Fax

This section describes the things that you must do before using fax functions. This section describes also the settings and procedures for sending and receiving fax documents, and for forwarding received fax documents. Fax functions are available only for the imageRUNNER 1025iF.



Introduction to Using Fax Functions

This section describes the things that you must do before using fax functions.

Be sure to set the following items first:

  • Date and time

Set the current time and date. (See "Set Date and Time.")

  • Your fax number

Register your machine's fax number. (See "Make Fax Settings (imageRUNNER 1025iF Only).")

  • Your personal name or company name

Register your name or company name. (See "Make Fax Settings (imageRUNNER 1025iF Only)."

  • Fax receiving mode

Set how the machine receives fax documents to suit your needs. (See "Methods for Receiving Faxes.")

  • Your telephone line type

Set the type of telephone line that is connected to the machine. (See "Make Fax Settings (imageRUNNER 1025iF Only).")



Sending Faxes

This section describes the settings and procedures for sending fax documents.


Basic Methods for Sending Faxes

Calling the Recipient before Sending Fax Documents (Manual Sending)

Switching Temporarily to Tone Dialing (Fax)

Dialing an Overseas Number (With Pauses) (Fax)

Canceling Send Fax Documents

Specifying Destinations (Fax)

Using Numeric Keys (Fax)


Using the Address Book (Fax)


Using the One-Touch Keys (Fax)


Using Coded Dial Codes (Fax)


Using the Group Addresses (Fax)


Specifying a Group from the One-touch Keys (Fax)


Specifying a Group from the Coded Dial Codes (Fax)


Sending Originals to More Than One Location (Broadcasting) (Fax)


Selecting Image Quality (Fax)

Adjusting Density (Fax)

2-Sided Originals (Fax)

Direct Sending (Fax)

Job Recall (Fax)

Favorites Buttons (Fax)

Registering a Favorites Button (Fax)


Erasing a Favorites Button (Fax)


Using the Favorites Buttons (Fax)


Sending Originals at a Preset Time (Delayed Sending) (Fax)

Standard Send Settings (Fax)

Storing the Standard Send Settings (Fax)


Restoring the Standard Send Settings to Their Default (Fax)


Adjusting Sharpness (Fax)

Setting the Type of Telephone Line (Fax)

ECM Transmission (Fax)

Adjusting the Pause Time (Fax)

Redialing Automatically When the Line Is Busy (AUTO REDIAL) (Fax)

Checking the Dial Line before Sending (Fax)


Basic Methods for Sending Faxes

Return to Overview

This section describes the flow of sending faxes.

  1. Place your originals.
  1. Press [SEND].

The SEND indicator lights up and the machine enters the send standby mode.

  1. Press [] or [] to select <FAX>, then press [OK].
  1. Enter the fax number using -, and [numeric keys], then press [OK].

If you enter a wrong number when specifying a fax number, go back to the wrong digit with [].

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start dialing.

If you want to cancel sending, press [Stop] on the operation panel. When the <STOP KEY PRESSED> message appears, press [OK]. When the <CANCEL DURING TX/RX?> message appears, select <YES> with [].

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 4.



Calling the Recipient before Sending Fax Documents (Manual Sending)

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Use manual sending when you want to talk to the recipient before sending a document, or if the recipient does not have a fax machine that can receive automatically.


Remark
  • You cannot use the platen glass for manual sending.
  • You cannot use group addresses for manual sending.
  • You cannot use Two-Sided scanning mode for manual sending.
  1. Connect an external telephone to the machine if you want to talk to the recipient before sending a document.

For information on how to connect an external telephone to the machine, see "Connect Telephone Cables."

  1. Load your originals in the ADF.
  1. Press [SEND].
  1. Press [] or [] to select <FAX>, then press [OK].
  1. Adjust any necessary settings for your document.
  1. Press [Hook] or pick up the handset of your external telephone.
  1. Dial the recipient's fax/telephone number.
  • Make sure to confirm the dial tone before entering a fax number. If you enter the number before the dial tone can be heard, the call may not connect, or the wrong number may be dialed.
  • If <CONFIRM FAX NO.> in <ACCESS TO DEST.> in <SYSTEM SETTINGS> is set to <ON> and you specify a fax number using the numeric keys, you must enter the fax number again for confirmation. Enter the same fax number you entered in step 7, then press [OK].
  1. Talk through the handset to the recipient.
  • If you select <Hook> in step 6, you can pick up the handset when you hear the recipient's voice. If you hear a high-pitched signal instead of the recipient's voice, go to step 10.
  1. Ask the recipient to set their fax machine to receive faxes.
  1. When you hear a high-pitched signal, press [Start], then hang up the handset.


Switching Temporarily to Tone Dialing (Fax)

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If your machine is set for pulse dialing, use the procedure below to switch to tone dialing to use information services (e.g., banks, airline reservations, and hotel reservations).


Remark
  • To talk to the other party, you will need to connect an external telephone to the machine.
  1. Press [SEND].
  1. Confirm that <FAX> is displayed, then press [OK].
  1. Press [Hook].
  • Make sure to confirm the dial tone before entering a fax number. If you enter the number before the dial tone can be heard, the call may not be connected, or the wrong number may be dialed.
  1. Enter the number of the fax information service using - [numeric keys].
  1. When the recorded message of the information service answers, press [Tone] to switch to tone dialing.
  1. Enter the numbers requested by the information service using - [numeric keys].
  1. If you want to receive faxes, press [Start].

If you are using the external telephone, hang up the handset after pressing [Start].



Dialing an Overseas Number (With Pauses) (Fax)

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When you dial or register an overseas number, you may need to insert a pause within the number.

  1. Place your originals.
  1. Press [SEND].
  1. Confirm that <FAX> is displayed, then press [OK].
  1. Adjust any necessary settings for your documents.
  1. Enter the international access code using - [numeric keys].

For details on international access codes, contact your local telephone company.

  1. If necessary, press [Pause] to insert a pause.
  • The letter <p> is displayed between the numbers.
  • You can enter successive pauses within the fax number to make the pause time longer.
  • You can change the length of a pause inserted within the fax number in the <PAUSE TIME> menu. The default setting is two second.
  1. Enter the country code, the area code, and the fax/telephone number of the recipient.
  1. Press [Pause] to enter a pause at the end of the number.
  • The letter <P> appears at the end of the fax number.
  • Pauses entered at the end of fax numbers are always 10 seconds long.
  • If <CONFIRM FAX NO.> in <ACCESS TO DEST.> in <SYSTEM SETTINGS> is set to <ON>, you should enter the fax number again for confirmation. Enter the same fax number you entered in steps 5 to 8 → press [OK].
  1. Press [Start].

When you set the originals on the platen glass, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.



Canceling Send Fax Documents

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Follow this procedure to cancel a transmission in progress.

  1. Press [Stop] during transmission.
  1. When the <STOP KEY PRESSED> message appears, press [OK].

  • When scanning using the ADF:


  • When scanning using the platen glass:

  1. When the <CANCEL DURING TX/RX?> message appears, press [] to select <YES>.
  • For sending jobs, remove any unscanned originals from the ADF.


