAGES> is displayed, then press [OK].
  1. Press [] or [] to select <ON> or <OFF>, then press [OK].

<OFF>: Sends multiple images as a single file without dividing them.
<ON>: Separates multiple images and send them as separate files.

  • If you have selected <JPEG> as the file format in step 17, multiple images are sent as separate files even if you set <DIVIDE INTO PAGES> to <OFF>.
  1. Confirm that <IMAGEQUALITY> is displayed, then press [OK].
  1. Press [] or [] to select the resolution, then press [OK].

You can select from <200x200dpi>, <200x400dpi>, <300x300dpi>, <400x400dpi>, <600X600dpi>, <100X100dpi>, <150X150dpi>, and <200x100dpi>.

  • If you want to send color images in the <PDF (COMPACT)> format, select <300x300dpi>. Otherwise, the image is sent in black-and-white.
  • If you want to send color images in the <JPEG> format, select <100X100dpi>, <150X150dpi>, <200x200dpi>, or <300x300dpi>. Otherwise, the image is sent in black-and-white.
  • If you have selected <PDF> or <TIFF (B&W)> as the file format in step 17 and <100X100dpi> or <600X600dpi> as the resolution, the image is sent in <200x200dpi> resolution.
  1. Confirm that <ORIGINAL TYPE> is displayed, then press [OK].
  1. Press [] or [] to select the original type (<TEXT/PHOTO>, <TEXT>, or <PHOTO>), then press [OK].
  • If you have selected <PDF (COMPACT)> as the file format in step 17, the original type is automatically set to <TEXT/PHOTO>. Skip to step 24.
  1. Press [Stop] to return to the standby mode.


Erasing a Favorites Button (Scan to File Server)

Return to Overview

This section describes the procedure for erasing a favorites button.

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using [numeric keys], then press [OK].

  1. Press [] or [] to select <FAVORITES BUTTONS>, then press [OK].
  1. Press [] or [] to select a favorites button (M1 to M4) you want to erase, then press [OK].
  1. Press [] or [] to select <HOST NAME>, then press [OK].
  1. Press and hold [Clear] to erase the entire entry, then press [OK].

You can also use [Clear] to delete characters one by one.

  • If you erase the file server name, the rest of the settings are cleared automatically.
  1. Press [Stop] to return to the standby mode.


Using the Favorites Buttons (Scan to File Server)

Return to Overview

If you frequently send documents with the same document settings to the same destination, store these settings in a favorites button. Then, when you need to specify the destination, all you have to do is select the favorites button containing your stored document settings and the desired destination, and send your document.


Remark
  1. Place your originals.
  1. Press [SEND].
  1. Press the desired one-touch key registered as a favorites button (01 to 04).

If you pressed a wrong key, press [Clear] and try again.

If you want to start sending without adjusting the optional send settings, skip to step 5.

  1. Press [OK].

You can enter the optional settings. (See "Send Settings (Scan to File Server).")

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 3.



Sending Originals at a Preset Time (Delayed Sending) (Scan to File Server)

Delayed sending enables you to start transmission at a specified time. You can store up to 64 delayed sending jobs.

  1. Place your originals.
  1. Press [SEND].
  1. Open the one-touch panel.
  1. Press [Delayed TX].
  1. Specify the destination.
  1. Enter the time you want to start sending using [numeric keys], then press [OK].
  • Enter the time in 24-hour/military time format.
  • Enter all the numbers, including zeros.
  1. Press [Start].

The document is scanned and stored into memory. It will be sent to the specified destination at the specified time. If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

  • If the document cannot be sent at the time specified for delayed sending due to a temporary power failure (that recovers within an hour), it will be sent at the specified time on the next day.


Specifying the Data Compression Ratio for Color Send Jobs (Scan to File Server)

You can set the compression ratio for color scanned data. A high compression ratio reduces the amount of memory used for the document, but results in low quality images. On the contrary, a low compression ratio increases the amount of memory used for the document, but results in high quality images.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Confirm that <TX SETTINGS> is displayed, then press [OK].
  1. Press [] or [] to select <DATA COMPRESSION>, then press [OK].
  1. Press [] or [] to select <NORMAL>, <HIGH RATIO>, or <LOW RATIO>, then press [OK].
  • <NORMAL>: The amount of memory used for the document and the quality of the images are moderate, between the High and Low Ratio settings.
  • <HIGH RATIO>: A small amount of memory is used for the document, but the images are of a low quality.
  • <LOW RATIO>: A large amount of memory is used for the document, but the images are of a high quality.
  1. Press [Stop] to return to the standby mode.


Resending Data Automatically When an Error Occurs (RETRY TIMES) (Scan to File Server)

Retry Times is the mode which automatically resends data when the data cannot be sent. This occurs because the receiver is busy sending or receiving, or when an error occurs. This setting determines the number of retry attempts. You can set from one to five retry attempts, or select <0> to turn the Retry Times mode off.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Confirm that <TX SETTINGS> is displayed, then press [OK].
  1. Press [] or [] to select <RETRY TIMES>, then press [OK].
  1. Use [], [], or - [numeric keys] to enter the number of retry attempts (0 to 5 times) the machine will make, then press [OK].
  1. Press [Stop] to return to the standby mode.


