Fax |
This section describes the things that you must do before using fax functions. This section describes also the settings and procedures for sending and receiving fax documents, and for forwarding received fax documents. Fax functions are available only for the imageRUNNER 1025iF. |
Introduction to Using Fax Functions |
This section describes the things that you must do before using fax functions. Be sure to set the following items first:
Set the current time and date. (See "Set Date and Time.")
Register your machine's fax number. (See "Make Fax Settings (imageRUNNER 1025iF Only).")
Register your name or company name. (See "Make Fax Settings (imageRUNNER 1025iF Only)."
Set how the machine receives fax documents to suit your needs. (See "Methods for Receiving Faxes.")
Set the type of telephone line that is connected to the machine. (See "Make Fax Settings (imageRUNNER 1025iF Only).") |
Sending Faxes |
This section describes the settings and procedures for sending fax documents. |
Basic Methods for Sending Faxes |
Calling the Recipient before Sending Fax Documents (Manual Sending) |
Switching Temporarily to Tone Dialing (Fax) |
Dialing an Overseas Number (With Pauses) (Fax) |
Canceling Send Fax Documents |
Specifying Destinations (Fax) |
Sending Originals to More Than One Location (Broadcasting) (Fax) |
Selecting Image Quality (Fax) |
Adjusting Density (Fax) |
2-Sided Originals (Fax) |
Direct Sending (Fax) |
Job Recall (Fax) |
Favorites Buttons (Fax) |
Sending Originals at a Preset Time (Delayed Sending) (Fax) |
Standard Send Settings (Fax) |
Adjusting Sharpness (Fax) |
Setting the Type of Telephone Line (Fax) |
ECM Transmission (Fax) |
Adjusting the Pause Time (Fax) |
Redialing Automatically When the Line Is Busy (AUTO REDIAL) (Fax) |
Checking the Dial Line before Sending (Fax) |
Basic Methods for Sending Faxes |
This section describes the flow of sending faxes. |
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The SEND indicator lights up and the machine enters the send standby mode. |
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If you enter a wrong number when specifying a fax number, go back to the wrong digit with [ |
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If the <ORIGINAL SIZE> message appears, press [ If you want to cancel sending, press You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 4.
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Calling the Recipient before Sending Fax Documents (Manual Sending) |
Use manual sending when you want to talk to the recipient before sending a document, or if the recipient does not have a fax machine that can receive automatically. |
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For information on how to connect an external telephone to the machine, see "Connect Telephone Cables." |
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Switching Temporarily to Tone Dialing (Fax) |
If your machine is set for pulse dialing, use the procedure below to switch to tone dialing to use information services (e.g., banks, airline reservations, and hotel reservations). |
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If you are using the external telephone, hang up the handset after pressing |
Dialing an Overseas Number (With Pauses) (Fax) |
When you dial or register an overseas number, you may need to insert a pause within the number. |
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For details on international access codes, contact your local telephone company. |
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When you set the originals on the platen glass, press [ |
Canceling Send Fax Documents |
Follow this procedure to cancel a transmission in progress. |
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Specifying Destinations (Fax) |
This section describes how to specify a fax destination. You can select a destination stored in the Address Book or a one-touch key, a coded dial code or specify a new destination. |
Using Numeric Keys (Fax) |
You can specify a new fax number using |
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If you entered a wrong number when specifying a fax number, go back to the wrong digit with [
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If the <ORIGINAL SIZE> message appears, press [ You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 4.
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Using the Address Book (Fax) |
The Address Book search enables you to search for a recipient registered in the machine. This is useful when you forget which one-touch key or coded dial code the recipient you want is registered under. |
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If no recipient is registered in Address Book, <NOT REGISTERED> is displayed. |
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<NAME SEARCH>: searches a destination by name <ADD/TEL SEARCH>: searches a destination by fax number |
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For example, if you want to search for a name that starts with the letter "C", press [:a]: Letter mode [:1]: Number mode |
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[ [ |
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If the <ORIGINAL SIZE> message appears, press [
You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 7.
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Using the One-Touch Keys (Fax) |
You can specify up to 23 destinations in the one-touch keys. |
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If you pressed a wrong key, press |
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If the <ORIGINAL SIZE> message appears, press [
You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 3.
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Using Coded Dial Codes (Fax) |
You can specify up to 177 destinations using coded dial codes. |
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If you entered a wrong code, press |
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If the <ORIGINAL SIZE> message appears, press [
You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 4.
