Settings/Management from a PC

Settings/Management from a PC Instructions

To use this function, an optional network printer kit is required. (A network printer kit is standard-equipped for the LASER CLASS 830i.)


 

 
System Requirements

The Remote UI has been confirmed to work in the following system environments.


Remark
  • To use the Remote UI with the LASER CLASS 810, an optional network printer kit is required.

Windows

  • OS
  • Microsoft Windows 98/98SE
  • Microsoft Windows Me
  • Microsoft Windows 2000 Professional
  • Microsoft Windows XP
  • Microsoft Windows Vista
  • Web Browser
  • Microsoft Internet Explorer 5.01 SP1 or later
  • Netscape Communicator/Navigator 6.0 or later, except Netscape Communicator 6

Macintosh

  • OS
  • Mac OS 8.6 or later, until Mac OS X Classic
  • Web Browser
  • Microsoft Internet Explorer 5.01 SP1 or later

 

 
Using the Remote UI

The Remote UI software enables you to access and manage the machine connected to a network using a web browser.

  • Check the machine status from a network computer
  • Set and control the machine from a computer

Remark
  • To use the Remote UI with the LASER CLASS 810, an optional network printer kit is required.

Starting the Remote UI

 

 
Starting the Remote UI

Return to Overview


Remark
  • Before you start the Remote UI, select <VIEW IP ADDRESS> in <NETWORK SETTINGS> located in the <SYSTEM SETTINGS>, and verify the IP address of the machine. If you do not know the IP address, consult with your network administrator. (See "Checking Network Connection.")
  • To use the Remote UI with the LASER CLASS 810, an optional network printer kit is required.

 
 
  1. Start the web browser.

 
 
  1. Enter the IP address of the machine in [Address] or [Location] → press [Enter] on the keyboard.

The Remote UI screen appears.


 
 
  1. Enter the ID and password.
For No Management mode: Select [Administrator Mode] or [End-User Mode] → enter the password or owner name.
For Department ID Management mode: Enter the department ID and password.
For User Management mode: Enter the User ID and password.

 
 
  1. Click [OK].

[Device] - [Status] page is displayed when you logon the Remote UI.

A Displays the current status of the machine, etc.
B Takes you to the Remote UI top page.
C Updates (refreshes) the currently displayed screen with the latest information.
D Displays the online help for the Remote UI.
E Displays the current status of print jobs, etc.
F Takes you back to the top of a current page.
G Displays a list of settings for the machine, etc.
H Displays one-touch or coded speed dialing data (fax numbers, etc.) registered on the machine.
Takes you back to the previous page.

 

 
Displaying Device Status and Information

You can view the current status of the machine and also information about the administrator in charge of the machine, the installation location and various machine settings.


Remark
  • To use the Remote UI with the LASER CLASS 810, an optional network printer kit is required.

 
 
  1. Click [Device] → select the item you want to display from the menu that appears under [Device].

[Status] Displays the remaining amount of paper in the various paper sources and any error messages. To check details of errors, click [Error Information].
[Information] Displays information related to the machine, such as the system manager's information and the location of the machine.
[Features] Displays the functions that are available with the current system configuration.
[Network] Displays information about the network interface and any network protocols that are enabled. If you are using Administrator Mode, you can also adjust these settings.
[Counter Check] Displays the total number of pages that have been output for printing, copying, and received job printing.
  • If you are changing the Network Settings, the machine must be restarted to enable the settings. Turn off the main power switch of the machine, wait at least 10 seconds, and turn the power back on.

 

 
Job Management

The Remote UI enables you to manage print jobs. It also enables you to view the sending and receiving results of fax jobs.


Remark
  • To use the Remote UI with the LASER CLASS 810, an optional network printer kit is required.

Managing Print Jobs

Viewing the Print Log

Viewing the Activity Log

 

 
Managing Print Jobs

Return to Overview

You can use the Remote UI to manage print jobs that are being processed by the machine, or are held in the print queue.


Remark
  • If [Permit End-user's Job Operation] is not selected in [Register ID and Password] or [Register Password] in [Edit] in [System Settings] under [Add.Func.], you cannot delete any print jobs when the machine is in the End-User Mode. If [Permit End-user's Job Operation] is selected, you can delete print jobs for which you have owner privileges. (See "Customizing System Settings.")
  • To use the Remote UI with the LASER CLASS 810, an optional network printer kit is required.

 
 
  1. Click [Job Status] → select [Print Job] from the menu that appears under [Job Status].

A list of print jobs being waiting or processed by the machine appears.


 
 
  1. To delete a print job, select the [Select] check box next to the desired job → click [].
  • You cannot recover the job once it is deleted.

