Printing from a Computer

This category describes how to print from computers.



Introduction to Using Print Functions

The Canon PCL5c, PCL5e, PCL6, and UFRII LT printer drivers enable users of Microsoft Windows 2000, Windows XP, Windows Server 2003, Windows Server 2008, or Windows Vista to print from any Windows application and make full use of their Canon printers.

This machine supports two types of printer drivers: Hewlett-Packard's PCL (Printer Control Language) printer driver including the PCL5c, PCL5e, and PCL6 printer drivers, and Canon's UFRII LT (Ultra Fast Rendering II Lite) printer driver.

For installing the driver to send a print job to the machine over a network, see "Network Connection."
For installing the driver to send a print job directly from your Computer to the machine, see "USB Connection."

  • UFRII LT

Using the UFRII LT printer driver, the various data processing tasks conventionally executed within the printer are appropriately divided between the host Computer and the printer to greatly reduce the overall printing time. The workload can be delegated to match the output data, thus realizing a significant increase in speed through optimization.
You can update your printer driver software and acquire information about Canon products on the Canon home page (http://www.usa.canon.com). Driver software is updated every few months.

  • PCL

The PCL5c, PCL5e, and PCL6 printer drivers can be used with most kinds of business application software. The PCL5c printer driver is for color printers, the PCL5e printer driver is for black-and-white printers, and the PCL6 printer driver is for both color and black-and-white printers. PCL6 is an advanced version of PCL5c and PCL5e, and offers superior printing quality and speed. This machine supports the PCL5e and PCL6 printer drivers.


Remark
  • The PCL printer is optional.
  • The available printer drivers may vary, depending on the machine and the version of Windows that you are using.
  • If you are using a shared printer in the Print Server (Point and Print) environment, it is necessary to install the Canon Driver Information Assist Service in the server PC in order to set up the printer configuration automatically or to use the Job Accounting feature. For instructions on how to install the Canon Driver Information Assist Service, see "Set Up Computers and Software".
  • Most settings of printing are made from the printer driver. Although there are some settings which can be made from the machine, the settings from the printer driver has priority.

Printing through USB Connection

Printing through Network Connection

Where to Find Help (Print)


Printing through USB Connection

Return to Overview

To install the printer driver through a USB connection, see "USB Connection."


Remark
  • Before installing a printer driver through a USB connection, turn the printer OFF. Turn the power back ON only if the instruction to do so appears on the screen during installation.
  • In a USB environment, you cannot set up the printer configuration automatically or use the Job Accounting feature.


Printing through Network Connection

Return to Overview

To install the printer driver through network, see "Network Connection."



Where to Find Help (Print)

Return to Overview

Here is where to get immediate help if you are having problems installing or using the printer driver.

  • README.TXT file

Any hints, enhancements, limitations, and restrictions you need to be aware of when installing and using your printer driver are included in the README.TXT file provided with the driver. The README.TXT file is located in the [DRIVERS] folder.

  • Online Help

You can locate additional help for questions you may have regarding your printer in the Online Help provided with the driver. In the printer properties dialog box, you can click [Help] to display additional information about every feature and option in the PCL5c, PCL5e, PCL6 and UFRII LT printer driver. For instructions on how to display the Online help, see "Viewing the Online Help (Print)." See the Online Help for the detailed information on specifying PCL and UFR II options.

  • Canon Authorized Dealers or Service Providers

If the Online Help does not provide the information you need, contact your local authorized Canon dealer or service provider.



Printing Fundamentals

This section explains how to print a document and how to display the online help.


Remark
  • To use the printer, you need an appropriate printer driver.
  • For installing the driver to send a print job to the machine over a network, see "Network Connection."
  • For installing the driver to send a print job directly from your PC to the machine, see "USB Connection."

Printing with the Printer Driver

Setting Printer Conditions Beforehand

Setting the Printer Configuration

Viewing the Online Help (Print)


Printing with the Printer Driver

Return to Overview

The procedure for printing a document created in application software is as follows.


