Network Settings

This category describes how to set the machine and your network environment to use the network functions.
If you are using the imageRUNNER 1025, an optional network board is required to use network functions.



Basic Network Settings

This machine has a USB connector and LAN connector. If the machine is connected to a network using a LAN cable, you can use the machine as a network printer, or use functions such as the I-fax function, which lets you send and receive faxes over the Internet.


Remark
  • The machine does not come with a LAN cable.
  • You can use the imageRUNNER 1025 in a network environment if the optional network board is installed.
  1. Connect a Category 5 or greater twisted pair LAN cable to the 10Base-T/100Base-TX port on the back of the machine. Connect the other end of the cable to a network router or a hub.

If you use the machine as a local printer, connect the machine directly to a computer using a USB cable. (See "Connection between a Computer and the Machine.")



Setting and Checking the IP Address

Setting the IP address to the machine allows it to communicate with computers on the network.


Setting IP Address

The following are the procedures for specifying the IP Address settings. If you set IP address automatically using such as DHCP, you can confirm the IP address settings by performing the procedure in "Confirming IP Address Settings" after configuring the IP Address settings.


Setting IP Address Automatically

Setting IP Address Manually

Confirming IP Address Settings

Remark
  • Before performing the following procedure, make sure that the machine is turned on and connected to a network.
  • This machine is set by default to automatically draw an IP address using DHCP. If your network server or router is configured to provide a DHCP address, all you need to do is connect a network cable and turn on the machine. The machine will draw an IP address automatically.
  • This machine also supports automatic IP addresses using BOOTP and RARP protocols. If you use these protocols, then specify the <2. BOOTP> or <3. RARP> in the procedure of "Setting IP Address Automatically."


Setting IP Address Automatically

Return to Overview

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].
  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Confirm that <TCP/IP SETTINGS> is displayed, then press [OK].
  1. Confirm that <IP ADDRESS AUTO.> is displayed, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Press [] or [] to select the desired protocol, then press [OK].

<1. DHCP>: the machine obtains the necessary information for communication via DHCP.

<2. BOOTP>: the machine obtains the necessary information for communication via BOOTP.

<3. RARP>: the machine obtains the necessary information for communication via ARP.

  1. Press [] or [] to select <ON>, then press [OK].
  • You can select <ON> or <OFF> for each protocol independently. If the protocol you don't want to use is set to <ON>, you need to set it to <OFF>.


Setting IP Address Manually

Return to Overview

The following are the procedures for specifying the IP address manually.

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].
  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Confirm that <TCP/IP SETTINGS> is displayed, then press [OK].
  1. Confirm that <IP ADDRESS AUTO.> is displayed, then press [OK].
  1. Press [] or [] to select <OFF>, then press [OK].
  1. Confirm that <IP ADDRESS> is displayed, then press [OK].
  1. Enter the IP address using - [numeric keys], then press [OK].
  1. Confirm that <SUBNET MASK> is displayed, then press [OK].
  1. Enter the subnet mask using - [numeric keys], then press [OK].
  1. Confirm that <GATEWAY ADDRESS> is displayed, then press [OK].
  1. Enter the gateway address number using - [numeric keys], then press [OK].
  1. Turn off the main power on the right side of the machine, then turn on the power to restart the machine.


Confirming IP Address Settings

Return to Overview

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Press [] or [] to select <VIEW IP ADDRESS>, then press [OK].
  1. Press [] or [] to select <IP ADDRESS>, <SUBNET MASK>, or <GATEWAY ADDRESS> for displaying the setting you want to check, then press [OK].
  1. Press [Stop] to return to the standby mode.


Setting Scan to E-Mail and I-Fax

This section describes procedures for setting scan to e-mail and I-fax.


Scan to E-Mail and I-Fax

Using this feature, you can scan a document and send it as an attached file from this machine without using your computer. If a recipient's address is registered in advance, you can do this very easily. This feature is useful when you want to send paper copies of documents to your customers or peers quickly.


System Requirements

The following system environments are compatible when using the scan to e-mail and I-fax features in this machine:

  • Mail forwarding server software
  • Sendmail 8.93 or later (UNIX)
  • Microsoft Exchange Server (Windows) (Microsoft Exchange Server 5.5 + Service Pack 1 or later)
  • Lotus Domino R4.6 or later (Windows)
  • Mail receiving server software
  • Qpopper 2.53 or later (UNIX)
  • Microsoft Exchange Server (Windows) (Microsoft Exchange Server 5.5 + Service Pack 1 or later)
  • Lotus Domino R4.6 or later (Windows)

Remark
  • The machine sends e-mail to mail servers using SMTP.
  • The machine can receive incoming messages from a mail server using the POP3 protocol or directly using the machinefs own SMTP receiving function. If the latter method is used, it is not necessary for the mail server to support the POP3 protocol.
  • The machine can receive I-fax images, but not any other type of e-mail.

Setup Procedures for Scan to E-Mail and I-Fax

To set up the scan to e-mail and I-fax functions, follow the procedure below.


Remark
  • It is recommended that the network administrator perform the following procedures.
  1. Setup the network following to the explanation on "Basic Network Settings."
  1. Perform procedures described under "Setting and Checking the IP Address."
  1. Perform procedures described under "Confirming Necessary Information for Scan to E-Mail and I-Fax."
  1. Perform procedures described under "Settings from the Machine."


Confirming Necessary Information for Scan to E-Mail and I-Fax

Return to Overview

You may set the e-mail account you are currently using to this machine if you intend to use this machine only for sending a document scanned using the scan to e-mail and I-fax functions in this machine.
In such case, the following information is required:


SMTP server address: This is the server address to send an e-mail.
Authentication method: The following two authentication methods are supported.
(The authentication may not be required depending on the internet provider.)
•SMTP authentication
This is the authentication method in which the SMTP server checks the user name and password before sending e-mails.
•POP before SMTP
This is the authentication method in which the POP server checks the POP address and POP password before sending e-mails. If your provider uses this method, you need to make settings both to send e-mails in this machine.

Preparing to Receive I-Faxes

If the provider uses POP before SMTP as the authentication method to send e-mails or if you want this machine to receive I-faxes, you need another POP 3 e-mail account for this machine in addition to the e-mail account you are currently using. For details on the issue of another e-mail account, please consult with your internet provider or network administrator. To make settings, the following information is required.


Remark
  • Please note that this machine can only receive I-fax images, but not any other type of e-mail.

POP server: The server address that is used when receiving e-mails. In some cases, the address is same as the SMTP server address.
POP address: This is sometimes called as a mail account or mail ID.
POP password: The password that is required to receive e-mails.


Checking Your E-mail Account

Return to Overview

If you want to set the e-mail account you are currently using to this machine, you can view information required for the setting on your e-mail software in use. Taking Outlook Express 6.x (the e-mail software included with Windows XP) as an example, this section describes the procedures to check your e-mail account.


Remark
  • For Windows Mail (the e-mail software included with Windows Vista), you can check your e-mail account in the same way as for Outlook Express 6.x.

For Outlook Express 6.x:
  1. Start Outlook Express 6.x.
  1. On the [Tools] menu, select [Account] to open the [Internet Account] dialog box.
  1. Click the [Mail] tab.

  1. Select the account in use, then click [Properties] to open the [<Account name> Properties] dialog box.
  1. Click the [Servers] tab.
  • If you want to confirm the necessary Information for sending e-mails and I-faxes
  • Confirm the SMTP server address in [Outgoing mail (SMTP)].

  • If there is no need for authentication, proceed to Step 9.
  • If your provider uses the POP before SMTP authentication method, you need information required for settings to receive e-mails and I-faxes.
  • If SMTP authentication is used, proceed to Step 6.
  • If you want to confirm the necessary Information for receiving e-mails and I-faxes
  • Confirm the POP server address in [Incoming mail (POP3)], POP account in [Account name], and POP password in [Password]. Proceed to Step 9.

  1. Click [Settings] under [Outgoing Mail Server] to open the [Outgoing Mail Server] dialog box.
  1. Confirm [Account name] (user name authorized by SMTP server).

  • The typed password is hidden with "***". Therefore, use a notification form delivered from your provider to check the password.
  1. Once you complete confirmation, click [Cancel] to close the [Outgoing Mail Server] dialog box.
  1. Click [Cancel] to close the [<Account name> Properties] dialog box.
  1. Click [Close] to close the [Internet Account] dialog box.


Settings from the Machine (E-Mail/I-Fax)

Return to Overview

To set up the scan to e-mail and I-fax function, follow the procedure below.


Setting up the E-Mail and I-Fax Send Functions

When no Authentication is Required


When SMTP Authentication is Used


When POP before SMTP Authentication is Used


When a POP Server is Used


When the Machine's Own SMTP Receiving Function is Used



When No Authentication is Required

Return to Overview

Follow the procedure below to set up the e-mail and I-fax send functions when no authentication is required.

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Press [] or [] to select <E-MAIL/I-FAX>, then press [OK].
  1. Press [] or [] to select <SMTP SERVER>, then press [OK].
  1. Enter the SMTP server name using - [numeric keys], then press [OK].
  • Enter the SMTP server name if the SMTP server name is already registered in the DNS server.
  • Enter the IP address of the SMTP server if the SMTP server name is not registered in the DNS server.
  1. Press [] or [] to select <E-MAIL ADDRESS>, then press [OK].
  1. Enter the e-mail address your machine will use using - [numeric keys], then press [OK].
  1. Press [] or [] to select <AUTH/ENC SETTINGS>, then press [OK].
  1. Confirm that <POP BEFORE SEND> is displayed, then press [OK].
  1. Press [] or [] to select <OFF> or <ON>, then press [OK].

<OFF>: Does not use an SMTP server that requires POP before SMTP.

<ON>: Uses an SMTP server that requires POP before SMTP (method for authenticating users who have logged in the POP server before sending e-mail).

  1. Confirm that <SMTP AUTH> is displayed, then press [OK].
  1. Press [] or [] to select <OFF> or <ON>, then press [OK].

<OFF>: Does not use an SMTP server that requires SMTP Authentication.

<ON>: Uses an SMTP server that requires SMTP Authentication (method for authenticating users who have logged in the SMTP server before sending e-mail and I-fax).

  1. Press [Stop] to return to the standby mode.
  1. Turn off the main power on the right side of the machine, then turn on the power to restart the machine.


When SMTP Authentication is Used

Return to Overview

Follow the procedure below to set up the e-mail and I-fax send functions when the SMTP authentication is used.

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Press [] or [] to select <E-MAIL/I-FAX>, then press [OK].
  1. Press [] or [] to select <SMTP SERVER>, then press [OK].
  1. Enter the SMTP server name using - [numeric keys], then press [OK].
  • Enter the SMTP server name if the SMTP server name is already registered in the DNS server.
  • Enter the IP address of the SMTP server if the SMTP server name is not registered in the DNS server.
  1. Press [] or [] to select <E-MAIL ADDRESS>, then press [OK].
  1. Enter the e-mail address your machine will use using - [numeric keys], then press [OK].
  1. Press [] or [] to select <AUTH/ENC SETTINGS>, then press [OK].
  1. Confirm that <POP BEFORE SEND> is displayed, then press [OK].
  1. Press [] or [] to select <OFF>, then press [OK].

<OFF>: Does not use an SMTP server that requires POP before SMTP.

<ON>: Uses an SMTP server that requires POP before SMTP (method for authenticating users who have logged in the POP server before sending e-mail).

  1. Confirm that <SMTP AUTH> is displayed, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].

<OFF>: Does not use an SMTP server that requires SMTP Authentication.

<ON>: Uses an SMTP server that requires SMTP Authentication (method for authenticating users who have logged in the SMTP server before sending e-mail and I-fax).

  1. Confirm that <USER> is displayed, then press [OK].
  1. Enter the user name used for logging in to the SMTP server using - [numeric keys], then press [OK].
  1. Confirm that <PASSWORD> is displayed, then press [OK].
  1. Enter the password used for loggin in to the SMTP server using - [numeric keys], then press [OK].
  1. Press [Stop] to return to the standby mode.
  1. Turn off the main power on the right side of the machine, then turn on the power to restart the machine.


When POP before SMTP Authentication is Used

Return to Overview

Follow the procedure below to set up the e-mail and I-fax send functions when the POP before SMTP authentication is used.


Remark
  • If your provider uses this method, you need to make settings also to receive I-faxes using the POP server. (See "When a POP Server is Used.")
  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Press [] or [] to select <E-MAIL/I-FAX>, then press [OK].
  1. Press [] or [] to select <SMTP SERVER>, then press [OK].
  1. Enter the SMTP server name using - [numeric keys], then press [OK].
  • Enter the SMTP server name if the SMTP server name is already registered in the DNS server.
  • Enter the IP address of the SMTP server if the SMTP server name is not registered in the DNS server.
  1. Press [] or [] to select <E-MAIL ADDRESS>, then press [OK].
  1. Enter the e-mail address your machine will use using - [numeric keys], then press [OK].
  1. Press [] or [] to select <AUTH/ENC SETTINGS>, then press [OK].
  1. Confirm that <POP BEFORE SEND> is displayed, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].

<OFF>: Does not use an SMTP server that requires POP before SMTP.

<ON>: Uses an SMTP server that requires POP before SMTP (method for authenticating users who have logged in the POP server before sending e-mail).

  1. Confirm that <SMTP AUTH> is displayed, then press [OK].
  1. Press [] or [] to select <OFF>, then press [OK].

<OFF>: Does not use an SMTP server that requires SMTP Authentication.

<ON>: Uses an SMTP server that requires SMTP Authentication (method for authenticating users who have logged in the SMTP server before sending e-mail and I-fax).

  1. Press [Stop] to return to the standby mode.
  1. Turn off the main power on the right side of the machine, then turn on the power to restart the machine.