Standard Send Settings (Scan to File Server)

This mode enables you to change the standard settings for the Send function, including the scan mode and file format.


Storing the Standard Send Settings (Scan to File Server)

Restoring the Standard Send Settings to Their Default (Scan to File Server)


Storing the Standard Send Settings (Scan to File Server)

Return to Overview

You can change and store the Standard Send Settings.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX SETTINGS>, then press [OK].
  1. Press [] or [] to select <STANDARD SETTINGS>, then press [OK].
  1. Press [] or [] to select the desired setting item, then press [OK].

You can specify the following settings:

  1. Each time you set the desired setting item, press [OK].
  1. Press [Stop] to return to the standby mode.


Restoring the Standard Send Settings to Their Default (Scan to File Server)

Return to Overview

You can restore the Standard Send Settings to their default settings.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX SETTINGS>, then press [OK].
  1. Press [] or [] to select <INIT STANDARD SET>, then press [OK].
  1. Press [] or [] to select [ON], then press [OK].

To cancel restoring the Standard Send Settings, press [] or [] to select <OFF>.

  1. Press [Stop] to return to the standby mode.


Send Settings (Scan to File Server)

You can optionally set the file format, if multiple images are sent as separate files or a single file, resolution, and original type after specifying the file server address.

  1. Place your originals.
  1. Press [SEND].
  1. Specify the destination.

For instructions on specifying destinations, see "Specifying Destinations (Scan to File Server)".

  1. Press [OK].
  1. Press [] or [] to select file format for <FILE FORMAT>, then press [OK].

File server (FTP and SMB): <PDF>, <TIFF (B&W)>, <PDF (COMPACT)>, <JPEG>

  1. Press [] or [] to select <ON> or <OFF> for <DIVIDE INTO PAGES>, then press [OK].

If you have selected <JPEG> in step 5, this setting is not available. <DIVIDE INTO PAGES> is automatically set to <ON> when sending documents in JPEG format.

<OFF>: Sends multiple images as a single file without dividing them.
<ON>: Separates multiple images and send them as separate files.

  1. Press [] or [] to select the image quality for <IMAGE QUALITY>, then press [OK].

File server (FTP and SMB): <200x200dpi>, <300x300dpi>, <400x400dpi>, <600x600dpi>, <100x100dpi>, <150x150dpi>, <200x100dpi>

  • If <PDF (COMPACT)> is selected as the file format, only <300x300dpi> can be selected.
  • If <JPEG> is selected as the file format, <200x200dpi>, <300x300dpi>, <100X100dpi>, or <150X150dpi> can be selected.
  • If <PDF> or <TIFF (B&W)> is selected as the file format, <200x200dpi>, <300x300dpi>, <400X400dpi>, <600X600dpi>, <150X150dpi>, or <200X100dpi> can be selected.
  1. Press [] or [] to select the original type for <ORIGINAL TYPE>, then press [OK].

<TEXT/PHOTO>, <TEXT>, <PHOTO>

If you have selected <PDF (COMPACT)> as the file format in step 5, the original type is automatically set to <TEXT/PHOTO>. Skip to step 9.

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.



Naming a Sent Document Using a File Server

You can enter the name of the document that you want to send.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Confirm that <TX SETTINGS> is displayed, then press [OK].
  1. Press [] or [] to select <SEND SETTINGS>, then press [OK].
  1. Confirm that <TX FILE NAME> is displayed, then press [OK].
  1. Enter the document's name (24 characters maximum) using [numeric keys], then press [OK].
  1. Press [Stop] to return to the standby mode.


Message (Scan to File Server)

You can enter the message body text of the document that you want to send. Messages entered here are sent as a text file.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Confirm that <TX SETTINGS> is displayed, then press [OK].
  1. Press [] or [] to select <SEND SETTINGS>, then press [OK].
  1. Press [] or [] to select <MESSAGE TEXT>, then press [OK].
  1. Enter the message body text (140 characters maximum) using [numeric keys], then press [OK].
  1. Press [Stop] to return to the standby mode.


Specifying the Gamma Value for Sending Color Documents (Scan to File Server)

If you are sending to a file server destination, you can specify the gamma value used when converting scanned RGB image data to YCbCr. By setting a gamma value corresponding to the gamma value at the receiving end, sent image data can be printed with the appropriate image quality at the receiving end.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COLOR TX GAMMA>, then press [OK].
  1. Press [] or [] to select the desired setting item, then press [OK].

You can specify the following settings:

<GAMMA 1.8>, <GAMMA 2.2>,< GAMMA 1.0>, <GAMMA 1.4>

  1. Press [Stop] to return to the standby mode.


Adjusting Sharpness (Scan to File Server)

This mode enables you to scan original images with a sharper or softer contrast. To scan originals with text or lines with a sharper contrast, increase the sharpness as setting. To scan originals containing printed images or other halftones with a softer contrast, decrease the sharpness as setting. The default setting is <4> (middle).

