Introduction of the Machine |
Depending on the system configuration and product purchased, some functions may not be available. |
Available Features |
The procedures described in this manual are based on the imageRUNNER 1025iF. Depending on the system configuration and product purchased, some features described in the manuals may not be available. The table below shows the available features on a product basis. |
The Card Reader-E1, Cassette Feeding Module-N2, and Barcode Printing Kit are available options. |
External View (Front) |
Machine components vary depending on the model you purchased. For information on the standard features and available options for each model, see "Available Features." |
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imageRUNNER 1025 |
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External View (Back) |
Machine components vary depending on the model you purchased. For information on the standard features and available options for each model, see "Available Features." |
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Main Operation Panel |
imageRUNNER 1025iF |
imageRUNNER 1025/1025N |
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Send Operation Panel (imageRUNNER 1025iF Only) |
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Display Parts and Functions |
Depending on your needs, you can change the standby display which appears when the main power switch is turned on. For details, see "Machine Settings." |
Copy Mode |
Send Mode (imageRUNNER 1025iF Only) |
Scan Mode |
Log In Mode |
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Copy Mode |
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Log In Mode |
If the Department ID Management or User ID Management is set, the Log In screen is displayed. For information on the Department ID Management or User ID Management, see "Security."
Enter the Department ID and password, then press [OK] or
Enter the User ID and password, then press [OK] or |
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Entering Characters |
For displays that require alphanumeric entries, follow the procedure below to enter characters. |
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Registering Destinations in the Address Book (imageRUNNER 1025iF Only) |
This chapter describes how to register destinations in the Address Book, and how to edit and erase registered information. |
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Storing/Editing One-Touch Keys |
Storing/Editing Coded Dial Codes |
Storing/Editing One-Touch Keys |
The Address Book is a feature used for storing fax, e-mail, I-fax, and file server destinations. The Address Book is divided into one-touch keys and coded dial codes. You can store up to 23 destinations in one-touch keys, and 177 destinations in coded dial codes, for a total of 200 destinations in the whole Address Book. You can also register multiple destinations of various types in a group address, and assign a one-touch key or coded dial code to this group. Registering a destination in the Address Book saves you the effort of entering that destination's address each time you send a job. |
Registering Fax Numbers in One-touch Keys |
Registering E-Mail Addresses in One-touch Keys |
Registering I-Fax Addresses in One-touch Keys |
Registering File Server Addresses in One-touch Keys |
Registering Group Addresses in One-touch Keys |
Editing One-Touch Keys |
Editing One-Touch Keys (Group Addresses) |
Erasing One-Touch Keys |
Erasing One-Touch Keys (Group Addresses) |
Registering Fax Numbers in One-touch Keys |
This section describes the procedure for registering fax numbers in the one-touch keys. |
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If a password has been set for the Address Book, enter the password using |
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You can also select a one-touch key by pressing the corresponding one-touch key. |
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<DOMESTIC>: Normally select this option. <LONG DISTANCE 1-3>: Select one of these options when you make an international call. If errors occur during fax transmissions, try the setting from <LONG DISTANCE 1> through <LONG DISTANCE 3>. To register another one-touch key, repeat the procedure from step 4. |
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Registering E-Mail Addresses in One-touch Keys |
This section describes the procedure for registering e-mail addresses in the one-touch keys. |
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If a password has been set for the Address Book, enter the password using |
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You can also select a one-touch key by pressing the corresponding one-touch key. |
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Registering I-Fax Addresses in One-touch Keys |
This section describes the procedure for registering I-fax addresses in the one-touch keys. |
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If a password has been set for the Address Book, enter the password using |
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You can also select a one-touch key by pressing the corresponding one-touch key. |
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Registering File Server Addresses in One-touch Keys |
This section describes the procedure for registering file server addresses in the one-touch keys. |
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If a password has been set for the Address Book, enter the password using |
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You can also select a one-touch key by pressing the corresponding one-touch key. |
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<FTP>: Select this protocol if you are sending documents to a computer running Sun Solaris 2.6 or later, Mac OS X, Internet Information Services 5.0 under Windows 2000 Server, Internet Information Services 5.1 under Windows XP Professional, Internet Information Services 6.0 under Windows 2003 Server, Windows 2008 Server, Internet Information Services 7.0 under Windows Vista, or Red Hat Linux 7.2. <SMB>: Select this protocol if you are sending documents to a computer running UNIX/Linux (Samba 2.2.8a or later), or Windows 2000/XP/Server 2003/Vista/Server2008. |
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If no DNS server is available, the host name setting should be specified using the IP address of the FTP server. |
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You can enter up to 24 characters for the login name. |