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Using the Group Addresses (Fax) |
Group Dialing enables you to specify a group of registered destinations in the one-touch keys or coded dial codes. This is useful if you want to send the same document to several destinations. You can specify up to 199 destinations in one group. |
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Specifying a Group from the One-Touch Keys (Fax) |
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If you pressed a wrong key, press |
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If the <ORIGINAL SIZE> message appears, press [
You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 4.
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Specifying a Group from the Coded Dial Codes (Fax) |
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If you pressed a wrong key, press |
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If the <ORIGINAL SIZE> message appears, press [
You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 4.
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Sending Originals to More Than One Location (Broadcasting) (Fax) |
Broadcasting enables you to send the same document to multiple recipients. |
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If you are specifying destinations registered in Address Book, you can skip this step. |
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Use
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If the <ORIGINAL SIZE> message appears, press [ |
Selecting Image Quality (Fax) |
You can adjust the image quality of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take. The default setting is <FINE>. |
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If you are specifying the destination registered in one-touch keys or coded dial codes, you can skip this step. |
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For instructions on specifying destinations, see "Specifying Destinations (Fax)." |
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You can also press Fax: <FINE>, <PHOTO>, <SUPER FINE>, <ULTRA FINE>, <STANDARD> |
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If the <ORIGINAL SIZE> message appears, press [ |
Adjusting Density (Fax) |
You can adjust the density to the most appropriate level for the original. |
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If you are specifying the destination registered in one-touch keys or coded dial codes, you can skip this step. |
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For instructions on specifying destinations, see "Specifying Destinations (Fax)." |
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[ [ |
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If the <ORIGINAL SIZE> message appears, press [ |
2-Sided Originals (Fax) |
You can set the machine to automatically turn over two-sided originals that are placed in the ADF, and scan each side separately. |
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If you are specifying the destination registered in one-touch keys or coded dial codes, you can skip this step. |
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For instructions on specifying destinations, see "Specifying Destinations (Fax)." |
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<BOOK TYPE>: The front and back sides of the document have the same top-bottom orientation. <CALENDAR TYPE>: The front and back sides of the document have opposite top-bottom orientations. |
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If the <ORIGINAL SIZE> message appears, press [ |
Direct Sending (Fax) |
With direct sending, the machine sends the document on the ADF as it scans one page, without storing all pages into memory at once. You can send a document ahead of other documents stored in memory. The default setting is <OFF>. |
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To cancel direct sending, press |
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If you select delayed transmission or sequential broadcasting, memory sending is automatically selected.
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Each page is sent as it is scanned.
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Job Recall (Fax) |
You can recall the last three destinations, scan settings, and send settings which have been set, and then send your documents. |
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You can change the recalled scan and send settings if necessary. |
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If the <ORIGINAL SIZE> message appears, press [ |
Favorites Buttons (Fax) |
You can register a destination together with any possible combination of send settings in a favorites button. One-touch keys 01 to 04 can be registered as favorites buttons. This feature is useful for registering frequently used send settings. |
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Registering a Favorites Button (Fax) |
Erasing a Favorites Button (Fax) |
Using the Favorites Buttons (Fax) |
Registering a Favorites Button (Fax) |
This section describes the procedure for registering a favorites button. |
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If a password has been set for the Address Book, enter the password using |
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If a one-touch destination is already registered in the desired one-touch key, select another key, or delete the destination first. |
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If you do not want to set the optional settings, select <OFF>, then skip to step 20. If you want to set the options for sending faxes, select <ON>. |
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Erasing a Favorites Button (Fax) |
This section describes the procedure for erasing a favorites button. |
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If a password has been set for the Address Book, enter the password using |
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Using the Favorites Buttons (Fax) |
If you frequently send documents with the same document settings to the same destination, store these settings in a favorites button. Then, when you need to specify the destination, all you have to do is select the favorites button containing your stored document settings and the desired destination, and send your document. |
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If you pressed a wrong key, press |
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If the <ORIGINAL SIZE> message appears, press [
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Sending Originals at a Preset Time (Delayed Sending) (Fax) |
Delayed sending enables you to start transmission at a specified time. You can store up to 64 delayed sending jobs. |
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If you are specifying destinations registered in Address Book, you can skip this step. |
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The document is scanned and stored into memory. It will be sent to the specified destination at the specified time. If the <ORIGINAL SIZE> message appears, press [
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Standard Send Settings (Fax) |
This mode enables you to change the standard settings for the Send function, including the scan mode. |
Storing the Standard Send Settings (Fax) |
Restoring the Standard Send Settings to Their Default (Fax) |
Storing the Standard Send Settings (Fax) |
You can change and store the Standard Send Settings. |
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You can specify the following settings:
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Restoring the Standard Send Settings to Their Default (Fax) |
You can restore the Standard Send Settings to their default settings. |
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To cancel restoring the Standard Send Settings, press [ |
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Adjusting Sharpness (Fax) |
This mode enables you to scan original images with a sharper or softer contrast. To scan originals with text or lines with a sharper contrast, increase the sharpness as setting. To scan originals containing printed images or other halftones with a softer contrast, decrease the sharpness as setting. The default setting is <4> (middle).
