Registering the Department ID, Password, and Page Limit

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  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - [numeric keys], then press [Log In/Out].

  1. Press [] or [] to select <MANAGE DEPT. ID>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Press [] or [] to select <REGISTER DEPT. ID>, then press [OK].
  1. Press [] or [] to select the number to which department will be designated, then press [OK].
  1. Enter the Department ID using - [numeric keys], then press [OK].
  • If you make a mistake when entering a number, press and hold [Clear] to clear the entire number, then enter the correct number.
  • The maximum number of digits that you can store for the Department ID is seven. If you enter fewer than seven digits for either setting, the machine stores them with leading zeros.
  • Example: If <321> is entered, <0000321> is stored.
  • You cannot register a Department ID with only zeros as the number, such as <0000000>. If you enter a number that begins with zeros, the leading zeros are ignored.
  • Example: If <02> or <002> is entered, <0000002> is stored.
  • If you do not want to set a password, you can use the machine by entering only the Department ID.
  1. Press [] or [] to select <PASSWORD>, then press [OK].
  1. Enter the password using - [numeric keys], then press [OK].
  • If you make a mistake when entering a number, press and hold [Clear] to clear the entire number, then enter the correct number.
  • The maximum number of digits that you can store for the password is seven. If you enter fewer than seven digits for either setting, the machine stores them with leading zeros.
  • Example: If <321> is entered, <0000321> is stored.
  • You cannot register a password with only zeros as the number, such as <0000000>. If you enter a number that begins with zeros, the leading zeros are ignored.
  • Example: If <02> or <002> is entered, <0000002> is stored.
  1. Press [] or [] to select <PAGE LIMIT SET.>, then press [OK].
  1. Press [] or [] to select the desired function, then press [OK].

You can select <TOTAL PRINT>, <COPY>, <SCAN>, <COLOR SCAN>, or <PRINT>.

  • <TOTAL PRINT> is the sum of <COPY LIMIT> and <PRINT LIMIT>.
  • The pages of received fax/I-fax documents and automatically printed reports are not counted as prints.
  1. Press [] or [] to select <RESTRICT TOTAL> (when <TOTAL PRINT> is selected), then press [OK].

The message displayed will vary depending on which function you selected in step 11. Example: <RESTRICT COPY> appears when <COPY> is selected.

  1. Press [] or [] to select <ON> or <OFF>, then press [OK].
  • <OFF>: Does not set a page limit restriction. Skip to step 16.
  • <ON>: Set a page limit restriction.
  1. Press [] or [] to select <PAGE TOTALS> (when <TOTAL PRINT> is selected), then press [OK].

The message displayed will vary depending on which function you selected in step 11.
Example: <COPY LIMIT> appears when <COPY> is selected.

  1. Enter the maximum number of pages that can be made by the registered Department ID, using - [numeric keys], then press [OK].
  • If you make a mistake when entering a number, press and hold [Clear] to clear the entire number, then enter the correct number.
  • You can set the page limit from 0 to 999,999 pages. Once a page limit is reached, copying, scanning, or printing is not possible.
    The page limit refers to the number of printed surfaces. Therefore, a two-sided print is counted as two pages.
  1. Press [Stop] to return to the standby mode.