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You can enter up to 24 characters (14 characters when <SMB> is selected as the server protocol) for the password. To register another one-touch key, repeat the procedure from step 4. |
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Registering Group Addresses in One-touch Keys |
The Group Address feature enables you to create a group of up to 199 stored destinations as a single destination. |
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If a password has been set for the Address Book, enter the password using |
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You can also select a one-touch key by pressing the corresponding one-touch key. |
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To enter a destination stored under a one-touch key, press the desired one-touch key. To enter a destination stored under a coded dial code, press
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To register another group, repeat the procedure from step 4. Ex. |
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Editing One-Touch Keys |
This section describes the procedure for editing the fax, I-fax, e-mail and file server addresses in the one-touch keys. |
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If a password has been set for the Address Book, enter the password using |
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You can also select a one-touch key by pressing the corresponding one-touch key. |
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You can edit the following items: |
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To delete the entire entry, press and hold |
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For editing the file server address, repeat step 5 to 7 to edit the desired items, then go to step 11. |
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Editing One-Touch Keys (Group Addresses) |
This section describes the procedure for adding a new destination to the group, deleting a destination from the group, or changing the group name registered in one-touch keys. |
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If a password has been set for the Address Book, enter the password using |
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For details about how to add a new destination, see "Adding a New Destination to Group." For details about how to delete a destination from a group, see"Deleting a Destination from Group." For details about how to change the group name, see "Changing a Group Name." |
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Adding a New Destination to Group |
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For details on specifying a destination from Address Book, see "Registering Group Addresses in One-touch Keys." |
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Deleting a Destination from Group |
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Changing a Group Name |
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To delete the entire name, press and hold |
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Erasing One-Touch Keys |
This section describes the procedure for erasing addresses registered under one-touch buttons. |
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If a password has been set for the Address Book, enter the password using |
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You can also select a one-touch key by pressing the corresponding one-touch key. |
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Erasing One-Touch Keys (Group Addresses) |
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If a password has been set for the Address Book, enter the password using |
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Storing/Editing Coded Dial Codes |
The Address Book is a feature used for storing fax, e-mail, I-fax, and file server destinations. The Address Book is divided into one-touch keys and coded dial codes. You can store up to 23 destinations in one-touch keys, and 177 destinations in coded dial codes, for a total of 200 destinations in the whole Address Book. You can also register multiple destinations of various types in a group address, and assign a one-touch key or coded dial code to this group. Registering a destination in the Address Book saves you the effort of entering that destination's address each time you send a job. |
Registering Fax Numbers in Coded Dial Codes |
Registering E-Mail Addresses in Coded Dial Codes |
Registering I-Fax Addresses in Coded Dial Codes |
Registering File Server Addresses in Coded Dial Codes |
Registering Group Addresses in Coded Dial Codes |
Editing Coded Dial Codes |
Editing Coded Dial Codes (Group Addresses) |
Erasing Coded Dial Codes |
Erasing Coded Dial Codes (Group Addresses) |
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Registering Fax Numbers in Coded Dial Codes |
This section describes the procedure for registering fax numbers in the coded dial codes. |
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If a password has been set for the Address Book, enter the password using |
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You can also select a coded dial code by pressing |
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<DOMESTIC>: Normally select this option. <LONG DISTANCE 1-3>: Select one of these options when you make an international call. If errors occur during fax transmissions, try the setting from <LONG DISTANCE 1> through <LONG DISTANCE 3>. To register another coded dial code repeat the procedure from step 4. |
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Registering E-Mail Addresses in Coded Dial Codes |
This section describes the procedure for registering e-mail addresses in the coded dial codes. |
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If a password has been set for the Address Book, enter the password using |
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You can also select a coded dial code by pressing |
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Registering I-Fax Addresses in Coded Dial Codes |
This section describes the procedure for registering I-fax addresses in the coded dial codes. |
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If a password has been set for the Address Book, enter the password using |
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You can also select a coded dial code by pressing |
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Registering File Server Addresses in Coded Dial Codes |