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Each time you press [ |
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Setting the Type of Telephone Line (Fax) |
This setting enables you to set the machine to match the telephone dialing system your telephone line uses: touch-tone or rotary pulse. |
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<TOUCH TONE>: Tone dialing (default) <ROTARY PULSE>: Pulse dialing Be sure to check the type of telephone line you are using and make the correct setting. If this setting is incorrect, you will not be able to communicate with other machines. |
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ECM Transmission (Fax) |
ECM (Error Correction Mode) reduces the effect of system and line errors on documents that occur during sending or receiving with another fax machine that supports ECM. If the other machine does not support ECM, this setting is ignored. |
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<OFF>: The ECM transmission is not activated. <ON>: The ECM transmission is activated. |
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Adjusting the Pause Time (Fax) |
Some overseas dialing may be affected by the distance or complex routing of connections when dialing the international access code, country code, and the destination's telephone number all at once. In such cases, insert a pause after the international access code. When the machine dials the number, it will pause where the pause was inserted in the number. This helps to improve the connection. |
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For details on international access codes, contact your local telephone company. |
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If the <ORIGINAL SIZE> message appears, press [ |
Redialing Automatically When the Line Is Busy (AUTO REDIAL) (Fax) |
Automatic redialing enables the machine to automatically redial the recipient's fax number if the recipient cannot be reached due to a busy line, or if a sending error occurs. Auto Redial can be turned <ON> or <OFF>. If you set <AUTO REDIAL> to <ON>, you can set how many times the machine redials the number, and the redial interval. |
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<ON>: Resends all pages if an error occurs during transmission. <OFF>: Does not redial even if an error occurs during transmission. |
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Checking the Dial Line before Sending (Fax) |
The following redirection problem may happen with certain kinds of fax machines on the market made by companies other than Canon. The Check Dial Line Before Sending mode prevents this rare occurrence from happening. If you are sending a fax document from your machine at the same time another fax machine (made by a company other than Canon) is trying to send you a fax, your fax document may end up being redirected to that fax machine, instead of the original destination you had intended. Setting <DIALING LINE CHCK> to <ON> enables you to avoid such sending problems. The default setting is <OFF>. |
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Receiving Faxes |
This section describes the settings and procedures for receiving fax documents. |
Methods for Receiving Faxes |
Selecting the Receive Mode (Fax) |
Basic Methods for Receiving Faxes |
Printing Received Documents on Both Sides of Paper (Fax) |
Reducing a Received Document (Fax) |
Specifying Printing When Toner Runs Out (Fax) |
ECM Reception (Fax) |
Adjusting the Auto Switch Time (Fax) |
Setting the Incoming Ring (Fax) |
Receiving Documents Manually with an Extension Telephone (REMOTE RX) (Fax) |
Receiving Documents in Memory without Printing Out (MEMORY LOCK) (Fax) |
Printing All Documents Stored in the Memory Lock Reception Mode (Fax) |
Methods for Receiving Faxes |
Your machine offers several methods for receiving fax documents. You can receive documents automatically or manually. Follow the chart below to choose the best fax receive mode for your needs. |
FaxOnly |
In this mode the machine will receive documents automatically. Use this mode for a fax on a dedicated telephone line that you do not need for telephone voice communication.
All you have to do is set <RX MODE> to <FaxOnly>.
The machine will receive fax documents automatically. For telephone calls, you cannot talk to the caller in this mode; the caller will hear a slow beep tone. |
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FaxTel |
In this mode the machine will receive documents automatically for fax calls and ring for telephone calls.