Specifying Destinations (Fax)

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This section describes how to specify a fax destination. You can select a destination stored in the Address Book or a one-touch key, a coded dial code or specify a new destination.



Using Numeric Keys (Fax)

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You can specify a new fax number using - , , and [numeric key].

  1. Place your originals.
  1. Press [SEND].
  1. Press [] or [] to select <FAX>, then press [OK].
  1. Enter the fax number with - , [numeric keys] and [Tone], then press [OK].

If you entered a wrong number when specifying a fax number, go back to the wrong digit with [].

  • If <CONFIRM FAX NO.> in <ACCESS TO DEST.> in <SYSTEM SETTINGS> is set to <ON> and you specify a fax number using - [numeric keys], you must enter the fax number again for confirmation. Enter the same fax number you entered in step 3, then press [OK].
  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 4.



Using the Address Book (Fax)

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The Address Book search enables you to search for a recipient registered in the machine. This is useful when you forget which one-touch key or coded dial code the recipient you want is registered under.


Remark
  • You cannot search for the destinations registered under favorites buttons using [Address Book].
  • A maximum of 201 destinations can be specified at the same time. (Out of the 200 destinations, a number or address can be specified with - , [numeric keys] and [Tone].) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address.
  1. Place your originals.
  1. Press [SEND].
  1. Press [Address Book].

If no recipient is registered in Address Book, <NOT REGISTERED> is displayed.

  1. Press [] or [] to select <NAME SEARCH> or <ADD/TEL SEARCH>, then press [OK].

<NAME SEARCH>: searches a destination by name

<ADD/TEL SEARCH>: searches a destination by fax number



  1. Enter the first letter of the recipient's name or the first part of the fax number with - and [numeric keys].

For example, if you want to search for a name that starts with the letter "C", press (ABC). Entries starting with the letter you entered are displayed if any entries are registered. Press [Tone] to switch between input modes: Number mode

[:a]: Letter mode

[:1]: Number mode

  1. Press [] or [] to search for the recipient.

[]: displays recipients in alphabetical order.

[]: displays recipients in reverse order.

  1. When the recipient's name is displayed, press [OK].
  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

  • When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS> in <TX/RX SETTINGS>, and if you have specified the destination by any other method than using - and [numeric keys], the machine starts scanning automatically without pressing [Start], after the preset time for this setting is elapsed.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 7.



Using the One-Touch Keys (Fax)

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You can specify up to 23 destinations in the one-touch keys.


Remark
  • A maximum of 201 destinations can be specified at the same time. (Out of the 200 destinations, a number or address can be specified with - and [numeric keys.]) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address.
  1. Place your originals.
  1. Press [SEND].
  1. Press the desired one-touch key (01 to 23).

If you pressed a wrong key, press [Clear] and try again.

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

  • When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS> in <TX/RX SETTINGS>, and if you have specified the destination by any other method than using - and [numeric keys], the machine starts scanning automatically without pressing [Start], after the preset time for this setting is elapsed.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 3.



Using Coded Dial Codes (Fax)

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You can specify up to 177 destinations using coded dial codes.


Remark
  • A maximum of 201 destinations can be specified at the same time. (Out of the 200 destinations, a number or address can be specified with - and [numeric keys.]) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address.
  1. Place your originals.
  1. Press [SEND].
  1. Press [Coded Dial].
  1. Enter the desired three digit code (000 to 176) with - [numeric keys].

If you entered a wrong code, press [Clear], then try again from step 3.

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

  • When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS> in <TX/RX SETTINGS>, and if you have specified the destination by any other method than using - , [numeric keys] and [Tone], the machine starts scanning automatically without pressing [Start], after the preset time for this setting is elapsed.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 4.



Using the Group Addresses (Fax)

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Group Dialing enables you to specify a group of registered destinations in the one-touch keys or coded dial codes. This is useful if you want to send the same document to several destinations. You can specify up to 199 destinations in one group.


Remark
  • A maximum of 201 destinations can be specified at the same time. (Out of the 200 destinations, a number or address can be specified with the numeric keys.) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address.


Specifying a Group from the One-Touch Keys (Fax)
  1. Place your originals.
  1. Press [SEND].
  1. Press the desired one-touch key under which the desired address group is registered.

If you pressed a wrong key, press [Clear] and perform step 3 again.

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

  • When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS> in <TX/RX SETTINGS>, and if you have specified the destination by any other method than using - , [numeric keys] and [Tone], the machine starts scanning automatically without pressing [Start], after the preset time for this setting is elapsed.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 4.



Specifying a Group from the Coded Dial Codes (Fax)
  1. Place your originals.
  1. Press [SEND].
  1. Press [Coded Dial] followed by the three digit code under which the desired address group is registered.

If you pressed a wrong key, press [Clear] and perform step 3 again.

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

  • When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS> in <TX/RX SETTINGS>, and if you have specified the destination by any other method than using - , [numeric keys] and [Tone], the machine starts scanning automatically without pressing [Start], after the preset time for this setting is elapsed.

You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 4.



Sending Originals to More Than One Location (Broadcasting) (Fax)

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Broadcasting enables you to send the same document to multiple recipients.


Remark
  • A maximum of 201 destinations can be specified at the same time. (Out of the 200 destinations, a number or address can be specified with - , [numeric keys] and [Tone].) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address.
  • If you frequently send documents to multiple destinations, it is recommended that you store those destinations as a group.
  1. Place your originals.
  1. Press [SEND].
  1. Press [] or [] to select <FAX>, then press [OK].

If you are specifying destinations registered in Address Book, you can skip this step.

  1. Specify the destination.

Use - , [numeric keys], one-touch keys, coded dial codes, favorites buttons, or [Address Book] to specify destinations.

  • Only one destination can be specified using - , [numeric keys].
  • If <CONFIRM FAX NO.> in <ACCESS TO DEST.> in <SYSTEM SETTINGS> is set to <ON> and you specify a fax number using - , [numeric keys] you must enter the fax number again for confirmation. Enter the same fax number you entered in step 4 → press [OK].
  1. Repeat step 4 to enter all required recipients.
  • If you want to enter a fax number using the - , [numeric keys] in the middle of the procedure, press [SEND], select the sending method, and then enter the number.
  • To check all the specified destinations, press [] or [] to scroll the display.
  • You can enter the send settings by pressing [SEND] and selecting the protocol for which you want to perform send settings.
  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.



Selecting Image Quality (Fax)

You can adjust the image quality of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take. The default setting is <FINE>.

  1. Place your originals.
  1. Press [SEND].
  1. Press [] or [] to select <FAX>, then press [OK].

If you are specifying the destination registered in one-touch keys or coded dial codes, you can skip this step.

  1. Specify the destination.

For instructions on specifying destinations, see "Specifying Destinations (Fax)."

  1. Press [Image Quality].
  1. Press [] or [] to select the image quality, then press [OK].

You can also press [Image Quality] repeatedly to select the image quality.

Fax: <FINE>, <PHOTO>, <SUPER FINE>, <ULTRA FINE>, <STANDARD>

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.



Adjusting Density (Fax)

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You can adjust the density to the most appropriate level for the original.

  1. Place your originals.
  1. Press [SEND].
  1. Press [] or [] to select <FAX>, then press [OK].

If you are specifying the destination registered in one-touch keys or coded dial codes, you can skip this step.

