Send/Receive |
Sending, Receiving, and Fax Instructions Some functions may not be available, depending on whether the optional network printer kit is attached. (A network printer kit is standard-equipped for the LASER CLASS 830i.) Some functions are not available even if the optional network printer kit is installed when using the LASER CLASS 810. |
Loading Documents in the ADF |
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The document is ready for scanning.
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Basic Sending Method |
Follow this procedure to send faxes, e-mails and I-faxes, or to send documents to a file server (For the LASER CLASS 810, only the Fax mode is available). For network connection, see "Set the Machine for Network Usage." |
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For documents you can send, see "Document Requirements." |
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If using the LASER CLASS 810, you can switch to the Fax mode by pressing [Copy/Fax].
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You can also specify the fax number or e-mail or I-fax addresses with one-touch keys, coded dial codes, or [Address Book] key. (See "Specifying Destinations.") Ex.
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Scan Settings |
You can adjust the image quality (Fax) and density of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take. When you send e-mail, I-fax or send documents to a file server, you can optionally set the file format, if multiple images are sent as separate files or a single file, resolution, and original type according to the type of document you are sending (LASER CLASS 830i Only). (See "Send Settings (E-mail/I-Fax/File server) (LASER CLASS 830i Only).") |
Image Quality (Fax) |
Density |
Send Settings (E-mail/I-Fax/File server) (LASER CLASS 830i Only) |
Image Quality (FAX) |
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If using the LASER CLASS 810, you can switch to the Fax mode by pressing [Copy/Fax]. |
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Density |
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If using the LASER CLASS 810, you can switch to the Fax mode by pressing [Copy/Fax]. |
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Send Settings (E-mail/I-Fax/File server) (LASER CLASS 830i Only) |
You can optionally set the file format, if multiple images are sent as separate files or a single file, resolution, and original type after specifying the e-mail or file server address. |
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To send documents to a file server, select any sending method.
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For instructions on specifying destinations, see "Specifying Destinations."
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Specifying Destinations |
Follow the procedure below to send documents to registered recipients. |
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Using One-Touch Keys |
Using Coded Dial Codes |
Using Group Addresses |
Using Address Book Key |
Using Favorites Buttons (LASER CLASS 830i Only) |
Using One-Touch Keys |
You can specify up to 80 destinations using one-touch keys. |
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If using the LASER CLASS 810, you can switch to the Fax mode by pressing [Copy/Fax]. To send documents to a file server, select any sending method (LASER CLASS 830i Only). |
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If you pressed a wrong key, press [Clear] and try again. If you want to adjust the image quality and density, see "Scan Settings." Ex. |
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Using Coded Dial Codes |
You can specify up to 120 (LASER CLASS 810) / 420 (LASER CLASS 830i) destinations using coded dial codes. |
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If using the LASER CLASS 810, you can switch to the Fax mode by pressing [Copy/Fax]. To send documents to a file server, select any sending method. |
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Ex. If you entered a wrong code, press [Clear], then try again from step 3. If you want to adjust the image quality and density, see "Scan Settings." |
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Using Group Addresses |
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If using the LASER CLASS 810, you can switch to the Fax mode by pressing [Copy/Fax]. |
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If you entered a wrong code, press [Clear], then try again from step 3. If you want to adjust the image quality and density, see "Scan Settings." |
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Using Address Book Key |
[Address Book] search enables you to search for a recipient registered in the machine. This is useful when you forget which one-touch key or coded dial code the recipient you want is registered under. |
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If using the LASER CLASS 810, you can switch to the Fax mode by pressing [Copy/Fax]. |
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If no recipient is registered in Address Book, <NOT REGISTERED> is displayed.
If using the LASER CLASS 810, skip to step 4. |
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For example, if you want to search for a name that starts with the letter "C", press [2] (ABC).