Be sure to do the following:
Incoming calls will be handled in the following ways:
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Manual |
When you select <Manual> in <RX MODE>, follow the procedure below to receive a fax.
Be sure to do the following:
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AnsMode |
In this mode the machine will receive documents automatically for fax calls and your answering machine will record a message for telephone calls.
Be sure to do the following:
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DRPD |
DRPD (Distinctive Ring Pattern Detection) service assigns two or more telephone numbers with distinctive ring patterns to a single telephone line, allowing you to have both a fax number(s) and a telephone number(s) using only one telephone line. Your fax will automatically monitor incoming calls and based on the ring pattern, will let you know if the call is a fax or voice call. Set the fax ring pattern that matches the pattern assigned by your telephone company. Contact your telephone company for availability.
Be sure to do the following:
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Selecting the Receive Mode (Fax) |
You can set the fax receive mode to suit your needs. The default setting is <FaxOnly>. |
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<FaxOnly>: Answers all calls as faxes. <FaxTel>: Switches between fax and voice calls automatically. For optional settings, see "TX/RX SETTINGS (imageRUNNER 1025iF Only)." <AnsMode>: Receives faxes automatically and records voice messages. <DRPD> (Distinctive Ring Pattern Detection): Distinguishes between fax and voice calls using distinctive ring patterns. Select the ring pattern assigned by your telephone company. For optional settings, see "TX/RX SETTINGS (imageRUNNER 1025iF Only)." <Manual>: Does not answer any calls. You have to manually receive faxes.
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Basic Methods for Receiving Faxes |
This section describes how the machine operates when it receives fax documents. |
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The Processing/Data indicator goes out when documents stored in memory are printed.
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Printing Received Documents on Both Sides of Paper (Fax) |
You can print received documents on both sides of the paper you select. This enables you to save paper. The default setting is <OFF>. |
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Reducing a Received Document (Fax) |
You can set whether the received images print out at a reduced size. |
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If you select <AUTO>, the image is reduced automatically. Skip to step 10. If you select <FIXED REDUCTION>, go to step 9. |
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<VERTICAL ONLY>: Reduces the document vertically only. <HORIZ & VERTICAL>: Reduces the document both horizontally and vertically. |
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Specifying Printing When Toner Runs Out (Fax) |
You can set if the machine stores all documents in memory or continue printing without storing documents in memory, when the toner runs out. The default setting is <RX TO MEMORY>. |
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<RX TO MEMORY>: The machine stores all documents in memory. <KEEP PRINTING>: You can continue printing. |
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ECM Reception (Fax) |
ECM (Error Correction Mode) reduces the effect of system and line errors on documents that occur during sending or receiving with another fax machine that supports ECM. If the other machine does not support ECM, this setting is ignored. If reception speed appears to be extremely slow, you may be able to speed up reception time by turning ECM off. |
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<OFF>: The ECM reception is not activated. <ON>: The ECM reception is activated. |
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Adjusting the Auto Switch Time (Fax) |
This function enables you to set the machine to switch to document receive mode after ringing for a specified length of time in the <Manual> mode. The default setting is <OFF>. |
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If the machine receives a fax, the machine does not ring and switches to the receive mode automatically. |
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If the machine receives a fax, the machine does not ring and switches to the receive mode automatically.
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Setting the Incoming Ring (Fax) |
This function enables you to activate the ring alert of the external telephone if <RX MODE> is set to <FaxOnly> or <FaxTel>. Selecting <ON> in <INCOMING RING> enables you to distinguish between the fax reception and answer voice calls when you pick up the external telephone while it is ringing. The default setting is <OFF>. |
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Receiving Documents Manually with an Extension Telephone (REMOTE RX) (Fax) |
Remote reception enables you to use an external telephone connected to the machine to receive faxes manually. This can be useful when the machine is not nearby or is being used by someone else. The default setting is <ON>, and the default remote reception ID is <25>. |
Activating Remote Receive Mode (Fax) |
This section describes how to activate the remote receive mode. |
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If you do not want to change the default remote reception ID, skip to step 9. |
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Receiving Documents with the Remote Reception (Fax) |
This section describes how to receive documents with the remote reception. |
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If the machine is set for pulse dialing, press |
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Receiving Documents in Memory without Printing Out (MEMORY LOCK) (Fax) |
The machine automatically receives faxes in memory when printing is disabled under certain conditions (e.g., toner or paper has run out). You can also set the machine to store all documents in memory without automatically printing them. Locking the machine to receive and store all documents in memory is called memory lock reception. The default setting is <OFF>. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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If the memory lock password has already been set, enter the password using |
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<OFF>: Does not print an RX report. <ON>: Prints an RX report.