  • Decreasing the sharpness

If you scan an original containing halftones, such as a printed image, using the Photo mode, the moiré effect (a shimmering, wavy pattern) may occur. In this case, you can lessen this moiré effect by decreasing the sharpness to produce a clearer image.

  • Increasing the sharpness

You can enhance the edges of original images so that faint or fine text is scanned with a sharper contrast by increasing the sharpness. This setting is particularly suited for scanning blueprints and faint pencil drawn images.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX SETTINGS>, then press [OK].
  1. Press [] or [] to select <SHARPNESS>, then press [OK].
  1. Press [] or [] to adjust the sharpness (1 - 7), then press [OK].

Each time you press [] , the sharpness is decreased. Each time you press [], the sharpness is increased.

  1. Press [Stop] to return to the standby mode.


Checking/Changing the Status of Scanning Data (Scan to File Server)

The System Monitor enables you to view the transmission results, and monitor the status of the send jobs currently being processed.


Remark
  • If you set <CHECKING THE LOG> to <OFF> in <SYSTEM SETTINGS>, the job log does not appear in the display.

Checking/Deleting Scanning Data (Scan to File Server)

Printing the Scanning Log (Scan to File Server)


Checking/Deleting Scanning Data (Scan to File Server)

Return to Overview

You can check the status of scanning documents currently being sent or waiting to be sent, then delete unwanted documents as necessary.

  1. Press [System Monitor].
  1. Press [] or [] to select <RX/TX STATUS>, then press [OK].
  1. Press [] or [] to select the desired document, then press [OK].

If you select a document with the message <TX STNDBY> or <TX TRM...>, skip to step 5.

  1. If you want to delete the document, press [] or [] to select <CANCEL>, then press [OK].
  1. Press [] to select <YES>.

If you do not want to cancel the job, press [] to select <NO>.

  1. Press [Stop] to return to the standby mode.


Printing the Scanning Log (Scan to File Server)

Return to Overview

You can print the results of scanning transactions. TX REPORT and ACTIVITY REPORT can be set to print automatically. You can also print ACTIVITY REPORT manually.


  • TX REPORT

  1. Press [Additional Functions].

  1. Press [] or [] to select <REPORT SETTINGS>, then press [OK].

  1. Confirm that <SETTINGS> is displayed, then press [OK].

  1. Press [] or [] to select <TX REPORT>, then press [OK].

  1. Press [] or [] to select the setting you want, then press [OK].

<PRINT ERROR ONLY>: Prints a report only when a transmission error occurs.
<OUTPUT YES>: Prints a report every time you send a document.
<OUTPUT NO>: Does not print a report. Skip to step 7.


  1. Confirm that <REPORT WITH TX IMAGE> is displayed, press [] or [] to select <ON> or <OFF>, then press [OK].

<OFF>: Does not print the first page.
<ON>: Prints the first page.


  1. Press [Stop] to return to the standby mode.

The following items are displayed in the Transmission Report:

  • Transaction description
  • TX/RX NO: Transaction number
  • DEPT. ID: If Department ID Management is set, the Department ID is printed.
  • RECIPIENT ADDRESS: Destination fax number or address
  • DESTINATION ID: Destination name registered in Address Book
  • ST. TIME: Transmission time
  • TIME USE: Transmission duration
  • PAGES SENT: Number of pages sent
  • RESULT: Result of transaction
  • OK: Transmission successful
  • NG: Transmission failed
  • STOP: Transmission manually canceled before completion
  • BUSY/NO SIGNAL: The line is busy or the recipient does not answer your call

  • ACTIVITY REPORT

  1. Press [Additional Functions].

  1. Press [] or [] to select <REPORT SETTINGS>, then press [OK].

  1. Confirm that <SETTINGS> is displayed, then press [OK].

  1. Press [] or [] to select <ACTIVITY REPORT>, then press [OK].

  1. Confirm that <AUTO PRINT> is displayed, then press [OK].

  1. Press [] or [] to select the setting you want, then press [OK].

<OUTPUT YES>: Prints a report after every 40 transactions.
<OUTPUT NO>: Does not print a report. Skip to step 9.


  1. Confirm that <TX/RX SEPARATE> is displayed, then press [OK].

  1. Press [] or [] to select the setting you want, then press [OK].

<OFF>: Prints a report with the transmission and reception results listed chronologically.
<ON>: Prints a report with the transmission and reception results separated in a report.


  1. Press [Stop] to return to the standby mode.

The following items are displayed in the Activity Report:

  • DEPT. ID: If Department ID Management is set, the Department ID is printed. Transmission logs are listed according to Department ID.
  • ST. TIME: Transmission time
  • DESTINATION TEL/ID: Destination name and fax number/address
  • NO.: Transaction number
  • MODE: Transaction, Error correction mode
  • PGS.: Number of pages sent
  • RESULT: Result of transaction, transaction duration
  • OK: Transaction successful
  • NG: Transaction failed

If you set <LIST PRINT> to <ACTIVITY REPORT> in <REPORT SETTINGS>, you can print the transaction report (last 40 transactions maximum) manually.