Ex. Ex. Ex. |
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If you want to adjust the image quality and density, see "Scan Settings." |
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Using Favorites Buttons (LASER CLASS 830i Only) |
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If using the LASER CLASS 810, you can switch to the Fax mode by pressing [Copy/Fax]. |
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If you pressed a wrong key, press [Clear] and try again. |
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For details, see "Scan Settings." |
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Storing/Editing Address Book |
This machine provides you with various ways to specify the destination besides using the numeric keys. You can register fax numbers, e-mail addresses and file server addressed to the Address Book. Once you have registered destinations using these functions, you can specify the destinations by simply pressing one or a combination of keys: You can specify destinations by pressing one-touch keys. You can register up to 80 one-touch keys, including group addresses. You can specify destinations by pressing [Coded Dial] followed by three-digit code. You can register up to 120 (LASER CLASS 810) / 420 (LASER CLASS 830i) coded dial codes, including group addresses. You can specify groups of destinations registered in one-touch keys and coded dial codes. You can register up to 199 (LASER CLASS 810)/499 (LASER CLASS 830i) destinations in a group. You can specify destinations by pressing [Address Book] and searching a destination from Address Book. You can register a destination together with any possible combination of send settings in a favorites button. One-touch keys 01 to 04 can be registered as favorites buttons. |
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Storing/Editing One-Touch Keys/Coded Dial Codes |
Storing Favorites Buttons (LASER CLASS 830i Only) |
You can register a destination together with any possible combination of send settings in a favorites button. One-touch keys 01 to 04 can be registered as favorites buttons. |
Registering a Fax Number (Favorites Buttons) (LASER CLASS 830i Only) |
Registering an E-Mail/I-Fax Address (Favorites Buttons) (LASER CLASS 830i Only) |
Registering a File Server Address (Favorites Buttons) (LASER CLASS 830i Only) |
Storing/Editing Group Addresses |
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Registering Fax Numbers |
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You can also select a one-touch key or coded dial code by pressing the corresponding one-touch key, or [Coded Dial] followed by the desired three-digit code. |
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If you want to specify the following optional settings (<LONG DISTANCE>, <TX SPEED>, and <ECM>) for the fax number you are registering, proceed to the next step. If you do not need to set these options, skip to step 18. Ex. |
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To register another one-touch key or coded dial code, repeat the procedure from step 4. |
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Registering E-Mail/I-Fax Addresses (LASER CLASS 830i Only) |
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You can also select a one-touch key or coded dial code by pressing the corresponding one-touch key, or [Coded Dial] followed by the desired three-digit code. |
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Ex. To register another one-touch key or coded dial code, repeat the procedure from step 4. |
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Registering File Server Addresses (LASER CLASS 830i Only) |
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You can also select a one-touch key or coded dial code by pressing the corresponding one-touch key, or [Coded Dial] followed by the desired three-digit code. |
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You can enter up to 24 characters for the login name. |
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You can enter up to 24 characters (14 characters when <SMB> is selected as the server protocol) for the password. To register another one-touch key or coded dial code, repeat the procedure from step 4. |
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Editing One-Touch Keys/Coded Dial Codes |
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You can also select a one-touch key or coded dial code by pressing the corresponding one-touch key, or [Coded Dial] followed three-digit code. |
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You can edit <HOST NAME>, <NAME>, <FILE PATH>, <LOGIN NAME>, and <PASSWORD> when you edit file server addresses. |
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To delete the entire entry, press and hold [Clear]. |
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To delete the entire entry, press and hold [Clear]. |
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If you are editing a one-touch key or coded dial code under which a fax number is registered, you can also change the optional settings. For instructions, see "Registering Fax Numbers." |
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Deleting One-Touch Keys/Coded Dial Codes |
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You can also select a one-touch key or coded dial code by pressing the corresponding one-touch key, or [Coded Dial] followed by the desired three-digit code. |
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Registering a Fax Number (Favorites Buttons) (LASER CLASS 830i Only) |
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If a password has been set for the Address Book, use the numeric keys to enter the password, then press [OK]. |
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If a one-touch destination is already registered in the desired one-touch key, select another key, or delete the destination first. |
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If you do not want to set the optional settings, select <OFF>, then skip to step 20. If you want to set the options for sending faxes, select <ON>. |
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Registering an E-Mail/I-Fax Address (Favorites Buttons) (LASER CLASS 830i Only) |
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If a password has been set for the Address Book, use the numeric keys to enter the password, then press [OK]. |
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If you are registering an I-fax address, skip to step 12. |
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You can select from <200 x 200dpi>, <200 x 400dpi>, <300 x 300dpi>, <400 x 400dpi>, <600 x 600dpi>, <100 x 100dpi>, <150 x 150dpi>, and <200 x 100dpi>.