 

 
Viewing the Print Log

Return to Overview

The Remote UI enables you to view the [Print Log] of print jobs.
The [Print Log] shows up to 128 recent print jobs.


Remark
  • If you set <CHECKING THE LOG> to <OFF> in <SYSTEM SETTINGS>, the [Activity Log] does not appear. (See "Checking the Job Log.")
  • To use the Remote UI with the LASER CLASS 810, an optional network printer kit is required.

 
 
  1. Click [Job Status] → select [Print Log] from the menu that appears under [Job Status].

The [Print Log] appears displaying information about print jobs that have already been processed by the machine.


 

 
Viewing the Activity Log

Return to Overview

The Remote UI enables you to view the [Activity Log] of fax jobs. The [Activity Log] shows up to 40 recent facsimile transactions.


Remark
  • If you set <CHECKING THE LOG> to <OFF> in <SYSTEM SETTINGS>, the [Activity Log] does not appear. (See "Checking the Job Log.")
  • To use the Remote UI with the LASER CLASS 810, an optional network printer kit is required.

 
 
  1. Click [Job Status] → select [Activity Log] from the menu that appears under [Job Status].

The [Activity Log] appears displaying information about fax jobs that have already been processed by the machine.


 

 
Managing the Address Book

The Remote UI enables you to make additions and changes to each item of the Address.


Remark
  • You can also access these setting menus from the operation panel of the machine. For details, see "Machine Settings."
  • To use the Remote UI with the LASER CLASS 810, an optional network printer kit is required.

 
 
  1. Click [Address] → select [Favorites Button], [One-touch Speed Dial] or [Coded Dial] from the menu that appears under [Address].


 
  • Click the number or the name to display the current address information.

 
  • To edit the information, click [Edit] → make the necessary changes on the Change Address screen → click [OK].


 
  • Click [None] or any number for which [None] is displayed as the name.

 
  • Specify the type of address from [Type] → enter the necessary information → click [OK].

 
  • For group dialing, select [Group] from [Type] → enter a group name in [Group Name] → click [Address Book] under [Members List].

 
  • Select [One-touch Speed Dial] or [Coded Dial] from the drop-down list → select the check box next to the number to register for the group dialing → click [OK].
 
  • Make sure that the registered addresses are displayed in [Members List] → click [OK].


 
  • Select the check box next to the number to delete → click [].

  • You cannot recover the address once it is deleted.

 

 
Customizing System Settings

Remark
  • To use the Remote UI with the LASER CLASS 810, an optional network printer kit is required.

Customizing System Information

 

 
Customizing System Information

Return to Overview

The Remote UI enables you to specify the machine's system settings.


Remark
  • You can also access the System Setting from the Operation Panel of the machine. For details, see "Machine Settings."
  • To use the Remote UI with the LASER CLASS 810, an optional network printer kit is required.

 
 
  1. Click [Add.Func.] → select [System Settings] from the menu that appears under [Add.Func.] → click [Edit].


 
 
  1. Enter the necessary information → click [OK].


 
  • Click [Restrict the Send Function].

 
  • Specify the necessary fields → click [OK].


 
  • Click [Register ID and Password].

 
  • Specify the necessary fields → click [OK].

Set ID and Password: Sets the System Manager ID and Password to protect the contents of <SYSTEM SETTINGS>. Once the System Manager ID and Password is set, they must be entered when you access the <SYSTEM SETTINGS> menu from the operation panel, or when you logon the Remote UI.
System Manager ID: Sets the System Manager ID (seven digits maximum).
Set/ Change Password: Select this check box to set a password for the System manager ID.
System Manager Password: Enter a number (seven digits maximum).
Confirm: Enter the password again. If the number you enter here is different from the number entered for [System Manager Password], an error dialog box appears.
Permit End-user's Job Operation: Select this check box to permit deleting print jobs for which you have owner privileges when the machine is in the End-User Mode from the Remote UI.

 

 
Specifying Forwarding Settings

The Remote UI enables you to automatically forward received documents to specified addresses. To use this function, you need to specify the forwarding settings in two ways, and depending on the settings the function will work differently:

  • Forwarding conditions are set: the machine will forward only documents that meet specified conditions.
  • Forwarding conditions are not set: the machine will forward all received documents.

Remark
  • [Forwarding Settings] is displayed only when you are in the Administrator Mode.
  • To use the Remote UI with the LASER CLASS 810, an optional network printer kit is required.

 
 
  1. Click [Add.Func.] → [Forwarding Settings] from the menu that appears under [Add.Func.].


 
  • Click [] (Add New Conditions).

