I-Fax |
This section describes the things that you must do before using I-fax functions. This section describes also the settings and procedures for sending and receiving I-fax documents, and for forwarding received I-fax documents. I-fax functions are available only for the imageRUNNER 1025iF. |
Introduction to Using I-Fax Functions |
Internet faxing (I-fax) enables you to send and receive fax documents over the network. Scanned documents are converted to TIFF format and are transmitted as an attachment file of an e-mail message to the recipient I-fax compatible machine. For I-fax functions, instead of specifying the recipient fax number, you enter the e-mail address. This section describes the things that you must do before using I-fax functions. Be sure to set the following items first:
Register your name or company name. (See "Make Fax Settings (imageRUNNER 1025iF Only).")
Set the current time and date. (See "Set Date and Time.")
Set the network settings to enable your machine to communicate over the network. (See "Basic Network Settings.")
Set the e-mail settings to enable your machine to communicate with a mail server. (See "Setting Scan to E-Mail and I-Fax.") |
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Sending I-Faxes |
This section describes the settings and procedures for sending I-fax documents. |
Basic Methods for Sending I-Faxes |
Canceling Send I-Fax Documents |
Specifying Destinations (I-Fax) |
Sending Originals to More Than One Location (Broadcasting) (I-Fax) |
Selecting Image Quality (I-Fax) |
Adjusting Density (I-Fax) |
2-Sided Originals (I-Fax) |
Job Recall (I-Fax) |
Favorites Buttons (I-Fax) |
Sending Originals at a Preset Time (Delayed Sending) (I-Fax) |
Resending Data Automatically When an Error Occurs (RETRY TIMES) (I-Fax) |
Standard Send Settings (I-Fax) |
Restoring the Standard Send Settings to Their Default (I-Fax) |
Send Settings (I-Fax) |
Naming a Sent Document Using an I-Fax |
Subject/Message (I-Fax) |
Reply-to (I-Fax) |
Adjusting Sharpness (I-Fax) |
Specifying the Maximum Data Size for Sending I-Faxes |
Dividing the Data for Sending I-Faxes |
Basic Methods for Sending I-Faxes |
This section describes the flow of sending I-faxes. |
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The SEND indicator lights up and the machine enters the send standby mode. |
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If you enter a wrong character when specifying an I-fax address, go back to the wrong character with [ If you want to start sending without adjusting the optional send settings, skip to step 9. |
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<OFF>: Sends multiple images as a single file without dividing them. <ON>: Separates multiple images and send them as separate files. |
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I-Fax: <200x200dpi>, <200x100dpi> |
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<TEXT/PHOTO>, <TEXT>, <PHOTO> |
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If the <ORIGINAL SIZE> message appears, press [ You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 4.
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Canceling Send I-Fax Documents |
This section describes how to specify an I-fax address. You can select a destination stored in the Address Book, a one-touch key, or a coded dial code, or specify a new address. |
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Specifying Destinations (I-Fax) |
This section describes how to specify an I-fax address. You can select a destination stored in the Address Book or a one-touch key, or specify a new address. |
Using Numeric Keys (I-Fax) |
You can specify a new I-fax address. Regardless of the distance and area, I-fax helps you to reduce transmission costs by making transactions via the Internet. You can also specify the scan settings and the settings at the destination when using I-fax. |
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If you entered a wrong character when specifying an I-fax address, press [ If you want to start sending without adjusting the optional send settings, skip to step 6. |
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You can enter the optional settings. (See "Send Settings (I-Fax).") |
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f the <ORIGINAL SIZE> message appears, press [ You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 4.
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Using the Address Book (I-Fax) |
The Address Book search enables you to search for a recipient registered in the machine. This is useful when you forget which one-touch key or coded dial code the recipient you want is registered under. |
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If no recipient is registered in Address Book, <NOT REGISTERED> is displayed. |
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<NAME SEARCH>: searches a destination by name <ADD/TEL SEARCH>: searches a destination by address |
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For example, if you want to search for a name that starts with the letter "C", press [ [:A]: Letter mode [:1]: Number mode |
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[ [ |
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You can enter the optional settings by pressing [OK] again. (See "Send Settings (I-Fax).") |
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If the <ORIGINAL SIZE> message appears, press [ You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 7.
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Using the One-Touch Keys (I-Fax) |
You can specify up to 23 destinations using one-touch keys. |
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If you pressed a wrong key, press If you want to start sending without adjusting the optional send settings, skip to step 5. |
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You can enter the optional settings. (See "Send Settings (I-Fax).") |
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If the <ORIGINAL SIZE> message appears, press [ You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 3.