Remark
  • Printing methods may differ depending on the applications you are using. For details, see the instruction manuals provided with the application software.
  • The display may differ depending on the operating system, as well as the type and version of the printer driver.
  • If you are using a shared printer in the Print Server (Point and Print) environment, it is necessary to install the Canon Driver Information Assist Service in the server PC in order to set up the printer configuration automatically or to use the Job Accounting feature. For instructions on how to install the Canon Driver Information Assist Service, see "Set Up Computers and Software."
  • The machine may not be able to print data such as color photos if the data size of a single page is too large. If such is the case, reduce the data size by lowering the resolution or by changing the file format.
  • To use the bar code printing function with the imageRUNNER 1025/1025N/1025iF, the optional PCL Printer Kit and optional Barcode Printing Kit are required. For details on the bar code printing function, see Bar Code Printing Guide (supplied with the optional Barcode Printing Kit).
  • The following procedures are explained using sample screens from Windows 2000.
  1. Open the document you want to print from the application.
  1. Select [Print] from the [File] menu.

The printer driver screen is displayed.

  • The procedure to display the printer driver screen may differ depending on the applications you are using.
  1. Select your printer from [Select Printer], then click [Page Setup].

The printer driver screen is displayed.

  1. Configure the required settings in the printer driver screen.

  1. Click [Print] or [OK].

Printing begins.



Setting Printer Conditions Beforehand

Return to Overview

To change the printing options, follow the procedure below.


Remark
  • When printing, you can change the settings you configured beforehand. To change the settings, configure them from the application.
  • The display may differ depending on the operating system, as well as the type and version of the printer driver.
  • The following procedures are explained using sample screens from Windows 2000.
  1. From the Windows task bar, click [Start] → select [Settings] → [Printers].

The [Printers] folder is displayed.

  • Windows XP/Server 2003: From the Windows task bar, click [start] → select [Printers and Faxes].
  • Windows Server 2008: From the Windows task bar, click [Start] → select [Control Panel] → double-click [Printers].
  • Windows Vista: From the Windows task bar, click [Start] → select [Control Panel] → [Hardware and Sound] → double-click [Printers].
  • Windows 2000: From the Windows task bar, click [Start] → [Settings] → [Control Panel] → double-click [Printers].
  1. In the [Printers] folder (or [Printers and Faxes] folder), right-click the icon of the printer whose settings you want to change → click [Printing Preferences] from the drop-down menu.

The printer driver screen is displayed.

  • To access the [Printing Preferences] dialog box from [Printers] folder (or [Printers and Faxes] folder), you need to be asigned full control permission for the printer. Full control access is available for users who are registered as Administrators or Power Users in the Windows system setings.
  1. Make the required settings on the [Printing Preferences] screen.

See "Printing Functions " to find what you can configure in each sheet.

  1. Click [OK].

The settings made on the printing preferences screen in this procedure apply to all Windows applications and remain in effect until you change those settings.

  • If you access the printing preferences screen or printer property screen from an application's [Print] dialog box, your selected printing options apply only to the current print job. They will not be stored when you close the application.


Setting the Printer Configuration

Return to Overview

To change the printer properties, follow the procedure below.


Remark
  • Full control access is required to configure the settings for the printer. Full control access is available for users who are registered as Administrators or Power Users in the Windows system settings.
  • The display may differ depending on the operating system, as well as the type and version of the printer driver.
  • The following procedures are explained using sample screens from Windows 2000.
  1. From the Windows task bar, click [Start] → select [Settings] → [Printers].

The [Printers and Faxes] folder is displayed.

  • Windows XP/Server 2003: From the Windows task bar, click [start] → select [Printers and Faxes].
  • Windows Server 2008: From the Windows task bar, click [Start] → select [Control Panel] → double-click [Printers].
  • Windows Vista: From the Windows task bar, click [Start] → select [Control Panel] → [Hardware and Sound] → double-click [Printers].
  • Windows 2000: From the Windows task bar, click [Start] → [Settings] → [Control Panel] → double-click [Printers].
  1. In the [Printers] folder (or [Printers and Faxes] folder), right-click the icon of the printer whose settings you want to change → click [Properties] from the drop-down menu.