This section describes the procedure for registering file server addresses in the coded dial codes. |
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If a password has been set for the Address Book, use the numeric keys to enter the password, then press [OK]. |
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You can also select a coded dial code by pressing |
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<FTP>: Select this protocol if you are sending documents to a computer running Sun Solaris 2.6 or later, Mac OS X, Internet Information Services 5.0 under Windows 2000 Server, Internet Information Services 5.1 under Windows XP Professional, Internet Information Services 6.0 under Windows 2003 Server, Windows 2008 Server, Internet Information Services 7.0 under Windows Vista, or Red Hat Linux 7.2. <SMB>: Select this protocol if you are sending documents to a computer running UNIX/Linux (Samba 2.2.8a or later), or Windows 2000/XP/Server 2003/Vista/Server2008. |
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If no DNS server is available, the host name setting should be specified using the IP address of the FTP server. |
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You can enter up to 24 characters for the login name. |
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You can enter up to 24 characters (14 characters when <SMB> is selected as the server protocol) for the password. To register another coded dial code, repeat the procedure from step 4. |
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Registering Group Addresses in Coded Dial Codes |
The Group Address feature enables you to create a group of up to 199 stored destinations as a single destination. |
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If a password has been set for the Address Book, enter the password using |
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You can also select a coded dial code by pressing |
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To enter a destination stored under a coded dial code, press
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To register another group, repeat the procedure from step 4. Ex. |
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Editing Coded Dial Codes |
This section describes the procedure for editing the fax, I-fax, e-mail and file server addresses in coded dial codes. |
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If a password has been set for the Address Book, enter the password using |
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You can also select a coded dial code by pressing |
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You can edit the following items: |
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To delete the entire entry, press and hold |
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For editing the file server address, repeat step 5 to 7 to edit the desired items, then go to step 11. |
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Editing Coded Dial Codes (Group Addresses) |
This section describes the procedure for adding a new destination to the group, deleting a destination from the group, or changing the group name registered in the coded dial codes. |
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If a password has been set for the Address Book, enter the password using |
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For details about how to add a new destination, see "Adding a New Destination to Group." For details about how to delete a destination from a group, see "Deleting a Destination from Group." For details about how to change the group name, see "Changing a Group Name." |
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Adding a New Destination to Group |
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To select a group stored under the coded dial code, press |
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Deleting a Destination from Group |
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To select a group stored under the coded dial code, press |
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Changing a Group Name |
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To select a group stored under the coded dial code, press |
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To delete the entire name, press and hold |
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Erasing Coded Dial Codes |
This section describes the procedure for erasing addresses registered under one-touch buttons. |
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If a password has been set for the Address Book, enter the password using |
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You can also select a coded dial code by pressing |
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Erasing Coded Dial Codes (Group Addresses) |
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If a password has been set for the Address Book, enter the password using |
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To select a group stored under the coded dial code, press |
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Toner Cartridge |
If a message prompting you to replace the toner cartridge appears on the display, replace the toner cartridge with a new one. |
Maintaining the Toner Cartridge |
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Maintaining the Toner Cartridge |
– The recommended storage conditions are: temperature below 86 °F (30 °C), and humidity below 80%.
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Genuine Supplies |
Canon has developed and manufactured Toner, Parts, and Supplies specifically for use in this machine. For optimal print quality and for optimal machine performance and productivity, we recommend that you use Genuine Canon Toner, Parts, and Supplies.
Please be aware that there are counterfeit Canon toners in the marketplace. Use of counterfeit toner may result in poor print quality or machine performance. Canon is not responsible for any malfunction, accident or damage caused by the use of non-genuine Canon toner or counterfeit toner. For more information, see http://www.canon.com/counterfeit. |
On the Platen Glass |
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If your original does not match any of the paper size marks, align the center of your original with the arrow mark. |
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The original is ready for scanning.
