File Sharing without Access Restriction (Windows Server 2003)

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Access permissions

If "Access permissions" are granted to users who are registered to computers, they are authorized to operate folders and files.

There are two types of access permissions:

  • Network-level access permission

This is to control users who access to the shared folder over the network.

  • Local-level access permission

This is to control users who are logged on to their computers to folders.
The local-level access permission can be set only when the drive in which folders are located is formatted in NTFS.

  1. Set a shared folder.
  • Create a new folder in any drive.

Creating the folder in the place where users can find it easily, such as the first level in C drive, is recommended.

Ex) C:\share

  • Right-click the created folder.
  • Select [Sharing and Security...] to open the [<Folder name> Properties] dialog box.

  • Select [Share this folder].

  1. Set the network-level access permission.
  • In the [Sharing] page, click the [Permissions] button to open the [Permissions for <Folder Name>].

  • In the [Permissions for <Folder name>], under [Group or user names], select [Everyone] to grant. Select the [Full Control] box under [Allow] if not selected.

  • Select the [Full Control] box so that you can store data scanned with this machine to a computer (the file server).
  • Click [OK] to close the [Permissions for <Folder Name>] dialog box.
  • If the [Security] tab is displayed in the [<Folder name> Properties], proceed to Step 3 to set the local-level access permission. If not, proceed to Step 4.
  • The [Security] tab is not displayed when:
  • The drive to which the shared folder is set is formatted in FAT16 or FAT32.
  • Simple file sharing is enabled.
  1. Set the local-level access permission.

If the drive to which the shared folder is set is formatted in NTFS, you need to set the local-level as well as the network-level access permissions.

  • In the [<Folder name> Properties], click the [Security] tab.
  • Click [Add...] to open the [Select Users or Groups] dialog box.

  • Type the following in [Enter the object names to select].

  • Click [Check Names]. Make sure that the correct object name is typed.
  • If a wrong object name is typed, you see the [Name Not Found] dialog box. If that happens, click [Cancel] to check whether or not the computer name and user name are wrong.
  • Click [OK] to close the [Select Users or Groups] dialog box.

  • In the [Security], under [Group or user names], select [Everyone]. Select the [Full Control] box under [Allow].
  • Select the [Full Control] box so that you can store data scanned with this machine to a computer (the file server).
  1. Click [OK] to close the [<Folder name> Properties] dialog box.
  1. Activate the Guest user account.
  • Right-click the [My Computer] icon on the desktop. Click [Manage] to open the [Computer Management] window.
  • Under [System Tools], click [Local Users and Groups].
  • Double-click the [Guest] user.

  • Deselect [Account is Disabled] to activate the Guest user account.

  • Click [OK] to close the [Guest Properties] dialog box.
  1. Set a destination address using the display.
  • Server side settings:
[Computer name]: swan
[Share Name]: share
  • The machine's destination settings:
<NAME>: The destination's name
The server protocol: <Windows (SMB)>
<HOST NAME>: \\swan (Double backslash "\\" can be omitted)
Computer name confirmed in step 5 in "Confirming Computer Name (Windows Server 2003)"
<FILE PATH>: \share
Folder name created in step 1
<LOGIN NAME>: Leave this box blank.
<PASSWORD>: Leave this box blank.
  • If you use <Windows (SMB): Browse> to specify each item, Use that after the expiration of the time specified in "Setting Startup Time." (the default setting startup time is <60 seconds>)
  • A maximum of 120 alphanumeric characters can be entered for both <HOST NAME> and <FILE PATH> on the display.
  • If you switch the language of the display, <HOST NAME> and <FILE PATH> may not be displayed correctly.
  • If the language of the display differs from the computer on your network, <HOST NAME> and <FILE PATH> may not be displayed correctly, or you may not be able to browse the directories.