The printer properties screen is displayed.

  1. Select [Device Settings] sheet → click [Get Device Status].

  • If the information request returns an error message, you need to configure the settings (such as paper feed options, paper output options, etc.) manually.
  • If the printer and computer are connected via USB, the [Get Device Status] function is unavailable. You need to configure the settings manually.
  • Depending on the printer model you are using, the function version of the device is obtained together with the device information. If the function version cannot be obtained, print a device status page from the device, verify the function version → click [Function] and set the function version manually. The available printer driver functions differ depending on the function version.
  1. Confirm the settings such as paper source options and output options → click [OK].


Viewing the Online Help (Print)

Return to Overview

To view the online help, follow the procedure below.


Remark
  • The display may differ depending on the operating system, as well as the type and version of the printer driver.
  • The following procedures are explained using sample screens from Windows 2000.
  1. Display the printer driver screen.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand," for instructions on how to display the printer driver screen.

  1. Click [Help].

The online help is displayed.



Printing Functions

This section explaines what you can do in each sheet of the printer driver UI.


Remark
  • The items displayed in the printer driver window differ depending on the printer model you are using.
  • Some functions may not be available depending on the printer model you are using.
  • The procedures described in this section are explained using sample screens from Windows 2000.

Common Functions

[Page Setup] Sheet

[Finishing] Sheet

[Paper Source] Sheet

[Quality] Sheet


Common Functions

Return to Overview

The following functions are common to all sheets. The numbers in the descriptions correspond with the ones in the image of the screen at the bottom.


1

Selecting a Profile for Printing

You can select a profile to conveniently repeat the same print settings.

4

Preview

The settings configured in each sheet are displayed in the preview.

2

Adding/Editing Profiles

You can add and edit profile settings.

5

Verifying Settings

You can verify the settings specified in each sheet.

3

Changing the Output Method

You can change the output method, e.g. storing a document in an inbox.




[Page Setup] Sheet

Return to Overview

In the [Page Setup] sheet, you can configure the following settings. The numbers in the descriptions correspond with the ones in the image of the screen at the bottom.


1

Output Paper Size

Enables you to select the paper size actually output from the printer

4

Watermark

Prints pages with a watermark (such as "COPY") superimposed on the document.

2

Print Direction

Sets the print direction relative to the orientation of the paper.

5

Page Border

Prints each page with a border.

3

Page Layout

Prints multiple pages arranged on one sheet of paper.

5

Header/Footer

Prints pages with headers and/or footers with the date, page number, etc.




[Finishing] Sheet

Return to Overview

In the [Finishing] sheet, you can configure the following settings.


1

2-sided Printing

Prints on the front and back of the paper.

3

Collating

When printing multiple sets of copies, outputs each set separately in page order.

2

Booklet Printing

Prints pages in a sequence that allows them to be folded and grouped into a booklet when output.

4

Grouping

When printing multiple sets of copies, outputs the pages in groups according to their page numbers.




[Paper Source] Sheet

Return to Overview

In the [Paper Source] sheet, you can do the following.


1

Printing on Transparencies

Prints on transparencies. You can also insert interleaving pages between the transparencies.




[Quality] Sheet

Return to Overview

On the [Quality] sheet, you can configure the following settings.


1

Objective

Enables you to conveniently select the appropriate settings for the current content.

3

Grayscale Setting

Adjusts grayscale settings manually.

2

Toner Reduction

Prints with a reduced amount of toner.




Scaling Documents

You can enlarge or reduce documents to match the output paper size, such as reducing a document created in letter size to print on statement, or enlarging a document created in statement size to print on letter.
There are two methods for scaling a document: select the output size of the document to scale it automatically, or specify the scaling value manually.