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In the ADF |
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The originals are ready for scanning.
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In the Paper Drawer |
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If you use LTR size, go to step 4. If you use other sizes, go to step 2. |
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In the same manner, load the paper into the optional paper drawer. For attaching the optional paper drawer, see the instruction sheet that comes with the optional paper drawer. For details on loading paper in the stack bypass, see "In the Stack Bypass." |
In the Stack Bypass |
If you are making prints on transparencies, labels, nonstandard size paper, or envelopes, load them into the stack bypass. |
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Insert the paper stack as far as it will go. |
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The screen for selecting the paper size appears.
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For the Paper Drawer |
The default settings are <PLAIN PAPER> and <LTR>. When you place other types and/or sizes of paper, follow this procedure to change the settings. |
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You can select from the following paper types: <PLAIN PAPER>, <COLOR>, <RECYCLED>, <HEAVY PAPER 1>, <BOND>, <3HOLE PUNCH PAPER> If you use the optional paper drawer, confirm that <DRAWER 2> is displayed and press [OK]. Then repeat this step to set the paper type for <DRAWER 2>. |
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You can select from the following paper sizes: <LTR>, <LGL>, <OFICIO>, <FLSP>, <BRAZIL-OFICIO>, <MEXICO-OFICIO>, <A4> If you use the optional paper drawer, confirm that <DRAWER 2> is displayed and press [OK]. Then repeat this step to set the paper size for <DRAWER 2>. |
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For the Stack Bypass |
You can register a frequently used paper size and type for the stack bypass. The default setting of standard settings for stack bypass is <OFF>. To print using the stack bypass, follow this procedure to specify the paper size and type. |
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You can select from the following paper sizes: <LTR>, <STMTR>, <EXECUTIV>, <OFICIO>, <BRAZIL-OFICIO>, <MEXICO-OFICIO>, <FOLIO>, <G-LTR>, <G-LGL>, <FLSP>, <COM10>*1, <MONARCH>*1, <DL>*1, <ISO-C5>*1, <ISO-B5>*1, <FREESIZE>*2, <A4>, <B5>, <A5R>, <LGL> *1 For envelopes. *2 For non-standard paper size. You can also press [ |
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You can select from the following paper types: <PLAIN PAPER>, <COLOR>, <RECYCLED>, <HEAVY PAPER 1>, <HEAVY PAPER 2>, <HEAVY PAPER 3>, <BOND>, <3HOLE PUNCH PAPER>, <TRANSPARENCY>, <LABELS>, <ENVELOPE> |
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Setting the Tone Volume |
This section describes how to adjust the tones that the machine sounds during operation or fax transmission. |
Setting the Audible Tones |
Setting the Audible Tones |
The default settings are:
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You can specify the following audible tones:
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Setting the Date and Time |
This section describes how to set the current date and time, the time zone in which the machine is used, and the daylight saving time. |
Setting the Current Date and Time |
Setting the Time Zone |
Setting the Date Type |
Setting the Sleep Mode |
Setting the Auto Clear Time |
Setting the Daylight Saving Time |
Setting the Current Date and Time |
You can set the current date and time. The current date and time settings are used as standard timer settings for functions that require them. |
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Setting the Time Zone |
The standard time zones of the world are expressed globally in terms of the difference in hours (± up to 12 hours) from GMT (0 hours). A time zone is a region throughout which this time difference is the same. |
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The default setting is 'GMT-5:00'.