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If you do not need to set the timer for memory lock, skip to step 16. |
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Printing All Documents Stored in the Memory Lock Reception Mode (Fax) |
Follow this procedure to print documents received when the machine is in the memory lock reception mode. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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The received documents are printed. |
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Forwarding Received Fax Documents |
You can set the machine to forward received fax documents to other machines or file servers. If a received document matches the forwarding conditions, it is forwarded to the specified destination. Forwarding settings can be made using the Remote UI. |
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Specifying Forwarding Settings (Fax) |
Sending Documents in Memory to a Different Destination (Fax) |
Resending Documents with Forwarding Errors (Fax) |
Checking/Changing the Status of Documents with Forwarding Errors (Fax) |
Specifying Forwarding Settings (Fax) |
This section describes how to register, erase, print, check, and change the forwarding settings. |
Storing Forwarding Settings (Fax) |
The Remote UI enables you to automatically forward received fax documents to specified addresses. To use this function, you need to specify the forwarding settings in two ways, and depending on the settings the function will work differently:
The machine will forward only documents that meet specified conditions.
The machine will forward all received documents. |
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If you select [All], all the forwarding settings stored in the machine are displayed. |
Erasing Forwarding Settings (Fax) |
You can erase forwarding settings that have been stored. |
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Printing Forwarding Settings (Fax) |
You can print a list of the stored forwarding settings. |
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Checking/Changing Forwarding Settings (Fax) |
You can check or change forwarding settings that have been stored. |
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Sending Documents in Memory to a Different Destination (Fax) |
You can transfer the fax documents received in memory to the specified destination. |
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The machine starts to send the selected document.
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Resending Documents with Forwarding Errors (Fax) |
You can resend the fax documents that the machine failed to forward. |
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Checking/Changing the Status of Documents with Forwarding Errors (Fax) |
You can check the status of fax documents that the machine failed to forward. You can also erase and print those documents. |
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To cancel erasing the job, select <No>.
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To cancel printing the job, select <No>.
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Checking/Changing the Status of Fax Documents in Memory |
System monitor enables you to view the transmission and reception results, and monitor the status of the send and receive jobs currently being processed. |
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Checking/Deleting Fax Transmission Documents |
Checking/Deleting Fax Reception Documents |
Printing the Fax Log |
Checking/Deleting Fax Transmission Documents |
You can check the status of fax documents currently being sent or waiting to be sent, then delete unwanted documents as necessary. |
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Checking/Deleting Fax Reception Documents |
You can check the status of fax documents currently being received, then delete unwanted documents as necessary. |
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If you select a document with the message <RX TRM...>, skip to step 5. |
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If you do not want to cancel the job, press [ |
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Printing the Fax Log |
You can print the results of fax transactions (transmission or reception). TX REPORT, RX REPORT, and ACTIVITY REPORT can be set to print automatically. You can also print ACTIVITY REPORT manually. |
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<PRINT ERROR ONLY>: Prints a report only when a transmission error occurs. <OUTPUT YES>: Prints a report every time you send a document. <OUTPUT NO>: Does not print a report. Skip to step 7. |
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<OFF>: Does not print the first page. <ON>: Prints the first page. |
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The following items are displayed in the Transmission Report:
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<OUTPUT NO>: Does not print a report. <PRINT ERROR ONLY>: Prints a report only when a reception error occurs. <OUTPUT YES>: Prints a report every time you receive a document. |
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The following items are displayed in the Reception Report:
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<OUTPUT YES>: Prints a report after every 40 transactions. <OUTPUT NO>: Does not print a report. Skip to step 9. |
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<OFF>: Prints a report with the transmission and reception results listed chronologically. <ON>: Prints a report with the transmission and reception results separated in a report. |
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The following items are displayed in the Activity Report:
If you set <LIST PRINT> to <ACTIVITY REPORT> in <REPORT SETTINGS>, you can print the transaction report (last 40 transactions maximum) manually. |