Remark
  • Depending on the selected page size and printer model you are using, you may not be able to magnify the document.
  • Depending on the printer model you are using, you may not be able to magnify the document to the optimum ratio for the selected page size.
  • If you are using an application that enables you to enlarge or reduce the document, configure the settings in the application.
  • The display may differ depending on to the operating system, as well as the type and version of the printer driver.
  • Most settings of printing are made from the printer driver. Although there are some settings which can be made from the machine, the settings from the printer driver has priority.
  1. Display the [Page Setup] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand," for instructions on how to display the printer driver screen.

  1. Select page size of the document you created in the application from [Page Size].

  1. Select output size of the document from [Output Size].

The document is scaled automatically according to the settings made in [Page Size] and [Output Size].

  1. If you want to increase or decrease the magnification manually, select [Manual Scaling] → specify the scaling ratio for [Scaling].

  • If the ratio is less than 25% or more than 200%, the document is printed without scaling on the paper specified in [Output Size].
  1. Click [Print] or [OK].



Printing Multiple Pages on One Sheet

This mode enables you to reduce multiple pages to fit onto one sheet of paper. You can make well-organized documents by editing multiple materials onto one sheet. And you can cut down print costs by saving paper, and it is also useful for saving space.



Remark
  • Although there may be a function for printing multiple copies with the application you are using, do not use it together with this function. If you do, printing may not be executed correctly.
  • You cannot enlarge and reduce manually when using this function.
  • The display may differ depending on to the operating system, as well as the type and version of the printer driver.Most settings of printing are made from the printer driver.
  • Although there are some settings which can be made from the machine, the settings from the printer driver has priority.
  1. Display the [Page Setup] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand," for instructions on how to display the printer driver screen.

  1. Select the page layout from [Page Layout].

  1. Select the page order from [Page Order].

The output image is displayed in the preview area.

  1. Click [Print] or [OK].



2-sided Printing

This mode enables you to make two-sided printing. You can cut down print costs by half when copying in large quantities.



Remark
  • For details on the printer driver settings, see Online Help.
  • The display may differ depending on to the operating system, as well as the type and version of the printer driver.
  • Most settings of printing are made from the printer driver. Although there are some settings which can be made from the machine, the settings from the printer driver has priority.
  1. Display the [Finishing] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand," for instructions on how to display the printer driver screen.

  1. Select [2-sided Printing] from [Print Style].

  1. Select binding edge for the paper printout from [Binding Location].

The output image is displayed in the preview area.

  1. Click [Print] or [OK].



Booklet Printing

You can create a booklet by printing 2 pages on both sides of each sheet of paper.



Remark
  • You cannot specify the [Finishing] options in the [Finishing] sheet when performing Booklet Printing.
  • The display may differ depending on the operating system, as well as the type and version of the printer driver.
  1. Display the [Finishing] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand," for instructions on how to display the printer driver screen.

  1. Select [Booklet Printing] from [Print Style] → click [Booklet].

The [Detailed Settings for Booklet] dialog box opens.

  1. Specify the detailed settings such as [Booklet Printing Method], and [Booklet Gutter] → click [OK].

The [Finishing] sheet is displayed.

  • For details about the various settings in the [Detailed Settings for Booklet] dialog box, click [Help] in the bottom right-hand corner of the [Detailed Settings for Booklet] dialog box to view the online help.
  1. Click [OK] in the [Finishing] sheet.


Poster Printing

You can enlarge a one-page image and print it over multiple pages. You can then glue the printed pages together to create a poster.


Remark
  • When outputting the pages face up, the print sequence for the pages (the sheets into which the image is divided) starts from the top left proceeds to the right. When outputting the pages face down, the sequence starts from the bottom right and proceeds to the left.
  • The display may differ depending on the operating system, as well as the type and version of the printer driver.
  • The following procedures are explained using sample screens from Windows 2000.
  1. Display the [Page Setup] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand," for instructions on how to display the printer driver screen.