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Registering a File Server Address (Favorites Buttons) (LASER CLASS 830i Only) |
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If a password has been set for the Address Book, use the numeric keys to enter the password, then press [OK]. |
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For instructions on entering the file server name, see step 9 in "Registering File Server Addresses (LASER CLASS 830i Only)." |
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You can enter up to 24 characters for the login name. |
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You can enter up to 24 characters (14 characters when <SMB> is selected as the server protocol) for the password. |
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You can select from <200 x 200 dpi>, <200 x 400 dpi>, <300 x 300 dpi>, <400 x 400 dpi>, <600 x 600 dpi>, <100 x 100 dpi>, <150 x 150 dpi>, and <200 x 100 dpi>.
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Registering Group Addresses |
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You can also select a one-touch key or coded dial code by pressing the corresponding one-touch key, or [Coded Dial] followed by the desired three-digit code. |
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To enter a destination stored under a one-touch key, press the desired one-touch key. To enter a destination stored under a coded dial code, press [Coded Dial], then enter the three-digit code with the numeric keys. For multiple entries, press [Coded Dial] between each entry.
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To register another group, repeat the procedure from step 4. Ex. |
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Adding New Destination to Group |
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To select a group stored under the coded dial code, press [Coded Dial], then enter the three-digit code using the numeric keys. |
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For details on specifying a destination from Address Book, see "Registering Group Addresses." |
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Deleting Destination from Group |
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To select a group stored under the coded dial code, press [Coded Dial], then enter the three-digit code using the numeric keys. |
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Repeat this step if you want to delete another destination. |
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Changing Group Name |
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To select a group stored under the coded dial code, press [Coded Dial], then enter the three-digit code using the numeric keys. |
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To delete the entire name, press and hold [Clear]. |
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Deleting Group Addresses |
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To select a group stored under the coded dial code, press [Coded Dial], then enter the three-digit code using the numeric keys. |
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Manual Sending (Fax) |
Use manual sending when you want to talk to the recipient before sending a document, or if the recipient does not have a fax machine that can receive automatically. |
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For details on how to connect an optional handset to the machine, see "Install Handset (Optional)." |
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If using the LASER CLASS 810, you can switch to the Fax mode by pressing [Copy/Fax]. If you want to adjust the image quality and density, see "Scan Settings." |
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If you press [Hook] in step 4, you can pick up the handset when you hear the recipient's voice. If you hear a high-pitched signal instead of the recipient's voice, go to step 8. |
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Canceling TX Jobs |
Cancel an ongoing job as follows. |
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Ex. When the <CANCEL?> message appears, press [ Ex. |
Checking and Deleting Jobs (Send) |
System monitor enables you to view the transmission results, monitor the status of the send jobs currently being processed. |
Checking Transmission Results (Send) |
Checking and Deleting Sending Documents Stored in Memory (Send) |
Checking Transmission Results (Send) |
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Checking and Deleting Sending Documents Stored in Memory (Send) |
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If you want to delete the job, go to step 3. Otherwise, press [Stop] to return to the standby mode. |
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If you do not want to cancel the job, press [ |
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Basic Receiving Method |
Follow this procedure to set the machine for receiving faxes. |
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For details on these settings, see "Send/Receive."
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Forwarding Received Documents |
You can set the machine to forward received documents to other machines or file servers. If a received document matches the forwarding conditions, it is forwarded to the specified destination. Forwarding settings can be made using the Remote UI. |
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When Forwarding Destinations Do Not Match the Forwarding Conditions |
Forwarding Documents Received in Memory |
Forwarding Documents with Forwarding Errors |
Printing or Erasing Documents with Forwarding Errors |
When Forwarding Destinations Do Not Match the Forwarding Conditions |
If a forwarding destination is not registered, or if the received document does not match all of the forwarding conditions that you have specified, you can specify the forwarding destination using the operation panel. |
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Forwarding Documents Received in Memory |
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The machine starts to send the selected document.
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Forwarding Documents with Forwarding Errors |
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The machine starts to send the selected document.