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Setting the Date Type |
You can select the format of the date to be displayed. The default setting is <MM/DD/YYYY>. |
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Setting the Sleep Mode |
If the machine remains idle for a certain period of time, it automatically enters the Sleep mode. The default settings are <ON> and <5MIN.>. |
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You can set the interval from 3 to 30 minutes (in one-minute increments). |
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Setting the Auto Clear Time |
If the machine remains idle for a certain period of time, the display returns to the standby mode (Auto Clear function). This section describes how to set the period of time until the display returns to the standby mode. The default setting is <2MIN.>. |
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You can set the interval from 1 to 9 minutes (in one-minute increments). |
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Setting the Daylight Saving Time |
In some countries or are as, time is advanced throughout the summer season. This section describes how to set the Daylight Saving Time. This is called "Daylight Saving Time." The default setting is <OFF>. |
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Customizing Settings |
You can specify the settings that are common to the Copy, Print, Send, and Fax functions. |
Setting the Initial Function |
Setting the Function after Auto Clear Mode Initiates |
Setting the Toner Save Mode |
Adjusting the Print Density |
Enabling the Inch Entry |
Setting Auto Paper Selection/Auto Drawer Switching |
Setting the Energy Consumption in the Sleep Mode |
Setting the Speed or Print Side Priority |
Changing the Language Shown on the Display |
Returning the Common Settings to Their Defaults |
Setting the Initial Function |
You can select which standby display appears when turning ON the power. The default setting is <COPY> standby screen. |
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Setting the Function after Auto Clear Mode Initiates |
You can select which standby display appears after the Auto Clearing function is activated. The default setting is <INITIAL FUNCTION>. |
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Setting the Toner Save Mode |
You can set the toner consumption for printing. The default setting is <OFF>. If the Toner Save mode is set to <ON>, print quality may be affected. If you notice a degradation in print quality, set this mode to <OFF>. |
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Adjusting the Print Density |
You can adjust the density to the most appropriate level for the document either automatically or manually. |
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Enabling the Inch Entry |
If you set <MM/INCH ENTRY> to <INCH> in <COPY SETTINGS> (from the Additional Functions screen), you can enter values in inches when using the frame erase function. The default entry mode for numeric values is inches, but you can change it to millimeters by turning the Inch Entry mode <MM>. |
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Setting Auto Paper Selection/Auto Drawer Switching |
You can set which paper sources can be used for Automatic Paper Selection and Auto Drawer Switching. This setting can be made independently for all functions of the machine, and is especially useful when you want to use different paper sources for different purposes. The default settings are <OFF> for the stack bypass and <ON> for the paper drawers. |
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Setting the Energy Consumption in the Sleep Mode |
You can set the amount of energy that the machine consumes when it is in the Sleep mode. If you set the power consumption to <LOW>, the machine consumes less energy during the Sleep mode than when you set it to <HIGH>. However, it takes more time for the machine to resume normal operation. |
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Setting the Speed or Print Side Priority |
You can set whether the printer speed is the priority for your job, or whether to print on a specific side of the paper. This is useful when you want to make one or two-sided prints on preprinted paper (paper which has logos or patterns already printed on it) without changing the orientation of the paper loaded in a paper source. The default setting is <SPEED PRIORITY>. |
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<SPEED PRIORITY>: When you feed one or two-sided prints into the machine, the method for delivering paper inside the machine changes, and this affects the printing speed. Therefore, to maximize the printing speed, load the paper manually as follows:
<PRINT SIDE>: If you load paper in a paper drawer and select <PRINT SIDE>, no matter whether you are printing one or two-sided prints, the side of the paper facing up is always the one printed on first. (The side facing down is the one printed on first for the stack bypass.) facing up. Print speed becomes slower for one-sided print.
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Changing the Language Shown on the Display |
You can change the language displayed on the display and printed on reports. The default setting is <ENGLISH>. |
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You can select a language from among: <ENGLISH>, <FRENCH>, <SPANISH>, and <PORTUGUESE> |
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Returning the Common Settings to Their Defaults |
You can restore all of the Common Settings to their defaults. |
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Summary of Reports and Lists |
The machine prints the following reports and lists.
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Printing Reports Automatically |
TX REPORT, RX REPORT, and ACTIVITY REPORT can be set to print automatically. |
TX Report |
RX Report |
Activity Report |
TX Report |
This section describes how to set TX reports to print automatically. The default setting is <PRINT ERROR ONLY>. The following items are printed in a TX REPORT:
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<PRINT ERROR ONLY>: Prints a report only when a transmission error occurs. |
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<OFF>: Does not print the first page. <ON>: Prints the first page. |
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RX Report |
This section describes how to set RX reports to print automatically. The default setting is <OFF>. The following items are printed in an RX REPORT:
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<OUTPUT NO>: Does not print a report. |
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Activity Report |
The following items are displayed in the ACTIVITY REPORT:
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<OUTPUT YES>: Prints a report after every 40 transactions. <OUTPUT NO>: Does not print a report. Skip to step 9. |
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<OFF>: Prints a report with the transmission and reception results listed chronologically. |
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Printing Reports and Lists Manually |
You can print the following lists manually.