  1. Select page layout for poster from [Page Layout].

The output image is displayed in the preview area.

  1. Click [OK].


Watermark Printing

You can print a watermark (such as "CONFIDENTIAL" or "COPY") on a document created using an application. You can register the customized watermark other than the various predefined watermarks.



Remark
  • You can register up to 50 watermarks, not including the watermarks already provided.
  • The display may differ depending on the operating system, as well as the type and version of the printer driver.
  • The following procedures are explained using sample screens from Windows 2000.
  1. Display the [Page Setup] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand," for instructions on how to display the printer driver screen.

  1. Select [Watermark] → select watermark for printing.

The output image is displayed in the preview area.

  • By clicking [Edit Watermark], you can display the [Edit Watermark] dialog box, and create and register new watermarks based on previously registered ones. For details, click [Help] in the bottom right-hand corner of the [Edit Watermark] dialog box to view the online help.
  1. Click [OK].


Viewing the Print Preview

You can display a preview and verify the print results prior to printing.


Remark
  • The display may differ depending on the operating system, as well as the type and version of the printer driver.
  • The following procedures are explained using sample screens from Windows 2000.
  1. Display the [Page Setup] sheet.

See "Printing with the Printer Driver," for instructions on how to display the printer driver screen.

  1. Select [Edit and Preview] from [Output Method].

  1. Set the printing conditions in each of the sheets in the printer driver UI → click [OK].

See "Printing Functions " to find what you can configure in each sheet.

  1. Click [OK] in the [Print] dialog box.

The [Canon PageComposer] dialog box is displayed.

  1. Select the document you want to see a print preview of from [Document Name] → click the [Print Preview] button.

The print preview is displayed.

  • In Canon PageComposer, not only can you display a print preview, you can also merge and edit print jobs. For details, see the Canon PageComposer online help.


Selecting a Profile for Printing

Combinations of printer driver settings corresponding to a variety of printing purposes are provided with the printer driver as "profiles". This enables you to print documents according to a desired objective by simply selecting a profile from the [Profile] list.


Remark
  • To select a profile, you need to select [Allow Profile Selection] in the [Profile] sheet of the printer properties dialog box (→"Setting the Printer Configuration"). To change this setting, you need full control access for the device. Full control access is available for users who are registered as Administrators or Power Users in the Windows system setings.
  • The display may differ depending on the operating system, as well as the type and version of the printer driver.
  • The following procedures are explained using sample screens from Windows 2000.
  1. Display the [Page Setup] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand," for instructions on how to display the printer driver screen.

  1. Select a profile from the [Profiles] list according to your objective.

The output image is displayed in the preview area.

  1. Click [OK].


Checking and Canceling Print Jobs

You can check the numbers of prints and the print results, or you can cancel a print job before the printing starts.


Checking Print Jobs

Canceling Print Jobs


Checking Print Jobs

Return to Overview

You can check the number of prints and the print result of print jobs from the display of the machine.


Remark
  • Make sure that the Processing/Data indicator is on or blinking. When the Processing/Data indicator is off, there are no jobs in the memory of the print job status.
  1. Press [System Monitor].
  1. Press [] or [] to select <PRINT STATUS>, then press [OK].
  1. Press [] or [] to scroll through the job list.

The job status for each print job appears on the display.

  1. Press [Stop] to return to the standby mode.


Canceling Print Jobs

Return to Overview

You can cancel a print job from the machine before the printing starts.


Remark
  • Make sure that the Processing/Data indicator is on or blinking. When the Processing/Data indicator is off, there are no print jobs in the memory.
  1. Press [System Monitor].
  1. Press [] or [] to select <PRINT STATUS>, then press [OK].
  1. Press [] or [] to select the print job you want to cancel.
  1. When the print job you want to cancel appears on the display, press [OK], then press [] to select <YES>.

If you do not want to cancel the job, select <NO>.

  1. Press [Stop] to return to the standby mode.