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Printing or Erasing Documents with Forwarding Errors |
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If you do not want to print or erase the job, press [ |
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Canceling RX Jobs |
Cancel an ongoing job as follows. |
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Checking and Deleting Jobs (Receive) |
System monitor enables you to view the reception results, and monitor the status of the receive jobs currently being processed. |
Checking Reception Results (Receive) |
Checking and Deleting Receiving Documents Stored in Memory (Receive) |
Checking Reception Results (Receive) |
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Checking and Deleting Receiving Documents Stored in Memory (Receive) |
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If you want to delete the job, go to step 3. Otherwise, press [Stop] to return to the standby mode. |
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If you do not want to cancel the job, press [ |
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PC Faxing |
Follow this procedure to send a fax from your computer. |
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Advanced Sending Features |
The machine provides the following additional fax modes: broadcasting and job recall. |
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Delayed Sending |
Job Recall/Redial |
Broadcasting |
Broadcasting enables you to send the same document to multiple recipients. |
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If using the LASER CLASS 810, you can switch to the Fax mode by pressing [Copy/Fax]. If you are specifying destinations registered in Address Book, you can skip this step. |
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Use the numeric keys, one-touch keys, coded dial codes or [Address Book] key to specify destinations.
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Delayed Sending |
Delayed sending enables you to start transmission at a specified time. |
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If using the LASER CLASS 810, you can switch to the Fax mode by pressing [Copy/Fax]. |
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Enter the time in the 24-hour format. Enter all the numbers, including zeros. Ex. |
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Job Recall/Redial |
You can recall the last three destinations, scan settings, and send settings which have been set, and then send your documents. |
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If using the LASER CLASS 810, you can switch to the Fax mode by pressing [Copy/Fax]. |
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For information on changing scan settings such as the resolution when using the Recall function, see "Scan Settings." |
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Customizing Sending Features |
Setting Number of Retry Attempts (E-Mail/I-Fax/File Server) (LASER CLASS 830i Only) |
Setting Automatic Redialing (Fax) |
Setting Detail Information (E-Mail/I-Fax/File Server) (LASER CLASS 830i Only) |
Setting Number of Retry Attempts (E-Mail/I-Fax/File Server) (LASER CLASS 830i Only) |
You can set how many times the machine automatically resends data when the data cannot be sent because the receiver is busy sending or receiving, or when an error occurs. |
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Setting Automatic Redialing (Fax) |
Automatic redialing enables the machine to automatically redial the recipient's fax number if the recipient cannot be reached due to a busy line, or if a sending error occurs. Auto Redial can be turned <ON> or <OFF>. If you set <AUTO REDIAL> to <ON>, you can set how many times the machine redials the number, and the redial interval. |
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Setting Detail Information (E-Mail/I-Fax/File Server) (LASER CLASS 830i Only) |
You can set the document's name, a subject line, message body text, and reply-to address, and e-mail priority common to all sending jobs. The following settings will be effective when sending documents depending on the sending method you select:
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Fax Dialing Features |
Switching Temporarily to Tone Dialing |
Checking Dialing Line |
Dialing an Overseas Number (With Pauses) |
Switching Temporarily to Tone Dialing |
If your machine is set for pulse dialing, use the procedure below to switch to tone dialing to use information services (e.g., banks, airline reservations, and hotel reservations). |
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If using the LASER CLASS 810, you can switch to the Fax mode by pressing [Copy/Fax]. |
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If using the LASER CLASS 810, you can switch to the Fax mode by pressing [Copy/Fax]. |
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If you are using the external telephone, hang up the handset after pressing [Start]. |
Checking Dialing Line |
Checking dialing line function enables you to configure the setting on whether to check for a dial tone. |
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Dialing an Overseas Number (With Pauses) |
When you dial or register an overseas number, you may need to insert a pause within the number. |
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If using the LASER CLASS 810, you can switch to the Fax mode by pressing [Copy/Fax]. |
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For details on international access codes, contact your local telephone company. |
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Ex. The letter <p> is displayed between the numbers. You can enter successive pauses within the fax number to make the pause time longer. You can change the length of a pause inserted within the fax number in the <PAUSE TIME> menu. The default setting is two second. (See "TX/RX SETTINGS.") |
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The letter <P> appears at the end of the fax number. Pauses entered at the end of fax numbers are always 10 seconds long. |
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Receiving Features |
You can set the fax receive mode to suit your needs, set the machine to receive fax documents into memory (memory lock), forward received fax documents to other machines or file servers, and use the external telephone connected to the machine to receive faxes manually (remote reception). You can also set how the received documents are printed. |
FaxTel: Optional Settings |
DRPD: Optional Settings |
Manual Reception |
Memory Reception |
The machine automatically receives faxes in memory when printing is disabled under certain conditions (e.g., toner or paper has run out). |