 
  • Specify the necessary fields → click [OK].

Receive Type: Select [Fax] or [I-Fax] for the receiving mode.
Condition Name: Enter a name for the forwarding condition. If you select [Enable This Forwarding Condition], this forwarding condition will be enabled.
Forwarding Conditions: The settings here enable you to specify the forwarding conditions that the received documents must meet in order to be forwarded.
The setting items differ depending on the type of the receiving mode:

Items for Fax:

[disregarded]: Disregards the Fax Number information as a forwarding condition.
[does not exist]: Forwards the document if the Fax Number information does not exist.
[equals]: Forwards the document if the Fax Number information matches all of the characters entered.
[differs from]: Forwards the document if the Fax Number information differs from the characters entered.
[begins with]: Forwards the document if the Fax Number information begins with the characters entered.
[ends with]: Forwards the document if the Fax Number information ends with the characters entered.
[contains]: Forwards the document if the Fax Number information contains the characters entered.
[does not contain]: Forwards the document if the Fax Number information does not contain the characters entered.

Items for I-Fax:

[disregarded]: Disregards the Destination, From, or Subject information as forwarding conditions.
[equals]: Forwards the document if the From or Subject information matches all of the characters entered.
[differs from]: Forwards the document if the Destination, From, or Subject information differs from the characters entered.
[begins with]: Forwards the document if the Destination, From, or Subject information begins with the characters entered.
[ends with]: Forwards the document if the Destination, From, or Subject information ends with the characters entered.
[contains]: Forwards the document if the Destination, From, or Subject information contains the characters entered.
[does not contain]: Forwards the document if the Destination, From, or Subject information does not contain the characters entered.

Forwarding Destination: Specify an address from the Address Book by clicking [Address Book] → select the desired address from the displayed list → click [OK].
Forwarding Settings: If you are forwarding documents to an email address or a file server, you can set their file format to [TIFF] or [PDF].
If you select [Divide into Pages], you can forward files as divided pages.

 
  • Click [Forwarding without Conditions].

 
  • Specify the necessary fields → click [OK].


 
 
  1. Select the receiving mode from [Receive Type].

If you select [All], all the forwarding settings stored in the machine are displayed.


 
  • Click the condition name to display the current forwarding setting.

 
  • To change the setting, make the necessary changes → click [OK].


 
  • Select the check box next to the forwarding condition to delete → click [] (Delete the Selected Conditions).

  • You cannot recover the setting once it is deleted.
 
  • To change the setting, make the necessary changes → click [OK].

 
  • Click [Print Forwarding Conditions List].


 

 
Managing the Department/User ID from a Computer

By registering a department/user ID and password for each department/user, you can manage the machine by limiting its use to only those who enter the correct department/user ID and password. Department/user IDs and passwords for up to 100 (LASER CLASS 810)/1000 (LASER CLASS 830i) departments/users can be registered. You can also set the page limit for each department to copy, print, and scan for sending documents.


Remark
  • You can also access these setting menus from the operation panel of the machine. For details, see "Machine Settings."
  • [Department ID/User Management] is displayed only when you are in the Administrator Mode.
  • When you use Department ID Management, you need to set both the System Manager ID and password to restrict the access to the <SYSTEM SETTINGS> menu from the operation panel, or using the Remote UI. Otherwise, all users will be considered as System Manager, and anyone can access the <SYSTEM SETTINGS> menu from the operation panel, or use the Remote UI without restriction. (See "Customizing System Information.")
  • When you use User ID Management, you need to register a user ID with the administrator privilege to restrict the access to the <SYSTEM SETTINGS> menu from the operation panel, or using the Remote UI. Otherwise, all users will be considered as System Manager, and any one can access the <SYSTEM SETTINGS> menu from the operation panel, or use the Remote UI without restriction.
  • To use the Remote UI with the LASER CLASS 810, an optional network printer kit is required.

 
 
  1. Click [Add.Func.] → [Department ID/User Management] from the menu that appears under [Add.Func.] → click [Settings].


 
 
  1. Click [Department ID Management Settings] or [User Management Settings] to register a new department or user.


 
 
  1. Specify the necessary fields → click [OK].


Department ID registration screen

Department ID registration screen:

Department ID: Enter the Department ID number (seven digits maximum).
Set Password: Select this check box to set a password for the Department ID.
Password: Enter a number (seven digits maximum).
Confirm: Enter the password again. If the number you enter here is different from the number entered for [Password], an error dialog box appears.
Page Limits: You can restrict the number of pages by the total of prints, copies, scan and color scan mode, or by limiting each function separately. Select the item, then use the numeric keys to enter the number of pages.


