Security |
This category describes the security functions of this machine. |
Specifying the System Manager Settings |
You can set an ID and a password for the System Manager. Once the System Manager ID/password is set, restrictions can be placed on storing or changing the System Settings. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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You must set a System Manager ID to manage the operations of the machine.
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Device Information Settings |
You can set a name for the machine, and enter information regarding its location. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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Department ID Management |
You can register a Department ID and password for each department, and manage the machine by limiting its use to only those who enter the correct Department ID and password. This is called Department ID Management. Use Department ID Management to keep track of the copy, scan, and print totals for each department. With Department ID Management, the following settings can be specified: With Department ID Management, the following settings can be specified: |
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Registering the Department ID, Password, and Page Limit |
Changing the Password and Page Limit |
Erasing the Department ID and Password |
Checking Counter Information |
Clearing Page Totals |
Printing Counter Information (DEPT. INFO LIST) |
Accepting Print Jobs with Unknown IDs |
Registering the Department ID, Password, and Page Limit |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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You can select <TOTAL PRINT>, <COPY>, <SCAN>, <COLOR SCAN>, or <PRINT>.
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The message displayed will vary depending on which function you selected in step 11. Example: <RESTRICT COPY> appears when <COPY> is selected. |
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The message displayed will vary depending on which function you selected in step 11. |
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Changing the Password and Page Limit |
You can change the password and page limit settings that you have registered. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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You cannot change the Department ID. |
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You can select <TOTAL PRINT>, <COPY>, <SCAN>, <COLOR SCAN>, or <PRINT>. |
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The message displayed will vary depending on which function you selected in step 11. |
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The message displayed will vary depending on which function you selected in step 11. |
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Erasing the Department ID and Password |
You can erase the Department ID and password that you have registered. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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Checking Counter Information |
You can check how much paper was used by the each department. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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If you select <CLEAR ALL TOTAL>, the counter information is deleted. |
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You can select <TOTAL PRINT>, <COPY>, <SCAN>, <COLOR SCAN> or <PRINT>. |
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Clearing Page Totals |
You can clear the page totals made for all departments. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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Printing Counter Information (DEPT. INFO LIST) |
You can print a list of how much paper was used by each department. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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Printing starts, and the screen automatically returns to the standby mode. |
Accepting Print Jobs with Unknown IDs |
You can specify whether to accept or reject print jobs from computers that do not correspond with a registered Department ID. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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Managing User IDs |
The User ID Management function enables you to register information for each of the User IDs, from 0001 to 1000. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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Managing ID Cards |
If the optional Card Reader-E1 is attached to the machine, you must insert a control card to operate it. The optional Card Reader-E1 performs Department ID Management automatically. |
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Procedure before Using the Machine |
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The standby display appears. |
Procedure after Using the Machine |
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The display returns to the screen for inserting the control card.
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Flow of Additional Functions Operations |
This section describes the flow of Additional Functions operations when the optional Card Reader-E1 is attached. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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Changing the Password and Page Limit |
This section describes how to change the password and page limit, and how to check the print totals when the control card is being used. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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You cannot store a password with only zeros as the number, such as <0000000>. If you enter a number that begins with zeros, the leading zeros are ignored.
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Checking the Page Counts on a Control Card |
You can check the page counts on the control card you are currently using. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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Checking and Printing Counter Information |
You can print a list of how much paper was used by the each department. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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Printing starts, and the screen automatically returns to the standby mode. |
Clearing Page Totals |
You can clear the page totals made for all departments. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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Restricting the Remote UI |
This section explains how to set a password for the Address Book, restrict the use of new addresses, set permissions for sending faxes from the fax driver, and confirm entered fax numbers. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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Restricting Access to Destinations |
You can send the documents with following restrictions or settings. |
Setting a Password for the Address Book |
Restricting the New Address |
Restricting PC Faxing |
Confirming Entered Fax Numbers |
Setting a Password for the Address Book |
If you set a password, the screen for entering the password appears when you attempt to edit the Address Book. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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If you enter a wrong password, you have to start over from the first entry. |
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Restricting the New Address |
This mode enables you to restrict the entering of new destinations. When you set <RESTRICT NEW ADD.> to <ON>, the following are restricted: |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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Restricting PC Faxing |
You can specify whether or not to allow sending faxes from computers using the fax driver. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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Confirming Entered Fax Numbers |
You can specify whether or not to confirm the entered fax numbers each time you send a fax. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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<ON>: The confirmation screen appears when you enter a fax number using <OFF>: The confirmation screen does not appear. |
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Checking the Job Log |
You can specify whether or not to check the job log. When you set <CHECKING THE LOG> to <ON>, you can check the job log using the System Monitor screen. When you set <CHECKING THE LOG> to <OFF>, the job log does not appear on the System Monitor screen. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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Registering a License |
You must register a license key to enable optional modes and functions. Each optional mode and function requires its own license key to be registered. There is no limit to the number of license keys that can be registered in the machine. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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If the following screen is displayed, press [OK]. Enter the correct license key. If the screen is displayed again, press [OK] and cancel license registration.
If the messages <INSTALLATION OK> and <TURN POWER OFF/ON> appear, license registration is complete. |
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Restricting the USB Interface Port |
You can restrict jobs through the USB interface. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using |
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<ON>: The machine accepts jobs through the USB interface. <OFF>: The machine does not accept jobs through the USB interface. |
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