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Using Coded Dial Codes (I-Fax) |
You can specify up to 177 destinations using coded dial codes. |
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If you entered a wrong code, press If you want to start sending without adjusting the optional send settings, skip to step 6. |
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You can enter the optional settings. (See "Send Settings (I-Fax).") |
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If the <ORIGINAL SIZE> message appears, press [ You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 4.
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Using the Group Addresses (I-Fax) |
Group Dialing enables you to specify a group of registered destinations in the one-touch keys or coded dial codes. This is useful if you want to send the same document to several destinations. You can specify up to 199 destinations in one group. |
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Specifying a Group from the One-Touch Keys (I-Fax) |
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If you pressed a wrong key or code, press If you want to start sending without adjusting the optional send settings, skip to step 5. |
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You can enter the optional settings. (See "Send Settings (I-Fax).") |
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If the <ORIGINAL SIZE> message appears, press [ You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 3.
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Specifying a Group from the Coded Dial Codes (I-Fax) |
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If you pressed a wrong key or code, press If you want to start sending without adjusting the optional send settings, skip to step 5. |
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You can enter the optional settings. (See "Send Settings (I-Fax).") |
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If the <ORIGINAL SIZE> message appears, press [ You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 3.
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Sending Originals to More Than One Location (Broadcasting) (I-Fax) |
Broadcasting enables you to send the same document to multiple recipients. |
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If you are specifying destinations registered in Address Book, you can skip this step. |
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If the <ORIGINAL SIZE> message appears, press [ |
Selecting Image Quality (I-Fax) |
You can adjust the image quality of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take. The default setting is <200X200 dpi>. |
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If you are specifying the destination registered in one-touch keys or coded dial codes, you can skip this step. |
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For instructions on specifying destinations, see "Specifying Destinations (I-Fax)." |
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You can also press I-Fax: <200x200dpi>, <200x100dpi> |
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If the <ORIGINAL SIZE> message appears, press [ |
Adjusting Density (I-Fax) |
You can adjust the density to the most appropriate level for the original. |
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If you are specifying the destination registered in one-touch keys or coded dial codes, you can skip this step. |
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For instructions on specifying destinations, see "Specifying Destinations (I-Fax)." |
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[ [ |
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If the <ORIGINAL SIZE> message appears, press [ |
2-Sided Originals (I-Fax) |
You can set the machine to automatically turn over two-sided originals that are placed in the ADF, and scan each side separately. |
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If you are specifying the destination registered in one-touch keys or coded dial codes, you can skip this step. |
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For instructions on specifying destinations, see "Specifying Destinations (I-Fax)." |
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<BOOK TYPE>: The front and back sides of the document have the same top-bottom orientation. <CALENDAR TYPE>: The front and back sides of the document have opposite top-bottom orientations. |
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If the <ORIGINAL SIZE> message appears, press [ |
Job Recall (I-Fax) |
You can recall the last three addresses, scan settings, and send settings which have been set, and then send your documents. |
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You can change the recalled scan and send settings if necessary. |
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If the <ORIGINAL SIZE> message appears, press [ |
Favorites Buttons (I-Fax) |
You can register a destination together with any possible combination of send settings in a favorites button. One-touch keys 01 to 04 can be registered as favorites buttons. This feature is useful for registering frequently used send settings. |
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Registering a Favorites Button (I-Fax) |
Erasing a Favorites Button (I-Fax) |
Using the Favorites Buttons (I-Fax) |
Registering a Favorites Button (I-Fax) |
This section describes the procedure for registering a favorites button. |
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If a password has been set for the Address Book, enter the password using |
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If a one-touch destination is already registered in the desired one-touch key, select another key, or delete the destination first. |
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<OFF>: Sends multiple images as a single file without dividing them. <ON>: Separates multiple images and send them as separate files. |
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You can select from <200 x 200dpi>, <200 x 400dpi>, <300 x 300dpi>, <400 x 400dpi>, <600 x 600dpi>, <100 x 100dpi>, <150 x 150dpi>, and <200 x 100dpi>.
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Erasing a Favorites Button (I-Fax) |
This section describes the procedure for erasing a favorites button. |
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If a password has been set for the Address Book, enter the password using |
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Using the Favorites Buttons (I-Fax) |
If you frequently send documents with the same document settings to the same destination, store these settings in a favorites button. |
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If you pressed a wrong key, press If you want to start sending without adjusting the optional send settings, skip to step 5. |
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You can enter the optional settings. (See "Send Settings (I-Fax).") |
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If the <ORIGINAL SIZE> message appears, press [ You can also adjust the following scan settings as necessary, using the keys on the operation panel, after specifying the destination in step 3.