When a POP Server is Used

Return to Overview

Follow the procedure below to set up the I-fax reception Functions when a POP server is used.

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Press [] or [] to select <E-MAIL/I-FAX>, then press [OK].
  1. Confirm that <SMTP RX> is displayed, then press [OK].
  1. Press [] or [] to select <OFF>, then press [OK].

<OFF>: Does not receive I-fax using the machine's own SMTP receiving function. If you want to receive I-fax using a POP server, select <OFF>.

<ON>: Receives I-fax using the machine's own SMTP receiving function.

  • The machine can receive I-fax images, but not any other type of e-mail.
  • You must register the host name of the machine with the DNS server if you want to receive I-fax using the machine's own SMTP receiving function.
  1. Press [] or [] to select <POP>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].

<OFF>: Does not receive I-fax using a POP server. If you want to receive I-fax using the machine's own SMTP receiving function, select <OFF>.

<ON>: Receives I-fax using a POP server.

  • The machine can receive I-fax images, but not any other type of e-mail.
  1. Press [] or [] to select <POP SERVER>, then press [OK].
  1. Enter the POP server name using - [numeric keys], then press [OK].
  • Enter the POP server name if the POP server name is already registered in the DNS server.
  • Enter the IP address of the POP server if the POP server name is not registered in the DNS server.
  1. Confirm that <POP ADDRESS> is displayed, then press [OK].
  1. Enter the login name for access to the POP server using - [numeric keys], then press [OK].
  1. Confirm that <POP PASSWORD> is displayed, then press [OK].
  1. Enter the password for access to the POP server using - [numeric keys], then press [OK].
  1. Confirm that <POP INTERVAL> is displayed, then press [OK].
  1. Use [], [], or - [numeric keys] to set the interval at which you want to check the POP server for incoming e-mail, then press [OK].
  • If the interval is set to 0, the POP server is not checked automatically.
  1. Press [Stop] to return to the standby mode.
  1. Turn off the main power on the right side of the machine, then turn on the power to restart the machine.


When the Machine's Own SMTP Receiving Function is Used

Return to Overview

Follow the procedure below to set up the I-fax reception functions when the machine's own SMTP receiving function is used.

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Press [] or [] to select <E-MAIL/I-FAX>, then press [OK].
  1. Confirm that <SMTP RX> is displayed, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].

<OFF>: Does not receive I-fax using the machine's own SMTP receiving function. If you want to receive I-fax using a POP server, select <OFF>.

<ON>: Receives I-fax using the machine's own SMTP receiving function.

  • The machine can receive I-fax images, but not any other type of e-mail.
  • You must register the host name of the machine with the DNS server if you want to receive I-fax using the machine's own SMTP receiving function.
  1. Press [] or [] to select <POP>, then press [OK].
  1. Press [] or [] to select <OFF>, then press [OK].

<OFF>: Does not receive I-fax using a POP server. If you want to receive I-fax using the machine's own SMTP receiving function, select <OFF>.

<ON>: Receives I-fax using a POP server.

  • The machine can receive I-fax images, but not any other type of e-mail.
  1. Press [Stop] to return to the standby mode.
  1. Turn off the main power on the right side of the machine, then turn on the power to restart the machine.


Setting Scan to File Server

This section describes procedures for setting Scan to File Server.


Scan to File Server

Using this feature, you can send a scanned document to a file server on a network.
This is very useful when you want to back up frequently-used documents such as a quotation form or when you want to share information on a project with your peers.


System Requirements

The following system environments are compatible when sending data from the machine to a file server, depending on the type of network used:

  • Servers
  • Microsoft Windows 2000 Server and Internet Information Services 5.0
  • Microsoft Windows XP Professional and Internet Information Services 5.1
  • Microsoft Windows Server 2003 and Internet Information Services 6.0
  • Microsoft Windows Vista and Internet Information Services 7.0
  • Microsoft Windows Sever 2008 and Internet Information Service 7.0
  • Solaris Version 2.6 or later
  • Mac OS X
  • FTP server for imageWARE Gateway
  • Protocol
  • TCP/IP
  • Servers
  • Microsoft Windows 2000 Server
  • Microsoft Windows 2000 Professional
  • Microsoft Windows XP Professional
  • Microsoft Windows XP Home Edition
  • Microsoft Windows Server 2003
  • Microsoft Windows Vista
  • Microsoft Windows Server 2008
  • Server software for sending data
  • Samba 2.2.8a or later (Mac OS X/UNIX/Linux)
  • Protocol
  • NetBIOS over TCP/IP (NetBT)

Remark
  • If you are using Windows 2000, you need to install Service Pack 4 or later.

Setup Procedures for Scan to File Server

To set up the Scan to Scan to File Server function, follow the procedure below.


Remark
  • It is recommended that the network administrator perform the following procedures.

  • Setup Procedures for Scan to File Server (FTP)

  1. Setup the network following to the explanation on "Basic Network Settings."

  1. Perform procedures described under "Setting and Checking the IP Address."

  1. Perform procedures described under "Setting File Server (FTP)."

  • Setup Procedures for Scan to File Server (File Sharing)

  1. Setup the network following to the explanation on "Basic Network Settings."

  1. Perform procedures described under "Setting and Checking the IP Address."

  1. Perform procedures described under "Setting File Server (File Sharing)."


Setting File Server (FTP)

Return to Overview

This section describes how to set up a computer as an FTP server.


Remark
  • This section describes only the procedures for setting up a computer to receive data sent from the machine. To send data from the machine to a server on the network, you must enter an address setting from the display. For instructions on how to specify destination address settings, see "Registering Destinations in the Address Book (imageRUNNER 1025iF Only)."
  • The following procedure explains a sample FTP server setup. Depending on your environment, the actual setup procedure may differ.

Windows 2000/XP/Server 2003/Vista/Server 2008

Mac OS X

UNIX

FTP Server for imageWARE Gateway


Windows 2000/XP/Server 2003/Vista/Server 2008

Return to Overview


Remark
  • It is recommended that the FTP server be configured by the network administrator.
  • The use of Windows 2000 Server as an FTP server requires the installation of Microsoft Internet Information Services 5.0 (IIS 5.0).
    If IIS is not installed in the computer you are using, you will need to install IIS before entering these settings.
    For installation procedures, see the documentation provided with your operating system.
  • The use of Windows XP Professional as an FTP server requires the installation of Microsoft Internet Information Services 5.1 (IIS 5.1).
    If IIS is not installed in the computer you are using, you will need to install IIS before entering these settings. For installation procedures, see the documentation provided with your operating system.
    Windows XP Home Edition cannot be used as an FTP server.
  • The use of Windows Server 2003 as an FTP server requires the installation of Microsoft Internet Information Services 6.0 (IIS 6.0).
    If IIS is not installed in the computer you are using, you will need to install IIS before entering these settings. For installation procedures, see the documentation provided with your operating system.
  • The use of Windows Vista/Server 2008 as an FTP server requires the installation of Microsoft Internet Information Services 5.1 (IIS 5.1).
    If IIS is not installed in the computer you are using, you will need to install IIS before entering these settings. For installation procedures, see the documentation provided with your operating system.
    Windows XP Home Edition cannot be used as an FTP server.
  • Verification of users for access to FTP servers is done by referencing the local account database Windows 2000 Server/XP Professional/Server 2003/Vista/Server 2008 that is used as the FTP server. Therefore, it is not possible to use the account of a domain user registered in Windows 2000 Server/XP Professional/Server 2003/Vista/Server 2008 to send data directly from the machine to FTP servers in other domains.
  • This section describes the procedures for using the default home directory under [Default FTP Site]. To use other settings, enter the FTP site and home directory by referring to the documentation for IIS.
  • In the following procedures, items displayed on the screen for Windows XP are used; items might differ depending on your operating system.
  1. Log on to Windows as a member of the group with access rights to the directory to be designated as the FTP site directory.
  • Depending on your environment, the access rights settings for a drive or directory may differ. For details, see the Windows documentation.
  1. Start IIS.

For Windows 2000/Server 2008, click [Start] on the Windows taskbar → [Settings] → [Control Panel] → [Administrative Tools] → [Internet Services Manager].

For Windows XP, click [start] on the Windows taskbar → [Control Panel] → [Performance and Maintenance] → [Administrative Tools] → [Internet Information Services].

For Windows Server 2003, click [Start] on the Windows taskbar → [Administrative Tools] → [Internet Information Services Manager].

For Windows Vista, click [start] on the Windows taskbar → [Control Panel] → [Performance and Maintenance] → [Administrative Tools] → [Internet Information Services].

  1. Enter the FTP site settings.

For Windows 2000, right-click the [Default FTP Site] icon → click [Properties].

For Windows XP/Server 2003, double-click the [FTP Sites] icon → right-click the [Default FTP Site] icon → click [Properties].

For Windows Vista/Server 2008, double-click the [FTP Sites] icon → right-click the [Default FTP Site] icon → click [Properties].

In the [Default FTP Site Properties] dialog box, click the [Security Accounts] tab to display the [Security Accounts] sheet.

For Windows 2000, deselect [Allow Anonymous Connections]. For Windows XP/Server 2003/Vista, deselect [Allow only anonymous connection].

Click the [Home Directory] tab to display the [Home Directory] sheet → select both [Read] and [Write].

Click [OK] to close the [Default FTP Site Properties] dialog box.

  1. Confirm [Full computer name].

For Windows 2000:

Right-click the [My Computer] icon on the desktop -> click [Properties].

Click the [Network Identification] tab to display the [Network Identification] sheet → confirm [Full computer name].
Click [Cancel] to close the [System Properties] dialog box.

For Windows XP/Server 2003:
Click [start] or [Start] on the Windows taskbar, right-click [My Computer] → click [Properties].
Click the [Computer Name] tab to display the [Computer Name] sheet → confirm [Full computer name].
Click [Cancel] to close the dialog box.

For Windows Vista/Server 2008:
Click [start] or [Start] on the Windows taskbar, right-click [My Computer] → click [Properties].
Click the [Computer Name] tab to display the [Computer Name] sheet → confirm [Full computer name].
Click [Cancel] to close the dialog box.

  1. Set up the users and passwords for access to the FTP server.

For Windows 2000, right-click the [My Computer] icon on the desktop → click [Manage] to open the [Computer Management] window.

For Windows XP/Server 2003, click [start] or [Start] on the Windows taskbar, right-click [My Computer] → click [Manage] to open the [Computer Management] window.

For Windows Vista/Server 2008, click [start] or [Start] on the Windows taskbar, right-click [My Computer] → click [Manage] to open the [Computer Management] window.

Under [System Tools], double-click [Local Users and Groups] → right-click the [Users] folder → click [New User].

In the [New User] dialog box, enter the user name in [User name] → enter the password in [Password] → re-enter the password in [Confirm password].

Enter a user name not longer than 20 alphanumeric characters, and a password not longer than 24 (14 for Windows 2000) alphanumeric characters. If [User must change password at next logon] is selected, any new users added must change their passwords in order to send data from the machine. (You cannot change the password from the operation panel.)

Confirm the settings → click [Create].

Close the [Computer Management] window.

  1. Set a destination address using the operation panel.

Sample destination setting:

  • Server side settings:
[Full computer name]: starfish.organization.company.com Create a directory named "share" in the specified FTP server's directory "\Inetpub\ftproot", and then set "share" as the data destination.
  • The machine's destination settings:
The server protocol: <FTP>
<NAME>: The destination's name
<HOST NAME>: starfish.organization.company.com
<FILE PATH>: share
<LOGIN NAME>: User name entered in step 5
<PASSWORD>: Password for the above user
  • To use [Full computer name], which was confirmed in step 4, as the host name for <HOST NAME> as shown in the example, it is necessary to use a DNS server. (This applies even if the machine and the FTP server are in the same subnet.) If no DNS server is available, the host name setting should be specified using the IP address of the FTP server.
  • A maximum of 120 alphanumeric characters can be entered for both <HOST NAME> and <FILE PATH> on the operation panel.
  • If you switch the language of the operation panel, <HOST NAME> and <FILE PATH> may not be displayed correctly.


Mac OS X

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Remark
  • The following procedures are based on Mac OS X version 10.4. The procedures may differ depending on the versions of Mac OS X you are using.
  1. Log in to Mac OS X as Administrator.
  1. Start the FTP services under Mac OS X.
  • Click the Apple icon in the top left of the screen → [System Preferences].
  • Click the [Sharing] icon in the [System Preferences] window.
  • Click to select the [FTP Access] → click [Start].
  • Click [Show all] on the toolbar.
  1. Specify the user to whom you want to send data, and then the password.
  • Click the [Accounts] icon in the [System Preferences] window.
  • Click [] to create a new account.
  • Enter a user name, and a password not longer than 24 alphanumeric characters.
  • Click [Create Account].
  • Close the [Accounts] window.
  1. Create a shared folder to which files are to be sent.

Sample setting:

Create a folder named "iR_Folder" in the [Public] folder in the [Home] folder.

  1. Grant access to the shared folder created in step 4.
  • Click to select the shared folder → select [Get Info] from the [File] menu.
  • Click [Ownership & Permissions] → [Details].
  • Enable read and write access to the folder by the owner and members of a group to which the owner belongs.
  • Close the Info window.
  1. Set a destination address using the operation panel.

Sample destination setting:

  • Server side settings:
(set using the above procedure): Create a folder named "iR_Folder" in the [Public] folder in the [Home] folder of the user named "yoko", and then specify the iR_Folder as the folder to which files are sent.
  • The machine's destination settings:
The server protocol: <FTP>
<NAME>: The destination's name
<HOST NAME>: IP address of Macintosh
<FILE PATH>: Enter an absolute path to a folder to which files are sent:
/Users/yoko/Public/iR_Folder
<LOGIN NAME>: User name entered in step 3
<PASSWORD>: Password for the above user
  • A maximum of 120 alphanumeric characters can be entered for <FILE PATH> on the operation panel.
  • If you switch the language of the operation panel, <HOST NAME> and <FILE PATH> may not be displayed correctly.