  1. Specify the destination.

For instructions on specifying destinations, see "Specifying Destinations (Fax)."

  1. Press [Density].
  1. Press [] or [] to adjust the density, then press [OK].

[]: to make light documents darker.

[]: to make documents lighter.

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.



2-Sided Originals (Fax)

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You can set the machine to automatically turn over two-sided originals that are placed in the ADF, and scan each side separately.

  1. Place your originals.
  1. Press [SEND].
  1. Press [] or [] to select <FAX>, then press [OK].

If you are specifying the destination registered in one-touch keys or coded dial codes, you can skip this step.

  1. Specify the destination.

For instructions on specifying destinations, see "Specifying Destinations (Fax)."

  1. Press [2-Sided].
  1. Press [] or [] to select the binding type, then press [OK].

<BOOK TYPE>: The front and back sides of the document have the same top-bottom orientation.

<CALENDAR TYPE>: The front and back sides of the document have opposite top-bottom orientations.

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.



Direct Sending (Fax)

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With direct sending, the machine sends the document on the ADF as it scans one page, without storing all pages into memory at once. You can send a document ahead of other documents stored in memory. The default setting is <OFF>.


Remark
  • You cannot use the platen glass for direct sending.
  • You can specify only one destination at a time for direct sending.
  • You cannot use group dialing for direct sending. If you specify a group, the direct sending mode is canceled, and the document is sent in the memory sending mode.
  • You cannot use Two-Sided scanning mode for direct sending.
  • With direct sending, the machine scans one page into memory at once and sends it right away. Therefore, when <MEMORY FULL> is displayed, even if you have selected direct sending, wait until there is enough space in memory to scan one page, or delete the documents in memory, and try again. (See "Checking/Deleting Fax Transmission Documents.")
  1. Place your originals.
  1. Press [SEND].
  1. Press [] or [] to select <FAX>, then press [OK].
  1. Press [Direct TX].

To cancel direct sending, press [Direct TX] again.

  1. Adjust any necessary settings for your document.
  1. Dial the recipient's fax/telephone number.

If you select delayed transmission or sequential broadcasting, memory sending is automatically selected.

  • If <CONFIRM FAX NO.> in <ACCESS TO DEST.> in <SYSTEM SETTINGS> is set to <ON> and you specify a fax number using - [numeric keys], you must enter the fax numaber again for confirmation. Enter the same fax number you entered in step 6, then press [OK].
  1. Press [Start].

Each page is sent as it is scanned.

  • During transmission, <TRANSMITTING...> and the recipient's fax/telephone number alternately appear as messages on the display.


Job Recall (Fax)

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You can recall the last three destinations, scan settings, and send settings which have been set, and then send your documents.

  1. Place your originals.
  1. Press [SEND].
  1. Press [Recall].
  1. Press [] or [] to select <1 BEFORE>, <2 BEFORE>, or <3 BEFORE>, then press [OK].
  1. Confirm that the desired recipient is displayed.

You can change the recalled scan and send settings if necessary.

  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.



Favorites Buttons (Fax)

You can register a destination together with any possible combination of send settings in a favorites button. One-touch keys 01 to 04 can be registered as favorites buttons. This feature is useful for registering frequently used send settings.


Remark
  • The send settings registered as favorites buttons in memory are not erased, even if the power is turned off.
  • If an address included in a favorites button is deleted from the Address Book, it is also deleted from the settings registered in the favorites button.

Registering a Favorites Button (Fax)

Erasing a Favorites Button (Fax)

Using the Favorites Buttons (Fax)


Registering a Favorites Button (Fax)

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This section describes the procedure for registering a favorites button.

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using - [numeric keys], then press [OK].

  1. Press [] or [] to select <FAVORITES BUTTONS>, then press [OK].
  1. Press [] or [] to select a one-touch key (01 to 04), then press [OK].

If a one-touch destination is already registered in the desired one-touch key, select another key, or delete the destination first.

  1. Press [] or [] to select <FAX>, then press [OK].
  1. Confirm that <NAME> is displayed, then press [OK].
  1. Enter the destination's name (16 characters maximum) using – [numeric keys], then press [OK].
  1. Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK].
  1. Enter the name of the destination's fax number (120 characters maximum) using – [numeric keys], then press [OK].
  1. Confirm that <IMAGEQUALITY> is displayed, then press [OK].
  1. Press [] or [] to select the image quality (<FINE>, <PHOTO>, <SUPER FINE>, <ULTRA FINE>, or <STANDARD>), then press [OK].
  1. Confirm that <OPTIONAL SETTING> is displayed, then press [OK].
  1. Press [] or [] to select <ON> or <OFF>, then press [OK].

If you do not want to set the optional settings, select <OFF>, then skip to step 20.

If you want to set the options for sending faxes, select <ON>.

  1. Confirm that <ECM> is displayed, then press [OK].
  1. Press [] or [] to select <ON> or <OFF>, then press [OK].
  1. Confirm that <TX SPEED> is displayed, then press [OK].
  1. Press [] or [] to select the sending speed (33600 bps, 14400 bps, 9600 bps, or 4800 bps), then press [OK].
  1. Confirm that <INTERNATIONAL> is displayed, then press [OK].
  1. Press [] or [] to select the transmission option (<DOMESTIC>, <LONG DISTANCE 1>, <LONG DISTANCE 2>, or <LONG DISTANCE 3>), then press [OK].
  • If errors occur during international fax transmissions, try the setting from <LONG DISTANCE 1> through <LONG DISTANCE 3>.
  1. Press [Stop] to return to the standby mode.


Erasing a Favorites Button (Fax)

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This section describes the procedure for erasing a favorites button.

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].

  1. Press [] or [] to select <FAVORITES BUTTONS>, then press [OK].
  1. Press [] or [] to select a one-touch key registered as a favorites button (M1 to M4) you want to erase, then press [OK].
  1. Press [] or [] to select <TEL NUMBER ENTRY>, then press [OK].
  1. Press and hold [Clear] to erase the entire entry, then press [OK].
  • If you erase the fax number the registered name and combination of send settings in a favorites button is cleared automatically.
  1. Press [Stop] to return to the standby mode.


Using the Favorites Buttons (Fax)

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If you frequently send documents with the same document settings to the same destination, store these settings in a favorites button. Then, when you need to specify the destination, all you have to do is select the favorites button containing your stored document settings and the desired destination, and send your document.


Remark
  1. Place your originals.
  1. Press [SEND].
  1. Press the desired one-touch key registered as a favorites button (01 to 04).

If you pressed a wrong key, press [Clear] and try again.

  1. Adjust any necessary settings for your document.
  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the original size, then press [Start] for each original. When scanning is complete, press [OK] to start sending.

  • When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS> in <TX/RX SETTINGS>, and if you have specified the destination by any other method than using - and [numeric keys], the machine starts scanning automatically without pressing [Start], after the preset time for this setting is elapsed.


Sending Originals at a Preset Time (Delayed Sending) (Fax)

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Delayed sending enables you to start transmission at a specified time. You can store up to 64 delayed sending jobs.

