Scanning Documents to a File Server |
This section describes the things that you must do before sending scanned documents to a file server. |
Overview of Scanner Functions |
This machine enables you to send scanned documents to a file server. Scanned documents are converted to file formats, such as TIFF, and are transmitted to the specified file server. |
Introduction to Using Scanner Functions - Scanning Documents to a File Server |
This machine enables you to send scanned documents to a file server. Scanned documents are converted to file formats, such as TIFF, and are transmitted to the specified file server.
Set the network settings to enable your machine to communicate over the network. (See "Basic Network Settings")
Set the file server settings to enable your machine to communicate with a file server. (See "Setting Scan to File Server") |
Basic Methods for Scanning Documents to a File Server |
This section describes the basic procedure for sending scanned documents to a computer that acts as a file server on a network. |
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The SEND indicator lights up and the machine enters the scan standby mode. |
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You can specify the file server addresses only with one-touch keys, coded dial codes, or For information how to specify the file server's address, see "Specifying Destinations (Scan to File Server)." If you want to start sending without adjusting the optional send settings, skip to step 9. |
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File server (FTP and SMB): <PDF>, <TIFF (B&W)>,
<PDF (COMPACT)>, <JPEG>
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If you have selected <JPEG> in step 5, this setting is not available. <DIVIDE INTO PAGES> is automatically set to <ON> when sending documents in JPEG format. <OFF>: Sends multiple images as a single file without dividing them. <ON>: Separates multiple images and send them as separate files. |
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File server (FTP and SMB): <200x200dpi>, <300x300dpi>, <400x400dpi>, <600x600dpi>, <100x100dpi>, <150x150dpi>, <200x100dpi>
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<TEXT/PHOTO>, <TEXT>, <PHOTO> If you have selected <PDF (COMPACT)> as the file format in step 5, the original type is automatically set to <TEXT/PHOTO>. Skip to step 9. |
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If the <ORIGINAL SIZE> message appears, press [
You can set the document's name (see "Naming a Sent Document Using a File Server",) ,and the message body text (see "Message (Scan to File Server)". |
Canceling Scan Documents to a File Server |
Follow this procedure to cancel a transmission in progress. |
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Specifying Destinations (Scan to File Server) |
This section describes how to specify the destination to send documents using a file server. You can select a destination stored in the one-touch key or coded speed dial code. |
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Specifying Destinations Using the Address Book (Scan to File Server) |
Using the One-Touch Keys (Scan to File Server) |
Using Coded Dial Codes (Scan to File Server) |
Using the Group Addresses (Scan to File Server) |
Specifying a Group from the One-touch keys (Scan to File Server) |
Specifying a Group from the Coded Dial Codes (Scan to File Server) |
Specifying Destinations Using the Address Book (Scan to File Server) |
The Address Book search enables you to search for a recipient registered in the machine. This is useful when you forget which one-touch key or coded dial code the recipient you want is registered under. |
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If no recipient is registered in Address Book, <NOT REGISTERED> is displayed. |
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For example, if you want to search for a name that starts with the letter "C", press [
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You can enter the optional settings by pressing [OK] again. (See "Send Settings (Scan to File Server).") |
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If the <ORIGINAL SIZE> message appears, press [ You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 7.
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Using the One-Touch Keys (Scan to File Server) |
You can specify up to 23 destinations using one-touch keys. |
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If you pressed a wrong key, press If you want to start sending without adjusting the optional send settings, skip to step 5. |
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You can enter the optional settings. (See "Send Settings (Scan to File Server).") |
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If the <ORIGINAL SIZE> message appears, press [ You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 3.
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Using Coded Dial Codes (Scan to File Server) |
You can specify up to 177 destinations using coded dial codes. |
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If you entered a wrong code, press If you want to start sending without adjusting the optional send settings, skip to step 6. |
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You can enter the optional settings. (See "Send Settings (Scan to File Server).") |
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If the <ORIGINAL SIZE> message appears, press [ You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 4.
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Using the Group Addresses (Scan to File Server) |
Group Dialing enables you to specify a group of registered destinations in the one-touch keys or coded dial codes. This is useful if you want to send the same document to several destinations. You can specify up to 199 destinations in one group. |
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Specifying a Group from the One-Touch Keys (Scan to File Server) |
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If you pressed a wrong key or code, press If you want to start sending without adjusting the optional send settings, skip to step 5. |
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You can enter the optional settings. (See "Send Settings (Scan to File Server).") |
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If the <ORIGINAL SIZE> message appears, press [ You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 3.
