Managing the Department/User ID from a Computer

By registering a Department/User ID and password for each department/user, you can manage the machine by limiting its use to only those who enter the correct Department/User ID and password. Department/User IDs and passwords for up to 1000 departments/users can be registered. You can also set the page limit for each department to copy, print, and scan for sending documents.


Remark
  • You can also access these setting menus from the operation panel of the machine. For details, see "Machine Settings."
  • [Department ID/User Management] is displayed only when you are in the Administrator Mode.
  • If you are using Department ID Management, we recommend that you register the System Manager ID first. Otherwise, all users will be considered as end-users and anyone cannot change some of the machine's settings using the Remote UI.
  • If you are using User Management, you need to register a user ID with the administrator privilege first. Otherwise, you could not log in the administrator mode and change some of the machine's settings.
  1. Click [Add.Func.] → [Department ID/User Management] from the menu that appears under [Add.Func.] → click [Settings].

  • The list of Department IDs or User IDs registered in the machine is displayed in groups of one hundred. If you want to display another group, click the drop-down list on the top right corner of the screen → select a group.
  • If the User ID Management mode is activated, you can click [Change List View] to switch the Management mode list between Department and User ID.
  1. Select [Enable Department ID Management] or [Enable User Management] to activate the management mode.

  1. Click [Department ID Management Settings] or [User Management Settings] to register a new department or user.

  • If the optional Card Reader-E1 is attached, do not register a new department or user.
  1. Specify the necessary fields → click [OK].

Department ID registration screen

User ID registration screen

Department ID: Enter the Department ID number the user belongs to (seven digits maximum). If the Department ID Management mode is set, be sure to assign the user to a department. Otherwise, the user cannot log on to the machine.
Set Password: Select this check box to set a password for the Department ID.
Password: Enter a number (seven digits maximum).
Confirm: Enter the password again. If the number you enter here is different from the number entered for [Password], an error dialog box appears.
User Type: Classify the user in two categories [User] (End-User Mode) or [Administrator] (Administrator Mode).
Display Name: Enter the user name.
E-mail Address: Enter the e-mail address of the user.
User ID: Enter a log-on name (32 characters maximum).
Set Password: Select this check box to set a password for the User ID.
Password: Enter a character (32 characters maximum).
Confirm: Enter the password again. If the character you enter here is different from the character entered for [Password], an error dialog box appears.
  • If User ID Management is enabled, [Display Name] and [E-mail Address] registered here are displayed in the From field on the e-mail recipient's machine, instead of the unit name registered in <TX/RX SETTINGS>.
  • To view/change the registered Department/User ID:
  • 1. Click [] or the user name to display the current department or user information.

  • 2. To change the information, make the necessary changes → click [OK].

  • To delete the registered Department/User ID:
  • 1. Select the check box next to the Department/User ID to delete → click [] (Delete).

  • If the optional Card Reader-E1 is attached, do not delete a department or user.