User ID registration screen

User ID registration screen:

User ID: Enter a log-on name (32 characters maximum).
Set Password: Select this check box to set a password for the User ID.
Password: Enter a character (32 characters maximum).
Confirm: Enter the password again. If the character you enter here is different from the character entered for [Password], an error dialog box appears.
Department ID: Enter the Department ID number the user belongs to (seven digits maximum). If the Department ID Management mode is set, be sure to assign the user to a department. Otherwise, the user cannot log on to the machine.
Set Password: Select this check box to set a password for the Department ID.
Password: Enter a number (seven digits maximum).
Confirm: Enter the password again. If the number you enter here is different from the number entered for [Password], an error dialog box appears.
User Type: Classify the user in two categories [User] (End-User Mode) or [Administrator] (Administrator Mode).
Display Name: Enter the user name.
E-mail Address: Enter the e-mail address of the user.

 
 
  1. Click [Settings].


 
 
  1. Select [Enable Department ID Management] or [Enable User Management] → click [OK] to activate the management mode.

[Enable Department ID Management] When this check box is selected, Department ID Management becomes enabled. When enabled, the user must enter the Department ID and password in order to execute jobs, perform operations on Remote UI, and use functions such as Copy, Fax, and Scan. (This enables you to keep track of the total number of prints by department and set impression limits.)
[Enable User Management] When this check box is selected, User Management becomes enabled. When enabled, the user must enter the User ID and password in order to execute jobs, perform operations on Remote UI, and use functions, such as Copy, Fax, and Scan. (This enables you to keep track of the total number of prints by User and set impression limits.) When you enable both Department ID Management and User ID Management, you need to assign a Department ID for each user. A user without a Department ID cannot use the machine.
[Accept Print Jobs with Unknown Ids] Select the check box to permit print jobs with unknown IDs. [Clear All Counts] Click this button to reset the counter to zero for all departments.

 
  • Click [] or the user name to display the current department or user information.

  • You can click [Change List View] to switch the management list between department and user ID.
  • [Change List View] appears when both the department ID management and user ID management are activated.
  • When only the user ID management is activated, you can view and edit the user ID. In this case, you can view, edit and delete the user ID even if the department ID management is not activated.
 
  • To edit the information, make the necessary changes → click [OK].


 
  • Select the check box next to the department/user ID to delete → click [] (Delete).

  • You can click [Change List View] to switch the management list between department and user ID.
  • [Change List View] appears when both the department ID management and user ID management are activated.
  • When only the user ID management is activated, you can view and edit the user ID. In this case, you can view, edit and delete the user ID even if the department ID management is not activated.

 

 
Import/Export Function

The Remote UI enables you to save the Address Book and other settings information, such as a file that can be loaded into the machine when needed. This function is useful when you want to use the same settings on another machine, and for backing up. The Import/Export function is intended for data exchange, and is available only through the Remote UI.


Remark
  • The Import/Export operation may take more than a few minutes to complete. Do not turn the machine's main power OFF until the operation is complete. Otherwise, the machine may malfunction.
  • Do not operate the machine while importing or exporting an address book.
  • If the machine is in the Sleep mode, press [Energy Saver] on the operation panel to cancel the Sleep mode before performing an Import operation.
  • During an Export operation, the screen display does not change until the operation is complete. Do not click [Start Export] while the hourglass or pointer indicates that the operation is still being processed.
  • [Import/Export] is displayed only when you are in the Administrator Mode.
  • To use the Remote UI with the LASER CLASS 810, an optional network printer kit is required.

Saving the Address Book

Loading an Address Book

Saving User Management Data in Files (Export)

Loading User Management Data Files (Overwrite/Import)

Saving Additional Functions Settings in Files (Export)

Loading Additional Functions Settings Files (Overwrite/Import)

 

 
Saving the Address Book

Return to Overview

You can store the Address Book as a file in your computer.


Remark
  • To use the Remote UI with the LASER CLASS 810, an optional network printer kit is required.

 
 
  1. Click [Add.Func.] → select [Import/Export] from the menu that appears under [Add.Func.] → click [Address Book].


 
 
  1. Click [Start Export].


 
 
  1. Follow the instructions on the screen to specify the location where you want to save the file.

The file is saved in the specified location.


 

 
Loading an Address Book

Return to Overview

You can load address books into the machine from saved files.