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Specifying a Group from the Coded Dial Codes (Scan to File Server) |
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If you pressed a wrong key or code, press If you want to start sending without adjusting the optional send settings, skip to step 5. |
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You can enter the optional settings. (See "Send Settings (Scan to File Server).") |
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If the <ORIGINAL SIZE> message appears, press [ You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 3.
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Sending Originals to More Than One Location (Broadcasting) (Scan to File Server) |
Broadcasting enables you to send the same document to multiple recipients. |
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Use the one-touch keys, coded dial codes, favorites buttons, or
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If the <ORIGINAL SIZE> message appears, press [ |
Adjusting Density (Scan to File Server) |
You can adjust the density to the most appropriate level for the original. |
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For instructions on specifying destinations, see "Specifying Destinations (Scan to File Server)." |
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If the <ORIGINAL SIZE> message appears, press [ |
Selecting Image Quality (Scan to File Server) |
You can adjust the image quality of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take. |
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For instructions on specifying destinations, see "Specifying Destinations (Scan to File Server)." |
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You can also press File server (FTP and SMB): <200x200dpi>, <300x300dpi>, <400x400dpi>, <600x600dpi>, <100x100dpi>, <150x150dpi>, <200x100dpi>
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If the <ORIGINAL SIZE> message appears, press [ |
2-Sided Originals (Scan to File Server) |
You can set the machine to automatically turn over two-sided originals that are placed in the ADF, and scan each side separately. |
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For instructions on specifying destinations, see "Specifying Destinations (Scan to File Server)." |
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For instructions on selecting sending methods and specifying destinations, see "Specifying Destinations (Scan to File Server)." |
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If the <ORIGINAL SIZE> message appears, press [ |
Job Recall (Scan to File Server) |
You can recall the last three addresses, scan settings, and send settings which have been set, and then send your documents. |
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You can change the recalled scan and send settings if necessary. |
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If the <ORIGINAL SIZE> message appears, press [ |
Favorites Buttons (Scan to File Server) |
You can register a destination together with any possible combination of send settings in a favorites button. One-touch keys 01 to 04 can be registered as favorites buttons. This feature is useful for registering frequently used send settings. |
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Registering a Favorites Button (Scan to File Server) |
Erasing a Favorites Button (Scan to File Server) |
Using the Favorites Buttons (Scan to File Server) |
Registering a Favorites Button (Scan to File Server) |
This section describes the procedure for registering a favorites button. |
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If a password has been set for the Address Book, enter the password using |
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For details on each protocol, see "Registering File Server Addresses in One-touch Keys" or "Registering File Server Addresses in Coded Dial Codes." |
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For instructions on entering the file server name, see "Registering File Server Addresses in One-touch Keys" or "Registering File Server Addresses in Coded Dial Codes." |
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You can enter up to 24 characters (14 characters when <SMB> is selected as the server protocol) for the password. |
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<PDF>, <TIFF (B&W)>: Select for sending images in black-and-white. |
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<OFF>: Sends multiple images as a single file without dividing them.
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You can select from <200x200dpi>, <200x400dpi>, <300x300dpi>, <400x400dpi>, <600X600dpi>, <100X100dpi>, <150X150dpi>, and <200x100dpi>.
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Erasing a Favorites Button (Scan to File Server) |
This section describes the procedure for erasing a favorites button. |
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If a password has been set for the Address Book, enter the password using |
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You can also use
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Using the Favorites Buttons (Scan to File Server) |
If you frequently send documents with the same document settings to the same destination, store these settings in a favorites button. Then, when you need to specify the destination, all you have to do is select the favorites button containing your stored document settings and the desired destination, and send your document. |
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If you pressed a wrong key, press If you want to start sending without adjusting the optional send settings, skip to step 5. |
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You can enter the optional settings. (See "Send Settings (Scan to File Server).") |
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If the <ORIGINAL SIZE> message appears, press [ You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 3.
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Sending Originals at a Preset Time (Delayed Sending) (Scan to File Server) |
Delayed sending enables you to start transmission at a specified time. You can store up to 64 delayed sending jobs. |
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The document is scanned and stored into memory.