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Printing an Activity Report |
Printing a Speed Dial List |
Printing an Address Book Details List |
Printing a User's Data List |
Printing an Activity Report |
An Activity Report is automatically printed every 40 transactions. Activity Reports can also be printed manually. For information about the Activity Reports and instructions on how to set to print Activity Reports automatically, see "Activity Report." |
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An ACTIVITY REPORT is printed out and the display returns to standby mode. |
Printing a Speed Dial List |
You can print lists of destinations registered in Address Book. |
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The selected Speed Dial List is printed out and the display returns to standby mode. |
Printing an Address Book Details List |
You can print detailed lists of Address Book. |
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The selected Address Book Details List is printed out and the display returns to standby mode. |
Printing a User's Data List |
A User's Data List enables you to check the machine settings. |
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A USER'S DATA LIST is printed out and the display returns to standby mode. |
UFR II LT Printer Driver |
The Canon UFR II LT printer driver enables users of Microsoft Windows 2000, Windows XP, Windows Server 2003, Windows Server 2008, or Windows Vista to print from any Windows application and make full use of their Canon printers. (Although the machines supported by this printer driver have multiple functions, they will be referred to as "printers" in this guide). This machine supports two types of printer drivers: Hewlett-Packard's PCL (Printer Control Language) printer driver including the PCL5c, PCL5e, and PCL6 printer drivers, and Canon's UFRII LT (Ultra Fast Rendering II Lite) printer driver. Using the UFRII LT printer driver, the various data processing tasks conventionally executed within the printer are appropriately divided between the host PC and the printer to greatly reduce the overall printing time. The workload can be delegated to match the output data, thus realizing a significant increase in speed through optimization. You can update your printer driver software and acquire information about Canon products on the Canon home page (http://www.usa.canon.com). Driver software is updated every few months. |
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PCL Printer Driver (Optional) |
The Canon PCL5e and PCL6 printer drivers enable users of Microsoft Windows 2000, Windows XP, Windows Server 2003, Windows Server 2008, or Windows Vista to print from any Windows application and make full use of their Canon printers. (Although the machines supported by these printer drivers have multiple functions, they will be referred to as "printers" in this guide.) This machine supports two types of printer drivers: Hewlett-Packard's PCL (Printer Control Language) printer driver including the PCL5c, PCL5e, and PCL6 printer drivers, and Canon's UFRII LT (Ultra Fast Rendering II Lite) printer driver. The PCL5e and PCL6 printer drivers can be used with most kinds of business application software. The PCL5e printer driver is for black-and-white printers, and the PCL6 printer driver is for both color and black-and-white printers. PCL6 is an advanced version of PCL5e, and offers superior printing quality and speed. The PCL5e printer driver is provided as standard with black-and-white printers. |
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FAX Driver (imageRUNNER 1025iF Only) |
The fax driver gives users of Microsoft Windows 2000, Windows XP, Windows Server 2003, Windows Server 2008, or Windows Vista (hereafter called Windows 2000/XP/Server 2003/Server 2008/Vista) operating system the ability to make full use of the fax function of the printer. If your printer is equipped with the optional fax subsystem, the fax driver enables you to access the fax function. The fax driver is conceptually akin to a printer driver. A user would select [Print] from any Windows application software, select the Canon fax driver as the printer, and specify its destination(s) and options. The fax driver would then convert this into an image that conforms to standard fax protocols, to be printed or stored on the recipient fax machine(s). |
Department/User ID Management |
If Department ID Management is set to <ON> in <SYSTEM SETTINGS>, you must enter your Department ID and password to be able to operate the machine. |
Procedure before Using the Machine |
Procedure after Using the Machine |
Procedure before Using the Machine |
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The standby display appears. |