UNIX

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Remark
  • UNIX users must have Solaris 2.6 or later installed in order to use the computer as an FTP server.
  • In some environments, detailed settings may be required in order to use FTP. For details, consult your network manager.
  1. Log in to a workstation as a super user.
  1. Set up the users who send documents from the machine, and their passwords.

Enter a user name and a password not longer than 24 alphanumeric characters.

  1. Create a shared directory to be used for destination addresses, and then enable read access and write access by the users who will be sending data.
  1. Set a destination address using the operation panel.

Sample destination setting:

  • Server side settings:
[Host name]: starfish
[Domain]: organization.company.com
The user's home directory is /home/hsato, and /home/hsato/share is the data destination.
  • The machine's destination settings:
The server protocol: <FTP>
<NAME>: The destination's name
<HOST NAME>: starfish.organization.company.com
<FILE PATH>: Enter one of the following:
share (when using relative path)/home/hsato/share (when using absolute path)
<LOGIN NAME>: User name entered in step 2
<PASSWORD>: Password for the above user
  • To use the host name of the above example for <HOST NAME>, it is necessary to use a DNS server. (This applies even if the machine and the FTP server are in the same subnet.) If no DNS server is available, the host name setting should be specified using the IP address of the FTP server.
  • A maximum of 120 alphanumeric characters can be entered for both <HOST NAME> and <FILE PATH> on the operation panel.
  • If you switch the language of the operation panel, <HOST NAME> and <FILE PATH> may not be displayed correctly.


FTP Server for imageWARE Gateway

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Remark
  • An FTP server for imageWARE Gateway is required for receiving data from the machine when used with imageWARE Gateway.
  • If you are sending to an imageWARE Document Manager folder, set <FTP EXTENSION> to <ON>. For more information, see "Setting FTP Extension."
  1. Set up the FTP server for imageWARE Gateway.

For details about the settings, see the imageWARE Gateway Users Guide.

  1. On the FTP server for imageWARE Gateway, specify the folder to store data sent from the machine.

For details about the settings, see the imageWARE Gateway Users Guide.

  • A maximum of 120 alphanumeric characters can be entered for a folder name.
  • Enter a user name and a password not longer than 24 alphanumeric characters.
  1. On the FTP server for imageWARE Gateway, export destination data.

For details about the settings, see the imageWARE Gateway Users Guide.

  • A DNS server is needed to use an FQDN format (for example, starfish.organization.company.com) for the FTP server address. (A DNS server is also required if the machine and the FTP server are in the same subnet.) If you have not set up a DNS server, use IP addresses.]
  • A maximum of 120 alphanumeric characters can be entered for an FTP server address of the FQDN format.
  1. Use the Remote UI of the machine to import the destination data exported in step 3 into the machine.
  • Click [Add. Func.] of the Remote UI → click [Import/Export].
  • Click [Address Book].
  • Click [Import].
  • Click [Browse] → select the file to import.
  • Click [OK].
  • If you switch the language of the display, <HOST NAME> and <FILE PATH> may not be displayed correctly.


Setting File Server (File Sharing)

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To set up File Server (File Sharing), follow the procedure below.


Remark
  • It is recommended that the network administrator perform the following procedures.
  1. Set the protocol to this machine.
  1. Set an Computer as File Server.
  • Setting an Computer as File Server (Windows).
  • Setting an Computer as File Server (Mac OS)
  • Setting an Computer as File Server (UNIX/Linux)


Settings from the Machine (File Sharing)

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Follow the procedure below to set up the send files function of the machine.

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Press [] or [] to select <SMB SETTINGS>, then press [OK].
  1. Confirm that <USE SMB CLIENT> is displayed, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].

<OFF>: Does not send data to the file server.

<ON>: Sends data to the file server.

  1. Confirm that <SERVER> is displayed, then press [OK].
  1. Enter the NetBIOS name of the machine using - [numeric keys], then press [OK].
  • Be sure to enter a unique name that does not exist as a name for another computer or printer on the same network.
  • You cannot enter a character string that includes blanks.
  1. Confirm that <WORKGROUP> is displayed, then press [OK].
  1. Enter the name of the workgroup the machine belongs to using - [numeric keys], then press [OK].
  • You cannot enter the domain name as the workgroup name.
  • You cannot enter a character string that includes blanks.
  1. Confirm that <COMMENT> is displayed, then press [OK].
  1. If necessary, enter a comment using - [numeric keys], then press [OK].
  1. Press [Stop] to return to the standby mode.
  1. Turn off the main power on the right side of the machine, then turn on the power to restart the machine.


Confirming Computer Name and Necessary Components for File Sharing

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To store a scanned document to a shared folder on a computer using the Scan to File server function, you need to set up your computer accordingly.
Follow the procedures below to check the computer name and whether or not the components required for setting the shared folder are installed.


If you are using Windows 2000

Confirming Computer Name (Windows 2000)


Confirming Necessary Components for File Sharing (Windows 2000)


If you are using Windows Server 2003

Confirming Computer Name (Windows Server 2003)


Confirming Necessary Components for File Sharing (Windows Server 2003)


If you are using Windows XP

Confirming Computer Name (Windows XP)


Confirming Necessary Components for File Sharing (Windows XP)


If you are using Windows Vista

Confirming Computer Name (Windows Vista)


Confirming Necessary Components for File Sharing (Windows Vista)


If you are using Windows Server 2008

Confirming Computer Name (Windows Server 2008)


Confirming Necessary Components for File Sharing (Windows Server 2008)



Confirming Computer Name (Windows 2000)

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The computer name is required for setting a shared folder and registering an address.
Follow the procedures below to confirm the computer name.

  1. Log on to Windows with administrator privileges.
  1. Right-click the [My Computer] on the desktop. Click [Properties] to open the [System Properties] dialog box
  1. Click the [Network Identification] tab to display the [Network Identification] sheet.
  1. Click [Properties]
  1. In the [Identification Changes] dialog box, confirm the computer name in the [Computer name] box.

  1. Click [Cancel] repeatedly to close all the dialog boxes.


Confirming Necessary Components for File Sharing (Windows 2000)

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Follow the procedures below to check whether or not the components required for setting the shared folder are installed in your computer.

  1. Open the [Local Area Connection] dialog box.
  • Right-click the [My Network Places] icon on the desktop. Select [Properties] to open the [Network and Dialup Connections] dialog box.
  • Right-click the [Local Area Connection] icon. Select [Properties].
  1. Check whether or not the network components required for file sharing are installed.

Check that all the check boxes for the following are selected. If any of the boxes are not selected, select them.

  • [Client for Microsoft Networks]
  • [File and Printer Sharing for Microsoft Networks]
  • [Internet Protocol (TCP/IP)]

  • If any component is not installed, follow the procedures below to install it.
  • Click [Install...] to open the [Select Network Component Type] dialog box.
  • If [Client for Microsoft Networks] is not installed, select [Client], and then click [Add...].
  • If [File and Printer Sharing for Microsoft Networks] is not installed, select [Service], and then click [Add...].
  • If [Internet Protocol (TCP/IP)] is not installed, select [Protocol], and then click [Add...].
  • Select the component you want to install, and then click [OK].
  • If [Internet Protocol (TCP/IP)] is not installed, you need to set an IP address for your computer. For details, ask your network administrator.
  1. Click [OK] repeatedly to close all the dialog boxes.
  1. Restart your computer, if required.


Confirming Computer Name (Windows Server 2003)

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The computer name is required for setting a shared folder and registering an address.
Follow the procedures below to confirm the computer name.

  1. Log on to Windows with administrator privileges.
  1. Right-click [My Computer] on the desktop. Select [Properties] to open the [System Properties] dialog box.
  1. Click the [Computer Name] tab.
  1. Click [Change...].
  1. In the [Computer Name Changes] dialog box, confirm the computer name in the [Computer name] box.

  1. Click [Cancel] repeatedly to close all the dialog boxes.


Confirming Necessary Components for File Sharing (Windows Server 2003)

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Follow the procedures below to check whether or not the components required for setting the shared folder are installed in your computer.

  1. Open the [Local Area Connection] dialog box.
  • Click [Start] on the Windows taskbar. Select [Control Panel].
  • Double-click the [Network Connections] icon.
  • Right-click the [Local Area Connection] icon. Select [Properties].
  1. Check whether or not the network components required for file sharing are installed.

Check that all the check boxes for the following are selected. If any of the boxes are not selected, select them.

  • [Client for Microsoft Networks]
  • [File and Printer Sharing for Microsoft Networks]
  • [Internet Protocol (TCP/IP)]

  • If any component is not installed, follow the procedures below to install it.
  • Click [Install...] to open the [Select Network Component Type] dialog box.
  • If [Client for Microsoft Networks] is not installed, select [Client], and then click [Add...].
  • If [File and Printer Sharing for Microsoft Networks] is not installed, select [Service], and then click [Add...].
  • If [Internet Protocol (TCP/IP)] is not installed, select [Protocol], and then click [Add...].
  • Select the component you want to install, and then click [OK].
  • If [Internet Protocol (TCP/IP)] is not installed, you need to set an IP address for your computer. For details, ask your network administrator.
  1. Click [OK] repeatedly to close all the dialog boxes.
  1. Restart your computer, if required.


Confirming Computer Name (Windows XP)

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The computer name is required for setting a shared folder and registering an address.
Follow the procedures below to confirm the computer name.

  1. Log on to Windows with administrator privileges.
  1. Right-click [My Computer] on the desktop. Select [Properties] to open the [System Properties] dialog box.
  1. Click the [Computer Name] tab.
  1. Click [Change...].
  1. In the [Computer Name Changes] dialog box, confirm the computer name in the [Computer name] box.

  1. Click [Cancel] repeatedly to close all the dialog boxes.


Confirming Necessary Components for File Sharing (Windows XP)

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Follow the procedures below to check whether or not the components required for setting the shared folder are installed in your computer.

  1. Open the [Local Area Connection] dialog box.
  • On the [Start] menu, right-click [My Network Places]. Select [Properties].
  • Right-click [Local Area Connection]. Select [Properties].
  1. Check whether or not the network components required for file sharing are installed.

Check that all the check boxes for the following are selected. If any of the boxes are not selected, select them.

  • [Client for Microsoft Networks]
  • [File and Printer Sharing for Microsoft Networks]
  • [Internet Protocol (TCP/IP)]

  • If any component is not installed, follow the procedures below to install it.
  • Click [Install...] to open the [Select Network Component Type] dialog box.
  • If [Client for Microsoft Networks] is not installed, select [Client], and then click [Add...].
  • If [File and Printer Sharing for Microsoft Networks] is not installed, select [Service], and then click [Add...].
  • If [Internet Protocol (TCP/IP)] is not installed, select [Protocol], and then click [Add...].
  • Select the component you want to install, and then click [OK].
  • If [Internet Protocol (TCP/IP)] is not installed, you need to set an IP address for your computer. For details, ask your network administrator.
  1. Click [OK] repeatedly to close all the dialog boxes.
  1. Restart your computer, if required.


Confirming Computer Name (Windows Vista)

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The computer name is required for setting a shared folder and registering an address.
Follow the procedures below to confirm the computer name.

  1. Log on to Windows with administrator privileges.
  1. On the [Start] menu, right-click [Computer]. Select [Properties].
  1. In the [System] window, confirm the computer name.

  1. Close the [System] window.


Confirming Necessary Components for File Sharing (Windows Vista)

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Follow the procedures below to check whether or not the components required for setting the shared folder are installed in your computer.

  1. Open the [Local Area Connection] dialog box.
  • On the [Start] menu, right-click [Network]. Select [Properties].
  • Click [Manage network connections].
  • Right-click [Local Area Connection]. Select [Properties].
  • If the [User Account Control] dialog box appears in Windows Vista, click [Continue].
  1. Check whether or not the components required for file sharing are installed.

Check that all of the following check boxes are selected. If any of the boxes is not selected, select it.

  • [Client for Microsoft Networks]
  • [File and Printer Sharing for Microsoft Networks]
  • [Internet Protocol Version 4 (TCP/IPv4)]

  • If any component is not installed, follow the procedures below to install it.
  • Click [Install...] to open the [Select Network Feature Type] dialog box.
  • If [Client for Microsoft Networks] is not installed, select [Client], and then click [Add...].
  • If [File and Printer Sharing for Microsoft Networks] is not installed, select [Service], and then click [Add...].
  • If [Internet Protocol Version 4 (TCP/IPv4)] is not installed, select [Protocol], and then click [Add...].
  • Select the component you want to install, and then click [OK].
  • If [Internet Protocol Version 4 (TCP/IPv4)] is not installed, you need to set an IP address for your computer. For the setting, ask your network administrator.
  1. Click [OK] repeatedly to close all the dialog boxes.
  1. Restart your computer, if required.


Confirming Computer Name (Windows Server 2008)

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The computer name is required for setting a shared folder and registering an address.
Follow the procedures below to confirm the computer name.

  1. Log on to Windows with administrator privileges.
  1. On the [Start] menu, right-click [Computer]. Select [Properties].
  1. In the [System] window, confirm the computer name.

  1. Close the [System] window.


Confirming Necessary Components for File Sharing (Windows Server 2008)

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Follow the procedures below to check whether or not the components required for setting the shared folder are installed in your computer.

  1. Open the [Local Area Connection] dialog box.
  • On the [Start] menu, right-click [Network]. Select [Properties].
  • Click [Manage network connections].
  • Right-click [Local Area Connection]. Select [Properties].
  • If the [User Account Control] dialog box appears in Windows Vista, click [Continue].
  1. Check whether or not the components required for file sharing are installed.