  1. Place your originals.
  1. Press [SEND].
  1. Press [] or [] to select <FAX>, then press [OK].

If you are specifying destinations registered in Address Book, you can skip this step.

  1. Open the one-touch panel.
  1. Press [Delayed TX].
  1. Enter the time you want to start sending using – [numeric keys], then press [OK].
  • Enter the time in 24-hour/military time format.
  • Enter all the numbers, including zeros.
  1. Specify the destination.
  • If <CONFIRM FAX NO.> in <ACCESS TO DEST.> in <SYSTEM SETTINGS> is set to <ON> and you specify a fax number using - [numeric keys], you must enter the fax number again for confirmation. Enter the same fax number you entered in step 7 → press [OK].
  1. Press [Start].

The document is scanned and stored into memory. It will be sent to the specified destination at the specified time. If the <ORIGINAL SIZE> message appears, press [] or [] to select the originals size, then press [Start] for each document. When scanning is complete, press [OK] to start sending.

  • When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS> in <TX/RX SETTINGS>, and if you have specified the destination by any other method than using - and [numeric keys], the machine starts scanning automatically without pressing [Start], after the preset time for this setting is elapsed.
  • If the document cannot be sent at the time specified for delayed sending due to a temporary power failure (that recovers within an hour), it will be sent at the specified time on the next day.


Standard Send Settings (Fax)

This mode enables you to change the standard settings for the Send function, including the scan mode.


Storing the Standard Send Settings (Fax)

Restoring the Standard Send Settings to Their Default (Fax)


Storing the Standard Send Settings (Fax)

Return to Overview

You can change and store the Standard Send Settings.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX SETTINGS>, then press [OK].
  1. Press [] or [] to select <STANDARD SETTINGS>, then press [OK].
  1. Press [] or [] to select the desired setting item, then press [OK].

You can specify the following settings:

  • <DENSITY>: Sets the default density for the document you send (<STANDARD> (standard density), <DK> (darkest), or <LT> (lightest)). (See "Adjusting Density (Fax)")
  1. Each time you set the desired setting item, press [OK].
  1. Press [Stop] to return to the standby mode.


Restoring the Standard Send Settings to Their Default (Fax)

Return to Overview

You can restore the Standard Send Settings to their default settings.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX SETTINGS>, then press [OK].
  1. Press [] or [] to select <INIT STANDARD SET>, then press [OK].
  1. Press [] to select [ON], then press [OK].

To cancel restoring the Standard Send Settings, press [] to select <OFF>.

  1. Press [Stop] to return to the standby mode.


Adjusting Sharpness (Fax)

Return to Overview

This mode enables you to scan original images with a sharper or softer contrast. To scan originals with text or lines with a sharper contrast, increase the sharpness as setting. To scan originals containing printed images or other halftones with a softer contrast, decrease the sharpness as setting. The default setting is <4> (middle).

  • Decreasing the sharpness:
  • If you scan an original containing halftones, such as a printed image, using the Photo mode, the moiré effect (a shimmering, wavy pattern) may occur. In this case, you can lessen this moiré effect by decreasing the sharpness to produce a clearer image.
  • Increasing the sharpness:
  • You can enhance the edges of original images so that faint or fine text is scanned with a sharper contrast by increasing the sharpness. This setting is particularly suited for scanning blueprints and faint pencil drawn images.
  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX SETTINGS>, then press [OK].
  1. Press [] or [] to select <SHARPNESS>, then press [OK].
  1. Press [] or [] to adjust the sharpness (1 - 7), then press [OK].

Each time you press [] , the sharpness is decreased. Each time you press [], the sharpness is increased.

  1. Press [Stop] to return to the standby mode.


Setting the Type of Telephone Line (Fax)

Return to Overview

This setting enables you to set the machine to match the telephone dialing system your telephone line uses: touch-tone or rotary pulse.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Confirm that <USER SETTINGS> is displayed, then press [OK].
  1. Press [] or [] to select <TEL LINE TYPE>, then press [OK].
  1. Press [] or [] to select the telephone line type, then press [OK].

<TOUCH TONE>: Tone dialing (default)

<ROTARY PULSE>: Pulse dialing

Be sure to check the type of telephone line you are using and make the correct setting. If this setting is incorrect, you will not be able to communicate with other machines.

  1. Press [Stop] to return to the standby mode.


ECM Transmission (Fax)

Return to Overview

ECM (Error Correction Mode) reduces the effect of system and line errors on documents that occur during sending or receiving with another fax machine that supports ECM. If the other machine does not support ECM, this setting is ignored.
If transmission speed appears to be extremely slow, you may be able to speed up transmission time by turning ECM off. The default setting is <ON>.


Remark
  • If you want to transmit using ECM, it is necessary that ECM Transmission be set in both the destination machine and this machine. This function does not operate unless ECM is set in both machines.
  • Even when ECM is set, errors can sometimes occur due to a poor telephone line connection.
  • If there is trouble with the line, it will take more time to send the documents.
  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX SETTINGS>, then press [OK].
  1. Press [] or [] to select <ECM TX>, then press [OK].
  1. Press [] or [] to select <ON> or <OFF>, then press [OK].

<OFF>: The ECM transmission is not activated.

<ON>: The ECM transmission is activated.

  1. Press [Stop] to return to the standby mode.


Adjusting the Pause Time (Fax)

Return to Overview

Some overseas dialing may be affected by the distance or complex routing of connections when dialing the international access code, country code, and the destination's telephone number all at once. In such cases, insert a pause after the international access code. When the machine dials the number, it will pause where the pause was inserted in the number. This helps to improve the connection.


Remark
  • Pauses entered at the end of dialed fax numbers are always 10 seconds long.
  1. Place your originals.
  1. Press [SEND].
  1. Confirm that <FAX> is displayed, then press [OK].
  1. Enter the international access code using - and [numeric keys].

For details on international access codes, contact your local telephone company.

  1. If necessary, press [Pause] to insert a pause.
  • The letter <p> is displayed between the numbers.
  • You can enter successive pauses within the fax number to make the pause time longer.
  • You can change the length of a pause inserted within the fax number in the <PAUSE TIME> menu. The default setting is two seconds.
  1. Enter the country code, the area code, and the fax/telephone number of the recipient.
  1. Press [Pause] to enter a pause at the end of the number.
  • The letter <P> appears at the end of the fax number.
  • Pauses entered at the end of fax numbers are always 10 seconds long.
  • If <CONFIRM FAX NO.> in <ACCESS TO DEST.> in <SYSTEM SETTINGS> is set to <ON>, you should enter the fax number again for confirmation. Enter the same fax number you entered in steps 5 to 8, then press [OK].
  1. Press [Start].

If the <ORIGINAL SIZE> message appears, press [] or [] to select the document size, then press [Start] for each document. When scanning is complete, press [OK] to start sending.



Redialing Automatically When the Line Is Busy (AUTO REDIAL) (Fax)

Return to Overview

Automatic redialing enables the machine to automatically redial the recipient's fax number if the recipient cannot be reached due to a busy line, or if a sending error occurs. Auto Redial can be turned <ON> or <OFF>. If you set <AUTO REDIAL> to <ON>, you can set how many times the machine redials the number, and the redial interval.
The default setting is <ON>. (The default setting of <REDIAL TIMES> is <2TIMES>, and the default setting of <REDIAL INTERVAL> is <2MIN.>.)