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Memory Lock Reception |
Reception Restriction |
Remote Reception |
Remote reception enables you to use an external telephone connected to the machine to receive faxes manually. This can be useful when the machine is not nearby or is being used by someone else. |
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Printing Received Documents |
The machine provides the following printing features: two-sided printing and received image reduction. |
FaxTel: Optional Settings |
If required, change the optional settings as follows: |
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If the machine receives a fax, the machine does not ring and switches to the receive mode automatically. |
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DRPD: Optional Settings |
Select the ring pattern assigned by your telephone company. |
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<DOUBLE RING> |
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Manual Reception |
When you select <Manual> in <RX MODE>, follow the procedure below to receive a fax. |
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Memory Lock Reception |
You can also set the machine to store all documents in memory without automatically printing them. You can also forward the documents received in memory to other destinations. (See "Forwarding Documents Received in Memory.) |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using the numeric keys, then press [Log In/Out (ID)]. |
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If the memory lock password has already been set, enter the password, then press [OK]. |
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Ex. |
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If you do not need to set the timer for memory lock, skip to step 16. |
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Printing All Documents Stored in Memory |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using the numeric keys, then press [Log In/Out (ID)]. |
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If the memory lock password has already been set, enter the password, then press [OK]. |
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The received documents are printed. |
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Reception Restriction |
You can reject incoming faxes without sending their numbers in the sender's machine. |
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Registering Remote Reception ID |
Follow this procedure if you want to change the default remote reception ID of 25. |
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Receiving a Fax Remotely |
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Two-Sided Printing |
You can print received documents on both sides of the paper. |
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Received Image Reduction |
You can print received documents in a reduced size. |
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If you select <REDUCE DIRECTION>, skip to step 11. |
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If you select <AUTO>, adjust the image reduction automatically. Skip to step 10. |
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Sending Two-Sided Documents |
You can set the machine to automatically turn over two-sided documents in the ADF, and scan each side separately. |
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If using the LASER CLASS 810, you can switch to the Fax mode by pressing [Copy/Fax]. |
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To cancel all settings and return to standby mode, press [Stop].
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Direct Sending |
With direct sending, the machine sends the document on the ADF as it scans one page, without storing all pages into memory at once. You can send a document ahead of other documents stored in memory. |
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If using the LASER CLASS 810, you can switch to the Fax mode by pressing [Copy/Fax]. |
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To cancel direct sending, press [Direct TX] again. |
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For details, see "Scan Settings." |
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If you select delayed transmission or sequential broadcasting, memory sending is automatically selected. |
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Each page is sent as it is scanned.
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TX Document Archiving |
This function sends a copy of the documents that are sent from this machine to another destination (fax number, e-mail/I-fax address, and file server) for archiving. |
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Before You Set Up the TX Document Archiving |
Turning the TX Document Archiving ON |
Before You Set Up the TX Document Archiving |
Note these important points before you set up the TX Document Archiving.
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Turning the TX Document Archiving ON |
Follow this procedure to turn TX Document Archiving 'ON'. |
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If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using the numeric keys, then press [Log In/Out (ID)]. |
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Setting Up and Using the Optional Stamp Feature |
If the optional stamp feature is provided on your machine, you can set the machine to stamp the front, lower center of every page you scan for sending. |
Setting Up the Stamp Action |
Turning the Stamp Feature ON/OFF |
Setting Up the Stamp Action |
Follow this procedure to set up the stamp action when the stamp feature is turned ON. |
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Turning the Stamp Feature ON/OFF |
You can press [Stamp] to stamp originals when sending or scanning them. The originals are stamped according to the stamping conditions you set. (See "Setting Up the Stamp Action.") |
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If using the LASER CLASS 810, you can switch to the Fax mode by pressing [Copy/Fax]. |
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System Requirements (PC Faxing) |
The fax driver can be used in the following system environments:
Any computer which runs the above operating system software properly |
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Where to Find Help (PC Faxing) |
Here is where to get immediate help if you are having problems installing or using the fax driver. |
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Any hints, enhancements, limitations, and restrictions you need to be aware of when installing and using your fax driver are included in the README.TXT file provided with the driver. This file is located in \FAX\us_eng.