Check that all of the following check boxes are selected. If any of the boxes is not selected, select it.

  • [Client for Microsoft Networks]
  • [File and Printer Sharing for Microsoft Networks]
  • [Internet Protocol Version 4 (TCP/IPv4)]

  • If any component is not installed, follow the procedures below to install it.
  • Click [Install...] to open the [Select Network Feature Type] dialog box.
  • If [Client for Microsoft Networks] is not installed, select [Client], and then click [Add...].
  • If [File and Printer Sharing for Microsoft Networks] is not installed, select [Service], and then click [Add...].
  • If [Internet Protocol Version 4 (TCP/IPv4)] is not installed, select [Protocol], and then click [Add...].
  • Select the component you want to install, and then click [OK].
  • If [Internet Protocol Version 4 (TCP/IPv4)] is not installed, you need to set an IP address for your computer. For the setting, ask your network administrator.
  1. Click [OK] repeatedly to close all the dialog boxes.
  1. Restart your computer, if required.


Setting Shared Folder

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Once you confirm that the required components are installed, set a shared folder in which a scanned document is stored as a file.
There are two setting options for the shared folder:


Shared Folder without Access Control Applied

This is useful when you want to share files with other users over a network without any restrictions.
Users can access these folders from any computers on the network without having to enter a user name and password.



Follow the procedures below to set the shared folder without access control applied.


File Sharing without Access Restriction


Shared Folder with Access Control Applied

This is useful when you want to limit access to certain users.
To access a shared folder of this type, users have to enter their accounts (their user names and passwords) that are set to that shared folder. If they don't know their accounts, they cannot access that shard folder.



Follow the procedures below to shared folder with access control applied.


File Sharing with Access Restriction



File Sharing without Access Restriction

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Follow the procedures below to set the shared folder without access control applied.


File Sharing without Access Restriction (Windows 2000)

File Sharing without Access Restriction (Windows Server 2003)

File Sharing without Access Restriction (Windows XP)

File Sharing without Access Restriction (Public Folder) (Windows Vista)

File Sharing without Access Restriction (Windows Server 2008)


File Sharing without Access Restriction (Windows 2000)

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Access permissions

If "Access permissions" are granted to users who are registered to computers, they are authorized to operate folders and files.

There are two types of access permissions:

  • Network-level access permission

This is to control users who access to the shared folder over the network.

  • Local-level access permission

This is to control users who are logged on to their computers to folders.
The local-level access permission can be set only when the drive in which folders are located is formatted in NTFS.

  1. Set a shared folder.
  • Create a new folder in any drive.

Creating the folder in the place where users can find it easily, such as the first level in C drive, is recommended.

Ex) C:\share

  • Right-click the created folder.
  • Select [Sharing and Security...] to open the [<Folder name> Properties] dialog box.

  • Select [Share this folder].

  1. Set the network-level access permission.
  • In the [Sharing] page, click the [Permissions] button to open the [Permissions for <Folder Name>].

  • In the [Permissions for <Folder name>], under [Group or user names], select [Everyone] to grant. Select the [Full Control] box under [Allow] if not selected.

  • Select the [Full Control] box so that you can store data scanned with this machine to a computer (the file server).
  • Click [OK] to close the [Permissions for <Folder Name>] dialog box.
  • If the [Security] tab is displayed in the [<Folder name> Properties], proceed to Step 3 to set the local-level access permission. If not, proceed to Step 4.
  • The [Security] tab is not displayed when:
  • The drive to which the shared folder is set is formatted in FAT16 or FAT32.
  • Simple file sharing is enabled.
  1. Set the local-level access permission.

If the drive to which the shared folder is set is formatted in NTFS, you need to set the local-level as well as the network-level access permissions.

  • In the [<Folder name> Properties], click the [Security] tab.
  • Click [Add...] to open the [Select Users or Groups] dialog box.

  • Type "Everyone" in [Enter the object names to select].

  • Click [Check Names]. Make sure that the correct object name is typed.
  • If a wrong object name is typed, you see the [Name Not Found] dialog box. If that happens, click [Cancel] to check whether or not the computer name and user name are wrong.
  • Click [OK] to close the [Select Users or Groups] dialog box.
  • In the [Security], under [Group or user names], select [Everyone]. Select the [Full Control] box under [Allow].

  • Select the [Full Control] box so that you can store data scanned with this machine to a computer (the file server).
  1. Click [OK] to close the [<Folder name> Properties] dialog box.
  1. Set a destination address using the display.
  • Server side settings:
[Computer name]: swan
[Share Name]: share
  • The machine's destination settings:
<NAME>: The destination's name
The server protocol: <Windows (SMB)>
<HOST NAME>: \\swan (Double backslash "\\" can be omitted)
Computer name confirmed in step 5 in "Confirming Computer Name (Windows 2000)"
<FILE PATH>: \share
Folder name created in step 1
<LOGIN NAME>: Leave this box blank.
<PASSWORD>: Leave this box blank.
  • If you use <Windows (SMB): Browse> to specify each item, Use that after the expiration of the time specified in "Setting Startup Time." (the default setting startup time is <60 seconds>)
  • A maximum of 120 alphanumeric characters can be entered for both <HOST NAME> and <FILE PATH> on the display.
  • If you switch the language of the display, <HOST NAME> and <FILE PATH> may not be displayed correctly.
  • If the language of the display differs from the computer on your network, <HOST NAME> and <FILE PATH> may not be displayed correctly, or you may not be able to browse the directories.


File Sharing without Access Restriction (Windows Server 2003)

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Access permissions

If "Access permissions" are granted to users who are registered to computers, they are authorized to operate folders and files.

There are two types of access permissions:

  • Network-level access permission

This is to control users who access to the shared folder over the network.

  • Local-level access permission

This is to control users who are logged on to their computers to folders.
The local-level access permission can be set only when the drive in which folders are located is formatted in NTFS.

  1. Set a shared folder.
  • Create a new folder in any drive.

Creating the folder in the place where users can find it easily, such as the first level in C drive, is recommended.

Ex) C:\share

  • Right-click the created folder.
  • Select [Sharing and Security...] to open the [<Folder name> Properties] dialog box.

  • Select [Share this folder].

  1. Set the network-level access permission.
  • In the [Sharing] page, click the [Permissions] button to open the [Permissions for <Folder Name>].

  • In the [Permissions for <Folder name>], under [Group or user names], select [Everyone] to grant. Select the [Full Control] box under [Allow] if not selected.

  • Select the [Full Control] box so that you can store data scanned with this machine to a computer (the file server).
  • Click [OK] to close the [Permissions for <Folder Name>] dialog box.
  • If the [Security] tab is displayed in the [<Folder name> Properties], proceed to Step 3 to set the local-level access permission. If not, proceed to Step 4.
  • The [Security] tab is not displayed when:
  • The drive to which the shared folder is set is formatted in FAT16 or FAT32.
  • Simple file sharing is enabled.
  1. Set the local-level access permission.

If the drive to which the shared folder is set is formatted in NTFS, you need to set the local-level as well as the network-level access permissions.

  • In the [<Folder name> Properties], click the [Security] tab.
  • Click [Add...] to open the [Select Users or Groups] dialog box.

  • Type the following in [Enter the object names to select].

  • Click [Check Names]. Make sure that the correct object name is typed.
  • If a wrong object name is typed, you see the [Name Not Found] dialog box. If that happens, click [Cancel] to check whether or not the computer name and user name are wrong.
  • Click [OK] to close the [Select Users or Groups] dialog box.

  • In the [Security], under [Group or user names], select [Everyone]. Select the [Full Control] box under [Allow].
  • Select the [Full Control] box so that you can store data scanned with this machine to a computer (the file server).
  1. Click [OK] to close the [<Folder name> Properties] dialog box.
  1. Activate the Guest user account.
  • Right-click the [My Computer] icon on the desktop. Click [Manage] to open the [Computer Management] window.
  • Under [System Tools], click [Local Users and Groups].
  • Double-click the [Guest] user.

  • Deselect [Account is Disabled] to activate the Guest user account.

  • Click [OK] to close the [Guest Properties] dialog box.
  1. Set a destination address using the display.
  • Server side settings:
[Computer name]: swan
[Share Name]: share
  • The machine's destination settings:
<NAME>: The destination's name
The server protocol: <Windows (SMB)>
<HOST NAME>: \\swan (Double backslash "\\" can be omitted)
Computer name confirmed in step 5 in "Confirming Computer Name (Windows Server 2003)"
<FILE PATH>: \share
Folder name created in step 1
<LOGIN NAME>: Leave this box blank.
<PASSWORD>: Leave this box blank.
  • If you use <Windows (SMB): Browse> to specify each item, Use that after the expiration of the time specified in "Setting Startup Time." (the default setting startup time is <60 seconds>)
  • A maximum of 120 alphanumeric characters can be entered for both <HOST NAME> and <FILE PATH> on the display.
  • If you switch the language of the display, <HOST NAME> and <FILE PATH> may not be displayed correctly.
  • If the language of the display differs from the computer on your network, <HOST NAME> and <FILE PATH> may not be displayed correctly, or you may not be able to browse the directories.


File Sharing without Access Restriction (Windows XP)

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If you are using Windows XP Professional or Windows XP Home Edition, use simple file sharing to set shared folders without access control applied.


Remark
  • If you are using Windows XP Professional and simple file sharing is disabled, follow the procedures below to enable it.
  • On the [Start] menu, select [Control Panel], and then select [Folder Options] to open the [Folder Options] dialog box.
  • Select the [View] tab.
  • Under [Advanced settings], select the [Use simple file sharing (Recommended)] check box.
  • Click [OK] to close the [Folder Options] dialog box.
  1. Create a new folder in any drive.

Creating the folder in the place where users can find it easily, such as the first level in C drive, is recommended.

Ex) C:\share

  1. Right-click the created folder.
  1. Select [Sharing and Security...] to open the [<Folder name> Properties] dialog box.

  1. Click [If you understand the security risks but want to share files without running the wizard, click here.].

  • This message is not displayed at the second time or later. In such case, proceed to Step 6.
  1. In the [Public folder sharing] dialog box, select the [Just enable file sharing] check box, and then click [OK].

  1. Select the [Share this folder on the network] and [Allow network users to change my files] check boxes.

  1. Click [OK] to close the [<Folder name> Properties] dialog box.
  1. Set a destination address using the display.
[Computer name]: swan
[Share Name]: share
  • The machine's destination settings:
<NAME>: The destination's name
The server protocol: <Windows (SMB)>
<HOST NAME>: \\swan (Double backslash "\\" can be omitted)
Computer name confirmed in step 5 in "Confirming Computer Name (Windows XP)"
<FILE PATH>: \share
Folder name created in step 1
<LOGIN NAME>: Leave this box blank.
<PASSWORD>: Leave this box blank.
  • If you use <Windows (SMB): Browse> to specify each item, Use that after the expiration of the time specified in "Setting Startup Time." (the default setting startup time is <60 seconds>)
  • A maximum of 120 alphanumeric characters can be entered for both <HOST NAME> and <FILE PATH> on the display.
  • If you switch the language of the display, <HOST NAME> and <FILE PATH> may not be displayed correctly.
  • If the language of the display differs from the computer on your network, <HOST NAME> and <FILE PATH> may not be displayed correctly, or you may not be able to browse the directories.


File Sharing without Access Restriction (Public Folder) (Windows Vista)

Return to Overview

In Windows Vista, you can use the special folder named "Public folder" in which files can be shared with other users on the same network. Using Public folder, you can set a shared folder without access control applied.


Sharing the Public folder

  1. On the [Start] menu, select [Control Panel] to open [Control Panel].

  1. Click [Set up file sharing] to open the [Network and Sharing Center] window.


  1. In the [Network and Sharing Center] window, click the downwards arrow next to [Public folder sharing].


  1. Select [Turn on sharing so anyone with network access can open, change, and create files], and then click [Apply].

  • Do not select [Turn on sharing so anyone with network access can open files]. Otherwise, you will not be able to store a document scanned with this machine to a shared folder as a file.
  • If the [User Account Control] dialog box appears in Windows Vista, click [Continue].

  1. Click the downwards arrow next to [Password protected sharing].


  1. Click [Turn off password protected sharing], and then click [Apply].

  • If the [User Account Control] dialog box appears in Windows Vista, click [Continue].

Creating a folder to store a file

You can store a file in the first level of the Public folder. This section describes the procedures to create a new folder to store a file in the Public folder.


  1. Display the Public folder in Windows Explorer, etc.

  1. Create a new folder in the Public folder.


  1. Set a destination address using the display.

Sample destination setting:

  • Server side settings:
[Computer name]: swan
[Share Name]: share
  • The machine's destination settings:
<NAME>: The destination's name
The server protocol: <Windows (SMB)>
<HOST NAME>: \\swan (Double backslash "\\" can be omitted)
Computer name confirmed in step 3 in "Confirming Computer Name (Windows Vista)"
<FILE PATH>: \share
Folder name created in step 1
Delimitate Public folder and the other folder using "\", as shown below.
Ex) \Public\share
<LOGIN NAME>: Leave this box blank.
<PASSWORD>: Leave this box blank.
  • If you use <Windows (SMB): Browse> to specify each item, Use that after the expiration of the time specified in "Setting Startup Time."(the default setting startup time is <60 seconds>)
  • A maximum of 120 alphanumeric characters can be entered for both <HOST NAME> and <FILE PATH> on the display.
  • If you switch the language of the display, <HOST NAME> and <FILE PATH> may not be displayed correctly.
  • If the language of the display differs from the computer on your network, <HOST NAME> and <FILE PATH> may not be displayed correctly, or you may not be able to browse the directories.


File Sharing without Access Restriction (Windows Server 2008)

Return to Overview

In Windows Vista, you can use the special folder named "Public folder" in which files can be shared with other users on the same network. Using Public folder, you can set a shared folder without access control applied.