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX SETTINGS>, then press [OK].
  1. Press [] or [] to select <AUTO REDIAL>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Confirm that <REDIAL TIMES> is displayed, then press [OK].
  1. Enter the number of redials (1 to 10 times) the machine will make using [], or [] or – [numeric keys], then press [OK].
  1. Confirm that <REDIAL INTERVAL> is displayed, then press [OK].
  1. Enter the time (2 to 99 minutes, in oneminute increments) between redials using [] or [], or – [numeric keys], then press [OK].
  1. Confirm that <TX ERROR REDIAL> is displayed, then press [OK].
  1. Press [] or [] to select <ON> or <OFF>, then press [OK].

<ON>: Resends all pages if an error occurs during transmission.

<OFF>: Does not redial even if an error occurs during transmission.

  1. Press [Stop] to return to the standby mode.


Checking the Dial Line before Sending (Fax)


Return to Overview

The following redirection problem may happen with certain kinds of fax machines on the market made by companies other than Canon. The Check Dial Line Before Sending mode prevents this rare occurrence from happening. If you are sending a fax document from your machine at the same time another fax machine (made by a company other than Canon) is trying to send you a fax, your fax document may end up being redirected to that fax machine, instead of the original destination you had intended. Setting <DIALING LINE CHCK> to <ON> enables you to avoid such sending problems. The default setting is <OFF>.


Remark
 
  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX SETTINGS>, then press [OK].
  1. Press [] or [] to select <DIALING LINE CHCK>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Press [Stop] to return to the standby mode.


Receiving Faxes

This section describes the settings and procedures for receiving fax documents.


Methods for Receiving Faxes

FaxOnly


FaxTel


Manual


AnsMode


DRPD


Selecting the Receive Mode (Fax)

Basic Methods for Receiving Faxes

Printing Received Documents on Both Sides of Paper (Fax)

Reducing a Received Document (Fax)

Specifying Printing When Toner Runs Out (Fax)

ECM Reception (Fax)

Adjusting the Auto Switch Time (Fax)

Setting the Incoming Ring (Fax)

Receiving Documents Manually with an Extension Telephone (REMOTE RX) (Fax)

Activating Remote Receive Mode (Fax)


Receiving Documents with the Remote Reception (Fax)


Receiving Documents in Memory without Printing Out (MEMORY LOCK) (Fax)

Printing All Documents Stored in the Memory Lock Reception Mode (Fax)


Methods for Receiving Faxes

Your machine offers several methods for receiving fax documents. You can receive documents automatically or manually. Follow the chart below to choose the best fax receive mode for your needs.



FaxOnly

Return to Overview

In this mode the machine will receive documents automatically. Use this mode for a fax on a dedicated telephone line that you do not need for telephone voice communication.

  • Before using this mode

All you have to do is set <RX MODE> to <FaxOnly>.

  • When an incoming call comes in

The machine will receive fax documents automatically. For telephone calls, you cannot talk to the caller in this mode; the caller will hear a slow beep tone.


Remark
  • Setting <RX JOB DONE TONE> to <ON> enables the machine to ring for helping you find fax documents are being received. (See "COMMON SETTINGS.")


FaxTel

Return to Overview

In this mode the machine will receive documents automatically for fax calls and ring for telephone calls.

  • Before using this mode

Be sure to do the following:

  • Make sure <INCOMING RING> is set to <ON> so that the external telephone rings when the machine receives a voice call.
  • When an incoming call comes in

Incoming calls will be handled in the following ways:

  • The machine will receive fax documents automatically for fax calls.
  • The machine will ring for telephone calls. Pick up the handset, then start your conversation.



Manual

Return to Overview

When you select <Manual> in <RX MODE>, follow the procedure below to receive a fax.

  • Before using this mode

Be sure to do the following:

  • When an incoming call comes in



AnsMode

Return to Overview

In this mode the machine will receive documents automatically for fax calls and your answering machine will record a message for telephone calls.

  • Before using this mode

Be sure to do the following:

  • Set your answering machine to answer after 1 through 2 rings.
  • Record your message on your answering machine.
  • When an incoming call comes in


Remark
  • Be sure to change the receive mode if you turn off your answering machine; otherwise, the machine cannot receive fax documents automatically.


DRPD

Return to Overview

DRPD (Distinctive Ring Pattern Detection) service assigns two or more telephone numbers with distinctive ring patterns to a single telephone line, allowing you to have both a fax number(s) and a telephone number(s) using only one telephone line. Your fax will automatically monitor incoming calls and based on the ring pattern, will let you know if the call is a fax or voice call. Set the fax ring pattern that matches the pattern assigned by your telephone company. Contact your telephone company for availability.

  • Before using this mode

Be sure to do the following:

  • Subscribe to a DRPD service. Contact your telephone campany for availability.


Selecting the Receive Mode (Fax)

Return to Overview

You can set the fax receive mode to suit your needs. The default setting is <FaxOnly>.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX MODE>, then press [OK].
  1. Press [] or [] to select the desired receive mode, then press [OK].

<FaxOnly>: Answers all calls as faxes.

<FaxTel>: Switches between fax and voice calls automatically. For optional settings, see "TX/RX SETTINGS (imageRUNNER 1025iF Only)."

<AnsMode>: Receives faxes automatically and records voice messages.

<DRPD> (Distinctive Ring Pattern Detection): Distinguishes between fax and voice calls using distinctive ring patterns. Select the ring pattern assigned by your telephone company. For optional settings, see "TX/RX SETTINGS (imageRUNNER 1025iF Only)."

<Manual>: Does not answer any calls. You have to manually receive faxes.

  • For <FaxTel> or <Manual>, make sure an external telephone is connected to the machine.
  • For <FaxTel>, make sure <INCOMING RING> is set to <ON> so that the external telephone rings when the machine receives a voice call.
  • For <AnsMode>, make sure an answering machine is connected to the machine.
  • For <DRPD>, subscription to a DRPD service is required. Contact your telephone company for availability.
  1. Press [Stop] to return to the standby mode.


Basic Methods for Receiving Faxes

Return to Overview

This section describes how the machine operates when it receives fax documents.

  1. When documents are being received, the Processing/Data indicator on the operation panel flashes a green light.

  1. When document reception is complete, the Processing/Data indicator on the operation panel maintains a steady green light. This indicates that documents are stored in memory.

  • The Processing/Data indicator flashes or maintains a steady green light even when the machine enters the Sleep mode.
  • The Error indicator flashes a red light when either the amount of available memory is low or paper needs to be loaded into a paper drawer.
  1. The document is printed.

The Processing/Data indicator goes out when documents stored in memory are printed.

  • If there is no paper on which the received document can be printed, the received document is stored in memory.
  • Documents which have been stored in memory because the paper has run out, are automatically printed when paper is loaded into a paper drawer.
  • If a printing error occurs, the Error indicator flashes a red light.


Printing Received Documents on Both Sides of Paper (Fax)

Return to Overview

You can print received documents on both sides of the paper you select. This enables you to save paper. The default setting is <OFF>.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <TWO- SIDED PRINT>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Press [Stop] to return to the standby mode.