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Sending Originals at a Preset Time (Delayed Sending) (I-Fax) |
Delayed sending enables you to start transmission at a specified time. You can store up to 64 delayed sending jobs. |
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If you are specifying destinations registered in Address Book, you can skip this step. |
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The document is scanned and stored into memory. It will be sent to the specified destination at the specified time. If the <ORIGINAL SIZE> message appears, press [
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Resending Data Automatically When an Error Occurs (RETRY TIMES) (I-Fax) |
Retry Times is the mode which automatically resends data when the data cannot be sent. This occurs because the receiver is busy sending or receiving, or when an error occurs. This setting determines the number of retry attempts. You can set from one to five retry attempts, or select <0> to turn the Retry Times mode off. |
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Standard Send Settings (I-Fax) |
This mode enables you to change the standard settings for the Send function, including the scan mode and file format. |
Storing the Standard Send Settings (I-Fax) |
Restoring the Standard Send Settings to Their Default (I-Fax) |
Storing the Standard Send Settings (I-Fax) |
You can change and store the Standard Send Settings. |
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You can specify the following settings:
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Restoring the Standard Send Settings to Their Default (I-Fax) |
You can restore the Standard Send Settings to their default settings. |
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To cancel restoring the Standard Send Settings, press [ |
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Send Settings (I-Fax) |
You can optionally set, if multiple images are sent as separate files or a single file, resolution, and original type after specifying the I-fax address. |
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If you are specifying the destination registered in one-touch keys or coded dial codes, you can skip this step. |
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For details, see "Specifying Destinations (I-Fax)." |
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<OFF>: Sends multiple images as a single file without dividing them. <ON>: Separates multiple images and send them as separate files. |
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I-Fax: <200x200dpi>, <200x100dpi> |
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<TEXT/PHOTO>, <TEXT>, <PHOTO> |
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If the <ORIGINAL SIZE> message appears, press [
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Naming a Sent Document Using an I-Fax |
You can scan an original, and send it to a destination via the Internet as an I-fax. An I-fax can only be sent to machines that can receive faxes through the Internet. You can enter the document's name. |
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Subject/Message (I-Fax) |
You can scan an original, and send it to a destination via the Internet as an I-fax. An I-fax can only be sent to machines that can receive faxes through the Internet. You can enter a subject line, message body text. |
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Reply-to (I-Fax) |
You can scan an original, and send it to a destination via the Internet as an I-fax. An I-fax can only be sent to machines that can receive faxes through the Internet. You can enter reply-to address. |
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Adjusting Sharpness (I-Fax) |
This mode enables you to scan original images with a sharper or softer contrast. To scan originals with text or lines with a sharper contrast, increase the sharpness as setting. To scan originals containing printed images or other halftones with a softer contrast, decrease the sharpness as setting. The default setting is <4> (middle).
If you scan an original containing halftones, such as a printed image, using the Photo mode, the moiré effect (a shimmering, wavy pattern) may occur. In this case, you can lessen this moiré effect by decreasing the sharpness to produce a clearer image.
You can enhance the edges of original images so that faint or fine text is scanned with a sharper contrast by increasing the sharpness. This setting is particularly suited for scanning blueprints and faint pencil drawn images. |
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Each time you press [ |
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Specifying the Maximum Data Size for Sending I-Faxes |
This function enables you to set the maximum data size for outgoing I-fax documents. If an I-fax transmission exceeds the data size limit, it is handled as an error and is not sent. |
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Dividing the Data for Sending I-Faxes |
This function enables you to divide an I-fax document into separate files when it is sent if its size exceeds the data size you specify in "Specifying the Maximum Data Size for Sending I-Faxes." |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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Receiving I-Faxes |
This section describes the settings and procedures for receiving I-fax documents. |
Basic Methods for Receiving I-Faxes |
Printing Received Documents on Both Sides of Paper (I-Fax) |
Reducing a Received Document (I-Fax) |
Specifying Printing When Toner Runs Out (I-Fax) |
Receiving Documents in Memory without Printing Out (MEMORY LOCK) (I-Fax) |
Printing All Documents Stored in the Memory Lock Reception Mode (I-Fax) |
Basic Methods for Receiving I-Faxes |
This section describes how the machine operates when it receives I-Fax documents. |
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The Processing/Data indicator goes out when documents stored in memory are printed.
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Printing Received Documents on Both Sides of Paper (I-Fax) |
You can print received documents on both sides of the paper you select. This enables you to save paper. The default setting is <OFF>. |
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Reducing a Received Document (I-Fax) |
You can set whether the received images print out at a reduced size. |
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If you select <AUTO>, the image is reduced automatically. Skip to step 10. If you select <FIXED REDUCTION>, go to step 9. |
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<VERTICAL ONLY>: Reduces the document vertically only. <HORIZ & VERTICAL>: Reduces the document both horizontally and vertically. |
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Specifying Printing When Toner Runs Out (I-Fax) |
You can set if the machine stores all documents in memory or continue printing without storing documents in memory, when the toner runs out. |
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<RX TO MEMORY>: The machine stores all documents in memory. <KEEP PRINTING>: You can continue printing. |
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Receiving Documents in Memory without Printing Out (MEMORY LOCK) (I-Fax) |
The machine automatically receives I-Faxes in memory when printing is disabled under certain conditions (e.g., toner or paper has run out). You can also set the machine to store all documents in memory without automatically printing them. Locking the machine to receive and store all documents in memory is called memory lock reception. The default setting is <OFF>. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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If the memory lock password has already been set, enter the password using |
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<OFF>: Does not print an RX report. <ON>: Prints an RX report.