Sharing the Public folder

  1. On the [Start] menu, select [Control Panel] to open [Control Panel].

  1. Click [Set up file sharing] to open the [Network and Sharing Center] window.


  1. In the [Network and Sharing Center] window, click the downwards arrow next to [Public folder sharing].


  1. Select [Turn on sharing so anyone with network access can open, change, and create files], and then click [Apply].

  • Do not select [Turn on sharing so anyone with network access can open files]. Otherwise, you will not be able to store a document scanned with this machine to a shared folder as a file.
  • If the [User Account Control] dialog box appears in Windows Vista, click [Continue].

Creating a folder to store a file

You can store a file in the first level of the Public folder. This section describes the procedures to create a new folder to store a file in the Public folder.


  1. Display the Public folder in Windows Explorer, etc.

  1. Create a new folder in the Public folder.


  1. Set a destination address using the display.

Sample destination setting:

  • Server side settings:
[Computer name]: swan
[Share Name]: share
  • The machine's destination settings:
<NAME>: The destination's name
The server protocol: <Windows (SMB)>
<HOST NAME>: \\swan (Double backslash "\\" can be omitted)
Computer name confirmed in step 3 in "Confirming Computer Name (Windows Server 2008)"
<FILE PATH>: \share
Folder name created in step 1
Delimitate Public folder and the other folder using "\", as shown below.
Ex) \Public\share
<LOGIN NAME>: Leave this box blank.
<PASSWORD>: Leave this box blank.
  • If you use <Windows (SMB): Browse> to specify each item, Use that after the expiration of the time specified in "Setting Startup Time."(the default setting startup time is <60 seconds>)
  • A maximum of 120 alphanumeric characters can be entered for both <HOST NAME> and <FILE PATH> on the display.
  • If you switch the language of the display, <HOST NAME> and <FILE PATH> may not be displayed correctly.
  • If the language of the display differs from the computer on your network, <HOST NAME> and <FILE PATH> may not be displayed correctly, or you may not be able to browse the directories.


File Sharing with Access Restriction

Return to Overview

Follow the procedures below to set the file sharing with access restriction.


If you are using Windows 2000

Creating a User Account for Accessing a Shared Folder (Windows 2000)


Setting a Shared Folder and Access Permissions (Windows 2000)


If you are using Windows Server 2003

Creating a User Account for Accessing a Shared Folder (Windows Server 2003)


Setting a Shared Folder and Access Permissions (Windows Server 2003)


If you are using Windows XP

Creating a User Account for Accessing a Shared Folder (Windows XP)


Setting a Shared Folder and Access Permissions (Windows XP)


If you are using Windows Vista

Creating a User Account for Accessing a Shared Folder (Windows Vista)


Setting a Shared Folder and Access Permissions (Windows Vista)


If you are using Windows Server 2008

Creating a User Account for Accessing a Shared Folder (Windows Server 2008)


Setting a Shared Folder and Access Permissions (Windows Server 2008)



Creating a User Account for Accessing a Shared Folder (Windows 2000)

Return to Overview

You need to create user accounts of the users who access the shared folder in advance. This section describes the procedures to create a new account in your computer.


Remark
  • Even if you don't create a new account by following the procedures below, you can add a pre-registered account as the user who is permitted to access the shared folder. In such case, you need to create a password if it is not set to the pre-registered account. Once the password is created, the user is prompted to type it when he/she logs on to a computer.
  1. Right-click the [My Computer] icon on the desktop. Click [Manage] to open the [Computer Management] dialog box.
  1. Under [System Tools], double-click [Local Users and Groups].

  1. Right-click the [Users] folder. Click [New User].
  1. Set up the user accessing the shared folder.
  • The user name must be up to 20 alphanumeric characters long.

  • In the [New User] dialog box, enter the user name in [User name].
  • Enter the password in [Password]. Re-enter the password in [Confirm password].
  • Deselect [User must change password at next logon].
  • Select [Password never expires].
  • Confirm the settings. Click [Create].
  1. Close the [Computer Management] dialog box.


Setting a Shared Folder and Access Permissions (Windows 2000)

Return to Overview

Once you create the account in your computer, create a shared folder. Add the created account to the shared folder as the user who is permitted to access that folder. Set access permissions for that user to that folder as well.


Access permissions

If "Access permissions" are granted to users who are registered to computers, they are authorized to operate folders and files.

There are two types of access permissions:

  • Network-level access permission

This is to control users who access to the shared folder over the network.

  • Local-level access permission

This is to control users who are logged on to their computers to folders.
The local-level access permission can be set only when the drive in which folders are located is formatted in NTFS.

  1. Set a shared folder.
  • Create a new folder in any drive.

Creating the folder in the place where users can find it easily, such as the first level in C drive, is recommended.

Ex) C:\share

  • Right-click the created folder.
  • Select [Sharing and Security...] to open the [<Folder name> Properties] dialog box.

  • Select [Share this folder].

  1. Set the network-level access permission.
  • In the [Sharing] page, click [Permissions] to open the [Permissions for <Folder Name>].

  • Click [Add...] to open the [Select Users or Groups] dialog box.

  • Type the following in [Enter the object names to select].

[Computer Name]\[User Name]

  • Click [Check Names]. Make sure that the correct object name is typed.
  • If a wrong object name is typed, the [Name Not Found] dialog box appears. If that happens, click [Cancel] to check whether or not the computer name and user name are wrong.
  • Click [OK] to close the [Select Users or Groups] dialog box.
  • In the [Permissions for <Folder name>], under [Group or user names], select the user whom you want to grant permission. Select the [Full Control] box under [Allow].

  • Select the [Full Control] box so that you can store data scanned with this machine to a computer (the file server).
  • Click [OK] to close the [Permissions for <Folder Name>] dialog box.
  • If the [Security] tab is displayed in the [<Folder name> Properties], proceed to Step 3 to set the local-level access permission. If not, proceed to Step 4.

  • The [Security] tab is not displayed when:
  • The drive to which the shared folder is set is formatted in FAT16 or FAT32.
  • Simple file sharing is enabled.
  1. Set the local-level access permission.

If the drive to which the shared folder is set is formatted in NTFS, you need to set the local-level as well as the network-level access permissions.

  • In the [<Folder name> Properties], click the [Security] tab.
  • Click [Add...] to open the [Select Users or Groups] dialog box.

  • Type the following in [Enter the object names to select].

[Computer Name]\[User Name]

  • Click [Check Names]. Make sure that the correct object name is typed.
  • If a wrong object name is typed, you see the [Name Not Found] dialog box. If that happens, click [Cancel] to check whether or not the computer name and user name are wrong.
  • Click [OK] to close the [Select Users or Groups] dialog box.
  • In the [Security], under [Group or user names], select the user whom you want to grant permission. Select the [Full Control] box under [Allow].

  • Select the [Full Control] box so that you can store data scanned with this machine to a computer (the file server).
  1. Click [OK] to close the [<Folder name> Properties] dialog box.
  1. Set a destination address using the display.
  • Server side settings:
[Computer name]: swan
[Share Name]: share
  • The machine's destination settings:
<NAME>: The destination's name
The server protocol: <Windows (SMB)>
<HOST NAME>: \\swan (Double backslash "\\" can be omitted)
Computer name confirmed in step 5 in "Confirming Computer Name (Windows 2000)"
<FILE PATH>: \share
Folder name created in step 1
<LOGIN NAME>: User name entered in step 4 in "Creating a User Account for Accessing a Shared Folder (Windows 2000)."
<PASSWORD>: Password entered in step 7 in "Creating a User Account for Accessing a Shared Folder (Windows 2000)."
  • If you use <Windows (SMB): Browse> to specify each item, Use that after the expiration of the time specified in "Setting Startup Time." (the default setting startup time is <60 seconds>)
  • A maximum of 120 alphanumeric characters can be entered for both <HOST NAME> and <FILE PATH> on the display.
  • If you switch the language of the display, <HOST NAME> and <FILE PATH> may not be displayed correctly.
  • If the language of the display differs from the computer on your network, <HOST NAME> and <FILE PATH> may not be displayed correctly, or you may not be able to browse the directories.


Creating a User Account for Accessing a Shared Folder (Windows Server 2003)

Return to Overview

You need to create user accounts of the users who access the shared folder in advance. This section describes the procedures to create a new account in your computer.


Remark
  • Even if you don't create a new account by following the procedures below, you can add a pre-registered account as the user who is permitted to access the shared folder. In such case, you need to create a password if it is not set to the pre-registered account. Once the password is created, the user is prompted to type it when he/she logs on to a computer.
  1. Click [Start] on the Windows taskbar, right-click [My Computer].
    Click [Manage] to open the [Computer Management] dialog box.
  1. Under [System Tools], double-click [Local Users and Groups].

  1. Right-click the [Users] folder. Click [New User].
  1. Set up the user accessing the shared folder.
  • The user name must be up to 20 alphanumeric characters long.

  • In the [New User] dialog box, enter the user name in [User name].
  • Enter the password in [Password]. Re-enter the password in [Confirm password].

Enter a user name not longer than 20 alphanumeric characters, and a password not longer than 24 alphanumeric characters.

  • Deselect [User must change password at next logon].
  • Select [Password never expires].
  • Confirm the settings. Click [Create].
  1. Close the [Computer Management] dialog box.


Setting a Shared Folder and Access Permissions (Windows Server 2003)

Return to Overview

Once you create the account in your computer, create a shared folder. Add the created account to the shared folder as the user who is permitted to access that folder. Set access permissions for that user to that folder as well.


Access permissions

If "Access permissions" are granted to users who are registered to computers, they are authorized to operate folders and files.

There are two types of access permissions:

  • Network-level access permission

This is to control users who access to the shared folder over the network.

  • Local-level access permission

This is to control users who are logged on to their computers to folders.
The local-level access permission can be set only when the drive in which folders are located is formatted in NTFS.

  1. Set a shared folder.
  • Create a new folder in any drive.

Creating the folder in the place where users can find it easily, such as the first level in C drive, is recommended.

Ex) C:\share

  • Right-click the created folder.
  • Select [Sharing and Security...] to open the [<Folder name> Properties] dialog box.

  • Select [Share this folder].

  1. Set the network-level access permission.
  • In the [Sharing] page, click [Permissions] to open the [Permissions for <Folder Name>].

  • Click [Add...] to open the [Select Users or Groups] dialog box.

  • Type the following in [Enter the object names to select].

[Computer Name]\[User Name]

  • Click [Check Names]. Make sure that the correct object name is typed.
  • If a wrong object name is typed, the [Name Not Found] dialog box appears. If that happens, click [Cancel] to check whether or not the computer name and user name are wrong.
  • Click [OK] to close the [Select Users or Groups] dialog box.
  • In the [Permissions for <Folder name>], under [Group or user names], select the user whom you want to grant permission. Select the [Full Control] box under [Allow].

  • Select the [Full Control] box so that you can store data scanned with this machine to a computer (the file server).
  • Click [OK] to close the [Permissions for <Folder Name>] dialog box.
  • If the [Security] tab is displayed in the [<Folder name> Properties], proceed to Step 3 to set the local-level access permission. If not, proceed to Step 4.

  • The [Security] tab is not displayed when:
  • The drive to which the shared folder is set is formatted in FAT16 or FAT32.
  • Simple file sharing is enabled.
  1. Set the local-level access permission.

If the drive to which the shared folder is set is formatted in NTFS, you need to set the local-level as well as the network-level access permissions.

  • In the [<Folder name> Properties], click the [Security] tab.
  • Click [Add...] to open the [Select Users or Groups] dialog box.

  • Type the following in [Enter the object names to select].

[Computer Name]\[User Name]

  • Click [Check Names]. Make sure that the correct object name is typed.
  • If a wrong object name is typed, you see the [Name Not Found] dialog box. If that happens, click [Cancel] to check whether or not the computer name and user name are wrong.
  • Click [OK] to close the [Select Users or Groups] dialog box.
  • In the [Security], under [Group or user names], select the user whom you want to grant permission. Select the [Full Control] box under [Allow].

  • Select the [Full Control] box so that you can store data scanned with this machine to a computer (the file server).
  1. Click [OK] to close the [<Folder name> Properties] dialog box.
  1. Set a destination address using the display.
  • Server side settings:
[Computer name]: swan
[Share Name]: share
  • The machine's destination settings:
<NAME>: The destination's name
The server protocol: <Windows (SMB)>
<HOST NAME>: \\swan (Double backslash "\\" can be omitted)
Computer name confirmed in step 5 in "Confirming Computer Name (Windows Server 2003)."
<FILE PATH>: \share
Folder name created in step 1
<LOGIN NAME>: User name entered in step 4 in "Creating a User Account for Accessing a Shared Folder (Windows Server 2003)."
<PASSWORD>: Password entered in step 7 in "Creating a User Account for Accessing a Shared Folder (Windows Server 2003)."
  • If you use <Windows (SMB): Browse> to specify each item, Use that after the expiration of the time specified in "Setting Startup Time." (the default setting startup time is <60 seconds>)
  • A maximum of 120 alphanumeric characters can be entered for both <HOST NAME> and <FILE PATH> on the display.
  • If you switch the language of the display, <HOST NAME> and <FILE PATH> may not be displayed correctly.
  • If the language of the display differs from the computer on your network, <HOST NAME> and <FILE PATH> may not be displayed correctly, or you may not be able to browse the directories.


Creating a User Account for Accessing a Shared Folder (Windows XP)

Return to Overview

You need to create user accounts of the users who access the shared folder in advance. This section describes the procedures to create a new account in your computer.


Remark
  • Even if you don't create a new account by following the procedures below, you can add a pre-registered account as the user who is permitted to access the shared folder. In such case, you need to create a password if it is not set to the pre-registered account. Once the password is created, the user is prompted to type it when he/she logs on to a computer.
  1. On the [start] menu, select [Control Panel] to open [Control Panel].
  1. Click [User Accounts].