Reducing a Received Document (Fax)

Return to Overview

You can set whether the received images print out at a reduced size.
The default setting is <ON> (<AUTO> and <VERTICAL ONLY>).

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RECEIVE REDUCTION>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Press [] or [] to select <RX REDUCTION>, then press [OK].
  1. Press [] or [] to select <AUTO> or <FIXED REDUCTION>, then press [OK].

If you select <AUTO>, the image is reduced automatically. Skip to step 10.

If you select <FIXED REDUCTION>, go to step 9.

  1. Press [] or [] to select a preset reduction ratio (90%, 95%, 97%, or 75%), then press [OK].
  1. Confirm that <REDUCE DIRECTION> is displayed, then press [OK].
  1. Press [] or [] to select <VERTICAL ONLY> or <HORIZ & VERTICAL>, then press [OK].

<VERTICAL ONLY>: Reduces the document vertically only.

<HORIZ & VERTICAL>: Reduces the document both horizontally and vertically.

  1. Press [Stop] to return to the standby mode.


Specifying Printing When Toner Runs Out (Fax)

Return to Overview

You can set if the machine stores all documents in memory or continue printing without storing documents in memory, when the toner runs out. The default setting is <RX TO MEMORY>.


Remark
  • When the <TONER LOW/PREPARE NEW TONER> message appears, if you set <CONT. PRINTING> to <KEEP PRINTING>, you can continue printing. The printed documents may be light or blurred because of lack of toner. The data is erased when the documents are printed out, so you cannot print the same documents again.
  • When the <TONER LOW/PREPARE NEW TONER> message appears, if you set <CONT. PRINTING> to <RX TO MEMORY>, the machine stores all documents in memory. After the toner cartridge is replaced, the documents can be printed and the setting can be reset.
  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <CONT. PRINTING>, then press [OK].
  1. Press [] or [] to select <RX TO MEMORY> or <KEEP PRINTING>, then press [OK].

<RX TO MEMORY>: The machine stores all documents in memory.

<KEEP PRINTING>: You can continue printing.

  1. Press [Stop] to return to the standby mode.


ECM Reception (Fax)

Return to Overview

ECM (Error Correction Mode) reduces the effect of system and line errors on documents that occur during sending or receiving with another fax machine that supports ECM. If the other machine does not support ECM, this setting is ignored. If reception speed appears to be extremely slow, you may be able to speed up reception time by turning ECM off.
The default setting is <ON>.


Remark
  • If you want to communicate using ECM, it is necessary that ECM Reception be set in both the sending and receiving machines. This function does not operate unless ECM is set in both machines.
  • Even when ECM is set, errors can sometimes occur due to a poor telephone line connection.
  • If there is trouble with the line, it will take more time to receive the documents.
  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <ECM RX>, then press [OK].
  1. Press [] or [] to select <ON> or <OFF>, then press [OK].

<OFF>: The ECM reception is not activated.

<ON>: The ECM reception is activated.

  1. Press [Stop] to return to the standby mode.


Adjusting the Auto Switch Time (Fax)

Return to Overview

This function enables you to set the machine to switch to document receive mode after ringing for a specified length of time in the <Manual> mode. The default setting is <OFF>.


Remark
  • This function is only available when the <RX MODE> is set to <Manual>.
 
  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <FAX/TEL OPT. SET> , then press [OK].
  1. Confirm that <RING START TIME> is displayed, then press [OK].
  1. Specify the period of time (0 to 30 seconds) before the machine starts ringing after receiving a voice call using [] or [], or – [numeric keys], then press [OK].

If the machine receives a fax, the machine does not ring and switches to the receive mode automatically.

  1. Confirm that <F/T RING TIME> is displayed, then press [OK].
  1. Press [] or [] to select the duration (15 to 300 seconds) for the phone to ring, then press [OK].
  1. Confirm that <F/T SWITCH ACTION> is displayed, then press [OK].
  1. Press [] or [] to select the action the machine will take after the ringing ends, then press [OK].

If the machine receives a fax, the machine does not ring and switches to the receive mode automatically.
<RECEIVE>: Switches to the receive mode.
<DISCONNECT>: Disconnects the call.

  1. Press [Stop] to return to the standby mode.


Setting the Incoming Ring (Fax)

Return to Overview

This function enables you to activate the ring alert of the external telephone if <RX MODE> is set to <FaxOnly> or <FaxTel>. Selecting <ON> in <INCOMING RING> enables you to distinguish between the fax reception and answer voice calls when you pick up the external telephone while it is ringing. The default setting is <OFF>.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <INCOMING RING>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  • If you select <OFF>, the telephone does not ring when the machine receives a voice call or fax. (In the Sleep mode, the telephone may ring one or two times, if <ENERGY IN SLEEP> in <COMMON SETTINGS> is set to <LOW>.)
  1. Press [] or [] to select the number of incoming rings (1 to 99 times) before the machine answers.
  1. Press [Stop] to return to the standby mode.


Receiving Documents Manually with an Extension Telephone (REMOTE RX) (Fax)

Return to Overview

Remote reception enables you to use an external telephone connected to the machine to receive faxes manually. This can be useful when the machine is not nearby or is being used by someone else. The default setting is <ON>, and the default remote reception ID is <25>.



Activating Remote Receive Mode (Fax)

Return to Overview

This section describes how to activate the remote receive mode.


Remark
  • This function is not available when <ENERGY IN SLEEP> in <COMMON SETTINGS> is set to <LOW>.
  • The machine switches to the document receive mode after the external telephone rings for a specified time, if <MANUAL/AUTO> of <RX SETTINGS> in <FAX SETTINGS> of <TX/RX SETTINGS> is set to <ON>.
  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <REMOTE RX>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].

If you do not want to change the default remote reception ID, skip to step 9.

  1. Press [Clear] twice to delete the default remote reception ID of 25.
  1. Enter a new remote reception ID (a combination of two characters) using – and [numeric keys], then press [OK].
  1. Press [Stop] to return to the standby mode.


Receiving Documents with the Remote Reception (Fax)

Return to Overview

This section describes how to receive documents with the remote reception.


Remark
  • Before using the remote reception to receive fax documents, make sure the followings:
  • An extension telephone is connected properly.
  • Your telephone is set to tone dialing.
  1. When you receive a call, pick up the external telephone.
  1. Enter the two-digit remote reception ID using – and [numeric keys].

If the machine is set for pulse dialing, press [Tone] to switch to tone dialing before pressing the remote reception ID.

  1. When the reception is complete, hang up the telephone.


Receiving Documents in Memory without Printing Out (MEMORY LOCK) (Fax)

Return to Overview

The machine automatically receives faxes in memory when printing is disabled under certain conditions (e.g., toner or paper has run out). You can also set the machine to store all documents in memory without automatically printing them. Locking the machine to receive and store all documents in memory is called memory lock reception. The default setting is <OFF>.

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - and [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <COMMUNICATIONS>, then press [OK].
  1. Press [] or [] to select <MEMORY LOCK>, then press [OK].

If the memory lock password has already been set, enter the password using -[numeric keys], then press [OK].