It will be sent to the specified destination at the specified time. If the <ORIGINAL SIZE> message appears, press [
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Specifying the Data Compression Ratio for Color Send Jobs (Scan to File Server) |
You can set the compression ratio for color scanned data. A high compression ratio reduces the amount of memory used for the document, but results in low quality images. On the contrary, a low compression ratio increases the amount of memory used for the document, but results in high quality images. |
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Resending Data Automatically When an Error Occurs (RETRY TIMES) (Scan to File Server) |
Retry Times is the mode which automatically resends data when the data cannot be sent. This occurs because the receiver is busy sending or receiving, or when an error occurs. This setting determines the number of retry attempts. You can set from one to five retry attempts, or select <0> to turn the Retry Times mode off. |
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Standard Send Settings (Scan to File Server) |
This mode enables you to change the standard settings for the Send function, including the scan mode and file format. |
Storing the Standard Send Settings (Scan to File Server) |
Restoring the Standard Send Settings to Their Default (Scan to File Server) |
Storing the Standard Send Settings (Scan to File Server) |
You can change and store the Standard Send Settings. |
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You can specify the following settings:
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Restoring the Standard Send Settings to Their Default (Scan to File Server) |
You can restore the Standard Send Settings to their default settings. |
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To cancel restoring the Standard Send Settings, press [ |
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Send Settings (Scan to File Server) |
You can optionally set the file format, if multiple images are sent as separate files or a single file, resolution, and original type after specifying the file server address. |
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For instructions on specifying destinations, see "Specifying Destinations (Scan to File Server)". |
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File server (FTP and SMB): <PDF>, <TIFF (B&W)>, <PDF (COMPACT)>, <JPEG> |
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If you have selected <JPEG> in step 5, this setting is not available. <DIVIDE INTO PAGES> is automatically set to <ON> when sending documents in JPEG format. <OFF>: Sends multiple images as a single file without dividing them. |
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File server (FTP and SMB): <200x200dpi>, <300x300dpi>, <400x400dpi>, <600x600dpi>, <100x100dpi>, <150x150dpi>, <200x100dpi>
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<TEXT/PHOTO>, <TEXT>, <PHOTO> If you have selected <PDF (COMPACT)> as the file format in step 5, the original type is automatically set to <TEXT/PHOTO>. Skip to step 9. |
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If the <ORIGINAL SIZE> message appears, press [
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Naming a Sent Document Using a File Server |
You can enter the name of the document that you want to send. |
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Message (Scan to File Server) |
You can enter the message body text of the document that you want to send. Messages entered here are sent as a text file. |
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Specifying the Gamma Value for Sending Color Documents (Scan to File Server) |
If you are sending to a file server destination, you can specify the gamma value used when converting scanned RGB image data to YCbCr. By setting a gamma value corresponding to the gamma value at the receiving end, sent image data can be printed with the appropriate image quality at the receiving end. |
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You can specify the following settings: <GAMMA 1.8>, <GAMMA 2.2>,< GAMMA 1.0>, <GAMMA 1.4> |
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Adjusting Sharpness (Scan to File Server) |
This mode enables you to scan original images with a sharper or softer contrast. To scan originals with text or lines with a sharper contrast, increase the sharpness as setting. To scan originals containing printed images or other halftones with a softer contrast, decrease the sharpness as setting. The default setting is <4> (middle).
If you scan an original containing halftones, such as a printed image, using the Photo mode, the moiré effect (a shimmering, wavy pattern) may occur. In this case, you can lessen this moiré effect by decreasing the sharpness to produce a clearer image.
You can enhance the edges of original images so that faint or fine text is scanned with a sharper contrast by increasing the sharpness. This setting is particularly suited for scanning blueprints and faint pencil drawn images. |
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Each time you press [ |
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Checking/Changing the Status of Scanning Data (Scan to File Server) |
The System Monitor enables you to view the transmission results, and monitor the status of the send jobs currently being processed. |
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Checking/Deleting Scanning Data (Scan to File Server) |
Printing the Scanning Log (Scan to File Server) |
Checking/Deleting Scanning Data (Scan to File Server) |
You can check the status of scanning documents currently being sent or waiting to be sent, then delete unwanted documents as necessary. |
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If you select a document with the message <TX STNDBY> or <TX TRM...>, skip to step 5. |
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If you do not want to cancel the job, press [ |
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Printing the Scanning Log (Scan to File Server) |
You can print the results of scanning transactions. TX REPORT and ACTIVITY REPORT can be set to print automatically. You can also print ACTIVITY REPORT manually. |
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<PRINT ERROR ONLY>: Prints a report only when a transmission error occurs. |
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<OFF>: Does not print the first page. |
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The following items are displayed in the Transmission Report:
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<OUTPUT YES>: Prints a report after every 40 transactions. |
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<OFF>: Prints a report with the transmission and reception results listed chronologically. |
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The following items are displayed in the Activity Report:
If you set <LIST PRINT> to <ACTIVITY REPORT> in <REPORT SETTINGS>, you can print the transaction report (last 40 transactions maximum) manually. |