  1. In the [User Accounts] dialog box, click [Create a new account].

  1. Type a user name in [Type a name for the new account], and then click [Next>].

  • The user name must be up to 20 alphanumeric characters long.
  1. Select [Limited], and then click [Create Account].

  1. Click the created user, and then click [Create a password].

  1. Type a password in [Type a new password] and [Type the new password again to confirm], and then click [Create Password].

  • The password must be up to 14 alphanumeric characters long.
  1. Close the [User Accounts] dialog box.


Setting a Shared Folder and Access Permissions (Windows XP)

Return to Overview

Once you create the account in your computer, create a shared folder. Add the created account to the shared folder as the user who is permitted to access that folder. Set access permissions for that user to that folder as well.


Access permissions

If "Access permissions" are granted to users who are registered to computers, they are authorized to operate folders and files.

There are two types of access permissions:

  • Network-level access permission

This is to control users who access to the shared folder over the network.

  • Local-level access permission

This is to control users who are logged on to their computers to folders.
The local-level access permission can be set only when the drive in which folders are located is formatted in NTFS.

  1. Set a shared folder.
  • Create a new folder in any drive.

Creating the folder in the place where users can find it easily, such as the first level in C drive, is recommended.

Ex) C:\share

  • Right-click the created folder.
  • Select [Sharing and Security...] to open the [<Folder name> Properties] dialog box.

  • Select [Share this folder].

  1. Set the network-level access permission.
  • In the [Sharing] page, click [Permissions] to open the [Permissions for <Folder Name>].

  • Click [Add...] to open the [Select Users or Groups] dialog box.

  • Type [Computer Name]\[User Name] in [Enter the object names to select].

  • Click [Check Names]. Make sure that the correct object name is typed.
  • If a wrong object name is typed, the [Name Not Found] dialog box appears. If that happens, click [Cancel] to check whether or not the computer name and user name are wrong.
  • Click [OK] to close the [Select Users or Groups] dialog box.
  • In the [Permissions for <Folder name>], under [Group or user names], select the user whom you want to grant permission. Select the [Full Control] box under [Allow].

  • Select the [Full Control] box so that you can store data scanned with this machine to a computer (the file server).
  • Click [OK] to close the [Permissions for <Folder Name>] dialog box.
  • If the [Security] tab is displayed in the [<Folder name> Properties], proceed to Step 3 to set the local-level access permission. If not, proceed to Step 4.

  • The [Security] tab is not displayed when:
  • The drive to which the shared folder is set is formatted in FAT16 or FAT32.
  • Simple file sharing is enabled.
  1. Set the local-level access permission.

If the drive to which the shared folder is set is formatted in NTFS, you need to set the local-level as well as the network-level access permissions.

  • In the [<Folder name> Properties], click the [Security] tab.
  • Click [Add...] to open the [Select Users or Groups] dialog box.

  • Type [Computer Name]\[User Name] in [Enter the object names to select].

  • Click [Check Names]. Make sure that the correct object name is typed.
  • If a wrong object name is typed, you see the [Name Not Found] dialog box. If that happens, click [Cancel] to check whether or not the computer name and user name are wrong.
  • Click [OK] to close the [Select Users or Groups] dialog box.
  • In the [Security], under [Group or user names], select the user whom you want to grant permission. Select the [Full Control] box under [Allow].

  • Select the [Full Control] box so that you can store data scanned with this machine to a computer (the file server).
  1. Click [OK] to close the [<Folder name> Properties] dialog box.
  1. Set a destination address using the display.

Sample destination setting:

  • Server side settings:
[Computer name]: swan
[Share Name]: share
  • The machine's destination settings:
<NAME>: The destination's name
The server protocol: <Windows (SMB)>
<HOST NAME>: \\swan (Double backslash "\\" can be omitted)
Computer name confirmed in step 5 in "Confirming Computer Name (Windows XP)."
<FILE PATH>: \share
Folder name created in step 1
<LOGIN NAME>: User name entered in step 4 in "Creating a User Account for Accessing a Shared Folder (Windows XP)."
<PASSWORD>: Password entered in step 7 in "Creating a User Account for Accessing a Shared Folder (Windows XP)."
  • If you use <Windows (SMB): Browse> to specify each item, Use that after the expiration of the time specified in "Setting Startup Time." (the default setting startup time is <60 seconds>)
  • A maximum of 120 alphanumeric characters can be entered for both <HOST NAME> and <FILE PATH> on the display.
  • If you switch the language of the display, <HOST NAME> and <FILE PATH> may not be displayed correctly.
  • If the language of the display differs from the computer on your network, <HOST NAME> and <FILE PATH> may not be displayed correctly, or you may not be able to browse the directories.


Creating a User Account for Accessing a Shared Folder (Windows Vista)

Return to Overview

You need to create user accounts of the users who access the shared folder in advance. This section describes the procedures to create a new account in your computer.


Remark
  • Even if you don't create a new account by following the procedures below, you can add a pre-registered account as the user who is permitted to access the shared folder. In such case, you need to create a password if it is not set to the pre-registered account. Once the password is created, the user is prompted to type it when he/she logs on to a computer.
  1. On the [Start] menu, select [Control Panel] to open [Control Panel].
  1. Click [Add or remove user accounts].

  • If the [User Account Control] dialog box appears in Windows Vista, click [Continue].
  1. In the [Manage Accounts] dialog box, click [Create a new account].

  1. In the [Create New Account] dialog box, select [Standard user], and then click [Create Account].

  • The user name must be up to 20 alphanumeric characters long.
  1. Click the user name created in the [Change an Account], and then click [Create a password].

  1. In the [Create Password] dialog box, type the password in two boxes circled in black, and then click [Create password].

  • The password must be up to 14 alphanumeric characters long.
  1. Close the [Change an Account] dialog box.


Setting a Shared Folder and Access Permissions (Windows Vista)

Return to Overview

Once you create the account in your computer, create a shared folder. Add the created account to the shared folder as the user who is permitted to access that folder. Set access permissions for that user to that folder as well.

  1. Create a folder in any drive.

Creating the folder in the place where users can find it easily, such as the first level in C drive, is recommended.

Ex) C:\share

  • Use alphanumeric characters to name the folder.
  1. Right-click the created folder.
  1. Select [Share...] to open the [File Sharing] dialog box.

  1. Click [] on the left side of [Add...]. Select the user. Click [Add...].

  1. Select the added user. Select the [Contributor] or [Co-owner] check box. Click [Share].

  • If the [User Account Control] dialog box appears in Windows Vista, click [Continue].
  • Access permissions in Windows Vista
  • Reader: A reader can only view shared files.
  • Contributor: A contributor can create, alter and delete shared files, but not alter access permissions.
  • Co-owner: A co-owner can perform all file operations including creating, altering, deleting shared files and altering access permissions.
  1. Click [Done] to close the [File Sharing] dialog box.

Sample destination setting:

  1. Set a destination address using the display.
  • Server side settings:
[Computer name]: swan
[Share Name]: share
  • The machine's destination settings:
<NAME>: The destination's name
The server protocol: <Windows (SMB)>
<HOST NAME>: \\swan (Double backslash "\\" can be omitted)
Computer name confirmed in step 3 in "Confirming Computer Name (Windows Vista)"
<FILE PATH>: \share
Folder name created in step 1
<LOGIN NAME>: User name entered in step 4 in "Creating a User Account for Accessing a Shared Folder (Windows Vista)."
<PASSWORD>: Password entered in step 6 in "Creating a User Account for Accessing a Shared Folder (Windows Vista)."
  • If you use <Windows (SMB): Browse> to specify each item, Use that after the expiration of the time specified in "Setting Startup Time." (the default setting startup time is <60 seconds>)
  • A maximum of 120 alphanumeric characters can be entered for both <HOST NAME> and <FILE PATH> on the display.
  • If you switch the language of the display, <HOST NAME> and <FILE PATH> may not be displayed correctly.
  • If the language of the display differs from the computer on your network, <HOST NAME> and <FILE PATH> may not be displayed correctly, or you may not be able to browse the directories.


Creating a User Account for Accessing a Shared Folder (Windows Server 2008)

Return to Overview

You need to create user accounts of the users who access the shared folder in advance. This section describes the procedures to create a new account in your computer.


Remark
  • Even if you don't create a new account by following the procedures below, you can add a pre-registered account as the user who is permitted to access the shared folder. In such case, you need to create a password if it is not set to the pre-registered account. Once the password is created, the user is prompted to type it when he/she logs on to a computer.
  1. On the [Start] menu, select [Control Panel] to open [Control Panel].
  1. Click [Change account type].

  • If the [User Account Control] dialog box appears in Windows Vista, click [Continue].
  1. In the [Manage Accounts] dialog box, click [Add...].

  1. In the [Add New User] dialog box, enter the user name in [User name] and enter the domain in [Domain].

  • The user name must be up to 20 alphanumeric characters long.
  1. Click [Next].
  1. In the [Add New User] dialog box, select [Standard user], and then click [Finish].

  1. In the [Create Password] dialog box, type the password in two boxes circled in black, and then click [Create password].
  • The password must be up to 14 alphanumeric characters long.
  1. Close the [Change an Account] dialog box.


Setting a Shared Folder and Access Permissions (Windows Server 2008)

Return to Overview

Once you create the account in your computer, create a shared folder. Add the created account to the shared folder as the user who is permitted to access that folder. Set access permissions for that user to that folder as well.

  1. Create a folder in any drive.

Creating the folder in the place where users can find it easily, such as the first level in C drive, is recommended.

Ex) C:\share

  • Use alphanumeric characters to name the folder.
  1. Right-click the created folder.
  1. Select [Share...] to open the [File Sharing] dialog box.

  1. Click [] to open the pull-down menu and select [Find...] from the pull-down menu in the [File Sharing] screen.

  1. Click [Advanced...] in the [Select Users or Groups] dialog box.

  1. Click [Find Now] to display the user list.
  1. Select the user you want to give permission to access the folder in the [Search result:] list and click [OK].

  1. Click [OK] in the [Select Users or Groups] dialog box.

  1. Select the added user. Select the [Contributor] or [Co-owner] check box. Click [Share].

  • If the [User Account Control] dialog box appears in Windows Server 2008,, click [Continue].
  • Access permissions in Windows Server 2008
  • Reader: A reader can only view shared files.
  • Contributor: A contributor can create, alter and delete shared files, but not alter access permissions.
  • Co-owner: A co-owner can perform all file operations including creating, altering, deleting shared files and altering access permissions.
  1. Click [Done] to close the [File Sharing] dialog box.

Sample destination setting:

  1. Set a destination address using the display.
  • Server side settings:
[Computer name]: swan
[Share Name]: share
  • The machine's destination settings:
<NAME>: The destination's name
The server protocol: <Windows (SMB)>
<HOST NAME>: \\swan (Double backslash "\\" can be omitted)
Computer name confirmed in step 3 in "Confirming Computer Name (Windows Server 2008)"
<FILE PATH>: \share
Folder name created in step 1
<LOGIN NAME>: User name entered in step 4 in "Creating a User Account for Accessing a Shared Folder (Windows Server 2008)."
<PASSWORD>: Password entered in step 6 in "Creating a User Account for Accessing a Shared Folder (Windows Server 2008)."
  • If you use <Windows (SMB): Browse> to specify each item, Use that after the expiration of the time specified in "Setting Startup Time." (the default setting startup time is <60 seconds>)
  • A maximum of 120 alphanumeric characters can be entered for both <HOST NAME> and <FILE PATH> on the display.
  • If you switch the language of the display, <HOST NAME> and <FILE PATH> may not be displayed correctly.
  • If the language of the display differs from the computer on your network, <HOST NAME> and <FILE PATH> may not be displayed correctly, or you may not be able to browse the directories.


Setting File Server (File Sharing) (Mac OS X)

Return to Overview

  • The following procedures are based on Mac OS X version 10.4. The procedures may differ depending on the versions of Mac OS X you are using.
  1. Log in to Mac OS X as Administrator.
  1. Specify the user to whom you want to send data, and then the password.
  • Click the [Accounts] icon in the [System Preferences] window.
  • Click [] to create a new account.
  • Enter a user name, and a password not longer than 24 alphanumeric characters.
  • Click [Create Account].
  • Close the [Accounts] window.
  1. Start the Windows Sharing services under Mac OS X.
  • Click the Apple icon in the top left of the screen → [System Preferences].
  • Click the [Sharing] icon in the [System Preferences] window.
  • Click to select the [Windows Sharing] → Click [Enable Accounts].
  • Click to select the user account created in step 2 → Click [Done].
  • Close the [Sharing] window.
  1. Create a folder to which files are to be sent under the home folder of the specified user.

Sample setting:

Create a folder named "iR_Folder" in the home folder.

  1. Set a destination address using the operation panel.

Sample destination setting:

  • Server side settings:
(set using the above procedure): Create a folder named "iR_Folder" in the home folder of the user named "yoko," and then specify the iR_Folder as the folder to which files are sent.
  • The machine's destination settings:
The server protocol: <SMB>
<NAME>: The destination's name
<HOST NAME>: IP address of Macintosh
<FILE PATH>:

Enter an absolute path to a folder to which files are sent:
/Users/yoko/iR_Folder

<LOGIN NAME>: User name entered in step 2
<PASSWORD>: Password for the above user
  • A maximum of 120 alphanumeric characters can be entered for <FILE PATH> on the operation panel.
  • If you switch the language of the operation panel, <HOST NAME> and <FILE PATH> may not be displayed correctly.