  1. Press [] or [] to select <ON>, then press [OK].
  • When you select <OFF>, the machine starts to print the received documents in memory.
  1. Confirm that <PASSWORD> is displayed, then press [OK].
  1. Enter the memory reception password (seven digits maximum) using – [numeric keys], then press [OK].
  1. Confirm that <REPORT PRINT> is displayed, then press [OK].
  1. Press [] or [] to select <ON> or <OFF>, then press [OK].

<OFF>: Does not print an RX report.

<ON>: Prints an RX report.

  • <RX REPORT> should also be set to <OUTPUT YES> so that RX reports are automatically printed when documents are received in memory. For instructions, see "RX REPORT."
  1. Confirm that <MEMORY RX TIME> is displayed, then press [OK].

If you do not need to set the timer for memory lock, skip to step 16.

  1. Press [] or [] to select <ON>, then press [OK].
  1. Confirm that <MEM RX START TIME> is displayed, then press [OK].
  1. Enter the start time (in 24-hour/military time format) using – [numeric keys], then press [OK].
  1. Confirm that <MEM. RX END TIME> is displayed, then press [OK].
  1. Enter the end time using – [numeric keys], then press [OK].
  1. Press [Stop] to return to the standby mode.


Printing All Documents Stored in the Memory Lock Reception Mode (Fax)

Return to Overview

Follow this procedure to print documents received when the machine is in the memory lock reception mode.

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - , [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <COMMUNICATIONS>, then press [OK].
  1. Press [] or [] to select <MEMORY LOCK>, then press [OK].
  1. Enter the memory reception password using – [numeric keys], then press [OK].
  1. Press [] or [] to select <OFF>, then press [OK].

The received documents are printed.

  1. Press [Stop] to return to the standby mode.


Forwarding Received Fax Documents

You can set the machine to forward received fax documents to other machines or file servers. If a received document matches the forwarding conditions, it is forwarded to the specified destination. Forwarding settings can be made using the Remote UI.


Remark

Specifying Forwarding Settings (Fax)

Storing Forwarding Settings (Fax)


Erasing Forwarding Settings (Fax)


Printing Forwarding Settings (Fax)


Checking/Changing Forwarding Settings (Fax)


Sending Documents in Memory to a Different Destination (Fax)

Resending Documents with Forwarding Errors (Fax)

Checking/Changing the Status of Documents with Forwarding Errors (Fax)


Specifying Forwarding Settings (Fax)

This section describes how to register, erase, print, check, and change the forwarding settings.



Storing Forwarding Settings (Fax)

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The Remote UI enables you to automatically forward received fax documents to specified addresses. To use this function, you need to specify the forwarding settings in two ways, and depending on the settings the function will work differently:

  • Forwarding conditions are set:

The machine will forward only documents that meet specified conditions.

  • Forwarding conditions are not set:

The machine will forward all received documents.


Remark
  • [Forwarding Settings] is displayed only when you are in the Administrator Mode.
  1. Click [Add. Func.] → [Forwarding Settings] from the menu that appears under [Add. Func.].

  • To forward only documents that meet specified forwarding conditions:
  • 1. Click [] [Add New Conditions].

  • 2. Specify the necessary fields → click [OK].

Receive Type: Select [Fax] for the receiving mode.
Condition Name: Enter a name for the forwarding condition. If you select [Enable This Forwarding Condition], this forwarding condition will be enabled.
Forwarding Conditions: The settings here enable you to specify the forwarding conditions that the received documents must meet in order to be forwarded. The setting items differ depending on the type of the receiving mode:
Items for Fax:
[disregarded]: Disregards the Fax Number information as a forwarding condition.
[does not exist]: Forwards the document if the Fax Number information does not exist.
[equals]: Forwards the document if the Fax Number information matches all of the characters entered.
[differs from]: Forwards the document if the Fax Number information differs from the characters entered.
[begins with]: Forwards the document if the Fax Number information begins with the characters entered.
[ends with]: Forwards the document if the Fax Number information ends with the characters entered.
[contains]: Forwards the document if the Fax Number information contains the characters entered.
[does not contain]: Forwards the document if the Fax Number information does not contain the characters entered.
  • To forward all received documents without specific conditions:
  • 1. Click [Forwarding without Conditions].

  • 2. Specify the necessary fields → click [OK].

  1. Select the receiving mode from [Receive Type].

If you select [All], all the forwarding settings stored in the machine are displayed.



Erasing Forwarding Settings (Fax)

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You can erase forwarding settings that have been stored.

  1. Click [Add. Func.] → [Forwarding Settings] from the menu that appears under [Add. Func.].

  1. Select the check box next to the forwarding condition to delete → click [] [Delete the Selected Conditions].

  • You cannot recover the setting once it is deleted.


Printing Forwarding Settings (Fax)

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You can print a list of the stored forwarding settings.

  1. Click [Add. Func.] → [Forwarding Settings] from the menu that appears under [Add. Func.].

  1. Click [Print Forwarding Conditions List].



Checking/Changing Forwarding Settings (Fax)

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You can check or change forwarding settings that have been stored.

  1. Click [Add. Func.] → [Forwarding Settings] from the menu that appears under [Add. Func.].

  1. Click the condition name to display the current forwarding setting.

  1. To change the setting, make the necessary changes → click [OK].



Sending Documents in Memory to a Different Destination (Fax)

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You can transfer the fax documents received in memory to the specified destination.

  1. Press [System Monitor].
  1. Press [] or [] to select <RX/TX STATUS>, then press [OK].
  1. Press [] or [] to select the desired document, then press [OK].
  • You can transfer only the documents received in memory, which appears with the message <RX STNDBY> in the system monitor.
  1. Press [] or [] to select <TRANSFER>, then press [OK].
  1. Specify the destination, then press [OK].

The machine starts to send the selected document.

  • You can specify only one destination registered in a one-touch button or coded dial code.


Resending Documents with Forwarding Errors (Fax)

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You can resend the fax documents that the machine failed to forward.


Remark
  • Documents with forwarding errors are stored in memory only if <STORE TO MEMORY> is set to <ON> in <FORWARD ERR. SET.> in <SYSTEM SETTINGS>. (See "SYSTEM SETTINGS.")
  1. Press [System Monitor].
  1. Press [] or [] to select <FORWARD ERR. STATUS>, then press [OK].
  1. Press [] or [] to select the desired document, then press [OK].
  1. Press [] or [] to select <TRANSFER>, then press [OK].
  1. Specify the destination, then press [OK].
  • You can specify only one destination registered in a one-touch key or coded dial code.
  1. Press [Stop] to return to the standby mode.
  • If transferring is successful, it is erased from the machine's memory.


Checking/Changing the Status of Documents with Forwarding Errors (Fax)

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You can check the status of fax documents that the machine failed to forward. You can also erase and print those documents.


Remark
  • Documents with forwarding errors are stored in memory only if <STORE TO MEMORY> is set to <ON> in <FORWARD ERR. SET.> in <SYSTEM SETTINGS>. (See "SYSTEM SETTINGS")
  1. Press [System Monitor].
  1. Press [] or [] to select <FORWARD ERR. STATUS>, then press [OK].