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If you do not need to set the timer for memory lock, skip to step 16. |
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Printing All Documents Stored in the Memory Lock Reception Mode (I-Fax) |
Follow this procedure to print documents received when the machine is in the memory lock reception mode. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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The received documents are printed. |
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Forwarding Received I-Fax Documents |
You can set the machine to forward received I-fax documents to other machines or file servers. If a received document matches the forwarding conditions, it is forwarded to the specified destination. Forwarding settings can be made using the Remote UI. |
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Specifying Forwarding Settings (I-Fax) |
Resending Documents with Forwarding Errors (I-Fax) |
Checking/Changing the Status of Documents with Forwarding Errors (I-Fax) |
Specifying Forwarding Settings (I-Fax) |
This section describes how to register, erase, print, check, and change the forwarding settings. |
Storing Forwarding Settings (I-Fax) |
The Remote UI enables you to automatically forward received I-fax documents to specified addresses. To use this function, you need to specify the forwarding settings in two ways, and depending on the settings the function will work differently:
The machine will forward only documents that meet specified conditions.
The machine will forward all received documents. |
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If you select [All], all the forwarding settings stored in the machine are displayed. |
Erasing Forwarding Settings (I-Fax) |
You can erase forwarding settings that have been stored. |
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Printing Forwarding Settings (I-Fax) |
You can print a list of the stored forwarding settings. |
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Checking/Changing Forwarding Settings (I-Fax) |
You can check or change forwarding settings that have been stored. |
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Resending Documents with Forwarding Errors (I-Fax) |
You can resend the I-fax documents that the machine failed to forward. |
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Checking/Changing the Status of Documents with Forwarding Errors (I-Fax) |
You can check the status of I-fax documents that the machine failed to forward. You can also erase and print those documents. |
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To cancel erasing the job, select <No>.
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To cancel printing the job, select <No>.
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Checking/Changing the Status of I-Fax Documents in Memory |
The System Monitor enables you to view the transmission and reception results, and monitor the status of the send and receive jobs currently being processed. |
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Checking Arrival of I-Fax |
Checking/Deleting I-Fax Transmission Documents |
Checking/Deleting I-Fax Reception Documents |
Printing the I-Fax Log |
Checking Arrival of I-Fax |
The machine regularly checks for the arrival of I-faxes. However, you can check for the arrival of I-faxes at any time using the System Monitor key. |
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The machine starts checking the arrival of I-faxes and receives them. |
Checking/Deleting I-Fax Transmission Documents |
You can check the status of I-Fax documents currently being sent or waiting to be sent, and delete unwanted documents as necessary. |
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Checking/Deleting I-Fax Reception Documents |
You can check the status of I-fax documents currently being received, then delete unwanted documents as necessary. |
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If you select a document with the message <RX TRM...>, skip to step 5. |
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If you do not want to cancel the job, press [ |
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Printing the I-Fax Log |
You can print the results of fax transactions (transmission or reception). TX REPORT, RX REPORT, and ACTIVITY REPORT can be set to print automatically. You can also print ACTIVITY REPORT manually. |
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<PRINT ERROR ONLY>: Prints a report only when a transmission error occurs. <OUTPUT YES>: Prints a report every time you send a document. <OUTPUT NO>: Does not print a report. Skip to step 7. |
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<OFF>: Does not print the first page. <ON>: Prints the first page. |
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The following items are displayed in the Transmission Report:
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<OUTPUT NO>: Does not print a report. <PRINT ERROR ONLY>: Prints a report only when a reception error occurs. <OUTPUT YES>: Prints a report every time you receive a document. |
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The following items are displayed in the Reception Report:
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<OUTPUT YES>: Prints a report after every 40 transactions. <OUTPUT NO>: Does not print a report. Skip to step 9. |
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<OFF>: Prints a report with the transmission and reception results listed chronologically. <ON>: Prints a report with the transmission and reception results separated in a report. |
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The following items are displayed in the Activity Report:
If you set <LIST PRINT> to <ACTIVITY REPORT> in <REPORT SETTINGS>, you can print the transaction report (last 40 transactions maximum) manually. |