You can locate additional help for questions you may have regarding your fax in the Online Help file provided with the driver. In the fax properties dialog box, you can click [Help] to display additional information about every feature and option in the fax driver. For Windows 98/Me, you can also click [
If the Online Help file does not provide the information you need, contact your local authorized Canon dealer or service provider. |
Faxing a Document (PC Faxing) |
This section describes how to fax a document and how to send a document to the memory box of the recipient's fax. |
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Sending a Document |
Sending a Document |
To send a document by fax, follow the procedure below. |
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The fax properties dialog box opens.
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The [Fax Sending Settings] dialog box opens. |
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The fax is sent to the specified recipient(s). |
Specifying Recipients (PC Faxing) |
You can specify the names and fax numbers of people you want to send a fax to, by adding them to [Recipient List]. You can add recipients by:
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Adding a New Name and Fax Number |
Adding a Recipient from the Address Book |
Adding a New Name and Fax Number |
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For details on how to access the [Fax Sending Settings] dialog box, see "Sending a Document." |
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The new recipient is displayed in [Recipient List]. |
Adding a Recipient from the Address Book |
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For details on how to access the [Fax Sending Settings] dialog box, see "Sending a Document." |
The [Select Recipient from Address Book] dialog box opens. |
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The new recipient is displayed in [Recipient List] in the [Sending Settings] sheet. |
Defining Address Book Entries (PC Faxing) |
This section describes instructions for defining person and group entries in the [Edit Address Book] sheet. |
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Person (Single) Entry |
Clicking [Add Person] in the [Edit Address Book] sheet opens the [Add Person] dialog box for defining a new person (single) entry. You see the same dialog box under the title [Edit Person], if you click [Edit] in the [Edit Address Book] sheet when a person (single) entry is selected from [Address Book]. The [Edit Person] dialog box enables you to change information on an existing person (single) entry. |
Group Entry |
Clicking [Add Group] in the [Edit Address Book] sheet opens the [Add Group] dialog box for defining a new group. A group can contain both persons and other groups. You see the same dialog box under the title [Edit Group], if you click [Edit] in the [Edit Address Book] sheet when a group entry is selected from Address Book. The [Edit Group] dialog box enables you to change information on an existing group entry. |
Person (Single) Entry (New Entry) |
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For details on how to access the fax properties dialog box, see "Sending a Document." |
The [Add Person] dialog box opens. |
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You can enter two fax numbers: a primary number and a secondary number. |
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Person (Single) Entry (Edit Entry) |
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For details on how to access the fax properties dialog box, see "Sending a Document." All person (single) entries are displayed in [Address Book]. |
The [Edit Person] dialog box opens. |
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Person (Single) Entry (Delete Entry) |
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Group Entry (New Group) |
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For details on how to access the fax properties dialog box, see "Sending a Document." |
The [Add Group] dialog box opens. |
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If you want to add a group to the new group, select [Group] or [All] from [Show] to view group entries. To remove an entry from [Current Group Members], select it → click [Delete].
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Group Entry (Edit Group) |
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For details on how to access the fax properties dialog box, see "Sending a Document." To view all person (single) and group entries, select [All] from [Show]. All group entries are displayed in [Address Book]. |
The [Edit Group] dialog box opens. |
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Group Entry (Delete Group) |
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Registering Additional Address Books (PC Faxing) |
You can select fax recipients from address books other than the Canon Fax Driver Address Book if they are registered with the fax driver. Follow the procedure below to register the address books you want to use. |
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For details on how to access the fax properties dialog box, see "Sending a Document." |
The [Address Books] dialog box opens. |
The [Register Address Book] dialog box opens. |
The dialog box corresponding to the selected address book opens. |
For detailed information about an item in the dialog box, see the Online Help. |
The registered address book is added to [Address Book List] in the [Address Books] dialog box. |
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Attaching a Cover Sheet to a Fax (PC Faxing) |
This section describes instructions for attaching a cover sheet to an outgoing fax. |
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For details on how to access the [Fax Sending Settings] dialog box, see "Sending a Document." |
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The [Item Settings] dialog box opens. |
You can select the following check boxes:
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You can select the following check boxes:
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The specified cover sheet is attached to the fax when the fax is sent. |