Setting File Server (File Sharing) (UNIX/Linux)

Return to Overview


Remark
  • Samba 2.2.8a or later is supported.
  • In some environments, detailed settings may be required in order to use Samba. For details, consult your network manage.
  1. Log in to a workstation as a superuser.
  1. Set up the users who access Samba shared folder, and their passwords.

Set a user name not longer than 24 alphanumeric characters, and a password not longer than 14 alphanumeric characters.

  1. Set a destination address using the display.

Sample destination setting:

  • Server side settings:
[Computer name]: swan
[Share Name]: share
  • The machine's destination settings:
<NAME>: The destination's name
The server protocol: <Windows (SMB)>
<HOST NAME>: \\swan (Double backslash "\\" can be omitted)
<FILE PATH>: \share
<LOGIN NAME>: User name entered in above step.
<PASSWORD>: Password for the above user
  • If you use <Windows (SMB): Browse> to specify each item, Use that after the expiration of the time specified in "Setting Startup Time." (the default setting startup time is <60 seconds>)
  • A maximum of 120 alphanumeric characters can be entered for both <HOST NAME> and <FILE PATH> on the display.
  • If you switch the language of the display, <HOST NAME> and <FILE PATH> may not be displayed correctly.
  • If the language of the display differs from the computer on your network, <HOST NAME> and <FILE PATH> may not be displayed correctly, or you may not be able to browse the directories.


Setting Up a Computer for Printing/Sending a Fax

This section describes procedures for Setting Up a computer for printing/sending a fax.


System Requirements

The following system environments are compatible when printing or sending a fax from a computer:

  • OS
  • Microsoft Windows 2000 Server
  • Microsoft Windows 2000 Professional
  • Microsoft Windows XP Professional
  • Microsoft Windows XP Home Edition
  • Microsoft Windows Server 2003
  • Microsoft Windows Vista
  • Microsoft Windows Server 2008
  • Computers
  • Windows; IBM PC/compatibles
  • Protocol
  • TCP/IP

Remark
  • If you are using Windows 2000, you need to install Service Pack 4 or later.

Setup Procedures for Printing/Sending a Fax

Before setting up a computer for printing/sending a fax, it is necessary to perform the following setup procedures.


Remark
  • It is recommended that the network administrator perform the following procedures.
  1. Setup the network following to the explanation on "Basic Network Settings."
  1. Perform procedures described under "Setting and Checking the IP Address."
  1. Perform procedures described under "Network Connection."


Settings from the Machine (Printing from PC/PC Fax)

Return to Overview

You can select the printing method over a TCP/IP network.

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Confirm that <TCP/IP SETTING> is displayed, then press [OK].
  1. Press [] or [] to select <USE LPD>, then press [OK].
  1. Press [] or [] to select <OFF> or <ON>, then press [OK].

<OFF>: Does not use LPD.

<ON>: Uses LPD as the print application.

  1. Confirm that <RAW SETTINGS> is displayed, then press [OK].
  1. Press [] or [] to select <OFF> or <ON>, then press [OK].

<OFF>: Does not use Raw. Skip to step 10.

<ON>: Uses Raw as the print application.

  1. Confirm that <USE BIDIRECTIONAL> is displayed, then press [OK].
  1. Press [] or [] to select <OFF> or <ON>, then press [OK].

<OFF>: Does not establish bidirectional communication using Port 9100.

<ON>: Establishes bidirectional communication using Port 9100.

  1. Press [Stop] to return to the standby mode.
  1. Turn off the main power on the right side of the machine, then turn on the power to restart the machine.


Setting Printer Connection Method (LPD/Raw)

Return to Overview

  • Connecting to a TCP/IP Network:

All computers that use the machine must have TCP/IP client software installed and must be enabled for TCP/IP network use. For details, see the manuals provided with the operating system.

  • Installing the Printer Driver and Specifying the Machine Destination Setting:

To print from a computer, you must install a printer driver and specify a setting for the machine destination. The machine destination setting differs depending on the print application used for printing. Use the following information as a guide to determine the print application you are using, and then perform the necessary operations.

  • LPD: This is the print application generally used with TCP/IP.
  • Raw: This is a print application used with Windows 2000/XP/Server 2003/Vista/Server 2008. It can print at higher speeds than LPD.

Remark
  • In the following procedures, items displayed on the screen for Windows XP are used; items might differ depending on your operating system.
  1. Open the printer properties dialog box.

For Windows Vista/Server 2008, click [Start] on the Windows task bar → [Control Panel] → [Printer] under [Hardware and Sound].

For Windows 2000, click [Start] on the Windows task bar → [Settings] → [Printers].

For Windows XP Professional/Server 2003, click [start] on the Windows task bar → [Printers and Faxes].

For Windows XP Home Edition, click [start] on the Windows task bar → [Control Panel] → [Printers and Other Hardware] → [Printers and Faxes].

  1. Right-click the icon of the printer you installed → select [Properties].
  1. Display the [Ports] sheet by clicking the [Ports] tab.

  1. Open the [Printer Ports] dialog box by clicking [Add Port].
  1. From [Available ports types], select [Standard TCP/IP Port] → click [New Port].

The Add Standard TCP/IP Printer Port Wizard starts.

  1. Click [Next].
  1. In [Printer Name or IP Address], enter the machine IP address or machine host name → click [Next].

After the computer has confirmed that there is a machine in which the entered IP address is assigned, the [Completing the Add Standard TCP/IP Printer Port Wizard] window appears.

  1. Click [Finish].

If the dialog box displays [Additional Port Information Required], follow the instructions on the screen to search again, or click [Standard] → click [Canon Network Printing Device with P9100] from the pull-down list → click [Next].

  1. Click [Close] to close the [Printer Ports] dialog box.
  1. In the printer properties dialog box, click [Configure Port] → Click [LPR] under [Protocol] → enter a print queue in [Queue Name] under [LPR Settings].

If you want to use Raw, confirm [Raw] under [Protocol] is selected, and proceed to step 11.

  • You can specify a print queue in [Queue Name]. The following three print queues are available:
    LP: The machine prints according to its spool settings. Normally select this option.
    SPOOL: The machine prints only after spooling a print job on the hard disk, regardless of its spool settings.
    DIRECT: The machine prints without spooling a print job on the hard disk, regardless of its spool settings.
  1. Click [OK].
  1. Click [Close].


Setting Print Server

Return to Overview

If Windows 2000/XP/Server 2003/Vista/Server 2008 is on your network, the following procedure enables you to set up a print server for more efficient management of network printers. Once a print server is set up, print jobs can be managed by the print server. Also, by setting up an alternate driver for the print server, printer drivers can be installed in each computer via the network.

  1. Open the printer properties dialog box.

For Windows Vista/Server 2008, click [Start] on the Windows task bar → [Control Panel] → [Hardware and Sound] → [Printers]

For Windows 2000, click [Start] on the Windows task bar → [Settings] → [Printers].

For Windows XP Professional/Server 2003, click [start] on the Windows task bar → [Printers and Faxes].

For Windows XP Home Edition, click [start] on the Windows task bar → [Control Panel] → [Printers and Other Hardware] → Printers and Faxes].

  1. Right-click the icon of the printer you installed → select [Sharing].
  1. For Windows Vista/Server 2008, click [Change sharing options]

For other operating systems, skip to step 4.

  • Click [Continue] to proceed if the [User Account Control] dialog box appears.
  1. Select [Share this printer] (Windows 2000: [Shared as]) and enter a share name.
  1. If this machine is shared with users running different versions of Windows, click [Additional drivers].

When the alternate driver is installed, additional windows will open for entering the location of the file containing the printer driver. Follow the instructions in these windows.

  • To install the printer driver on another computer, use the [Printer Wizard] window for selecting the printer destination → select [Network printer] → select the shared printer for the computer selected in the print server.
  1. Click [OK].

The shared printer settings are complete.



Additional Network Settings

Depending your network environment, additional network settings may be required.


Remark
  • It is recommended that the network administrator perform the following procedures.

Setting SNMP

Setting Startup Time

Setting Speed and Duplex

Setting Dedicated Port

Setting DNS

Controlling the Machine Access Using IP Addresses

Setting WINS

Setting PASV Mode for FTP

Setting FTP Extension

Setting the Use of HTTP

Setting Port Number

Setting Proxy

Limiting the Machine Access to a Certain MAC Address


Setting SNMP

Return to Overview

SNMP helps monitor the state of the machine and collects information on it. The following two items can be set:

<COMMUNITY NAME>:

Sets the SNMP community name. You can specify up to two community names.

<SNMP WRITABLE>:

Enables the computers on the network to access the machine and modify its settings if this item is activated. You can specify this setting for each community separately.

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - and [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Press [] or [] to select <SNMP SETTINGS>, then press [OK].
  1. Confirm that <USE SNMP> is displayed, then press [OK].
  1. Press [] or [] to select <ON> or <OFF>, then press [OK].

<ON>: When you set or browse each item of the machine with a utility that uses SNMP to obtain information.
<OFF>: When you do not use an SNMP utility.

  • If you want to use a Canon printer driver or utility, select <ON> for both <USE SNMP> and <DEDICATED PORT>.
  1. Confirm that <COMMUNITY NAME 1> is displayed, then press [OK].
  1. Enter the desired community name other than "public," using - [numeric keys], then press [OK].
  1. If you want to specify <COMMUNITY NAME2>, press [OK].

Otherwise, press [], then skip to step11.

  1. Enter the desired community name using - [numeric keys], then press [OK].
  1. Confirm that <SNMP WRITABLE 1> is displayed, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. If you want to specify <SNMP WRITABLE 2>, press [OK].

Otherwise, skip to step15.

  1. Press [] or [] to select <ON>, then press [OK].
  1. Press [Stop] to return to the standby mode.
  1. Restart the machine.


Setting Startup Time

Return to Overview

If you connect the machine to a switching hub, it may not be able to connect to a network even though your network settings are set correctly.
This occurs because the spanning tree process performed between switching hubs prevents them from communicating with each other immediately after the machine connects to a switching hub. In this case, use the following procedure to delay the startup of network communication.

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - and [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Press [] or [] to select <STARTUP TIME SET.>, then press [OK].
  1. Use [], [], or - [numeric keys] to set the time period required to delay the startup of network communications for the machine, then press [OK].

You can enter the value from 0 to 300 (seconds).

  1. Press [Stop] to return to the standby mode.
  1. Restart the machine.


Setting Speed and Duplex

Return to Overview

You can specify the communication method and Ethernet connection type.

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Press [] or [] to select <ETHERNET DRIVER> is displayed, then press [OK].
  1. Confirm that <DETECT> is displayed, then press [OK].
  1. Press [] or [] to select the desired detection method, then press [OK].

<AUTO>: Automatically determines the communication mode (Half duplex/Full duplex) and Ethernet type (10Base-T/100Base-TX). Skip to step 11.

<MANUAL>: You have to manually specify the communication mode and Ethernet type.

  • If you reconnect the network cable (for example, reconnect the cable to a different Ethernet hub) with the main power on, the Auto Detect function will not work even if you set <AUTO DETECT> to <AUTO>. (Connect the cable with the main power off.)
  1. Confirm that <DUPLEX> is displayed, then press [OK].
  1. Press [] or [] to select the desired communication method, then press [OK].

<HALF DUPLEX>: Sends and receives alternately.

<FULL DUPLEX>: Sends and receives simultaneously.

  1. Confirm that <ETHERNET TYPE> is displayed, then press [OK].
  1. Press [] or [] to select the desired Ethernet connection type, then press [OK].

<10 BASE-T>: Establish a 10Base-T network connection.

<100 BASE-TX>: Establish a 100Base-TX network connection.

  1. Press [Stop] to return to the standby mode.
  1. Restart the machine.


Setting Dedicated Port

Return to Overview

To set or browse detailed information on the machine with a Canon printer driver or utility, set <DEDICATED PORT> to <ON>.


Remark
  • If you want to use a Canon printer driver or utility, select <ON> for both <USE SNMP> and <DEDICATED PORT>.
  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - and [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Press [] or [] to select <DEDICATED PORT>, then press [OK].
  1. Press [] or [] to select <ON> or <OFF>, then press [OK].

<ON>: If you want to set or browse detailed information on the machine with a Canon printer driver or utility.

<OFF>: If you are not using a Canon printer driver or utility.

  1. Press [Stop] to return to the standby mode.
  1. Restart the machine.


Setting DNS

Return to Overview

DNS (Domain Name Service) is a service used for associating a host name (which is a name of a computer or a printer on a TCP/IP network) with a unique IP address.

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Confirm that <TCP/IP SETTINGS> is displayed, then press [OK].
  1. Press [] or [] to select <DNS SETTINGS>, then press [OK].
  1. Confirm that <PRIMARY SERVER> is displayed, then press [OK].
  1. Enter the IP address of a primary DNS server using - [numeric keys], then press [OK].
  1. Confirm that <SECONDARY SERVER> is displayed, then press [OK].

If the secondary DNS server address is not required, skip to step10.

  1. Enter the IP address of a secondary DNS server using - [numeric keys], then press [OK].
  1. Confirm that <HOST NAME> is displayed, then press [OK].
  1. Enter the desired host name using - [numeric keys], then press [OK].
  1. Confirm that <DOMAIN NAME> is displayed, then press [OK].
  1. Enter the network domain name using - [numeric keys], then press [OK].
  1. Confirm that <DNS DYNA. UPDATE> is displayed, then press [OK].
  1. Press [] or [] to select <ON> or <OFF>, then press [OK].

<ON>: Enables the machine to register its IP address, host name, and domain name to the DNS server automatically. This function is available in the environment where there is a dynamic DNS server.

<OFF>: Disables the DNS dynamic update function.

  • To use the DNS dynamic update function, enter the IP address of a DNS server, and the host name and domain name of the machine. (See step 5 to 13.)
  1. Press [Stop] to return to the standby mode.
  1. Restart the machine.