  • If you want to erase a document with a forwarding error:
  • Press [] or [] to select the document you want to erase, then press [OK].

  • Press [] or [] to select <CANCEL>, then press [OK].

  • Press [] to select <YES>, then press [OK].

To cancel erasing the job, select <No>.

  • To erase multiple documents from memory, select and erase one document at a time.

  • If you want to print a document with a forwarding error:
  • Press [] or [] to select the document you want to print, then press [OK].

  • Press [] or [] to select <PRINT>, then press [OK].

To cancel printing the job, select <No>.

  • To print multiple document, select and print one document at a time.
  1. Press [Stop] to return to the standby mode.


Checking/Changing the Status of Fax Documents in Memory

System monitor enables you to view the transmission and reception results, and monitor the status of the send and receive jobs currently being processed.


Remark
  • If you set <CHECKING THE LOG> to <OFF> in <SYSTEM SETTINGS>, the job log does not appear in the display.

Checking/Deleting Fax Transmission Documents

Checking/Deleting Fax Reception Documents

Printing the Fax Log


Checking/Deleting Fax Transmission Documents

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You can check the status of fax documents currently being sent or waiting to be sent, then delete unwanted documents as necessary.


  • Checking Transmission Results

  1. Press [System Monitor].

  1. Press [] or [] to select <TX/RX LOG>, then press [OK].

  1. Press [] or [] to view the required transmission result.

  1. Press [Stop] to return to the standby mode.
  • If you set <CHECKING THE LOG> to <OFF> in <SYSTEM SETTINGS>, transmission result does not appear in the display.

  • Checking and Deleting Documents Stored in Memory

  1. Press [System Monitor].

  1. Press [] or [] to select <RX/TX STATUS>, then press [OK].

  1. Press [] or [] to select the desired document, then press [OK].

  1. Press [] to select <YES>.
  • If you do not want to cancel the job, press [] to select <NO>.

  1. Press [Stop] to return to the standby mode.


Checking/Deleting Fax Reception Documents

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You can check the status of fax documents currently being received, then delete unwanted documents as necessary.


  • Checking Reception Results

  1. Press [System Monitor].

  1. Press [] or [] to select <TX/RX LOG>, then press [OK].

  1. Press [] or [] to view the required reception result.

  1. Press [Stop] to return to the standby mode.
  • If you set <CHECKING THE LOG> to <OFF> in <SYSTEM SETTINGS>, reception result does not appear in the display.

  • Checking and Deleting Documents Stored in Memory

  1. Press [System Monitor].

  1. Press [] or [] to select <RX/TX STATUS>, then press [OK].

  1. Press [] or [] to select the desired document, then press [OK].

If you select a document with the message <RX TRM...>, skip to step 5.


  1. If you want to delete the document, press [] or [] to select <CANCEL>, then press [OK].

  1. Press [] to select <YES>.

If you do not want to cancel the job, press [] to select <NO>.


  1. Press [Stop] to return to the standby mode.


Printing the Fax Log

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You can print the results of fax transactions (transmission or reception). TX REPORT, RX REPORT, and ACTIVITY REPORT can be set to print automatically. You can also print ACTIVITY REPORT manually.


  • TX REPORT

  1. Press [Additional Functions].

  1. Press [] or [] to select <REPORT SETTINGS>, then press [OK].

  1. Confirm that <SETTINGS> is displayed, then press [OK].

  1. Confirm that to select <TX REPORT> is displayed, then press [OK].

  1. Press [] or [] to select the setting you want, then press [OK].

<PRINT ERROR ONLY>: Prints a report only when a transmission error occurs.

<OUTPUT YES>: Prints a report every time you send a document.

<OUTPUT NO>: Does not print a report. Skip to step 7.


  1. Confirm that <REPORT WITH TX IMAGE> is displayed, press [] or [] to select <ON> or <OFF>, then press [OK].

<OFF>: Does not print the first page.

<ON>: Prints the first page.


  1. Press [Stop] to return to the standby mode.
  • Report Items

The following items are displayed in the Transmission Report:

  • Transaction description
  • TX/RX NO: Transaction number
  • DEPT. ID: If Department ID Management is set, the Department ID is printed.
  • RECIPIENT ADDRESS: Destination fax number or address
  • DESTINATION ID: Destination name registered in Address Book
  • ST. TIME: Transmission time
  • TIME USE: Transmission duration
  • PAGES SENT: Number of pages sent
  • RESULT: Result of transaction
  • OK: Transmission successful
  • NG: Transmission failed
  • STOP: Transmission manually canceled before completion
  • BUSY/NO SIGNAL: The line is busy or the recipient does not answer your call

  • RX REPORT

  1. Press [Additional Functions].

  1. Press [] or [] to select <REPORT SETTINGS>, then press [OK].

  1. Confirm that <SETTINGS> is displayed, then press [OK].

  1. Press [] or [] to select <RX REPORT>, then press [OK].

  1. Press [] or [] to select the setting you want, then press [OK].

<OUTPUT NO>: Does not print a report.

<PRINT ERROR ONLY>: Prints a report only when a reception error occurs.

<OUTPUT YES>: Prints a report every time you receive a document.


  1. Press [Stop] to return to the standby mode.
  • Report Items

The following items are displayed in the Reception Report:

  • Transaction description
  • TX/RX NO: Transaction number
  • RECIPIENT ADDRESS: Recipient's fax/telephone number or address
  • DESTINATION ID: Sender's name registered in Address Book
  • ST. TIME: Reception time
  • TIME USE: Reception duration
  • PGS.: Number of pages received
  • RESULT: Result of transaction
  • OK: Reception successful
  • NG: Reception failed
  • STOP: Reception manually canceled before completion

  • ACTIVITY REPORT

  1. Press [Additional Functions].

  1. Press [] or [] to select <REPORT SETTINGS>, then press [OK].

  1. Confirm that <SETTINGS> is displayed, then press [OK].

  1. Press [] or [] to select <ACTIVITY REPORT>, then press [OK].

  1. Confirm that <AUTO PRINT> is displayed, then press [OK].

  1. Press [] or [] to select the setting you want, then press [OK].

<OUTPUT YES>: Prints a report after every 40 transactions.

<OUTPUT NO>: Does not print a report. Skip to step 9.


  1. Confirm that <TX/RX SEPARATE> is displayed, then press [OK].

  1. Press [] or [] to select the setting you want, then press [OK].

<OFF>: Prints a report with the transmission and reception results listed chronologically.

<ON>: Prints a report with the transmission and reception results separated in a report.


  1. Press [Stop] to return to the standby mode.
  • Report Items

The following items are displayed in the Activity Report:

  • DEPT. ID: If Department ID Management is set, the Department ID is printed. Transmission logs are listed according to Department ID.
  • ST. TIME: Transmission time
  • DESTINATION TEL/ID: Destination name and fax number/ address
  • NO.: Transaction number
  • MODE: Transaction, Error correction mode
  • PGS.: Number of pages sent
  • RESULT: Result of transaction, transaction duration
  • OK: Transaction successful
  • NG: Transaction failed

If you set <LIST PRINT> to <ACTIVITY REPORT> in <REPORT SETTINGS>, you can print the transaction report (last 40 transactions maximum) manually.