Remark
  • If the machine is in the Sleep mode, press [Energy Saver] on the operation panel to cancel the Sleep mode before performing an Import operation.
  • When you register the contents of a new file, the currently registered addresses are overwritten by the new address list.
  • You can register up to 200 (LASER CLASS 810) / 500 (LASER CLASS 830i) addresses in the Address Book. Each address is treated as a separate item.
  • You cannot import the group dialing information which contains another group dialing.
  • When Delayed Sending is set on the machine, do not import an address book.
  • To use the Remote UI with the LASER CLASS 810, an optional network printer kit is required.

 
 
  1. Click [Add.Func.] → select [Import/Export] from the menu that appears under [Add.Func.] → click [Address Book].


 
 
  1. Click [Import].


 
 
  1. Click [Browse] → select the file to import → click [OK].

  • Do not execute any other jobs while importing an address book.

 

 
Saving User Management Data in Files (Export)

Return to Overview

You can store User Management Data as a file in your computer.


Remark
  • User type of all exported data is the End-User.
  • To use the Remote UI with the LASER CLASS 810, an optional network printer kit is required.

 
 
  1. Click [Add.Func.] → [Import/Export] from the menu that appears under [Add.Func.] → click [User Management Data].


 
 
  1. Click [Start Export].


 
 
  1. Follow the instructions on the screen to specify the location where you want to save the file.

The file is saved in the specified location.


 

 
Loading User Management Data Files (Overwrite/Import)

Return to Overview

You can load User Management Data into the machine from saved files.


Remark
  • If the machine is in the Sleep mode, press [Energy Saver] on the operation panel to cancel the Sleep mode before performing an Import operation.
  • Imported user data is registered or overwritten as the End-User Mode.
  • To use the Remote UI with the LASER CLASS 810, an optional network printer kit is required.

 
 
  1. Click [Add.Func.] → [Import/Export] from the menu that appears under [Add.Func.] → click [User Management Data].


 
 
  1. Click [Import].


 
 
  1. Click [Browse] → select the file to import click [OK].

  • Do not import any files while the machine is executing other jobs.
  • If overlapped User IDs are registered in imported data, those IDs will be registered in the machine as being overlapped. Among those overlapped data, the last registered one is available.

 

 
Saving Additional Functions Settings in Files (Export)

Return to Overview

You can store Additional Functions settings as a file in your computer.


Remark
  • To use the Remote UI with the LASER CLASS 810, an optional network printer kit is required.

 
 
  1. Click [Add.Func.] → select [Import/Export] from the menu that appears under [Add.Func.] → click [Additional Functions].


 
 
  1. Click [Start Export].


 
 
  1. Follow the instructions on the screen to specify the location where you want to save the file.

The file is saved in the specified location.


 

 
Loading Additional Functions Settings Files (Overwrite/Import)

Return to Overview

You can load Additional Functions settings into the machine from saved files.


Remark
  • If the machine is in the Sleep mode, press [Energy Saver] on the operation panel to cancel the Sleep mode before performing an Import operation.
  • To use the Remote UI with the LASER CLASS 810, an optional network printer kit is required.

 
 
  1. Click [Add.Func.] → select [Import/Export] from the menu that appears under [Add.Func.] → click [Additional Functions].


 
 
  1. Click [Import].


 
 
  1. Click [Browse] → select the file to import → click [OK].

  • When Additional Functions settings are imported, Network Settings are automatically overwritten.
  • The machine must be restarted to enable the imported Additional Functions settings. After importing, turn OFF the main power switch of the machine, wait at least 10 seconds, and turn the power back on.
  • After importing Additional Functions settings, the Remote UI cannot be used to perform other operations until the machine is restarted.
  • Do not import any files while the machine is executing other jobs.

 

 
Device Custom Settings

The machine's custom settings can be edited with the Remote UI.
The following procedure shows how to customize the machine's settings from the Remote UI.


Remark
  • You can also access these setting menus from the Operation Panel of the machine. For details, see "Machine Settings."
  • The following setting is enabled not only for sending faxes, but also when sending to an e-mail, I-fax, or file server destination.
  • [Add. Func.] → [Common Settings] → <Send/Receive Settings> → <Fax Settings> → [TX Settings] → <Stamp Document> → ([Direct & Memory TX] or [Direct TX])
  • To use the Remote UI with the LASER CLASS 810, an optional network printer kit is required.

 
 
  1. Click [Add.Func.] → select [Common Settings] from the menu that appears under [Add.Func.] → click the type of custom setting that you want to specify.


 
 
  1. Specify all the necessary fields → click [OK].


The above screen shot shows [Common Settings].

  • If you are changing the Network Settings, the machine must be restarted to enable the settings. Turn OFF the main power switch of the machine, wait at least 10 seconds, and turn the power back ON.