Controlling the Machine Access Using IP Addresses

Return to Overview

You can restrict the machine access from the computers on the network by specifying the range of IP addresses allowed/ forbidden to access the machine.


Remark
  • You can maintain security by setting the range of IP addresses for computers that can obtain access to the machine.
  • Once you set the range of IP addresses of computers on which items for the machine can be set or browsed, it is not possible to use the Remote UI on computers whose IP addresses are not allowed; a utility on the computers cannot be used to set or browse detailed information concerning the machine.
  • Once you set the range of IP addresses of computers from which data (print/fax/I-fax job) can be sent to the machine, the machine rejects data sent from computers whose IP addresses are not allowed.

Registering a Single IP Address to Prohibit

Registering a Range of IP Addresses to Prohibit

Allowing Machine Access Only from Registered IP Addresses

Editing Registered IP Addresses

Deleting Registered IP Addresses


Registering a Single IP Address to Prohibit

Return to Overview

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Confirm that <TCP/IP SETTINGS> is displayed, then press [OK].
  1. Press [] or [] to select <SET IP ADD RANGE>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Confirm that <PERMIT/REJECT> is displayed, then press [OK].
  1. Press [] or [] to select <REJECT>, then press [OK].
  1. Confirm that <SET IP ADDRESS> is displayed, then press [OK].
  1. Press [] or [] to select from <IP ADDRESS 1> through <IP ADDRESS 4>, then press [OK].

You can set up to four IP addresses or address ranges.

  1. Confirm that <START IP ADDRESS> is displayed, then press [OK].
  1. Enter the start IP address using - [numeric keys], then press [OK].
  1. Confirm that <END IP ADDRESS> is displayed, then press [OK].
  1. Enter the end IP address using - [numeric keys], then press [OK].
  1. Press [Stop] to return to the standby mode.
  1. Restart the machine.


Registering a Range of IP Addresses to Prohibit

Return to Overview

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Confirm that <TCP/IP SETTINGS> is displayed, then press [OK].
  1. Press [] or [] to select <SET IP ADD RANGE>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Confirm that <PERMIT/REJECT> is displayed, then press [OK].
  1. Press [] or [] to select <REJECT>, then press [OK].
  1. Confirm that <SET IP ADDRESS> is displayed, then press [OK].
  1. Press [] or [] to select from <IP ADDRESS 1> through <IP ADDRESS 4>, then press [OK].

You can set up to four IP addresses or address ranges.

  1. Confirm that <START IP ADDRESS> is displayed, then press [OK].
  1. Enter the start IP address using - [numeric keys], then press [OK].
  1. Confirm that <END IP ADDRESS> is displayed, then press [OK].
  1. Enter the end IP address using - [numeric keys], then press [OK].
  1. Press [Stop] to return to the standby mode.
  1. Restart the machine.


Allowing Machine Access Only from Registered IP Addresses

Return to Overview

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Confirm that <TCP/IP SETTINGS> is displayed, then press [OK].
  1. Press [] or [] to select <SET IP ADD RANGE>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Confirm that <PERMIT/REJECT> is displayed, then press [OK].
  1. Press [] or [] to select <PERMIT>, then press [OK].
  • This setting is applied to all the IP address ranges set by the following procedures. You cannot specify the permit/reject setting for the individual IP address range.
  1. Confirm that <SET IP ADDRESS> is displayed, then press [OK].
  1. Press [] or [] to select from <IP ADDRESS 1> through <IP ADDRESS 4>, then press [OK].

You can set up to four IP addresses or address ranges.

  1. Confirm that <START IP ADDRESS> is displayed, then press [OK].
  1. Enter the start IP address using - [numeric keys], then press [OK].
  1. Confirm that <END IP ADDRESS> is displayed, then press [OK].
  1. Enter the end IP address using - [numeric keys], then press [OK].

To specify only one IP address, enter the same address set to <START IP ADDRESS>.

To enter another IP address range, repeat step 10 to 14.

  • After specifying the <END IP ADDRESS> of <IP ADDRESS 4>, <RX MAC ADD SET.> is displayed. If you want to continue setting address ranges, perform the procedures from step 5.
  1. Press [Stop] to return to the standby mode.
  1. Restart the machine.


Editing Registered IP Addresses

Return to Overview

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Confirm that <TCP/IP SETTINGS> is displayed, then press [OK].
  1. Press [] or [] to select <SET IP ADD RANGE>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Press [] or [] to select <SET IP ADDRESS>, then press [OK].
  1. Press [] or [] to select the address range you want to edit from <IP ADDRESS 1> through <IP ADDRESS 4>, then press [OK].
  1. Press [] or [] to select <START IP ADDRESS> or <END IP ADDRESS>, then press [OK].
  1. Enter the correct IP address using - [numeric keys], then press [OK].

To edit another IP address range, repeat step 8 to 10.

  • After specifying the <END IP ADDRESS> of <IP ADDRESS 4>, <RX MAC ADD SET.> is displayed. If you want to continue editing address ranges, perform the procedures from step 5.
  1. Press [Stop] to return to the standby mode.
  1. Restart the machine.


Deleting Registered IP Addresses

Return to Overview

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Confirm that <TCP/IP SETTINGS> is displayed, then press [OK].
  1. Press [] or [] to select <SET IP ADD RANGE>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Press [] or [] to select <SET IP ADDRESS>, then press [OK].
  1. Press [] or [] to select from <IP ADDRESS 1> through <IP ADDRESS 4> which you want to delete, then press [OK].
  1. Confirm that <START IP ADDRESS> is displayed, then press [OK].
  1. Enter the IP address "0.0.0.0" using - [numeric keys], then press [OK].
  1. Confirm that <END IP ADDRESS> is displayed, then press [OK].
  1. Enter the IP address "0.0.0.0" using - [numeric keys], then press [OK].

To cancel another IP address range, repeat step 8 to 12.

  • After specifying the <END IP ADDRESS> of <IP ADDRESS 4>, <RX MAC ADD SET.> is displayed. If you want to continue deleting address ranges, perform the procedures from step 5.
  1. Press [Stop] to return to the standby mode.
  1. Restart the machine.


Setting WINS

Return to Overview

WINS (Windows Internet Name Service) is a service used for associating a NetBIOS name (which is a name of a computer or a printer on a NetBIOS network) with a unique IP address.

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Confirm that <TCP/IP SETTING> is displayed, then press [OK].
  1. Press [] or [] to select <CONFIGURE WINS>, then press [OK].
  1. Confirm that <WINS RESOLUTION> is displayed, then press [OK].
  1. Press [] or [] to select <OFF> or <ON>, then press [OK].

<OFF>: Does not resolve the name with WINS. Skip to step 10.

<ON>: Resolves the name with WINS.

  1. Confirm that <WINS SERVER> is displayed, then press [OK].
  1. Enter the IP address of a WINS server using - [numeric keys], then press [OK].
  • If DHCP determines the IP address, the IP address obtained from a DHCP server is overwritten with the IP address of a WINS server (obtained from the DHCP server), whenever possible.
  1. Press [Stop] to return to the standby mode.
  1. Restart the machine.


Setting PASV Mode for FTP

Return to Overview

Whether you use the PASV mode for FTP depends on the network environment you are using and the settings of the file server you are sending to. Before specifying the PASV mode for FTP, consult your network administrator.

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Confirm that <TCP/IP SETTING> is displayed, then press [OK].
  1. Press [] or [] to select <USE PASV MODE>, then press [OK].
  1. Press [] or [] to select <OFF> or <ON>, then press [OK].

<OFF>: Disables the PASV mode for FTP.

<ON>: Enables the PASV mode for FTP.

  1. Press [Stop] to return to the standby mode.
  1. Restart the machine.


Setting FTP Extension

Return to Overview

If you are sending to an imageWARE Document Manager folder, set the FTP server address specified in imageWARE Gateway as the destination. Set <FTP Extension> to <On>. Using imageWARE Document Manager and the Send function of the machine enables you to manage digitized paper documents and computer data on the network. For more information on imageWARE Document Manager, see the appropriate imageWARE Gateway documentation.

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Confirm that <TCP/IP SETTING> is displayed, then press [OK].
  1. Press [] or [] to select <FTP EXTENSION>, then press [OK].
  1. Press [] or [] to select <OFF> or <ON>, then press [OK].

<OFF>: Disables the FTP extension.

<ON>: Enables the FTP extension.

  1. Press [Stop] to return to the standby mode.
  1. Restart the machine.


Setting the Use of HTTP

Return to Overview

You can restrict the use of Remote UI.

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Confirm that <TCP/IP SETTING> is displayed, then press [OK].
  1. Press [] or [] to select <USE HTTP>, then press [OK].
  1. Press [] or [] to select <OFF> or <ON>, then press [OK].

<OFF>: Does not use the Remote UI.

<ON>: Uses the Remote UI.

  1. Press [Stop] to return to the standby mode.
  1. Restart the machine.


Setting Port Number

Return to Overview

Depending on your network environment, you can change the port number for each protocol.

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Confirm that <TCP/IP SETTINGS> is displayed, then press [OK].
  1. Press [] or [] to select <PORT NO.>, then press [OK].
  1. Press [] or [] to select the protocol of which you want to change the port number (LPD, RAW, HTTP, SMTP RX, POP3 RX, FTP SENDING, SMTP TX or SNMP), then press [OK].
  1. Enter the port number using - [numeric keys], then press [OK].

To enter the other port number, repeat step 6 to 7.

  • After specifying the port number of <SNMP>, <14. SET IP ADD RANGE> is displayed. If you want to continue setting port numbers, perform the procedures from step 5.
  1. Press [Stop] to return to the standby mode.
  1. Restart the machine.


Setting Proxy

Return to Overview

Depending on your network environment, you can use a proxy server for HTTP transaction.

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Confirm that <TCP/IP SETTINGS> is displayed, then press [OK].
  1. Press [] or [] to select <PROXY SETTINGS>, then press [OK].
  1. Confirm that <USE PROXY> is displayed, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Confirm that <SERVER ADDRESS> is displayed, then press [OK].
  1. Enter a proxy server IP address or FQDN using - [numeric keys], then press [OK].
  1. Confirm that <PORT NO.> is displayed, then press [OK].
  1. Enter the port number of a proxy server using - [numeric keys], then press [OK].
  1. Confirm that <USE SAME DOMAIN> is displayed, then press [OK].
  1. Press [] or [] to select <ON> or <OFF>, then press [OK].

<ON>: Uses a proxy in the same domain.

<OFF>: Does not use a proxy in the same domain.

  1. If you want to use proxy authentication, confirm that <AUTH SETTINGS> is displayed, then press [OK].

Otherwise, press [Additional Functions] repeatedly until <PROXY SETTINGS> in <TCP/IP SETTINGS> is displayed, then go to step 20.

  1. Press [] or [] to select <ON>, then press [OK].
  1. Confirm that <USER> is displayed, then press [OK].
  1. Enter the user name to use for proxy authentication using - [numeric keys], then press [OK].
  1. Confirm that <PASSWORD> is displayed, then press [OK].
  1. Enter the password to use for proxy authentication using - [numeric keys], then press [OK].
  1. Press [Stop] to return to the standby mode.
  1. Restart the machine.


Limiting the Machine Access to a Certain MAC Address

Return to Overview

You can restrict the machine access from the computers on the network by specifying the MAC addresses of the computers allowed/forbidden to access the machine.


Registering MAC Addresses to Allow

Editing Registered MAC Addresses

Deleting Registered MAC Addresses


Registering MAC Addresses to Allow

Return to Overview

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Confirm that <TCP/IP SETTINGS> is displayed, then press [OK].
  1. Press [] or [] to select <RX MAC ADD SET.>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].

<OFF>: Disables a MAC address filter. Skip to step 9.

<ON>: Enables a MAC address filter.

  • If you select <ON>, you will be unable to access from MAC addresses which have not been specified.
  1. Press [] or [] to select from <PERMIT RX ADD1> through <PERMIT RX ADD5>, then press [OK].
  1. Specify the MAC addresses to allow access to using - [numeric keys], then press [OK].

Repeat step 7 and 8 to specify other MAC addresses.

  1. Press [Stop] to return to the standby mode.
  1. Restart the machine.


Editing Registered MAC Addresses

Return to Overview

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Confirm that <TCP/IP SETTINGS> is displayed, then press [OK].
  1. Press [] or [] to select <RX MAC ADD SET.>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Press [] or [] to select the MAC address you want to edit from <PERMIT RX ADD1> through <PERMIT RX ADD5>, then press [OK].
  1. Specify the correct MAC addresses to allow access to using - [numeric keys], then press [OK].

Repeat step 7 and 8 to edit other MAC addresses.

  1. Press [Stop] to return to the standby mode.
  1. Restart the machine.


Deleting Registered MAC Addresses

Return to Overview

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <NETWORK SETTINGS>, then press [OK].
  1. Confirm that <TCP/IP SETTINGS> is displayed, then press [OK].
  1. Press [] or [] to select <RX MAC ADD SET.>, then press [OK].
  1. Press [] or [] to select <OFF>, then press [OK].
  1. Press [Stop] to return to the standby mode.
  1. Restart the machine.


Managing the Machine

The machine also enables you to use any of the following software to check the status and to specify the settings on your computer.

  • Web browser (Remote UI)
  • NetSpot Device Installer (Canon utility software included in the User Software CD)

Machine Management Using Web Browser (Remote UI)

You can use Remote UI installed in the machine to manage it on a web browser.
For using Remote UI, see "Setting from a PC."


Machine Management Using NetSpot Device Installer

NetSpot Device Installer is utility software for specifying the initial settings of Canon devices connected to a network. Available on the CD-ROM, NetSpot Device Installer can be accessed directly without installation, enabling network users to quickly and easily specify the initial settings of network devices.
For instructions on how to use NetSpot Device Installer, see the online help for NetSpot Device Installer.